HomeMy WebLinkAboutCOMM - Agenda - 12-14-2021CHIEF CLERK AGENDA
December 15, 2021
SPECIAL ORDER OF BUSINESS:
Retirement Plate
NEW BUSINESS:
Deborah Bardella
Chief Clerk respectfully requests the Commissioners approve the reappointments of Larry Pollock
to the First Responders/Public Safety Board and Emily Stavovy to the Behavioral Health and
Developmental Services Board and the appointments of Dr. Andrew Goudy, Derek Culbertson,
Frances Clark, Lisa Haanum, and Tiffaney Hobson to the Human Services Advisory Board.
MEMORANDUM
December 15, 2021
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Lisa L. Cessna, Planning Director
SUBJECT: Agenda Meeting — December 15, 2021
1. Parks and Recreation — Turnpike Drainage Easement
Planning recommends approval of a drainage easement with the Pennsylvania Turnpike
Commission to allow construction of a stormwater drainage facility under the Panhandle
Trial in McDonald Borough. The Turnpike will pay the County $4,100 and restore all
property to original condition or better. Temporary access for the trail will be maintained at
all times.
2. Parks and Recreation — Animal Control Services
Planning recommends approval of a contract extension with Kymberly A. Secreet in the
amount of $400 per month during the term of January 1, 2022 to December 31, 2022 for
animal control services in Mingo Park, Cross Creek Park, Ten Mile Park and Panhandle
Trail.
BOARD OF COMMISSIONERS
DIANA IREY VAUGHAN
CHAIR
LARRY MAGGI
VICE CHAIR
NICK SHERMAN
PHONE: 724-228-6724
Countp of Wag;btnaton
FINANCE DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET — SUITE 430
WASHINGTON, PENNSYLVANIA 15301
AGENDA MEETING — December 15, 2021
JOSHUA J. HATFIELD
FINANCE DIRECTOR
PHONE: 724-228-6894
FAX: 724-228-6941
1. Finance respectfully requests the Board of Commissioners approve a tax levy and appropriation
resolution fixing the tax rate for 2022 at 2.43 mills for county purposes and appropriating
specific sum estimates to be required for the specific purposes of county government for the
year 2022.
2. Finance respectfully requests the Board of Commissioners approve the annual supplemental
appropriation.
3. Finance respectfully requests the Board of Commissioners approve the 2022 renewal fee and
administrative fee for TASC for the county's flexible spending account plan. The renewal fee is
$640 and the administrative fee is $4.32 per employee, per month.
4. Finance, on behalf of the Treasurer, respectfully requests the Board of Commissioners approve a
Proposal & Agreement with RBA Professional Data Systems Inc. for additional work needed for
the office's internal lock box system. The Proposal and Agreement is in the amount of $7,250.
5. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for
Washington County Airport, respectfully requests the Board of Commissioners approve a
Corrective Deed with John Murr and Linda Murr for property that was previously acquired by
the county for future aviation purposes. The Corrective Deed is necessary to comply with the
original purchase offer which allowed the property owner to reserve the mineral rights.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN
FROM: SHELLI ARNOLD
DIRECTOR OF HUMAN RESOURCES
SUBJECT: AGENDA ITEMS FOR 12/16/21 MEETING
DATE: DECEMBER 10i 2021
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the professional services contract with The Cameron Wellness Center of the Washington Health
System. The purpose of this contract is to provide employee wellness services. The rates of the
contract will remain the same and will be effective January 1, 2022 through December 31, 2022.
MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi, Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting December 15, 2021
1. Children and Youth Services — Provider Agreements
Children and Youth Services is requesting approval of the following provider agreements for the
period July 1, 2021 through June 30, 2022. No additional county funds are required.
PROVIDER AMOUNT
A Second Chance - Placement 100,000.00
Adelphoi Village — Family Finding 150,000.00
Bair Foundation of Pennsylvania — Foster Care 600,000.00
Community Specialist Corporation d/b/a The Academy 175,000.00
Hermitage House 330,000.00
Summit Academy 180.000.00
Total $1,535,000.00
2. Behavioral Health and Developmental Services — Agreement
Behavioral Health and Developmental Services is requesting approval of an agreement with
Southwest Behavioral Health Management Inc. for the provision of administrative oversight and
behavioral health services provided by Washington County BHDS for the period January 1, 2022
through December 31, 2022. The contract amount is $1,015,568.83 payable in eleven
installments of $84,630.73 and one of $84,630.80 and no additional county funds are required.
3. Human Services — Emergency Shelter Grant Agreements
Human Services is requesting approval to enter into agreements with the following providers for
emergency shelter services for the period of July 1, 2021 through December 31, 2022. The funds
are provided by the U.S. Department of Housing and Urban Development and no county funds
are required.
PROVIDER
AMOUNT
Connect, Inc.
$133,000
Domestic Violence Services of Southwestern PA
41,500
Blueprints
114.000
Total
$ 288,500
4. Human Services — Agreement Addendum
Human Services is requesting approval of an agreement addendum with Blueprints for the
Emergency Shelter Grant to extend the period of the agreement three months to March 31, 2022.
The contract authorization amount will remain the same and no additional county funds are
required.
5. Aging Services — Agreement Addendum
Aging Services is requesting approval of an agreement addendum with Southwestern
Pennsylvania Area Agency on Aging for the period of July 1, 2021 through June 30, 2022. The
contract authorization amount will increase by $39,270.84 and no additional county funds are
required.
BOARD OF COUNTY COMMISSIONERS:
DIANA IREY VAUGHAN, CHAIR,
LARRY MAGGI, VICE CHAIR,
NICK SHERMAN
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
100 WEST BEAU STREET, SUITE 402
WASHINGTON, PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: DECEMBER 10, 2021
SUBJECT: AGENDA ITEMS FOR DECEMBER 15, 2021-MIN#1142
I. BIDS/BID CONTRACT/EXTENSIONS
A. Bid/RFP Award
Randy K. Vankirk
Director of Purchasing
Phone:724-228-6729
Fax: 724-250-6555
Rev #3
1. BROADBAND CONSULTING SERVICES - CONTRACT #102721-Broadband -
RFP
The Purchasing Department, respectfully requests the Board of County Commissioners
award the Broadband Consulting Services proposal for a Consultant for a Countywide
Broadband Assessment in accordance with American Rescue Plan funds to Tilson
Technology Management, Portland, ME, at a total cost of $89,625.00.
Total cost will be funded from the American Rescue Plan Act Fund.
2. GOVERNMENTAL SOFTWARE FOR FINANCE AND HUMAN RESOURCES
CONTRACT #070721-RFP-Finance
The Purchasing Department, respectfully requests the Board of County Commissioners
award the Proposal for Software and Implementation Services for a Financial Services
System, including integrated modules for Human Resources to Tyler Technologies, Inc.,
Yarmouth, Maine, at the costs below.
Total cost will be funded from the American Rescue Plan Act Funds.
Summary
One Time Fees
Recurring Fees
Total Tyler Software
$ 0
$ 0
Total Annual
$ 0
$ 272,410
Total Tyler Services
$ 456,040
$ 0
Total Third -Party Hardware,
Software, Services
$ 4,013
$ 0
Summary Total
$ 460,053
$ 272,410
Estimated Travel Expenses $ 30,140
3. Cloud Phone Svstem - CONTRACT #120121-Cloud Phone - RFP
The Purchasing Department, on behalf of Information Technology, respectfully requests the
Board of County Commissioners award the Cloud Phone hosted System proposal to Full
Service Network LP, Pittsburgh, PA, at a total cost of 8,497.00 per month.
Total cost will be funded from their Operating Budget.
Note: We will save the cost of all physical phone lines, roughly 8,500 a month. Plus the need
for dedicated hardware to run the system which will no longer be needed saving 50K in
maintenance and the cost of replacement hardware. Additionally,we are receiving all new
phones, and headsets where needed.
B. Bid Contract Extensions
1. Bid Extension - Flags & Markers— Contract #112719-FM
Purchasing, on behalf of Veterans, respectfully requests the Board of County Commissioners
extend the bid award for Flags and Markers to the following vendors based upon the same
terms and conditions in their original contract.
Metro Flag Co., Wharton NJ
All Quality Memorial Markers, Smoketown PA
If approved, this contract will be effective through December 31, 2022.
2. HVAC Maintenance — Contract #112118-HVAC
Purchasing, respectfully requests the Board of County Commissioners extend the contract for
the provision of HVAC/Boiler Maintenance with Scalise Industries Corporation, Lawrence,
PA.
• Preventative Maintenance — WCCF - $15,558.00; Airport - $6873.00
• All time & material repairs are to be done on an "as needed" basis at the rates of
between $110.50 & $173.65/hr. emergency rate, Material is vendor's cost plus a 16-
20% markup.
If approved, this contract will be effective January 01, 2022 through December 31, 2022.
year.
NOTE: THIS AWARD FOR THE CORRECTIONAL FACILITY IS CONTINGENT
UPON PRISION BOARD APPROVAL.
3. Bid Extension — Drug Test Kits — Contract#112118-DTK
Purchasing, respectfully requests the Board of County Commissioners approve the extension
of the bid contract for Drug Test Kits to Redwood Toxicology Laboratory, Inc., Santa
Rosa, CA.
If approved, this extension will be effective through December 31, 2022 at a total yearly cost
of approximately $15,000.
C. Authorization to Bid/Reouest Proposals/Oualifications
1. Election Supplies
Purchasing, on behalf of Elections, respectfully requests the Board of County Commissioners
authorize the advertising for Election Supplies.
2. Hot Water Heaters & Boilers
Purchasing, on behalf of Building & Grounds, respectfully requests the Board of County
Commissioners authorize the advertising for the provision of "Preventative Maintenance
and/or Repair of Commercial Hot Water Heaters and Boilers.
3. Broadband Service
The Purchasing Department respectfully requests the Board of County Commissioners
authorize the advertising for Proposals (RFP) for Broadband Expansion in underserved
communities.
D. Bid Contract Purchases
1. Wiring Services —Contract #100520-Wiring
Purchasing, on behalf of Information Technology, respectfully requests the Board of County
Commissioners approve the following Wiring Services Purchase, from Information
Technologies Services, Carnegie PA, our contract of record. The total cost will be funded
from their Operating budget.
➢ Emergency Door Release $1,685.50
Crossroads Building - Two (2) Emergency Door Releases, Cables, Labor for installation,
calibration, programming & training.
2. Fire Alarm Inspection — Canonsburg Sr. Center - Contract #021021-Fire Alarm
Purchasing, on behalf of Aging Services, respectfully requests the Board of County
Commissioners approve a Service Agreement with Johnson Controls, Pittsburgh PA, our
contract of record, for a fire alarm inspection at the Canonsburg Sr. Center. The total cost is
$1,043.25 to be funded from their Operating budget.
3. Information Technologv — eDocs Technologies
Purchasing, on behalf of Information Technology, respectfully requests the
Board of County Commissioners approve Professionl Services payments to eDocs
Technologies, Pittsburgh PA, our contract of record, in the amount of $10,811.25 for
Onbase support (updates, training & scanning).
4. Remington and Vernick Engineers (RVE)-- Contract #112520-RFP-A/E
Purchasing, respectfully requests the Board of County Commissioners approve a
Professional Services payment to Remington and Vernick Engineers (RVE), Pittsburgh,
PA for Schematic Design Services for the Crossroads Building (61 floor) at their
contractual hourly rates in the amount of $1,420.00.
II. AGREEMENTS & CONTRACTS/ADDENDUM
A. Professional Service Agreements
1. LobbvGuard
Purchasing, on behalf of Jon Ridge, Adult Probation, respectfully requests the Board
of County Commissioners approve an agreement with Lobbyguard, Houston, TX., for a
kiosk based scheduling system. Total cost is $6,060.00 with annual recurring costs of
$3,060.00 for annual software & support. If approved, this agreement will be effective for a
12month term and funded via Act 35 Funds with no tax payers dollars being spent.
Note: LOBBYGUARD is designed to work through outlook to allow individuals to self -
register at which time the appropriate unit, i.e. intake, drug testing, or house arrest to know
that an individual has registered and is awaiting service. A good example would be if you
experienced self -registering kiosks at a doctor's office, same concept just a different
environment.
2. Radio Console Svstem Preventative Maintenance/Software Agreement
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve the Maintenance agreement on the Software for the Radio Console
purchased on the GSA Contract from Avtec. Maintenance & Support are now provided by
MRA Incorporated, Washington, PA. If approved, this maintenance agreement will be
effective January 1, 2022 through December 31, 2022, at a total amount of $77,487.93. The
total cost of this maintenance will be paid from the Public Safety State Collected Surcharge
Funds.
Note: This agreement covers the Systems at both the Primary & Airport Locations.
3. Logging Recorder Preventative Maintenance/Software Agreement
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve the Maintenance agreement on the Software & Hardware for the
Logging Recorder purchased on the GSA Contract from Eventide. Maintenance & Support
are now provided by MRA Incorporated, Washington, PA. If approved, this maintenance
agreement will be effective January 1, 2022 through December 31, 2022, at a total amount of
$26,550.00. The total cost of this maintenance will be paid from the Public Safety State
Collected Surcharge.
Note: This agreement covers the Systems at both the Primary & Airport Locations.
4. Agreement — Suburban Propane LP
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners enter into an agreement with Suburban Propane LP for the Cross Creek
Tower Site, including installation with 1-500 gallon, Suburban owned propane tank with
initial fill up of 400 gallon, safety P&T and fuel surcharge fee. Suburban will run 35' of gas
line for $175.00 from the tank to generator and make connections plus install a regulator vent
kit & pipe away from heater for a one time charge of $1,914.98.The rental of the 500 gallon
propane tank for the Cross Creek Tower Site will be at a total cost of $180.00/year, plus a
$179.95 installation fee. Pricing will be based on the current market price index.
If approved, this Agreement will be effective for three (3) years from the date of the contract
execution and shall automatically renew on a month to month basis unless terminated
providing a 30 day written notice. Costs shall be paid from the Public Safety Operating
Budget.
5. Motorola Solutions — Information Technology
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve an Agreemennt with Motorola Solutions, Linthicum, MD, in the
amount of $6,406.60 to migrate our call handling equipment to next generation 911 call
delivery.
The total cost of this agreement will be funded by the Statewide Interconnectivity Grant
program.
Note: This work will take place before May 2022 to meet the state's timeline for migration.
6. Annual Software SnDDort & Maintenance — Eff: 1/1/22 through 12/31/22
Purchasing, on behalf of Information Technology, respectfully requests the Board of County
Commissioners authorize the renewal and payment of the Annual Software Support &
Maintenance Agreement for Court Automation (Courts Case Management System)
with Central Square (Tiburon, Inc.), Pleasanton, CA in the amount of $59,402.38 for the
FACTS Case Management System. If approved, this renewal will be effective January 1,
2022 through December 31, 2022 and will be funded from their Operating budget.
7. UPS Svstem Preventative Maintenance Agreement
Purchasing, on behalf of Information Technology, respectfully requests the Board of
County Commissioners approve a maintenance agreement for the Emerson/Liebert
UPS Systems located in the Courthouse, Courthouse Square, and Public Safety. The
proposed vendor is Vertiv Services, Inc. of Westerville, OH. The purpose of this
maintenance agreement is to keep the system mechanical and software functions up to
date with 2 (two) preventative maintenance visits per year/site.
If approved, this maintenance agreement will be effective January 1, 2022 through December
31, 2022, at a cost of $33,785.01. This agreement has been reviewed and recommended for
award by IT and Public Safety. If approved, it will be paid from the IT and Public Safety
Operating budgets.
8. SvnergIt Contract — Eff. 1/1/2022 thru 12/31/2022
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve the renewal of the annual service agreement with SynergIT. This
agreement will continue to provide level 3 (senior engineering) support for the HP blades,
servers, and SAN systems located in our 911 Center. The base cost of the support services for
the period of January 1, 2022 thru December 31, 2022, with an option to extend for an
additional year and is not to exceed $75,000 per year. The cost is based on 8.5 hours pre -
scheduled services only (3-4 days per month). Services outside this scope of work would
require written approval from Washington County and would be billed separately. This
renewal has been reviewed and recommended for approval by Information Technology and
Purchasing.
III. PA STATE CONTRACT/ COSTARS
Purchasing respectfully requests the Board of County Commissioners approve the following
purchases from the PA State Contract/Costars.
1. COSTARS — Courts - Lange Services — Contract #4400023276
Purchasing, on behalf of Kristin Riley, Courts, respectfully requests the Board of County
Commissioners approve an Agreement with Propio Language Services, Overland Park,
KS, for Telephonic interpreting services as awarded by the Commonwealth of PA, through
December 31, 2023.
The proposed agreement has been awarded via CoStars , and therefore does not require
bidding.
2. COSTARS — IT - Scantek Infomanagement Solutions — Contract #009062
Purchasing, on behalf of Information Technology, respectfully requests the Board of County
Commissioners approve an Agreement with Scantek Infomanagement Solutions, Willow
Grove, PA, for LaseriicheDocument Management (Migration from Onbase to Laserfiche)
at a total cost of $88,000.00, which includes both the County & Courts Systems and Project
management.
The proposed agreement has been awarded via CoStars , and therefore does not require
bidding.
Note: Combining the two systems into (1) system will save the County 60K a year moving
forward.
3. State Contract #4400023686 Wireless Communication Exn. 8/11/2024
Purchasing, respectfully requests the Board of County Commissioners approve the purchase
of (1) smartphone with activation from Verizon Wireless for Captain Interval, Sheriff's
Department. The smartphone will be free with activation. The monthly cost of service for
the iphone is $44.99, including unlimited talk, text, data, mobile hot spot and will be charged
to their Operating budget.
4. State Contract #4400023686 Wireless Communication Exn. 8/11/2024
Purchasing, on behalf of Courts, respectfully requests the Board of County Commissioners
approve the purchase of (1) smartphone with activation from Verizon Wireless for the
EHM Department. The smartphone will be free with activation. The monthly cost of service
for the iphone is $44.99, including unlimited talk, text, data, mobile hot spot and will be
charged to their Operating budget.
Note: The phone will be shared by the part time and full time staff. The phone will be used
by staff when necessary to contact offenders during normal business hours or if working
remotely.
5. State Contract #4400023686 Wireless Communication Exn. 8/11/2024
Purchasing, on behalf of Kim Rogers, Human Services, respectfully requests the Board of
County Commissioners approve the purchase of (4) smartphones (3 for Veterans & 1 for
Human Service Deputy Director, Jason Bercini), with activation from Verizon Wireless. The
smartphones will be free with activation. The monthly cost of service is $44.99, including
unlimited talk, text, data, mobile hot spot and will be charged to their Operating budget.
MIN #1142, Dated 12/16/2021
REDEVELOPMENT AUTHORITY
OF THE COUNTY OF WASHINGTON
100 WEST BEAU STREET, SUITE 603, WASHINGTON, PENNSYLVANIA 15301
JEAN P. WATSON, CHAIRPERSON
RICHARD M. HALL
STEPHEN T. JOHNSON
DARYL W. PRICE
LAURAL ZIEMBA
PHONE 724-228-6875
TOLL FREE 1-888-731-2154
FAX 724-228-6829
www.racw.net
redevelopment@racw.net
WILLIAM R. MCGOWEN
EXECUTIVE DIRECTOR
PROJECT ACTIVITY REPORT
DATE: DECEMBER 16.2021
TO: WASHINGTON COUNTY COMMISSIONERS
FROM: WASHINGTON COUNTY REDEVELOPMENT AUTHORITY
PROJECT
HOME Investment Partnerships American Rescue Plan
RACW requests that the Board of Commissioners adopt a resolution
and approve the HOME -ARP Grant Agreement. The American
Rescue Plan (ARP) Act of 2021 appropriated funding to provide
housing, services, and shelter to individuals experiencing homeless and
other vulnerable populations under the HOME Investment Partnerships
(HOME) Program. Washington County has been allocated $2,104,73 8
in HOME -ARP funds by the U.S. Department of Housing and Urban
Development (HUD).
In accordance with the Notice published by HUD, a Participating
Jurisdiction such as Washington County, as of the Federal Award Date,
may use up to five percent of its total award for administrative and
planning costs. Once the HOME -ARP Allocation Plan is approved by
HUD, the remaining HOME -ARP award will be made available.
The HOME -ARP Grant Agreement will allocate $105,236.90 for
COUNTY COMMISSIONERS
DIANA TREY VAUGHAN, canna
LARRY MAGGI, vicE canna
NICK SHERMAN
ACTIVITY
Resolution and Grant
Agreement Attached
PROJECT ACTIVITY REPORT: DECEMBER 16, 2021
PROJECT
MARIANNA DEMOLITION PROJECT NO. LS 17-08B
This project involves the demolition and site clearance of the following
blighted residential structures that have been condemned under the
Borough's Code Enforcement Program:
423 Oklahoma Street
504 Fourth Street
726 Seventh Street
924 Oak Street
1010 Oak Street
Contractor: J. Stewart Excavating, LLC
Contract Amount: $50,000
Funding: Marianna LSA Funds
MONONGAHELA FIRE STATION IMPROVEMENTS PROJECT
NO. CD 21-19
This project involves replacement of the four existing garage
doors of the fire station located at 451 West Main Street.
Contractor: Trinity Garage Door, LLC
Contract Amount: $63,000
Funding: Monongahela CDBG Funds
PAGE TWO
ACTIVITY
Preconstruction Conference
and Contract Award
November 17, 2021
Preconstruction Conference
and Contact Award
December 16, 2021
{ G
SIGNED:
RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF
WASHINGTON APPROVING EXECUTION OF THE HOME INVESTMENT
PARTNERSHIPS AMERICAN RESCUE PLAN GRANT AGREEMENT
WHEREAS, under the American Rescue Plan Act of 2021, the Secretary of the U.S. Department
of Housing and Urban Development (HUD) is authorized to extend financial assistance to
communities to provide housing, services, and shelter to individuals experiencing homelessness
and other vulnerable populations under the HOME Investment Partnerships — America Rescue
Plan (HOME -ARP) program; and
WHEREAS, HUD has advised the County that it is eligible to receive $2,104,738 under the
HOME -ARP Program; and
WHEREAS, On September 13, 2021, HUD published a notice, titled: Requirementsfor the Use
of Funds in the HOME -American Rescue Plan Program (the Notice); and
WHEREAS, in accordance with the Notice, the County is entitled to up to five percent of its
HOME -ARP grant for administrative and planning costs prior to the submission of a HOME -ARP
Allocation Plan; and
WHEREAS, the County will subsequently prepare a HOME -ARP Allocation Plan and will submit
said Allocation Plan to HUD in accordance with the Notice prior to the release of the full HOME -
ARP grant amount.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
COUNTY OF WASHINGTON:
1. That the HOME -ARP Grant Agreement is hereby in all respects approved, and the Chief
Clerk is hereby directed to file a copy of said Agreement with minutes of this meeting.
2. That the Chairman of the Board of Commissioners is authorized to execute on behalf of
the County the formal grant contracts and other documents relating to the County's HOME -
ARP Grant.
3. That it is cognizant of the conditions that are imposed in the undertaking and carrying out
of these activities with federal financial assistance, including those relating to (a) the
relocation of site occupants and, (b) the prohibition of discrimination because of race,
color, age, religion, sex, disability, familial status, or national origin, and other assurances
as set forth under the certifications.
3. That the Redevelopment Authority of the County of Washington, on behalf of the Board
of Commissioners, is authorized to prepare a HOME -ARP Allocation Plan, in accordance
with the procedures outlined in the Notice Requirements for the Use of Funds in the
HOME -American Rescue Plan Program.
Resolved and adopted the 16"' day of December, 2021,
Diana Irey Vaughan, Chair
Larry Maggi, Vice Chair
Nick Sherman, Commissioner
Legality and Form:
Cynthia B. Griffin, Chief Clerk Steptoe & Johnson, PLLC
Per minute #
Dated
Jana Phillis Grimm, Esq.
Washington County Solicitor
U.S. Department of Housing and Urban Development
HOME ARP Grant Agreement Office of Community Planning and Development
Title II of the Cranston -Gonzalez National Affordable Housing Act
Assistance Listings #14.239 — HOME Investment Partnerships Program
1. Grantee Name and Address 2. Grant Number (Federal Award Identification Number (FAIN)
Washington County M21-UP420505
503 Courthouse Square ( 3a Tax Identification Number 3b. Unique Entity Identifier (formerly DUNS)
Washington, PA 15301 I 256001043 077493625
4. Appropriation Number
861/50205
6. Previous Obligation (Enter "0" for initial FY allocation)
a. Formula Funds I $
7. Current Transaction (+ or -)
a. Administrative and Planning Funds Available on Federal Award Date $105,236.90
b. Balance of Administrative and Planning Funds
C. Balance of Formula Funds
8. Revised Obligation
a. Formula Funds
9. Special Conditions (check applicable box)
❑ Not applicable ❑ Attached
11. Indirect Cost Rate"
Administerino Aaencv/Deot. Indirect Cost Rate
$210,473.80
$1,789,027.30
5. Budget Period Start and End Date
FY 2021 — 09/30/2030
$0
$2,104,738.00
i
10. Federal Award Date (HUD Official's Signature Date)
09/20/2021
12. Period of Performance
Direct Cost Base Date in Box #10 - 09/30/2030
" if funding assistance will be used for payment of indirect costs pursuant to 2 CFR
200, Subpart E-Cost Principles, provide the name of the department/agency, its
indirect cost rate (including lithe de minimis rate is charged per 2 § CFR 200.414), and
the direct cost base to which the rate will be applied, Do not include cost rates for
subrecipients.
The HOME -ARP Grant Agreement (the "Agreement") between the Department of Housing and Urban Development (HUD) and the Grantee is made pursuant to the authority
of the HOME Investment Partnerships Act (42 U.S.C. 12701 at seq.) and Section 3205 of the American Rescue Plan (P.L. 117-2) (ARP). HUD regulations at 24 CFR part 92 (as
may be amended from time to time), the CPD Notice entitled "Requirements for the Use of Funds in the HOME -American Rescue Plan Program" (HOME -ARP Implementation
Notice), the Grantee's HOME -ARP allocation plan (as of the date of HUD's approval), and this HOME -ARP Grant Agreement, form HUD-40093a, including any special conditions
(in accordance with 2 CFR 200.208), constitute part of this Agreement. HUD's payment of funds under this Agreement is subject to the Grantee's compliance with HUD's electronic
funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502 and the HOME -ARP Implementation Notice. To the extent authorized by HUD regulations
at 24 CFR part 92, HUD may, by its execution of an amendment, deobiigate funds previously awarded to the Grantee without the Grantee's execution of the amendment or other
consent. The Grantee agrees that funds invested in HOME -ARP activities under the HOME -ARP Implementation Notice are repayable in accordance with the requirements of the
HOME -ARP Implementation Notice. The Grantee agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in
regulation at 24 CFR 92.352 and 24 CFR Part 56, as well as the HOME -ARP Implementation Notice.
The Grantee must comply with the applicable requirements at 2 CFR part 200, as amended, that are incorporated by the program regulations and the HOME -ARP
Implementation Notice, as may be amended from time to time. Where any previous or future amendments to 2 CFR part 200 replace or renumber sections of part 200 that are cited
specifically in the program regulations or HOME -ARP Implementation Notice, activities carried out under the grant after the effective date of the 2 CFR part 200 amendments will
be governed by the 2 CFR part 200 requirements, as replaced or renumbered by the part 200 amendments.
The Grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Universal Numbering System and System for Award
Management (SAM) requirements in Appendix I to 2 CFR part 200, and the Federal Funding Accountability and Transparency Act (FFATA) in Appendix A to 2 CFR part 170.
Funds remaining in the grantee's Treasury account after the end of the budget period will be cancelled and thereafter not available for obligation or expenditure for any purpose.
Per 31 U.S.C. 1552, the Grantee shall not incur any obligations to be paid with such assistance after the end of the Budget Period.
13. For the U.S. Department of HUD (Name and Title of Authorized Official) 114. Signature ? ;e 15. Date
Phillip E. McKeough, CPD Director f 'f' 09/20/2021
16. For the Grantee (Name and Title of Authorized Official) 117. Signature 18. Date
19. Check one: ® initial Agreement ❑ Amendment #
20. Funding Information: HOME ARP
Source of Funds Aoorooriation Code PAS Code Amount
2021 861/50205 HMX $2,104,738.00
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form HUD-40093a
21. Additional Requirements: These additional requirements are attached and incorporated into this Agreement. The
Grantee agrees to these additional requirements on the use of the funds in 7., as may be amended from time to time by
the Secretary.
a) As of the Federal Award Date, the Grantee may use up to the amount identified in 7.a. of this Agreement for eligible
administrative and planning costs in accordance with the HOME -ARP Implementation Notice.
b) Until the date of HUD's acceptance of the Grantee's HOME -ARP allocation plan, the Grantee agrees that it will not
obligate or expend any funds for non -administrative and planning costs, in accordance with the HOME -ARP
Implementation Notice.
c) In accordance with the HOME -ARP Implementation Notice, as of the date of acceptance by HUD of the Grantee's
HOME -ARP allocation plan, HUD shall make the amount identified in line 7. of this Agreement available to the
Grantee.
d) If the Grantee does not submit a HOME -ARP allocation plan or if the Grantee's HOME -ARP allocation plan is not
accepted within a reasonable period of time, as determined by HUD, the Grantee agrees that all costs incurred and
HOME -ARP funds expended by the Grantee will be ineligible costs and will be repaid with non -Federal funds.
22. Special Conditions
Page 2 of 2 form HUD-40093a