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Home My WebLink AboutCOMM - Agenda - 4-19-2022CHIEF CLERK AGENDA April 20, 2022 SPECIAL ORDER OF BUSINESS: Proclamation — Early Child Development Awareness Day Proclamation — Vietnam Veterans Day Proclamation — Law Day NEW BUSINESS: No new business to report. Jennifer Scott, Administrator Wash. Co. BHDS Frank Haber Vietnam Veteran Rachel Lozosky, Chairperson Wash. Co. Bar Association's Public Relations and Education Committee count Of wobt,naton c ' FINANCE DEPARTMENT BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA JOFIINANCE DIRECTSHUA J. OR DIANA TREY VAUGHAN OR CHAIR 95 WEST BEAU STREET — SUITE 430 LARRY MAGGI WASHINGTON, PENNSYLVANIA 15301 PHONE: 724-228-6894 VICE CHAIR FAX: 724-228-WI NICK SHERMAN PHONE: 724-228-6724 AGENDA MEETING - April 20, 2022 Finance, on behalf of the Court of Common Pleas, respectfully requests the Board of Commissioners approve a renewal memorandum of understanding with the Court of Common Pleas and the Washington Drug and Alcohol Commission, Inc. for the Saturday Teen Education Program (STEP). The memorandum of understanding is in the amount of $25,000, will be for the period of May 1, 2022 through April 30, 2023 and will be funded by Act 198 Substance Abuse and Demand Reduction Fund monies. 2. Finance, on behalf of Public Safety, respectfully requests the Board of Commissioners approve a recertification application and agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the hazardous materials response program. MEMORANDUM (Revised) TO: Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman FROM: Department of Human Services SUBJECT: Agenda Meeting April 20, 2022 1. Behavioral Health and Developmental Services — Provider Agreement Behavioral Health and Developmental Services is requesting approval of an agreement with Center for Community Resources, Inc. to serve as our Base Service Unit for the period January 1, 2022 through June 30, 2022. The contract amount is $465,000 and no additional county funds are required. 2. Behavioral Health and Developmental Services — Provider Agreement Addendum Behavioral Health and Developmental Services is requesting approval of a provider agreement addendum with SPHS Southwest Behavioral Health Care, Inc. to add Mobile Psychiatric Rehabilitation Housing Supports services. The contract authorization amount remains unchanged and no additional county funds are required. 3. Behavioral Health and Developmental Services — Provider Agreement Addendums Behavioral Health and Developmental Services is requesting approval of the following provider agreement addendums for a total increase of $24,000 for the period July 1, 2021 through June 30, 2022 and no additional county funds are required. ORIGINAL ADJUSTED PROVIDER AMOUNT AMOUNT Center for Community Resources, Inc. $ 7,500.00 $ 19,500.00 Washington Communities Human Services, Inc. $ 20,000.00 $ 32,000.00 4. Children and Youth Services — Provider Agreement Children and Youth Services is requesting the approval of a provider agreement with Valley Youth House for the provision of placement services for the period of April 1, 2022 through June 30, 2023. The contract authorization amount is $150,000 and no additional county funds are required. 5. Children and Youth Services — Gift Card Purchase Children and Youth Services is requesting the approval to purchase gift cards for one youth in our care at a group home. The gift card is needed to utilize the balance of their economic stimulus payment received by CYS. The purchase will not exceed $493.35 and no county funds are required. BOARD OF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN, CHAIR, LARRY MAGGI, VICE CHAIR, NICK SHERMAN (724)228-6724 COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET, SUITE 430 WASHINGTON, PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: APRIL 14, 2022 SUBJECT: AGENDA ITEMS FOR APRIL 20, 2022-MIN#1150 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid/RFP Contract Awards/Extensions Randy K.Vankirk Director of Purchasing Phone: 724-228-6729 Rev #1 1. Bid Award - JMPP — Contract 040522--JMPP Purchasing, respectfully requests the Board of County Commissioners award the bid for the "Joint Municipal Purchasing Program" for Washington County to the listed vendors based on their delivered per unit cost as submitted in their bid proposals: 1. Hanson Aggregates, Connellsville, PA 2. Coolsprings, Uniontown, PA 3. Culverts Inc., Coraopolis, PA 4. Chemung Supply Corp., Elmira, NY All items have been awarded to the lowest most responsive and responsible bidders meeting specifications. If approved, this contract will be effective date of approval through May 31, 2023, at a total yearly cost of approximately $10,000. All bid responses were reviewed and recommended for award by the Planning and Purchasing Departments. 2.Vehicle Repair & Maintenance - 041222-R-M Purchasing, on behalf of Justin Welsh, Building & Grounds, respectfully requests the Board of County Commissioners award the Vehicle Repairs & Maintenance bid per section on a "time and material" basis to the following vendors and authorize Re -bidding for Sections I., II., & III. • General Mechanical Repairs Fox Ford Inc., Waynesburg, PA Time and Material Basis $119.00 Hourly Rate Percentage Discount from List Price on Replacement Parts 20% • Air Conditioning Repair Fox Ford Inc., Waynesburg, PA Time and Material Basis $119.00 Hourly Rate Percentage Discount from List Price on Replacement Parts 20% Towing Pancake Towing Service $75.00 Base Rate — Light -Duty Cars & Trucks $100.00 Base Reate — Medium Duty Vehicle -up to 14.500 GVW $N/A Base Rate — Heavy Duty Vehicles -Sub. Contracted Out $4.00 Per Mile $100.00 Sinching Fee — Per Hour Note: 1 Hour Minimum $75.00 Service Call -Flat Rate (Example:Keys Locked in Car) If approved, this contract will be effective DOA thru April 30, 2023, with the option to renew for 1 additional year. All items have been awarded to the lowest most responsive and responsible bidders meeting the specifications. 3. No Bids - Landscaping Sunnlies & Service - 041222-LSS Landscaping Supplies & Service items have been advertised twice and no bids were received. Therefore, in accordance with 73 P.S. Section 1641, the County may make a direct purchase for these items & services. B. Authorization to Pav 1. Software License Agreement—12/1/2019 thru 11/30/2020 The Purchasing Department, on behalf of Melanie Ostrander, Elections/Voter Registration, respectfully requests the Board of County Commissioners approve the payment below for our 2022 Primary Election Support to be paid from their Operating budget; • Election Systems & Software, Chicago, IL for the 2021 Primary Election Support at a cost of $44,055.00. II. AGREEMENTS & CONTRACTS/ADDENDUM A. Professional Service Agreements 1. Laurel Food Svstems — Vending Machines Purchasing, respectfully requests the Board of County Commissioners approve the termination of our Agreement with Laurel Food Systems, Pittsburgh, PA, upon 30 day written notice for the Crossroads Building Vending Machines and request approval to add new machines under our current agreement with AVI Food Systems, Inc., Warren, OH. 2. American Rescue Plan Act Language (ARPA) Contract Addendum The Purchasing Department, respectfully requests the Board of County Commissioners approve addendums with the vendrs listed below to include the (ARPA) American Rescue Plan Act Language. • Buchart Horn • Justice Planner 3. Intelligent Electronic Svstems (IES) - Fire Alarm Inspections Purchasing, on behalf of Justin Welsh, Building & Grounds, respectfully requests the Board of County Commissioners approve a Professional Service agreement with Intelligent Electronic Systems, (IES) LLC, Bridgeville, PA, for an annual 100% Functional Test and 2 inspection of the Fire Alarm System in the Crossroads Building. Total cost will be $1,370.00 and $129.00 per hour service rate for the year. If approved, this Agreement will be effective DOA, 2022, continuing for a 1 year term. Funding will be from their Operating Budget. 4. Prime Care Medical — Addendum - Correctional Facilitv The Purchasing Department, on behalf of Warden Fewell, Correctional Facility, respectfully requests the Board of County Commissioners approve an addendum to our agreement with Prime Care Medical, Harrisburg, PA, for the purpose of providing a full- time (40/hrs./wk./$85,500.00/yr.) Director of Nursing and full-time (40/hrs./wk./$70,000.00/yr.) Licensed Mental Health Professional at the Correctional Facility. Variable costs for Health Care Benefits/Professional Liability & Malpractice Insurance/Workers Compensation Insurance $31,440.00. Total per Year $186,536.00. If approved, this contract will be effective April 5, 2022 under the same terms and conditions as the original contract. NOTE: THIS ADDENDUM FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON PRISON BOARD APPROVAL. 5. WCCF Facilitv Needs Assessment Addendum— Contract #092221-Assessment The Purchasing Department, on behalf of Warden Fewell, Correctional Facility, respectfully requests Board of County Commissioners approve an addendum to our Facility Needs Assessment agreement with Justice Planners, Columbia, SC, to include a Juvenile Study at a total cost of $10,000.00. Total cost will be funded from the American Rescue Plan Act Fund. NOTE: THIS ADDENDUM FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON PRISON BOARD APPROVAL. 6. Washington County Correctional Facilitv - County of Allegheny Agreement Purchasing, on behalf of Jeff Fewell, Warden, respectfully requests the Board of County Commissioners enter into an agreement with the County of Allegheny for the provision of housing each other's Adult offenders on an as needed basis as per the contract conditions including, $116.87 per inmate, per day, plus medical expenses to be paid from their Operating budget. NOTE: THIS SERVICE FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON PRISON BOARD APPROVAL. 7. Washington Countv Correctional Facilitv — Lawrence Countv Agreement Purchasing, on behalf of Jeff Fewell, Warden, respectfully requests the Board of County Commissioners enter into an agreement with the Lawrence County for the provision of housing each other's Adult offenders on an as needed basis as per the contract conditions including, $50.00 per inmate, per day, plus medical expenses to be paid from their Operating budget. NOTE: THIS SERVICE FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON PRISON BOARD APPROVAL. 8. Professional Service — Carnegie Science Center Purchasing, on behalf of JPO Leader Program, respectfully requests the Board of County Commissioners approve an agreement with the Carnegie Science Center, Pittsburgh, PA, to bring their Mobile Fab Lab for their LEADER/Jobs kids to participate in. Total cost will be $2,170.00. If approved, this Agreement will be funded from their Operating Budget. B. General Release Agreement 1. Romesburg Phvsical Theranv & Snorts Fitness. LLC. - Crossroads Building Purchasing, respectfully requests the Board of County Commissioners approve a General Release Agreement with Romesburg Physical Therapy & Sports Fitness, LLC. based upon the General Release Conditions. III. PA STATE CONTRACT/ COSTARS Purchasing respectfully requests the Board of County Commissioners approve the following purchase from the PA State Contract/Costars. 1. Costars 13 -Vehicles for APO Purchasing, on behalf of Jon Ridge, Adult Probation, respectfully requests the Board of County Commissioners approve the following purchase from Tri State Ford, Inc., Blairsville, PA. The proposed purchase would be made via PA State Contract/COSTARS 13, and therefore does not require bidding. The proposed purchase has been recommended for approval from Act 35 Funds. • Two (2) 2022 Ford Interceptor Utility Model K8A AWD $37,860.00 x 2= $75,720.00. 2. State Contract #4400022588 ArcGIS Software Maintenance Exn. 6/30/23 Purchasing, on behalf of Information Technology, respectfully requests the Board of County Commissioners approve the payment of software maintenance from Environmental Systems Research Institute (ESRI), Redlands, CA in the amount of $30,660. This maintenance is for the software to maintain and update the GIS software utilized by Public Safety, Tax Assessment, and Planning. The maps developed through this software are the foundation of the computer aided dispatch system. Funding for this support is paid at a split between Public Safety, Tax Assessment, and Planning. The proposed purchase is in accordance with the pricing on the PA State Contract and therefore does not require bidding. MIN #1150, Dated 04/21/2022 REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON 100 WEST BEAU STREET, SUITE 603, WASHINGTON, PENNSYLVANIA 15301 JEAN P. WATSON, CHAIRPERSON RICHARD M. HALL STEPHEN T. JOHNSON DARYL W. PRICE LAURAL ZIEMBA PHONE 724-228-6875 TOLL FREE 1-888-731-2154 FAX 724-228-6829 www.racw.net redevelopment@racw.net WILLIAM R. MCGOWEN EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: APRIL 20, 2022 TO: WASHINGTON COUNTY COMMISSIONERS COUNTY COMMISSIONERS DIANA IREY VAUGHAN, CHAIR LARRY MAGGI, VICE CHAIR NICK SHERMAN FROM: WASHINGTON COUNTY REDEVELOPMENT AUTHORITY PROJECT ACTIVITY BENTLEYVILLE AND HOUSTON SIDEWALK Preconstruction Conference IMPROVEMENTS PROJECT NOS. CD 21-01 AND CD 21-13 and Contract Award April 20, 2022 Bentlevville Borouah This project involves the reconstruction of approximately 1,0561f of sidewalk on Main Street from Washington Street to Johnston Road. Houston Borouah This project involves modifying corners at the following intersections to comply with the Americans with Disabilities Act Accessibility Guidelines: East Pike Street & South Cleveland Street (2) East Pike Street & Cummins Street (2) East Pike Street & North Cleveland Street (2) East Pike Street & South Cleveland Street (2) East Grant Street & North Cleveland Street (2) East Grant Street & Cherry Avenue (4) Contractor: Excaliber Construction, LLC Contract Award: $73,173 Funding: Community Development Block Grant Funds (CDBG) $49,973 Bentleyville $23,200 Houston Project Activity Report April 20, 2022 Page 2 PROJECT SPEERS ADA PARK IMPROVEMENTS PROJECT NO. CD 21-23 Speers Borough This project involves improvements at Speers Park to make two pavilions compliant with the Americans with Disabilities Act (ADA) Accessibility Guidelines. The improvements will include ADA compliant pathways, parking, and other related improvements in and around the pavilions. Estimated Project Cost: $49,000 Funding: Community Development Block Grant Funds (CDBG) SIGNED: ' ACTIVITY Bid Opening May 2, 2022