HomeMy WebLinkAboutCOMM - Agenda - 5-17-2022CHIEF CLERK AGENDA
May 18, 2022
SPECIAL ORDER OF BUSINESS:
Presentation — Resolution to Recognize Washington County
Check Presentation — Washington Health System
Penn Highlands Mon Valley
Proclamation — Mental Health Awareness Day
Proclamation — World No Tobacco Day
Proclamation — National Teen Pregnancy Prevention Month
WHS Board of Directors
Brook T. Ward
President/CEO WHS
Louis Panza, Jr., Pres./CEO
Jennifer Scott, Administrator
Wash. Co. BHDS
Tammy Taylor, Prev. Supvr.
Wash. Drug & Alcohol Com.
Amy Podgurski-Gough
WHS Teen Outreach Program
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the reappointment of Joe Manning to
the Washington County Transportation Authority Board.
MEMORANDUM
May 18, 2022
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Lisa L. Cessna, Planning Director
SUBJECT: Agenda Meeting — May 18, 2022
1. Liquid Fuels — Chartiers #53 Reimbursement Agreement
Planning recommends approval of a amendment to the reimbursement agreement with
PADOT for construction costs to replace the Chartiers #53 bridge in Canton Township. The
revised cost of $1,965,000 is paid 80% federal, 15% state and 5% county for engineering,
utilities and right of way; and 100% federal for construction.
2. Liquid Fuels — Chartiers #30 Deed of Easement
Planning recommends approval of a deed of easement with Chellise Gray and Carol Lee
Gray for construction of the Chartiers #30, Hess Bridge in Cecil Township. The total
payment of $4,000 includes 2,532sf of permanent easement to be paid 80% state and 20%
county liquid fuels. This easement supercedes the easement approved December 1, 2021.
Countr Of Vabinaton
FINANCE DEPARTMENT
BOARD OF COMMISSIONERS COMMONWEALTH OF PENNSYLVANIA JO FINANCE DIRECTOR
SHUA J. D
DIANA TREY VAUGHAN
CHAIR 95 WEST BEAU STREET — SUITE 430
LARRY MAGGI WASHINGTON, PENNSYLVANIA 15301 PHONE: 724-228-6894
VICE CHAIR FAX: 724-228-6941
NICK SHERMAN
PHONE: 724-228-6724
AGENDA MEETING — May 18, 2022
1. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners
approve a renewal agreement with Washington Drug & Alcohol Commission, Inc. for the
restrictive treatment program. The agreement is in an amount not to exceed $220,020, is for the
period of July 1, 2021 through June 30, 2022 and is fully funded by a grant administered by the
Pennsylvania Commission on Crime and Delinquency.
2. Finance, on behalf of Adult Probation, respectfully requests the Board of Commissioners
approve a renewal agreement with Washington Drug & Alcohol Commission, Inc. for the
restrictive treatment program. The agreement is in an amount not to exceed $206,374, is for the
period of July 1, 2022 through June 30, 2023 and is fully funded by a grant administered by the
Pennsylvania Commission on Crime and Delinquency.
3. Finance, on behalf of the Sheriff's Office, respectfully requests the Board of Commissioners
approve the annual maintenance and support for the office's CivilServe software with Tyler
Technologies. The annual maintenance and support is in the amount of $8,704.32 and will be
for the period of May 26, 2022 through May 25, 2023.
4. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for
Washington County Airport, respectfully requests the Board of Commissioners approve a grant
offer from the Commonwealth of Pennsylvania, Bureau of Aviation for the acquisition of
airfield maintenance equipment. The grant is in the amount of $111,672, comprised of $83,734
in grant funds and $27,918 in local match. The local match will be paid from airport operating
monies.
5. Finance respectfully requests the Board of Commissioners approve a revised engagement letter
with Maher Duessel to reflect updated wording due to the implementation of new auditing
standards for the county's financial statements. The examination periods and professional fees
remain unchanged from the existing engagement letter.
6. Finance respectfully requests the Board of Commissioners approve a revised engagement letter
with Maher Duessel to reflect updated wording due to the implementation of new auditing
standards for the county's retirement system and trust. The examination periods and
professional fees remain unchanged from the existing engagement letter.
7. Finance respectfully requests the Board of Commissioners approve a Resolution and Approval
of Applicable Elected Representative, relating to Section 147(f) of the Internal Revenue Code of
1986, as amended, approving modifications to the November 15, 2017 issuance by the
Washington County Industrial Development Authority of its notes in the aggregate principal
amount of $27,420,000 for Student Association, Inc. Project at California University of
Pennsylvania. The parties agree to modify the amortization schedule for the bonds by deferring
certain principal payments on the bonds to the years 2023 through 2032 and increasing the final
payment at maturity of the bonds in 2044. The modifications of these bonds by the Authority
does not pledge the faith and credit or taxing power of the County and the documents have been
reviewed by the county solicitor.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN
FROM: SHELLI ARNOLD
DIRECTOR OF HUMAN RESOURCES
SUBJECT: AGENDA ITEMS FOR 5/19/22 MEETING
DATE: MAY 13, 2022
Human Resources respectfully requests the Board of Commissioners approve a grant
application with PA Counties Risk Pool for the 2021-2022 loss prevention grant program. The
grant application is in the amount of $29,998.60 and will be used for the following:
• Outdoor security cameras to provide surveillance of the outdoor area of the
Crossroads Building
• 2 Automated External Defibrillator's (AED's), including pediatric pads, for the
Crossroads Building
• 2 Xtraction Mats (size 3 X 10) for the entrance of the Crossroads Building
This will enhance the safety and security of both employees and the public.
MEMORANDUM
(Revised)
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi, Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting May 18, 2022
1. Behavioral Health and Developmental Services — Provider Agreements
Behavioral Health and Developmental Services is requesting approval of the following provider
agreements for the period July 1, 2022 through June 30, 2023. No additional county funds are
required.
PROVIDER AMOUNT
Academy for Adolescent Health, Inc. $ 50,000.00
Crossroads Speech & Hearing, Inc. $ 18,000.00
JG Early Intervention Specialists, Inc. S 193.000.00
Total $ 261,000.00
2. Children and Youth Services — Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with Achieva for
the provision of a Parenting Education program for the period of April 1, 2022 through June 30,
2023. The contract authorization amount is $50,000 and no additional county funds are required.
3. Children and Youth Services — Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with UPMC
Children's Hospital of Pittsburgh for the provision of comprehensive medical and social
evaluations for the period of October 1, 2021 through June 30, 2022. The contract authorization
amount is $12,000 and no additional county funds are required.
4. Children and Youth Services — Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with
Southwestern Pennsylvania Legal Services for the provision of legal services to children and
families for the period of July 1, 2022 through June 30, 2023. The contract authorization amount
is $165,000 and no additional county funds are required.
5. Children and Youth Services — Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with PA Child
for the provision of Non -SWAN Family Approval Document service for the period of May 1,
2022 through June 30, 2023. The contract authorization amount is $25,000 and no additional
county funds are required.
6. Human Services — Purchase of Service Agreement
Human Services is requesting the approval of a purchase of service agreement with MINC for the
implementation, staff development and outreach for the Human Services Community Launch
including the Human Services website for the period of May 1, 2022 through December 31, 2022.
The contract authorization amount is $750.00 and no additional county funds are required.
BOARD OF COUNTY COMMISSIONERS:
DIANA IREY VAUGHAN, CHAIR,
LARRY MAGGI, VICE CHAIR,
NICK SHERMAN
(724)228-6724
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET, SUITE 430
WASHINGTON, PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING
DATE: MAY 13, 2022
SUBJECT: AGENDA ITEMS FOR MAY 18, 2022-MIN#1152
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
A. Bid/RFP Award
Randy K.Vankirk
Director of Purchasing
Phone: 724-228-6729
Rev#1
1. Broadband Services- Contract #050322-Broadband - REP
The Purchasing Department respectfully requests the Board of County Commissioners award
the Broadband Services proposal, Section A6-b, for a unified turnkey solution providing
Broadband Connectivity for 97 residents and 5 businesses in the Scenery Hill area, to DQE
Communications, Pittsburgh, PA, for 1.30 miles of fiber at a total cost of of $188,528.00 of
which Washington County will pay $35,528.00, the remainder will be supplemented by DQE
Communications.
Total cost will be funded from the American Rescue Plan Act Fund.
B. Bid Contract Extensions
1. Bid Extension - Law Enforcement Uniforms — Contract#052318-1UN
Purchasing, respectfully requests the Board of County Commissioners approve a month to
month bid extension for Law Enforcement Uniforms with Trapuzzano's, Washington,
PA., until the new bid is awarded. Bids come in on June 7.
If approved, this contract will be effective DOA until new bid award.
2. Bid Extension - Tree Clearing & Grubbing - Contract #052720-C&G
Purchasing, respectfully requests the Board of County Commissioners extend the bid for
Tree Clearing & Grubbing with Sidelines Tree Service LLC., Oakdale, PA,. Service will
be utilized on an as needed basis.
If approved, this contract extension will be effective July, 1, 2022 through June 30, 2023
under the same terms and conditions.
3. Bid Extension- Paint & Plaster — Contract #052720-Plaster
Purchasing, on behalf of Justin Welsh, Building & Grounds, respectfully requests the Board
of County Commissioners extend the bid for Paint & Plaster repairs for all county
buildings on an as needed basis to Steel City Plastering, Inc, Cheswick, PA,.
If approved, this contract extension will be effective July, 1, 2022 through June 30, 2023
under the same terms and conditions.
C. Authorization to Bid/Reauest Proposals
1. Information Technology -Internet Connectivitv Services
Purchasing, on behalf of Information Technology, respectfully requests the Board of County
Commissioners authorize the advertising for proposals for Internet Services.
2. Building & Grounds- Elevator Maintenance
Purchasing, on behalf of Justin Welsh, Building & Grounds respectfully requests the Board
of County Commissioners approve the advertising for bids for Elevator Maintenance for
all county facilities.
3. Lumber and Building Materials
Purchasing, on behalf of Justin Welsh, Building & Grounds, respectfully requests the Board
of County Commissioners approve the advertising for bids for lumber and building
material items.
D. Change Order to Bid Contract
Purchasing respectfully requests the Board of County Commissioners approve the following
change order.
1. Change Order - Courthouse Renovation - Contract #060618—A/E
Purchasing, on behalf of Justin Welsh, Building & Grounds respectfully requests the Board
of County Commissioners approve the following change order with Buchart Horn
Architects, Pittsburgh, PA.
Change Order #2, Add in the amount of $21,600.00, for Design Development, Construction
Documents, Bidding & Construction Admin/Management for the Courtroom 6 Conference
room.
2. Change Order -Courthouse Repointing - Contract #120920- Revointing
Purchasing, on behalf of Justin Welsh, Building & Grounds, respectfully requests the Board
of County Commissioners approve the following change order, #5A, with Allegheny
Restoration Inc., Pittsburgh, PA at a total cost of $52,055.00.
Note: Allegheny Restoration Inc. shall provide all Labor, Material and Equipment to
complete the following scope of work:
Staircase Back Pointing, Painting and Caulking (Cherry Alley & Beau Street)
1. Remove all deteriorated mortar from the stair treads and risers joints.
2. Back point all joints leaving a 3/ " recessed joint.
3. Install a urethane caulking (Sikaflex 15 LM) to all stair joints tooled to a neat finish.
4. Repaint door frame at entrance door (Color -Bronze)
Boiler Room Exterior, Cleaning, Re -Pointing and Sealing
1. Clean all stone surfaces free of all dirt and stains.
2. Re -Point all mortar joints
3. Apply a coat of Garland Seal -a Pore to all stone and mortar surfaces.
Elevator Room Exterior Patching and Coatings
1. Patch all deteriorated stucco finishes to match existing.
2. Apply a coat of MaterProtect HB 400 to all stucco surfaces. (Color to match Stone)
3. Paint 3 existing vents (Color -Bronze)
3 Rooftop Exit Doorway Canapes Cleaning, Patching and Coatings
1. Clean all stucco surfaces free of all contaminates.
2. Patch all spalled and deteriorated wall and ceiling stucco.
3. Apply a coat of MasterProtect HB400 to all stucco surfaces (Color to match stone)
Stone Repair
1. Patching of all damaged and deteriorating decorative and columns stone.
II. AGREEMENTS & CONTRACTS/ADDENDUM
A. Professional Service Agreements
1. Time Savers Inc.
Purchasing on behalf of Human Resources respectfully requests the Board
of County Commissioners approve an addendum to our agreement with Time Savers Inc, of
Waynesburg PA, for the purpose of providing after hours drug and alcohol screening of
employees on an as needed basis at $150.00 within 50 miles (one way) along with the federal
mileage rate and $25.00 for collection fees (D&A Instants), plus an additional $25.00 lab fee.
If approved, this addendum will be effective DOA under the same contract terms &
conditions.
2. Kronos Suouort Services
Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the
Board of County Commissioners approve a Service Renewal agreement with Kronos in the
amount of $43,552.43. This is for maintenance renewal to cover software updates and support
services. If approved, this Agreement will be effective June 30, 2022 through June 29,
2023. The total amount will be charged to the IT budget.
3. Addendum - KoolKleen —Kitchen Hood Cleaning
Purchasing, on behalf of Aging Services, respectfully requests the Board of County
Commissioners approve a cost increase with KoolKleen, Murrysville, PA, to submit our
inspection paperwork to the Fire Marshall for Kitchen Hood Cleaning at a rate of $17.00.
4. Cloud Phone Svstem - Addendum- Contract #120121-Cloud Phone - RFP
The Purchasing Department, on behalf of Ryan Anderson, Information Technology,
respectfully requests the Board of County Commissioners approve a contract Addendum
with Full Service Network LP, Pittsburgh, PA, for our Cloud Phone hosted System to
add JPO and Public Safety at the airport to the new phone system.
Total cost will be $299.99 for activation and $249.99 ($149.99/JPO) monthly, funded from
their Operating Budget.
III. PA STATE CONTRACT/ COSTARS
Purchasing respectfully requests the Board of County Commissioners approve the following
purchases from the PA State Contract/Costars.
1. CoStars 3 — IT Eauinment — CYS
Purchasing, on behalf of Kimberly Rogers, Director of Human Services, respectfully
requests the Board of County Commissioners approve the purchase of (15) Lenovo
ThinkPads (along with related equipment) to help support the CYS staff with remote work
access. The total cost is $22,959.75, and the proposed vendor is CDW-G, Inc. of Vernon
Hills, IL. The proposed purchase is in accordance with the pricing on PA State
Contract/CoStars 3 and therefore does not require bidding. The funding source would be the
CYS operating budget.
2. State Contract #4400023687 Wireless Communication Exn. 8/11/2024
Purchasing, respectfully requests the Board of County Commissioners approve the purchase
of (1) smartphone free with activation from AT&T for the Coroner's Office. The phone
will be used by their On -Call Staff. The monthly cost of service for the smartphone is
$39.99, including unlimited talk, text, & data and will be charged to their Operating budget.
MIN #1152, Dated 05/19/2022
4
REDEVELOPMENT AUTHORITY
OF THE COUNTY OF WASHINGTON
100 WEST BEAU STREET, SUITE 603, WASHINGTON, PENNSYLVANIA 15301
JEAN P. WATSON, CHAIRPERSON
RICHARD M. HALL
STEPHEN T. JOHNSON
DARYL W. PRICE
LAURAL ZIEMBA
PHONE 724-228-6875
TOLL FREE 1-888-731-2154
FAX 724-228-6829
www.racw.net
redevelopment@racw.net
WILLIAM R. MCGOWEN
EXECUTIVE DIRECTOR
PROJECT ACTIVITY REPORT
DATE: MAY 18, 2022
TO: WASHINGTON COUNTY COMMISSIONERS
FROM: WASHINGTON COUNTY REDEVELOPMENT AUTHORITY
PROJECT
Donora and Mononeahela Street Reconstruction Proiect Nos. CD 20-11., CD
21-07 and CD 21-17
Donora Street Reconstruction Proiect No. CD 21-07.
COUNTY COMMISSIONERS
DIANA IREY VAUGHAN, cium
LARRY MAGGI, VICE CHAIR
NICK SHERMAN
This project involves the reconstruction and related improvements of the following streets:
1. 12th St. from McKean Ave. to Thompson Avenue. (approximately 250 If)
2. Thompson Avenue from 12th Street to 13th Street (approximately 5001f)
3. 13th Street from Thompson Avenue to Fayette Street (approximately 2501f)
Monongahela Street Reconstruction Proiect Nos. CD 20-11 and CD 21-17
This project involves the reconstruction of the following streets:
1. Fifth Avenue from Fourth Street to terminus (approximately 1,2001f)
2. Third Street from Union Street to terminus (approximately 600 If)
3. Hodgson Street from Louisiana Street to Fourth Street (approximately 300 If)
4. Short Street from Third Street to Fourth Street (approximately 100 If)
5. Howard Street from Meade Street to Ninth Street (approximately 2501f)
6. Marne Avenue from 4th Street to Jackson Street (approximately 45011)
Contractor: El Grande Industries, Inc.
Contract Award: $260,884.58
Funding: $ 71,705.90 Donora CDBG Funds
$189,178.68 Monongahela CDBG Funds
ACTIVITY
Preconstruction
Conference and
Contract Award
May 18, 2022
Project Activity Report Page 2
May 18, 2022
Donora Municipal Building (ADA) Improvements Proiect Nos. CD 21-06 and LS 21-37 Bid Opening
May 26, 2022
This project involves ADA compliant improvements to the Borough Municipal Building
located at 601 Meldon Avenue. The ADA modifications include improvements to the entrance
ramp, installation of new entrance doors with mechanical openers, and renovations to the
public restrooms.
Estimated Project Cost: $187,100
Funding: $ 87,100 CDBG Funds
$100,000 Local Share Account Funds
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SIGNED:
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