HomeMy WebLinkAboutCOMM - Agenda - 11-16-2021CHIEF CLERK AGENDA
November 17, 2021
SPECIAL ORDER OF BUSINESS:
No special order of busines.
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the board appointments of
Michael Lusk and Larry Maggi, as the County Commissioner Director appointee, to the
Washington County Conservation District Board.
Chief Clerk respectfully requests the Commissioners adopt a resolution appointing the
Washington County Director of Revenue/Chief Assessor and Director of Tax Claim Bureau.
MEMORANDUM
November 17, 2021
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Lisa L. Cessna, Planning Director
SUBJECT: Agenda Meeting — November 17, 2021
1. Flood Control — Range Resources Non -Surface Lease
Planning recommends approval of a non -surface oil and gas lease with Range Resources for
67.684 acres in Hanover and Smith Townships associated with PA-481 flood control dam.
Range will pay $3,000 per acre and 18% royalty for this lease.
2. Liquid Fuels -- Deed of Easement
Planning recommends approval of a deed of easement with Russell Yost and Dian Yost for
construction of the Chartiers #30, Hess Bridge in Cecil Township. The total payment of
$20,000 includes 0.131 acres of permanent easement and 0.081 acres of temporary easement
to be paid 80% state and 20% county liquid fuels.
BOARD OF COMMISSIONERS
DIANA TREY VAUGHAN
CHAIR
LARRY MAGGI
VICE CHAIR
NICK SHERMAN
PHONE: 724-228-6724
Countp of Iva#binaton
FINANCE DEPARTMENT
JOSHUA J. HATFIELD
COMMONWEALTH OF PENNSYLVANIA FINANCE DIRECTOR
95 WEST BEAU STREET — SUITE 430
4-228-6894
WASHINGTON, PENNSYLVANIA 15301 PHONE: -228-6941
FAX: 724-228-6941
AGENDA MEETING — November 17, 2021
1. Finance respectfully requests the Board of Commissioners approve a budget modification with
the Commonwealth of Pennsylvania, Department of Transportation for the District 12-0
Community Traffic Safety Grant. The modification transfers unused funds from FFY20-21 to
FFY 21-22 in the amount of $24,719.60.
2. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners
approve a renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania
Commission on Crime and Delinquency for the County Adult Probation Grant -in -Aid. The
agreement is in the amount of $152,568 and will be for the period of July 1, 2022 through June
30, 2023.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN
FROM: SHELLI ARNOLD
DIRECTOR OF HUMAN RESOURCES
SUBJECT: AGENDA ITEMS FOR 11/18/21 MEETING
DATE: NOVEMBER 15, 2021
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the current Employee Assistance Program (EAP) agreement with the Washington Health
System. The agreement provides services to all full-time employees and eligible family
members. EAP services will be compensated at an annual contract fee of $16,143.00. The
monthly fee per employee remains the same at $1.69. The effective date of this contract is
January 1, 2022 — December 31, 2022.
MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi, Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting November 17, 2021
1. Children and Youth Services — Provider Agreements
Children and Youth Services is requesting approval of the following provider agreements for the
period July 1, 2021 through June 30, 2022. No additional county funds are required.
PROVIDER
Adoption Connection - Placement
American Expediting Company
Childrens's Institute of Pittsburgh — Care Coordination
Childrens's Institute of Pittsburgh — In -Home Family Services
Childrens's Institute of Pittsburgh — d/b/a Project Star — Foster Care
City Mission — Living Stones
Harborcreek Youth Services
Keystone Adolescent Center
King and Associates
Total
AMOUNT
350,000.00
100,000.00
150,000.00
400,000.00
300,000.00
100,000.00
200,000.00
600,000.00
100,000.00
$ 2,300,000.00
2. Children and Youth Services — Purchase of Service Agreement
Children and Youth Services is requesting approval of a purchase of service agreement with
Avanco International, Inc. for the Version 17 mandatory update of the Child Accounting and
Profile System (CAPS). This agreement will run from July 1, 2021 through June 30, 2022 for a
sum not to exceed $9,553.11 and no additional county funds are required.
BOARD OF COUNTY COMMISSIONERS:
DIANA IREY VAUGHAN, CHAIR,
LARRY MAGGI, VICE CHAIR,
NICK SHERMAN
(724)228-6724
COUNTY OF WASMNGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
100 WEST BEAU STREET, SUITE 402
WASHINGTON, PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: NOVEMBER 12, 2021
SUBJECT: AGENDA ITEMS FOR NOVEMBER 17, 2021-MIN#1140
I. BIDS/BID CONTRACT/EXTENSIONS
A. Bid Extensions
Randy K. Vankirk
Director of Purchasing
Phone:724-228-6729
Fax: 724-250-6555
1. Wiring Services —Contract #100520-Wiring
Purchasing, on behalf of Information Technology, respectfully requests the Board of County
Commissioners approve the Wiring Services contract extensions for the listed vendors on a
"Time & Material" basis per their submitted hourly rates.
• Computec Technical Solutions Inc, Eighty Four PA
• Information Technologies Services, Carnegie PA
• North Star Communications Inc, Pittsburgh PA
If approved, the contract extensions will be effective January 1, 2022 through December 31,
2022, w/option to extend for two additional one-year periods.
B. Bid Contract Purchases
1. Fire Alarm Control Panel Upgrade —Contract #021021-Fire Alarm
Purchasing, on behalf of Justin Welsh, Building & Grounds, respectfully requests the Board
of County Commissioners approve a purchase from Johnson Controls, our contract of
record, Pittsburgh PA, for a fire alarm control panel upgrade at the Washington County 911
Facility. The total cost is $7,900.00 to be funded from their Operating budget.
Note: Johnson Controls will provide a fire alarm panel upgrade to the existing Simplex 4002
panel. No replacement field devices are included in the quote. The existing notification
devices will remain and be tied into the new panel.
2. Wiring Services —Contract #100520-Wirin2
Purchasing, on behalf of Information Technology, respectfully requests the Board of County
Commissioners approve the following Wiring Services Purchases, from Information
Technologies Services, Carnegie PA, our contract of record. The total cost will be funded
from their respective Operating budgets.
➢ Badge Security System $12,000.00
➢ Domestics $6,828.00
➢ Courthouse $1,548.00
➢ Crossroads 5th Floor Phase 1 Cabling $15,006.00
➢ Crossroads 6th Floor Phase 1 Cabling $14,095.00
➢ Crossroads Building $10,340.00 & $11,095.00 Time & Material incl. 28 camera
cables.
➢ Human Resources -CCTV NVR Cams/Hard drive & Licenses $19,378.50 &
$21,107.00 (Grant Funding)
➢ Judge's Chambers $3,320.00
➢ Juvenile Courtroom Upgrades $18,642.00
➢ Public Defenders Office $8,975.00 & $23,981.00
➢ Treasurer's Office $12,060.00 & $14,984.00
C. Authorization to Bid/Request Proposals/Qualifications
1. Storage Space
Purchasing, on behalf of Jamie Knizner, Law Library/Records Center Director,
respectfully requests the Board of County Commissioners authorize the advertising for
storage space.
H. AGREEMENTS & CONTRACTS/ADDENDUM
A. Professional Service Agreements
1. Time Savers Inc.
Purchasing on behalf of Shelli Arnold, Human Resources respectfully requests the Board
of County Commissioners extend our agreement with Time Savers Inc, of Waynesburg
PA, for the purpose of providing after hours drug and alcohol screening of employees on
an as needed basis. If approved, this renewal will be effective January 1, 2022 through
December 31, 2022.
2. Maintenance Agreement- IP Based 911 System-RFP #041818-E9-1-1
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve the Software License/maintenance/call center support renewal
Agreements for the NG 9-1-1 Ready Hardware & Software, with Motorola Solutions,
Linthieum, MD, in the amount of $77,677.12, for the period of January 1, 2022 through
December 31, 2022.
The total cost of this contract will be funded from the 9-1-1 Fund.
III. STATE CONTRACT/COSTARS PURCHASES
1. Costars 6 Net Motion/CDW-G - CAD Licensing and Conversion — Public Safety
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve the following purchase:
The purchase of licensing and conversion from a Yearly maintenance to a subscription -
based model of the VPN that connects mobile units to the CAD System in the Public Safety
department. The initial cost for this endeavor is $13,194.00 for software, which is
recommended for approval by Public Safety to be paid via their Operating budget.
Note: Per Public Safety: "With the change from maintenance to SaaS, looking forward, at the
end of 2022, we will either be dropping Net motion or moving these costs to the shared
Beaver/Washington CAD system.
2. CoStars — IT Virus Protection & Software/Support AEreement-AEC Group
Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the
Board of Commissioners approve a one (1) year virus protection subscription for software
and support with AEC Group, LLC., Oakdale, PA at a total cost of $39,838.24 to be paid
from their Operating budget.
Note: This is the Antivirus protection for all County/Courts Computer Systems.
MIN #1140, Dated 11/18/2021