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Home My WebLink AboutCOMM - Agenda - 5-3-2022CHIEF CLERK AGENDA May 4, 2022 SPECIAL ORDER OF BUSINESS: Proclamation — Corrections Employee Week Proclamation — Older Americans Month NEW BUSINESS: Jeff Fewell, Warden Washington County Leslie Grenfell, Exec. Dir. SWPA AAA Chief Clerk respectfully requests the Commissioners approve the appointments of the following individuals to the Canvass Board for the 2022 Primary Election: David Kresh, Cathi Kresh, Charlie Watts, Mary Lea Dutton, Kevin Hill, and Krys Soukup. MEMORANDUM May 4, 2022 TO: Commissioner Irey Vaughn Commissioner Maggi Commissioner Sherman FROM: Lisa L. Cessna, Planning Director SUBJECT: Agenda Meeting — May 4, 2022 1. Planning — Solid Waste Management Plan Grant Planning recommends approval of a grant agreement with the PA Department of Environmental Protection in the amount of $19,824 to complete an update to the Solid Waste Management Plan. Total costs of the project are $24,780 which includes a match of in house personnel expenses and in -kind services of $4,956. 2. Planning — Farmland Preservation Title Services Contract Planning recommends approval of a one-year extension to the contract with Colin E. Fitch, Esq. to complete the necessary title work and closing of the Cowden Farm slated to be added to the State Board for approval in June. All rates and terms of the current contract remain in place to complete the Cowden Easement. 3. Planning - Authorization to Solicit Proposals Planning requests authorization to solicit proposals from qualified title agents to complete the necessary title services for the Farmland Preservation Program. 4. Flood Control — Dam Inspection Services Planning recommends approval of a contract with Gannett Fleming Engineers in the amount of $6,000 to complete required inspections and DEP reports for the 10 flood control dams in 2022. BOARD OF COMMISSIONERS DIANA TREY VAUGHAN CHAIR LARRY MAGGI VICE CHAIR NICK SHERMAN PHONE: 724-228-6724 countp of mobinston FINANCE DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET — SUITE 430 WASHINGTON, PENNSYLVANIA 15301 AGENDA MEETING — May 4, 2022 JOSHUA J. HATFIELD FINANCE DIRECTOR PHONE: 724-228-6894 FAX: 724-228-6941 1. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners approve a renewal application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for the intermediate punishment treatment program. The application is in the amount of $285,732 and will be for the period of July 1, 2022 through June 30, 2023. 2. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners approve a project medication request with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and Delinquency for the intermediate punishment treatment program. The project modification request decreases the grant budget by $47,523 and is for the period of July 1, 2021 through June 30, 2022. 3. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for the Washington County Airport, respectfully requests the Board of Commissioners approve a first amendment to the mitigation credit supply agreement with First Pennsylvania Resource, LLC for the southside access road project. The amendment is in the amount of $163,200 and will be funded by a combination of Bureau of Aviation and airport gas lease monies. 4. Finance, on behalf of the Redevelopment Authority of the County of Washington, respectfully requests the Board of Commissioners approve a cooperation agreement with the Redevelopment Authority of the County of Washington for a Redevelopment Assistance Capital Program funded project at Mon Valley Hospital. 5. Finance, on behalf of Public Safety, respectfully requests the Board of Commissioners approve a grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the radiation emergency response fund program. The grant agreement is in the amount of $10,329 and will be for the period of July 1, 2022 through July 30, 2023. 6. Finance respectfully requests the Board of Commissioners approve a resolution certifying the provision of local match for state operation financial assistance for the Washington County Transportation Authority. The resolution obligates $166,974 in county match for the period of July 1, 2022 through June 30, 2023. MEMORANDUM TO: Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman FROM: Department of Human Services SUBJECT: Agenda Meeting May 4, 2022 1. Behavioral Health and Developmental Services — Provider Agreement Behavioral Health and Developmental Services is requesting approval of an agreement with Positive Steps Therapy, LLC to provide multi -disciplinary evaluations for Early Intervention for the period July 1, 2022 through June 30, 2023. The contract amount is $25,000 and no additional county funds are required. 2. Children and Youth Services — Provider Agreement Children and Youth Services is requesting approval of the following provider agreements for the period April 1, 2022 through June 30, 2023. No additional county funds are required. PROVIDER AMOUNT Opportunity Adkinson Project $ 150,000.00 CONCERN Professional Services for Children, Youth and Families $ 100,000.00 Children's Home of Reading - Placement $ 150,000.00 Children's Home of Reading - Services S 50.000.00 Total $ 450,000.00 3. Children and Youth Services — Provider Agreement Children and Youth Services is requesting the approval of a provider agreement with Pa Parent and Family Alliance, AFN for the provision of peer support for parents and caregivers program for the period of May 1, 2022 through June 30, 2023. The contract authorization amount is $375,000 and no additional county funds are required. 4. Human Services — Agreement Addendums Human Services is requesting approval of agreement addendums with the Department of Housing and Urban Development (HUD) to provide housing and homeless services to individuals and families. The addendums are for budget revisions that reflect the service needs of the providers. The contract authorization amounts will remain unchanged and no county funds are required. BOARD OF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN, CHAIR, LARRY MAGGI, VICE CHAIR, NICK SHERMAN (724)228-6724 COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET, SUITE 430 WASHINGTON, PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: APRIL 29, 2022 SUBJECT: AGENDA ITEMS FOR MAY 04, 2022-MIN#1151 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid Contract Extensions Randy K.Vankirk Director of Purchasing Phone: 724-228-6729 1. Bid Extension — Linen Supplies — Contract #012721-Linen Purchasing, respectfully requests the Board of County Commissioners extend the bid contract for linen supplies for the Correctional Facility to the listed vendors at their "per unit" costs submitted in their bid. • Anchor Wiping Cloth, Detroit MI • Phoenix Textile Corporation, O'Fallon MO If approved, this extension will be effective DOA through December 31, 2022 under the same contract terms & conditions. NOTE: THIS EXTENSION IS CONTINGENT UPON PRISON BOARD APPROVAL. B. Bid Contract Purchases 1. Badge System - Wiring Services —Contract #100520-Wiring Purchasing, on behalf of Information Technology Services, respectfully requests the Board of County Commissioners approve the following Badge System Purchase, from Information Technologies Services, Carnegie PA, our contract of record. The total cost will be funded from their Operating Budget. ➢ Caldwell Bldg. Badge System, Equipment, & System Labor $5,231.00. C. Change Order to Bid Contract Purchasing respectfully requests the Board of County Commissioners approve the following change order. 1. Change Order - WC Fairgrounds Hall 3 - Contract #032922-FG Hall 3 Purchasing, on behalf of Lisa Cessna, Planning, respectfully requests the Board of County Commissioners approve the following change order with Uhl Construction Company, Inc., Allison Park, PA, for Ha113 at the Fairgrounds. Change Order #1-$6,864 — Double up Roof rafters to meet code. This change order will increase the amount of their current contract to $645,484.00. II. AGREEMENTS & CONTRACTS/ADDENDUM A. Professional Service Agreements 1. American Rescue Plan Act Language (ARPA) Contract Addendum The Purchasing Department, respectfully requests the Board of County Commissioners approve an addendum with Scantek , Inc., Willow Grove, PA, to include the (ARPA) American Rescue Plan Act Language. 2. Cloud Phone Svstem - Addendum- Contract #120121-Cloud Phone - RFP The Purchasing Department, on behalf of Information Technology, respectfully requests the Board of County Commissioners approve a contract Addendum with Full Service Network LP, Pittsburgh, PA, for our Cloud Phone hosted System to move all users to eFax at a total cost of $698.00 (Special Concession Rate) per month and $3.49 each per month for each addition FSNCloud Fax over and above two hundred. Total cost will be funded from their Operating Budget. Note: This addendum will represent a $4,800.00 yearly savings over our current Open Text agreement. 3. Superion LLC. a CentralSouare (FinancePlus) Comnanv Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the Board of County Commissioners approve the following payment: • $64,357.93 to Superion, Lake Mary, Fl. This is a renewal agreement for software support and maintenance for our entire Financial System, including our Fund Accounting System. If approved, this agreement will be effective June 1, 2022 through May 31, 2023. The total amount will be charged to the Information Technology Operating Budget. 4. Addendum to Bentlevville Senior Center - Lease Agreement The Purchasing Department, on behalf of Mary Lyn Spilak, Director of Aging, respectfully requests the Board of County Commissioners approve an addendum to our lease agreement with The Roman Catholic Diocese of Pittsburg for the Bentleyville Senior Center to increase their monthly rent by $75.00. If approved, this addendum will be effective July 1, 2022, bringing the total monthly rent to $575.00, plus $175.00 for cleaning. 5. Addendum - Janitorial Sunnlies — Contract #092221-JMPP Purchasing, respectfully requests the Board of County Commissioners approve cost increases (see list) for the listed Janitorial Supplies vendors from our contracted vendor, A-Z Janitorial, Washington, PA. 0 Kimberly Clark Products • Georgia Pacific If approved, this addendum will be effective through July 31, 2022. Note: Due to current market volatility, Georgia Pacific & Kimberly Clark are currently only honoring prices for 3 months at a time. III. PA STATE CONTRACT/ COSTARS Purchasing respectfully requests the Board of County Commissioners approve the following purchases from the PA State Contract/Costars. 1. State Contract #4400023687 Wireless Communication ExD. 8/11/2024 The Purchasing Department, on behalf of Human Services, respectfully requests the Board of County Commissioners approve the activation of (1) wireless hotspot through AT&T. The hotspot will be used by their three clinicians that work in the Jail as they are not permitted to have their cell phones. The cost of the hotspot will be $39.99 per month with equipment being free with activation. This purchase will be paid from the department operating fund. 2. CoStars #036-E22-028 Purchasing, on behalf of Warden Fewell, Correctional Facility, respectfully requests the Board of County Commissioners approve the purchase of a new gas deep fryer for the Correctional Facility from Great Lakes Hotel Supply, Pittsburgh, PA., for the total amount of $26,057.00. This will replace the current deep flyer that is 11 years old and can not be repaired. This purchase has been recommended for Capital funding and is being made from the PA State Contract, therefore it does not require bidding. NOTE: THIS PURCHASE IS CONTINGENT UPON PRISON BOARD APPROVAL. MIN #1151, Dated 05/05/2022 REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON 100 WEST BEAU STREET, SUITE 603, WASHINGTON, PENNSYLVANIA 15301 JEAN P. WATSON, CHAIRPERSON RICHARD M. HALL STEPHEN T. JOHNSON DARYL W. PRICE LAURAL ZIEMBA PHONE 724-228-6875 TOLL FREE 1-888-731-2154 FAX 724-2284829 www.ramnet redevelopment@ramnet WILLIAM R. MCGOWEN EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: MAY 4.2022 TO: WASHINGTON COUNTY COMMISSIONERS FROM: WASHINGTON COUNTY REDEVELOPMENT AUTHORITY PROJECT Washin0on Countv Consolidated Entitlememt Proeram RACW requests that the County Commissioners adopt a resolution approving the proposed Action Plan amendments and revisions to the Community Development Block Grant (CDBG) Program. A summary of the proposed plan amendments and revisions was provided to the Board of Commissioners for review on March 25, 2022. As required by the U.S. Department of Housing and Urban Development, a public notice appeared in the Observer Reporter on March 31, 2022 to notify the public of the proposed changes and begin the 30-day review period. A public hearing was held on April 21, 2022 for citizens to present comments concerning the proposed changes. No comments were received. Finlevville Sidewalk Reconstruction Project NO. CD 21-12 This project involves the reconstruction of two sections of sidewalk on Washington Avenue from Center Avenue to Lawson Plaza and Extension Avenue to Short Street (approx. 7001f). Estimated Project Cost: $49,800 Funding: Community Development Block Grant Funds (CDBG) . COUNTY COMMISSIONERS DIANA TREY VAUGHAN, CHAIR LARRY MAGGI, VICE aum NICK SHERMAN ACTIVITY Approval of proposed Amendments and Revisions May 5, 2022 Resolution Attached Bid Opening May 9, 2022 Project Activity Report May 4, 2022 Page 2 Burzettstown Senior Center HVAC Proiect No. CV 20-07 This project involves replacement of the air conditioning equipment including exterior condenser units and interior air handlers. Contractor: TUDI Mechanical Systems Contract Award: $71,400 Funding: Community Development Block Grant Coronavirus (CDBG-CV) Funds Contract Award May 11, 2022