HomeMy WebLinkAboutCOMM - Agenda - 10-6-2021CHIEF CLERK AGENDA
October 6, 2021
SPECIAL ORDER OF BUSINESS:
Proclamation — Domestic Violence Awareness Month
NEW BUSINESS:
None.
Alexandra Brooks
Director of Prevention
MEMORANDUM
October 6, 2021
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Lisa L. Cessna, Planning Director
SUBJECT: Agenda Meeting — October 6, 2021
1. Parks and Recreation — Division Order
Planning recommends approval of an amended division order with Range Resources for the
Galaran Unit 4H in Jefferson Township as associated with the Panhandle Trail. The
amendment revises the unit acreage from 500.1543 acres to 613.1863 acres and maintains the
decimal interest of 0.00063603
2. Liquid Fuels — Cross Creek 5 paving
Planning recommends approval of a contract with Morgan Excavating LP/Pompei, Inc in an
amount not to exceed $22,000 for paving the approach roadway on the Cross Creek #5 bridge
in Cross Creek and Independence Townships. The paving is the final repair required from
flood damage incurred during the September 1 flooding event in Avella. Costs will be paid
from Act 44 bridge funds.
Countp of Wa0bington
FINANCE DEPARTMENT
BOARD OF COMMISSIONERS DIANA TREY VAUGHAN COMMONWEALTH OF PENNSYLVANIA
CHAIR 95 WEST BEAU STREET — SUITE 430
LARRY MAGGIWASHINGTON, PENNSYLVANIA 15301
VICE CHAIRR
NICK SHERMAN
PHONE: 724-228-6724
AGENDA MEETING — October 6, 2021
JOSHUA J. HATFIELD
FINANCE DIRECTOR
PHONE: 724-228-6894
FAX: 724-228-6941
1. Finance, on behalf of Behavioral Health and Developmental Services, respectfully requests the
Board of Commissioners ratify a grant application with the Commonwealth of Pennsylvania,
Pennsylvania Commission on Crime and Delinquency for the Prevention and Diversion Care
Manager project. The grant application is in the amount of $145,824 and will be for the period
of January 1, 2022 through December 31, 2023.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN
FROM: SHELL[ ARNOLD
DIRECTOR OF HUMAN RESOURCES
SUBJECT: AGENDA ITEMS FOR 10/7/21 MEETING
DATE: OCTOBER 1, 2021
Human Resources respectfully requests the Board of Commissioners approve a revision to
the Public Comment Policy. The policy will now permit that in the event that a large number
of residents attend in concert to comment on a particular matter, a designated
spokesperson will be afforded five (5) minutes to speak on behalf of the group. All other
provisions of the policy will remain the same.
MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi, Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting October 6, 2021
1. Behavioral Health and Developmental Services — Provider Agreement Addendums
Behavioral Health and Developmental Services is requesting approval of the following provider
agreement addendums for the period July 1, 2020 through June 30, 2021. No additional county
funds are required.
ORIGINAL ADJUSTED
PROVIDER AMOUNT AMOUNT
Global Wordsmiths $ 789.00 $ 798.00
Pediatric Therapy Professionals $ 40,614.00 $ 52,899.00
2. Behavioral Health and Developmental Services — Letter of Agreement Addendum
Behavioral Health and Developmental Services is requesting approval of a letter of agreement
addendum with Susquehanna Software, Inc. for the period of July 1, 2021 through December 31,
2021. The quarterly maintenance cost will increase from $700 to $750 and all other provisions
will remain unchanged. No additional county funds are required.
3. Children and Youth Services — Provider Agreements
Children and Youth Services is requesting approval of the following provider agreements for the
period July 1, 2021 through June 30, 2022. No additional county funds are required.
PROVIDER
AMOUNT
Alternative Living Solutions
300,000.00
Family Care for Children and Youth, Inc.
200,000.00
Dr. Eric Bernstein
100,000.00
Every Child Inc.
20,000.00
Blueprints — Parents as Teachers
100,000.00
Life Span Family Services
400,000.00
Taylor Diversion Programs, Inc.
250,000.00
Adelphoi Village — MST
140,000.00
Adelphoi Village — Sex Offender Assessment
25,000.00
Adelphoi Village — IHPTA
425,000.00
Adelphoi Village - FGDM
200,000.00
Adelphoi Village -ART
50,000.00
Total
$ 2,210,000.00
BOARD OF COUNTY COMMISSIONERS:
DIANA IREY VAUGHAN, CHAIR,
LARRY MAGGI, VICE CHAIR,
NICK SHERMAN
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
100 WEST BEAU STREET, SUITE 402
WASHINGTON, PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: OCTOBER 1, 2021
SUBJECT: AGENDA ITEMS FOR OCTOBER 06, 2021-MIN#1137
I. BIDS/BID CONTRACT/EXTENSIONS
A. Bid/RFP/RFO Award
Randy K. Vankirk
Director of Purchasing
Phone:724-228-6729
Fax: 724-250-6555
1. WCCF Facilitv Needs Assessment — Contract #092221-Assessment RFO
The Purchasing Department, respectfully requests Board of County Commissioners award
the RFQ contract for the Facility Needs Assessment for the Correctional Facility to
Justice Planners, Columbia, SC, at a total cost of $70,618.00.
Total cost will be funded from the American Rescue Plan Act Fund.
2. Bid Award - JMPP — Contract #092221-JMPP
Purchasing, respectfully requests the Board of County Commissioners award the bid for
products under the "Joint Municipal Purchasing Program" for Washington County to the
following vendors based on their per unit cost as submitted in their bid proposals:
A-Z Janitorial, Washington, PA
Compass Minerals America Inc, Overland Park KS
All items have been awarded to the lowest most responsive and responsible bidders meeting
specifications. If approved, this contract will be effective date of approval through September
30, 2022, at a total yearly cost of approximately $10,000.
3. RFP Award - Psvchologist — Contract #070721-Psvchologist & 092221-Psvcholodst
Purchasing, on behalf of Kim Rogers, HS Director, Shelli Arnold, HR Director, and Anne
Schlegel, CYS Director respectfully requests the Board of County Commissioners award the
request for psychological services to the following vendors based on their per hourly rates
and expertise:
• Michael Crabtree Ph.D., Washington PA
• Terry O'Hara Ph.D., Pittsburgh PA
• Dr Eric Berstein, Pittsburgh PA
• Dr Rosenblum, Pittsburgh PA
B. Bid Contract Purchases
1. RAME — Contract #071019-Roof
Purchasing, on behalf of Warden Fewell, respectfully requests the Board of County
Commissioners authorize R.A.M.E. Inc., Washington, PA, our contract of record, to
perform work including all labor, material, equipment and supervision to complete the
following scope of work at a cost of $66,000.00. Act 13 funding has been recommended.
Remove & dispose existing insulation and membrane.
Supply and install a new mechanically attached layer of 1.5" poly, installations on
top and both sides of ductwork.
Supply and install new 060 Johns Manvile black EPDM on top and both sides of
ductwork with associated flashings and trims on the Correctional Facility Roof
C. Authorization to Bid/Reauest Proposals/Oualifications
1. Cloud phone system
Purchasing, on behalf of Ryan Anderson, IT, respectfully requests the Board of County
Commissioners authorize the advertising for Proposals for a cloud phone system.
II. AGREEMENTS & CONTRACTS/ADDENDUM
A. Professional Service Agreements
1. Document Scanning Services
Purchasing, on behalf of Debbie Bardella, Recorder of Deeds, respectfully requests the
Board of County Commissioners approve a Document Scanning_Services Agreement with
Reynolds Business Systems, Emmaus, PA., at an estimated cost of $15,508.75 to be funded
from the Recorder of Deeds Records Improvement Fund.
Note: This agreement includes scanning, indexing, adobe PDF formatting and conversion
into their current operating system, "Landex." It will include the 1781 to 1924 and 1925 to
1951 Mortgage indices. This will conclude all such indices being a permanent part of their
operating system.
Additionally, neither Scantek, Inc. nor Kofile are able to perform the scanning, indexing,
adobe PDF formatting and conversion into our current operating system utilizing the Russell
Key System.
2. Professional Services
Purchasing, on behalf of Shelli Arnold, Human Resources, respectfully requests the Board
of County Commissioners authorize a professional services agreement with CBY Systems,
Inc., York, PA for the purpose of providing pre -employment services for law enforcement
employees related to PA Act 57. Membership fee per year is $45.00 with respective fees for
applicants not to exceed $125.00 per applicant.
3. Satellite Phone Service
Purchasing on behalf of Public Safety, respectfully requests Board of County Commissioners
approve an annual Satellite phone service agreement with SatphoneStore, Miami Florida
2
for the total amount of $595.00/year which includes 20 free minutes per month after which
per minute charges will apply.
The service on their handheld satellite phone is currently invalid/expired. This phone was
traditionally equipped with a prepaid SIM that would have a bank of minutes available that
expired after a certain time period. Public Safety would like to proceed with this postpaid
option, since it is cache equipment that is not regularly used.
4. Pavment Processing Software/Services — Professional Services
Purchasing on behalf of Tom Flickinger, Treasurer respectfully requests the Board of
County Commissioners enter into an agreement for an on -premise Payment Processing
Software /Services with Creditron Corporation, Rockville MD for the following amounts:
Purchase price - $32,540.00
Annual Subscription/Maintenance - $8.325.00
Hosting Fee - $1200.00/month
If approved, this agreement is for one (1) year from execution and shall automatically renew
yearly thereafter unless terminated by either party with ninety (90) days written notice prior
to the contract renewal date. This proposal was reviewed and recommended for award by
Tom Flickinger and Purchasing.
Note: We are agreeing to the 90 days as it will take this long to award and implement a new
system. The Treasurer's office cannot be without a system.
III. STATE CONTRACT/COSTARS PURCHASES
1. CoStars 3 — Pure Storage Solution
Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the
Board of County Commissioners approve the purchase of a Pure Storage Flash Array,
Extended Service Agreement, including install. The total cost is $31,095.52, and the proposed
vendor is AEC Group of Oakdale, PA. If approved, the proposed purchase would be paid via
ACT-13 funding. The proposed purchase is covered under the Costars 3 contract, and
therefore does not require bidding.
MIN #1137, Dated 10/07/2021