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Home My WebLink AboutCOMM - Agenda - 3-15-2022Washington County Prison Board Agenda Wednesday, March 16, 2022 I. Invocation Ii. Approval of Minutes 01-19-22 dated January 19, 2022 and 02-16-22 dated February 16, 2022. III. Public Comment IV. Warden's Report V. Bills VI. old Business VII. New Business Vill. Adjourn Meeting D. Vaughn M. Namie N. Sherman J. Grimm L. Maggi C. Griffin President Judge DiSalle S. Arnold A. Andronas J. Hatfield J. Walsh J. Fewell A. Sloane J. Thornburg P. Jansante Minute No. PB 1-19-22 January 19, 2022 The meeting of the Washington County Prison Board was held in Washington County Correctional Facility,100 West Cherry Avenue, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; President Judge John DiSalle; Controller April Sloane; and District Attorney Jason Walsh. Also present were County Solicitor Jana Grimm; Warden Jeffrey Fewell; Captain David Codington; Captain Mark Stewart; Chief Deputy Tony Mosco; Assistant District Attorney Megan Faust; Finance Director Josh Hatfield; Chief of Staff Mike Namie; Human Resources Director Shelli Arnold; Court Administrator Pat Grimm; Chief Clerk Cindy Griffin; Chaplain Mike Pierson; Secretary Paula Jansante; and PrimeCare representative, Susan Woznichak. Mrs. Vaughan called the meeting to order at approximately 11 a.m., and Chaplain Pierson led the meeting with the invocation. Mrs. Vaughan asked if there were any corrections, additions or omissions to Minute No. PB 12-15-21 dated December 15, 2021, each member having received a copy. It was moved by Mr. Sherman and seconded by Mr. Maggfi�at Minute No. PB 12-15-21 be approved. The motion was carried unanimously with the Bob ` nifying their approval by stating Aye". Moving on, Mrs. Vaughan pointed out that forme�,0ro444chael Namie had been the Prison Board secretary and that someone needed to be anoint _ tie new s —v ry. Mr. Sherman nominated current Controller April Sloane, and it was secondets4 r. Maggi. Ms ne accepted the nomination, and the motion was carried unanimo with the Board si ing their approval by stating "Aye". PUBLIC COMMENTS None. WARDEN'S REPORT Administrative Fee Social Security Tylenol Monthly su Year -tom Work Release Weekend Inm Monthly sub Year-to-date Full-time Inmates Work Release Inmates Weekend Inmates Inmates Awaiting Trial and/or Sentencing Total Inmates $11, . $1,20 Examinations Performed by the Physician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month 49 Billed Collected -0- -0- -0- -0- -0- -0- -0- -0- Male Female Total 61 16 77 0 0 0 0 0 0 Male Female Total 186 57 243 247 73 320 311 88 16 10 $0.00 Warden Fewell started off his report stating that current population was at 317. Mr. Fewell announced that the facility is currently on lockdown due to COVID. There were 26 inmates and 25 staff that tested positive, which initiated this lockdown ten days ago. The lockdown will be lifted tomorrow. General population inmates will resume normal operations tomorrow. Warden Fewell noted that the inmates are at 55% vaccination, and that none of the inmates or staff had been severely ill due to COVID. Aside from one inmate needing hospitalization for breathing, we have thankfully been able to get through this. Of the 25 staff that tested positive, well over half of them have returned to work. Warden Fewell respectfully requested the Prison Board to consider entering into a Renewal agreement with the PA District Attorneys Institute (PDAI) for the maintenance and continuance of the PA Statewide Automated Victim Information & Notification (SAVIN) program. The program was provided to the Correctional Facility through PCCD (PA Commission on Crime & Delinquency) grant funds for the purposes of victim notification. The SAVIN program automatically notifies a victim 24/7 of an offender's escape, subsequent apprehension, date of release, work release, etc. The PCCD will pay 100% of the maintenance and service fees for 2022 with no cost incurred for Washington County. Washington County will pay 0% of the maintenance fees. If approved, this agreement will be effective January 1, 2022 through December 31, 2022. It was moved by Mr. Sherman and seconded by Mr. Maggigltq accept the Warden's Report. The motion was carried unanimously with the Board signifying the roval by stating "Aye". Ms. Sloane presented to the Board for their January 19, 2022, in the amount of $267,309.45. It was moved by Ms. Sloane and seconded_ January 19, 2022. The motion was carried unanA stating "Aye". (See list of bills attached hereto and OLD BUSINESS None NEW BUSINESS Commissioner V There being no fur approximately 11:19 a.m. THE FOREING N 4dproval of the bills dated Sherman, appr the bills dated with the Board sig� ng their approval by part, eof.) during the pandemic. declared the meeting adjourned at SUBMITTED FOR APPROVAL: 2022 ATTJ�T: � N SECRETARY Minute No. PB 2-16-22 February 16, 2022 The meeting of the Washington County Prison Board was held in Washington County Correctional Facility,100 West Cherry Avenue, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; President Judge John DiSalle; Controller April Sloane; and District Attorney Jason Walsh. Also present were County Solicitor Jana Grimm; Warden Jeffrey Fewell; Captain David Codington; Captain Mark Stewart; Chief Deputy Tony Mosco; Assistant District Attorney Megan Faust; Finance Director Josh Hatfield; Chief of Staff Mike Namie; Human Resources Director Shelli Arnold; Court Administrator Pat Grimm; Chief Clerk Cindy Griffin; Secretary Paula Jansante; and PrimeCare representative, Susan Woznichak. Mrs. Vaughan called the meeting to order at approximately 11:00a.m., and Warden Jeffrey Fewell led the meeting with the invocation. Mrs. Vaughan asked if there were any corrections, additions or omissions to Minute No. PB 1-19-22 dated January 19, 2022, each member having received a copy. It was moved by Mr. Sherman and seconded by Mr. Maggat Minute No. PB 1-19-22 beheld in abeyance. The motion was carried unanimously with the Bf signifying their approval by stating "Aye". PUBLIC COMMENTS None. WARDEN'S REPORT Administrative Fee Social Security Tylenol Monthly sub -total Year-to-date grand Work Release Inmates Weekend Inmates Mont Year ate g Full-time Inmates`` Work Release Inma Weekend Inmates Inmates Awaiting Trial and Total Inmates ng $ 0,169.53 0.00 r $2 0.70 Examinations Performed by the Physician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month lilled Collected -0- -0- -0- -0- -0- -0- -0- -0- Male Female Total 59 11 70 0 0 0 0 0 0 Male Female Total 197 48 245 256 59 315 260 110 22 17 $0.00 Warden Fewell started off his report stating that current population was at 348, which is 24/0 higher than where we were at this time last year. The Warden then acknowledged that 325 is the maximum number of inmates that the WCCF can hold. Mr. Fewell pointed out that 19 inmates were being farmed out to neighboring jails, nine of which we are paying for. Also, there is a need to farm out an additional 10 inmates. Next, Warden Fewell began speaking of COVID testing inside the jail. There are inmate tests and there are staff tests. The inmate rapid tests are provided by PrimeCare at a cost of $20.00 per test. The staff tests are being provided by Josh at a cost of $15.50 per test. Depending on movement inside the jail, 60-100 inmates are tested per week, and 60 staff members are tested per week. We currently have about 20 weeks' worth of tests. The Purchasing Department, on behalf of Warden Fewell, Correctional Facility, respectfully requests the Board of County Commissioners approve an agreement with National Institute for Jail Operations for the purpose of access to a variety of online jail training resources for an annual cost of $9,900 based upon 100 annual users at $99 per person. Funding will be from their Operating Budget. It was moved by Mr. Sherman and seconded by Mr. Maggi to accept the Warden's Report. The motion was carried unanimously with the Board signifying their approval by stating "Aye". Warden Fewell respectfully requested the Prison Board to consider the contract of five beds for juveniles -charged -as -an -adult for housing at the Jefferson County Detention Center, Steubenville, Ohio. Summary -Effective December 21, 2021, all juveniles -charged -as -an -adult cannot be housed with adults or juveniles. Currently, we have three in custody at ACJ (no bill yet, estimated $110 per day) =r Moving forward, we have contacted Jefferson County ion Center in Steubenville, Ohio. Jefferson County has juvenile -charged -as -an -adult housing ave beds available. Jefferson County wishes to enter into a contract with us with two options ��an rate $200 per day. No minimum beds needed to order, OR 2) $160 a day with a set n e of beds w, estimated at S. A 30-day contract for 5 beds at $160 a day f-M-'d by Mr. Sher and seconded by Mr. Maggi to accept the Warden's Report. With one abstent ` om District Attornason Walsh, the motion was carried with the Board signifying their approv stating „Aye„ `a Warden Fewell respectfully regit� . e Prison _ to consider the promotion of Officer Daniel Oldland to Captain, effective next a a = droll date Captain Jamie Restanio was hired A& the � �� lvania��e Police and resigned with our x, � � g agency February 12, 2022 h in of com nd pu d her pion inside and outside the organization, accepted aR o viewed orb � ctec formal interviews of selected, qualified personnel. Th � 1 two cagy dates w interviewed by panel which consisted of senior personnel in the fad Am Officer DaneOldland,� �n veteran o� department, was selected and recommended for promotio It w "wed by' e r m f motion was =. ied unanim 6` wi Ms. Sloane OW ted to the February 16, 2022, in t,- mount o It was moved by an February 16, 2022. The mot stating "Aye". (See list of bills arc OLD BUSINESS None NEW BUSINESS None d seco ` '' ay'Mr. Maggi to accept the Warden's Report. The Board signifying their approval by stating "Aye" ird for their consideration and approval of the bills dated 00,292.32. seconded by Mr. Sherman, approving the bills dated rried unanimously with the Board signifying their approval by hereto and made a part hereof.) There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately 11:21 a.m. Mrs. Vaughan reconvened the meeting for an executive session at approximately 11:21 a.m. to discuss personnel and public safety matters. Mrs. Vaughan adjourned the meeting following the executive session at approximately 11:36 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: ATTEST: SECRETARY 2022 Warden's Prison Board Agenda- March 16, 2022 Stats PROPOSAL #1-Bid Contract Extension —Kitchen Equipment Repair — Contract #042121- KER Purchasing and the WCCF respectfully requests the Board of County Commissioners extend the bid contract for Kitchen & Laundry Equipment Repair for the WCCF to the following vendors: ❖ AIS Commercial Parts & Service, Pittsburgh PA — 8-5, M-F - $94.50/hr; 5-8, M-F — WE - $141.75 ❖ Hobart Service, Troy, OH — 8-5, M-F - $127.00/hr; 5-8, M-F — WE - $191.00 All work will be done on a time and material basis as needed. If approved, this extension will be effective May 1, 2022 through April 30, 2023, w/option to extend for 1 additional year. NOTE: THIS AWARD IS CONTINGENT UPON PRISON BOARD APPROVAL. Executive Session 1. 2. WASHINGTON COUNTY PRISON BOARD Bills Presented for Approval March 16, 2022 A ZJanitorlal Services LLC 4,952.04 *Access Information Protected 130.68 Albano's 1,540.13 Bimbo Bakeries USA 2,298.62 *Columbia Gas of PA Inc. 5,415.50 County of Greene 6,750.00 *FBM Capital LLC 142.81 Grainger W W.Inc. 2,017.00 Guardian RFID 10,000.00 J.D. Marra Hotel and Restaurant SVC 1,059.10 Jack Frye Sales and Service 1,080.00 Janitor's Supply 571.87 *Lexis Nexus 150.00 *NUO 5,775.00 *P C C A 660.00 *Pennsylvania American Water Co. 9,887.59 Primecare Medical Inc. 172,625.58 *Ricoh USA Inc. 787.26 Scalise industries Corporation 27 730.23 Schneider's Dairy Inc. 2,795.24 *Sprague Operating Resources 5,812.30 *Sysco Pittsburgh LLC 18,557.86 Trapuzzano's Uniforms 2,634.00 *Verizon Wireless 160.04 *W B Mason Co. Inc. 1,712.44 *Washington E Washington Joint Auth. 12,456.00 *West Penn Power 9,140.02 Continued Approved for Payment Certified Correct Chairman Secretary Controller Washington County Correctional Facility invoices - March 16, 2022 A Z Janitorial Services LLC *Access Information Protected Albano's Bimbo Bakeries USA *Columbia Gas of PA Inc. County of Greene *FBM Capital LLC Grainger W W Inc. Guardian RFID J.D. Marra Hotel and Restaurant SVC Jack Frye Sales and Service Janitor's Supply *Lexis Nexus *NIJO *PCCA *Pennsylvania American Water Co. Primecare Medical Inc. *Ricoh USA Inc. Scalise Industries Corporation Schneider's Dairy Inc. *Sprague Operating Resources *Sysco Pittsburgh LLC Trapuzzano's Uniforms Werizon Wireless *W B Mason Co. Inc. *Washington E Washington Joint Authority *West Penn Power *Paid as required by due date Housekeeping Supplies Bid $ 4,952.04 Secure Waste Removal Bid $ 130.68 Produce Bid $ 1,540.13 Bread Bid $ 2,298.62 Energy Utility Services - Jan/22 $ 5,415.50 Inmate Exchange $ 6,750.00 Copier Lease Program Bid $ 142.81 Industrial Commodities Bid $ 2,017.00 Inmate Management System Bid $ 10,000.00 Coffee Bid $ 1,059.10 Housekeeping Bid $ 1,080.00 Housekeeping Bid $ 671.87 Law Library $ 150.00 Training Contract $ 6,775.00 Corrections Association Dues $ 660.00 Water Utility -12130121-1/31/22 $ 9,887.59 Contracted Medical Services $ 172,625.58 Cost Per Copy Bid $ 787.26 Contracted Repairs $ 27,730.23 Milk Bid $ 2,795.24 Liquid Fuels Utility Service - Dec/21-Jan/22 $ 5,812.30 COSTARS Food Contract $ 18,557.86 Uniforms Bid $ 2,634.00 Telecom Service - 2/17-3/16/22 $ 160.04 Office Supplies Bid $ 1,712.44 Sewage Utility Service-12129121-1/31/22 $ 12,456.00 Power Utility -1/20-2117/22 $ 9,140.02 Total 03/16/22 Meeting $ 306,841.31