HomeMy WebLinkAboutCOMM - Agenda - 1-3-2022PLEASE BE ADVISED THAT THIS PUBLIC MEETING OF THE WASHINGTON
COUNTY COMMISSIONERS IS VIDEO AND AUDIO LIVE STREAMED ON THE
COMMISSIONERS' FACEBOOK PAGE.
AS AGREED UPON UNANIMOUSLY BY THE BOARD OF COMMISSIONERS'
PUBLIC COMMENT POLICY, IN THE EVENT THAT A LARGE NUMBER OF
RESIDENTS ATTEND IN CONCERT TO COMMENT ON A PARTICULAR MATTER,
THE CHAIR OF THE MEETING SHALL DETERMINE IF THE RESIDENTS HAVE A
COMMON SPOKESPERSON TO COMMENT ON THEIR BEHALF. THE
DESIGNATED SPOKESPERSON WILL BE AFFORDED FIVE (5) MINUTES TO
SPEAK ON BEHALF OF THE GROUP.
AGENDA
1. Opening of Meeting
a. Prayer
b. Pledge of Allegiance
2. Approval of Meeting Minutes
Special Order of Business
None
(RECESS FOR PHOTOS)
3. Public Comments
4. The Board of Commissioners' Response
S. Old Business
Change Orders
a. Northside Airport Hanger Development
b. Correctional Facility Windows
Bid Contract Purchases
a. Cameras
6. New Business
a. Division Orders — Planning
b. Agreement —Children & Youth Services
c. Addendums — Behavioral Health & Developmental Services
d. Agreement — Behavioral Health & Developmental Services
e. Agreement — Behavioral Health & Developmental Services
f. Memorandum of Understanding —Aging Services
g. Authorization to Bid — Purchasing
h. Agreement — Purchasing
TUESDAY, JANUARY 4, 2022
Bill West
David Thompson
American Legion Post #302
Minute No. 1142, December 16, 2021
i. Agreement— Purchasing
j. Agreement— Purchasing
k. State Contract— Purchasing
7. Announcements
The Board of Commissioners' meeting, Salary Board and Sinking Fund will be held on Thursday,
January 20, 2022. All county offices will be closed on Monday, January 17, 2022, in observance of Martin
Luther King Day.
8. Solicitor
Tax refunds in the amount of $6,360.51.
9. Adiournment
Minute No. 1142 December 16, 2021
The Washington County Commissioners met in regular session in the Public Meeting Room,
Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey
Vaughan, Larry Maggi and Nick Sherman. Also present are Solicitor Jana Grimm; Finance Director Josh
Hatfield; Human Resources Director Shelli Arnold; Elections Director Melanie Ostrander; Treasurer Tom
Flickinger; Register of Wills James Roman; Prothonotary Laura Hough and employees Tina Whited; Clerk of
Courts Brenda Davis; Planning representatives Kalie Chasko; Executive Secretaries Marie Trossman, Randi
Marodi and Patrick Geho; Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Forty
and Eight representative Angie Mattes; Sheriff Representatives Tony Andronas and Gerald Coleman;
Observer -Reporter representative Mike Jones; WJPA representatives Joe Jasek and Bob Gregg and concerned
citizens Mary Glendenning, Darrien Kelley, Camille Papia, Antionette Fitch, Don Fitch, Corey McConn,
Bonnie Rankin, Kin Oyler, Rita Rozell, Dan Rozell, Lina Pangalangan, Sam Yarech, Yancey Taylor, Anne
Charles, Ann Shaner, Sherry Faddoul, Mary Gordon, Bridget Loutzenhiser, Max Thomas, Ashley Duff,
Danielle Sherman, Ann Thomas, Matti Gruzs, Kerry Gallick, John Gallick, Mary Lorenz, Keith Lorenz, Lisa
Maust, Bruce Bandel, Sue Brine, Frank Byrd, Becky Reid, Joyce Mayernik, David Finder.
Mrs. Vaughan called the meeting to order at approximately 2:00 p.m., and announced this meeting is
video and audio live streamed via Facebook.
Mrs. Vaughan led the meeting with a prayer.
Ms. Mattes led the Pledge of Allegiance.
Mrs. Vaughan entertained a motion to amend the previously advertised agenda for today's meeting to
include Item "O", which is needed for emergency placement services for Children and Youth Services.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the amendment to the agenda.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Mrs. Vaughan entertained a motion approving Minute No. 1141 dated December 1, 2021.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving Minute No. 1141, as written.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
None.
RECESS FOR PHOTOS)
PUBLIC COMMENT
Washington County resident and secretary in the Commissioners' Office Joyce Thornburg asked
everyone to focus on what's important and to extend an olive branch to those who have different beliefs.
Susan Ruttenburg of Onbase expressed concern about the county's plan to move away from the
OnBase platform to Laserfiche platform. She asked the board to table the motion to move for further
discussion.
Bill Iams, Chairman of the Washington Conservation District, thanked the board for their support
over the years.
Commissioner Maggi commended Mr. Iams, the Conservation board, and Director Todd Thornburg
for the good work they do for the citizens of Washington County.
Washington County resident Camille Papia questioned the Commissioners about the status of
developing a committee to study Washington County government.
Washington County resident Antoinette Fitch pointed out that supporters of the former President
continue to pressure the board to re -audit the 2020 election. She suggested the focus move to the
infrastructure bill and how it will help Washington County.
Washington County resident Ashley Duff repeated her request for a meeting with the Commissioners
to discuss a forensic audit and demanded accountability. She warned them not to underestimate their group.
Washington County resident Danielle Sherman discussed the system of checks and balances that our
country was founded on and requested a forensic audit.
Washington County resident Sam Yareck discussed infighting in the county and the restructuring of
row offices. He requested a forensic audit and he urged the board to meet with election experts.
Clerk of Courts Brenda Davis requested a Salary Board hearing to restore her office's yearly budget
and staff. She detailed how she has been treated and said it is time for political games, harassments, and
assaults to stop.
Washington County resident Mary Gordon asked the Commissioners to look into the fraudulent
voting system and meet with election experts.
Washington County resident Ann Charles questioned the sincerity of the opening prayer and
requested a full forensic audit.
Washington County resident Annie Shaner said voting results reflect the will of the majority and
pointed out that this is a time of political extremism and ignorance.
Washington County Bridget Loutzenhisar said that in 2021, 92 people have addressed the board; five
percent spoke about Home Rule; 15 percent spoke about the county row offices; 22 percent spoke about
miscellaneous topics; and 58 percent spoke about a forensic audit. She is in favor of a forensic audit.
Washington County resident Bruce Bandel demanded a full forensic audit.
Washington County resident Mary Lorenz said that if the board has any integrity they must do a full
forensic audit.
Prothonotary Laura Hough addressed the software issue that was on the agenda under new business.
She asked the Commissioner to table the issue until a full investigation is completed.
Register of Wills Jim Roman presented the top 20 things that occurred in Washington County in 2021
involving the row officers, the food bank, the software program, LSA funding, and the solicitor's office.
Washington County resident Yancey Taylor said he is embarrassed by how everyone is behaving and
encouraged everyone to be a champion to the people.
THE BOARD OF COMMISSIONERS RESPONSE:
Commissioner Irey Vaughan said she received word today that Washington County received the
Pennsylvania Counties Risk Pool Reporting Award Reward, ranking the highest of all 67 counties in
Pennsylvania. She said this is due to the good work of the county team led by Solicitor Jana Grimm. Solicitor
Grimm thanked the team for working to getting our claim risk down.
OLD BUSINESS
BID AWARDS
Solicitor Grimm recommended the Board, on behalf of Purchasing, award the request for proposal
for Broadband Consulting Services for a consultant for a countywide broadband assessment in accordance
with American Rescue Plan funds to Tilson Technology Management, Portland, Maine. The total cost is
$89,625 and will be funded from the American Rescue Plan Act Fund.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the proposal for broadband consulting
services with Tilson Technology Management.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing, award the request for proposal
for software and implementation services for a Financial Services System, including integrated modules for
Human Resources to Tyler Technologies, Inc., Yarmouth, Maine. The costs are as follows and will be funded
from the American Rescue Plan Act Funds.
Summary
Total Tyler Software
Total Annual
Total Tyler Services
Total Third -Party Hardware
Software Services
One Time Fees
$0
$0
$ 456,040
$ 4,013
Summary Total $ 460,053
Estimated Travel Expenses $ 30,140
Recurring Fees
$0
$ 272,410
$0
$0
$ 272,410
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the proposal for software implementation
services with Tyler Technologies.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology,
award the request for proposal for the Cloud Phone Hosted System proposal to Full Service Network LP,
Pittsburgh, PA. The total cost is 8,497/month and costs will be funded from their operating budget.
Note: We will save the cost of all physical phone lines, roughly 8,500 a month including the need for
dedicated hardware to run the system which will no longer be needed saving 50K in maintenance and the cost
of replacement hardware. Additionally, we are receiving all new phones, and headsets where needed.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the proposal for the Cloud Phone Hosted
System proposal to Full Service Network LP.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
BID CONTRACT EXTENSIONS
Solicitor Grimm recommended the Board, on behalf of Purchasing and Veterans Affair, approve the
extension of our bid award contract for flags and markers to Metro Flag Co., Wharton, N.J. and All Quality
Memorial Markers, Smoketown, Pa., based upon the same terms and conditions in their original contract.
These contracts will be effective through December 31, 2022.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid contract extension with Metro
Flag Co. and All Quality Memorial Markers.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing, approve the extension of our bid
award contract for the provision of HVAC/boiler maintenance with Scalise Industries Corporation,
Lawrence, Pa. for the Washington County Correctional Facility at a cost of $15,558 and the Airport at a cost
of $6,873. The contract extension will be effective January 1, 2022 through December 31, 2022 and all time
and material repairs are to be done on an as needed basis at the rates of $110.50/hour and $173.65/hour
emergency rate. Materials are the vendor's cost plus a 16-20% markup.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid contract extension with Scalise
Industries Corporation.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan - Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of the Purchasing Department, approve the
extension of the current contract with Redwood Toxicology Laboratory, Inc., Santa Rosa, Ca. for drug test
kits. The agreement will be effective through December 31, 2022 at a total yearly cost of approximately
$15,000.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the contract extension with Redwood
Toxicology Laboratory, Inc.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
BID CONTRACT PURCHASES
Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology,
approve the following wiring services purchase from Information Technologies Services, Carnegie, Pa., our
contract of record. The total cost will be funded from their operating budget.
• Emergency Door Release - $1,685.50
• Crossroads Building — Two (2) Emergency Door Releases, cables, labor for installation,
calibration, programming and training.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the purchase from Information Technologies
Services.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and Aging Services, approve a
service agreement with Johnson Controls, Pittsburgh, Pa., our contract of record, for a fire alarm inspection
at the Canonsburg Senior Center. The total cost is $1,043.25 and will be paid from their operating budget.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving a service agreement with Johnson Controls.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing and Information Technology,
approve payment to eDocs Technologies, Pittsburgh, Pa., our contract of record, in the amount of $10,811.25
for Onbase support (updates, training and scanning).
Moved by Mr. Sherman, seconded by Mr. Maggi, approving payment to eDocs Technologies.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Solicitor Grimm recommended the Board, on behalf of Purchasing, approve payment to Remington
and Vernick Engineers, Pittsburgh, Pa., for schematic design services for the Crossroads Building (6t' floor) at
their contractual hourly rates in the amount of $1,420.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving payment to Remington and Vernick.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Solicitor,
for Washington County to participate in the state-wide settlement of the Purdue Pharma litigation
consolidated under Docket No. 2017-008095 in the Court of Common Pleas of Delaware County and in
furtherance thereof to appoint Chair Diana Irey Vaughan as the authorized official of Washington County to
execute any and all documentation required in such settlement including but not limited to the PA
Subdivision Intrastate Allocation Participation Form, the Subdivision Janssen Settlement Participation Form,
and the Subdivision Distributors Participation Form.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving Washington County to participate in the
state-wide settlement of the Purdue Pharma litigation.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, of the board reappointments
of Larry Pollock to the First Responders/Public Safety Board and Emily Stavovy to the Behavioral Health
and Developmental Services Board and the appointments of Dr. Andrew Goudy, Derek Culbertson, Frances
Clark, Lisa Haanum and Tiffaney Hobson to the Human Services Advisory Board.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the board appointments.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of a drainage easement with the Pennsylvania Turnpike Commission to allow construction of a
stormwater drainage facility under the Panhandle Trail in McDonald Borough. The Turnpike will pay the
County $4,100 and restore all property to original condition or better. Temporary access for the trail will be
maintained at all times.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the drainage easement with the
Pennsylvania Turnpike Commission.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of an extension of our current contract with Kymberly A. Secreet, for animal control services in
the Washington County parks effective January 1, 2022 through December 31, 2022. The contract
authorization amount is $4,800 annually ($400/month).
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the contract with Kymberly A. Secreet.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
tax levy and appropriation resolution fixing the tax rate for 2022 at 2.43 mills for county purposes and
appropriating specific sum estimates to be required for the specific purposes of county government for the
year 2022.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2022 budget.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the
annual supplemental appropriation.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the supplemental appropriation.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of the
2022 renewal fee and administrative fee for TASC for the county's flexible spending account plan. The
renewal fee is $640 and the administrative fee is $4.32 per employee, per month.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the 2022 fee schedule with TASC for the
county's flexible spending account plan.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Treasurer, of a proposal and agreement with RBA Professional Data Systems Inc. for additional work needed
for the office's internal lock box system. The proposal and agreement are in the amount of $7,250.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the proposal and agreement with RBA
Professional Data Systems, Inc.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Redevelopment Authority of the County of Washington as agent for Washington County Airport, of a
corrective deed with John and Linda Murr for property that was previously acquired by the county for future
aviation purposes. The corrective deed is necessary to comply with the original purchase offer which allowed
the property owner to reserve the mineral rig
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the corrective deed with John and Linda
Murr.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
Policy for the workers' compensation coverage with Encova. The policy premium is in the amount of
$209,933 and will be effective January 1, 2022 through January 1, 2023. In addition to the premium, the new
policy will require the set- up of a loss fund escrow in the amount of $51,000 and obtain a letter of credit in
the amount of $196,771 from a qualified bank.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy for the workers' compensation
coverage with Encova.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
policy renewal for accident coverage with Philadelphia Indemnity Insurance Company for program attendees
for community service/ FITS, alternative sentencing, volunteers, and season juveniles. The policy premium is
in the amount of $4,339 and will be effective January 13, 2022 through January 13, 2023.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy renewal for accident coverage
with Philadelphia Indemnity Insurance Company.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
policy renewal for aviation general liability coverage with Aviation Insurance Resources. The policy premium
is in the amount of $5,520 and will be effective January 1, 2022 through January 1, 2023.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy renewal for aviation general
liability coverage with Aviation Insurance Resources.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Resources, of the renewal of the professional services contract with The Cameron Wellness Center of the
Washington Health System for the purpose of providing employee wellness services. This contract will be
effective January 1, 2022 through December 31, 2022, and rates will remain the same.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the professional services contract with
The Cameron Wellness Center of the Washington Health System.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of the following provider agreements for the period of July 1, 2021 through June 30, 2022.
No additional county funds are required.
PROVIDER
A Second Chance - Placement
Adelphoi Village — Family Finding
Bair Foundation of Pennsylvania - Foster Care
Community Specialist Corporation d/b/a The Academy
Hermitage House
Summit Academy
AMOUNT
100,000
150,000
600,000
175,000
330,000
180,000
TOTAL $1.535.000
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreements listed.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Children and
Youth Services, of a provider agreement with Forget Me Knot Youth Services for placement services for the
period of July 1, 2021 through June 30, 2022. The contract authorization amount is $100,000 and no
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the provider agreements with Forget Me
Knot Youth Services.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Behavioral
Health and Developmental Services, of an agreement with Southwest Behavioral Health Management, Inc.
for the provision of administrative oversight and behavioral health services provided by Washington County
BHDS for the period of January 1, 2022 through December 31, 2022. The contract authorization amount is
$1,015,568.83 payable in eleven installments of $84,630.73 and $84,630.80 for the twelfth installment. No
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Southwest Behavioral
Health Management, Inc.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Services, to enter into agreements with the following providers for emergency shelter services for the period
of July 1, 2021 through December 31, 2022. No additional county funds are required.
PROVIDER AMOUNT
Connect, Inc. 133,000
Domestic Violence Services of Southwestern PA 41,500
Blueprints 114,000
TOTAL $288.500
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the above provider agreements.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Services, of an agreement addendum with Blueprints for the Emergency Shelter grant to extend the period of
the agreement three months to March 31, 2022. The contract authorization will remain the same and no
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement addendum with
Blueprints.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services,
of an agreement addendum with Southwestern Pennsylvania Area Agency on Aging for the period of
July 1, 2021 through June 30, 2022. The contract authorization will increase by $39,270.84 and no additional
county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement addendum with
Southwestern Pennsylvania Area Agency on Aging.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Voter Registration/Elections, of authorization to advertise for election supplies.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for election
supplies.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Building and Grounds, of authorization to advertise for the provision of preventative maintenance and/or
repair of commercial hot water heaters and boilers.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for
preventative maintenance and/or repairs of commercial hot water heaters and boilers.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of
authorization to advertise for proposals for broadband expansion in underserved communities.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving authorization to advertise for broadband
expansion.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Adult Probation, of an agreement with Lobbyguard, Houston, Tx. for a kiosk -based scheduling system. This
agreement will be effective for a 12-month term. The total cost is $6,060 with annual recurring costs of
$3,060 for annual software and support. Costs will be funded via Act 35 funds with no taxpayer dollars being
spent.
Note: Lobbyguard is designed to work through outlook to allow individuals to self -register at which time the
appropriate unit, i.e. intake, drug testing, or house arrest to know that an individual has registered and is
awaiting service. A good example would be if you experienced self -registering kiosks at a doctor's office, same
concept just a different environment.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Lobbyguard for a
kiosk -based scheduling system.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Public Safety, of a maintenance and support agreement with MRA, Incorporated, Washington, Pa. for
software for the radio console purchased on the GSA contract from Avtec. This maintenance agreement will
be effective January 1, 2022 through December 31, 2022, at a total amount of $77,487.93. The total cost of
this maintenance will be paid from the Public Safety state collected surcharge.
Note: This agreement covers the systems at both the primary and airport locations.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the maintenance and support agreement
with MRA, Incorporated for software for the radio console.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Public Safety, of a maintenance and support agreement with MRA, Incorporated, Washington, Pa. for
software and hardware for the logging recorder purchased on the GSA contract from Eventide.. This
maintenance agreement will be effective January 1, 2022 through December 31, 2022, at a total amount of
$26,550. The total cost of this maintenance will be paid from the Public Safety state collected surcharge.
Note: This agreement covers the systems at both the primary and airport locations.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the maintenance and support agreement
with MRA, Incorporated for software and hardware for the logging recorder.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Public Safety, to enter into an agreement with Suburban Propane LP, for the Cross Creek Tower Site,
including installation with 1-500 gallon, Suburban -owned propane tank with initial fill up of 400 gallons,
safety P&T and fuel surcharge fee. Suburban will run 35 ft. of gas line for $175 from the tank to generator,
make connections, plus install a regulator vent kit and pipe away from heater for a one-time charge of
$1,914.98. The rental of the 500-gallon propane tank for the Cross Creek Tower Site will be at a total cost of
$180.00/year, plus a $179.95 installation fee. Pricing will be based on the current market price index. This
agreement will be effective for three years from the date of the contract execution and shall automatically
renew on a month -to -month basis unless terminated providing a 30-day written notice. Costs shall be paid
from the Public Safety operating budget.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Suburban
Propane LP.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Public Safety, of an agreement with Motorola Solutions, Linthicum Heights, Md., in the amount of $6,406.60
to migrate our call handling equipment to next generation 9-1-1 call delivery. Costs will be funded by the
Statewide Interconnectivity Grant program.
Note: This work will take place before May 2022 to meet the state's timeline for mitigation.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Motorola Solutions.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Information Technology, of the renewal and payment of the annual software support and maintenance
agreement for Court Automation with Tiburon, Inc., Pleasanton, Ca. for the FACTS Case Management
System. This agreement will be effective January 1, 2022 through December 31, 2022. The total cost is
$59,402.38 and will be paid from their operating budget.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Tiburon.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Information Technology, of a maintenance agreement with Vertiv Services, Inc., Westerville, Ohio to include
two preventative maintenance visits per year per site for the Emerson/Liebert UPS Systems located in the
Courthouse, Courthouse Square and Public Safety. This agreement will be effective January 1, 2022 through
December 31, 2022 at a total cost of $33,785.01 and will be paid from IT and Public Safety operating budgets.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Vertiv Services, Inc.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Public Safety, of the renewal of the annual service agreement with SynergIT for level three support for the
HP blades, servers and SAN systems located in our 911 Center. This agreement will be effective January 1,
2022 through December 31, 2022 with an option to extend for an additional year. The contract authorization
amount is not to exceed $75,000. The cost is based on 8.5 hours pre -scheduled services only (3-4 days per
month). Services outside this scope of work would require written approval from Washington County and
would be billed separately.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with SynergIT.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Courts, of an agreement with Propio Language Services, Overland Park, Ks. For telephonic interpreting
services as awarded by the Commonwealth of Pennsylvania, through December 31, 2023. The proposed
agreement has been awarded via CoStars, and therefore does not require bidding.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Propio Language
Services.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Information Technology, of an agreement with Scantek Infomanagement Solutions, Willow Grove, Pa. for
Laserfiche Document Management (Migration from Onbase to Laserfiche). The total cost is $88,000 which
includes both the County and Courts systems and project management. The proposed agreement has been
awarded via CoStars, and therefore does not require bidding.
Note: Combining the two systems into one system will save the County $60,000 a year moving forward.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Scantek
Infomanagement Solutions.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Sheriffs Department, of the purchase of one smartphone from Verizon Wireless for Captain Interval.
The total cost is $44.99/month and the smartphone will be free with activation, including unlimited talk, text,
data and mobile hot spot. Costs will be paid from their operating budget.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from Verizon Wireless.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Courts, of the purchase of one smartphone from Verizon Wireless for the Electronic Home Monitoring
(EHM) Department. The total cost is $44.99/month and the smartphone will be free with activation,
including unlimited talk, text, data and mobile hot spot. Costs will be paid from their operating budget.
Note: The phone will be shared by part-time and full-time staff and will be used when necessary to contact
offenders during normal business hours or if working remotely.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from Verizon Wireless.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Human Services, of the purchase of four smartphones (three for Veterans and one for Human Services
Deputy Director Jason Bercini) from Verizon Wireless. The total cost is $44.99/month each and the
smartphone will be free with activation, including unlimited talk, text, data and mobile hot spot. Costs will be
paid from their operating budget.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase from Verizon Wireless.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of The
Redevelopment Authority of the County of Washington (RACW) to adopt a resolution approving the
execution of the Home Investment Partnerships American Rescue Plan Grant Agreement.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held at 10 a.m. on Wednesday, December 15, 2021, following the Agenda
meeting to discuss personnel and litigation. The regularly scheduled Salary Board meeting will be immediately
following today's meeting. All county offices will be closed Friday, December 24, 2021, in observance of
Christmas Day and Friday, December 31, 2021, in observance of New Year's Day. The Organizational Salary
Board meeting of the Washington County Commissioners will be held at 11:30 a.m., Monday, January 3,
2022.
SOLICITOR
None
There being no further business, Chairman Vaughan declared the meeting adjourned at approximately
3:20 p.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
ATTEST:
CHIEF CLERK
, 2021
OLD BUSINESS
January 4, 2022
A. CHANGE ORDER
Purchasing, on behalf of the Redevelopment Authority, respectfully requests the Commissioners approve
Change Order No. 8 with Cast and Baker for the Airport North Side Hanger Project to include clearing
approximately 10.6 acres and the installation of a 24" pipe with FES and riprap outfall. The total amount is
$66,400 and will be funded from the PennDOT Aviation capital budget.
B. CHANGE ORDER
Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners approve a
Change Order for infirmary windows for the Correctional Facility from MacBracey Corporation,
Washington, PA. The total amount is $1,880.25 and will be paid from capital funds.
C. BID CONTRACT PURCHASES
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve the
purchase of rooftop cameras, equipment, and licenses in the amount of $44,806 from Information
Technologies Services, Carnegie PA, our contract of record. The total cost will be paid from Act 13 funds.
NEW BUSINESS
January 4, 2022
A. DIVISION ORDERS — PLANNING
Planning respectfully requests the Commissioners approve two division orders, at the previously approved
decimal interest rates, for non -surface operations associated with the Panhandle Trail in Jefferson Township.
• MCC Partners West D Unit: decimal interest is 0.00078631
• MCC Partners West E Unit: decimal interest is 0.00097947
B. AGREEMENT — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a provider agreement with
Family Pathways for placement services for the period of July 1, 2021 through June 30, 2022. The contract
authorization amount is $50,000 and no additional county funds are required.
C. ADDENDUMS — BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health and Developmental Services respectfully requests the Commissioners approve provider
agreement addendums for the period of July 1, 2020 through June 30, 2021 with the list of previously
approved providers. The contract authorization amount will increase from $611,594 to $624,398 and no
county funds are required.
D. AGREEMENT — BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health and Developmental Services respectfully requests the Commissioners approve a provider
agreement with Positive Steps Therapy, LLC for the provision of outpatient mental health services for the
period of July 1, 2021 through June 30, 2022. The contract authorization amount is $2,050 and no county
funds are required.
E. AGREEMENT — BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health and Developmental Services respectfully requests the Commissioners approve a provider
agreement with Wesley Family Services for the provision of multi -disciplinary evaluations for the period of
January 1, 2022 through June 30, 2022. The contract authorization amount is $20,000 and no county funds
are required.
F. MEMORANDUM OF UNDERSTANDING — AGING SERVICES
Aging Services respectfully requests the Commissioners approve a Memorandum of Understanding (MOU)
with Southwestern Pennsylvania Area Agency on Aging for the Ombudsman Program for the period of
July 1, 2021 through June 30, 2022. Aging Services will receive $7,350 for the program and no county funds
are required.
G. AUTHORIZATION TO BID — PURCHASING
Purchasing, on behalf of Probation Services, respectfully requests the Commissioners authorize the
advertising for drug test kits.
H. AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve payment
for a renewal software maintenance agreement with RBA Professional Data Systems in the amount of
$23,016.60, including $3,564 for the new software upgrade and $3,746 for software maintenance for the Tax
Assessment office. This agreement will be effective January 1, 2022 through December 31, 2022.
AGREEMENT — PURCHASING
Purchasing respectfully requests the Commissioners enter into a five-year lease agreement with Vujevich
Dermatology Associates, P.C. located in the Crossroads Building, at a base rental rate of $19.50 sq. ft., a
base monthly rent of $4,248.89 and a base annual rent of $50,986.68 for their current office space. This
agreement will be effective October 1, 2022 through September 30, 2027.
AGREEMENT — PURCHASING
Purchasing respectfully requests the Commissioners approve an agreement with Greyshift, LLC for a
GrayKey license, software and hardware for the District Attorney's office. The total cost is $59,660.55 and
funding will be a combination of HIDTA and drug forfeiture monies.
K. STATE CONTRACT — PURCHASING
Purchasing respectfully requests the Commissioners approve the purchase of one (1) smartphone from
Verizon Wireless for the Controller, April Sloane. The monthly service fee is $44.99, the phone is free with
activation, and the cost will be charged to their operating budget.