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HomeMy WebLinkAboutCOMM - Agenda - 5-18-2022Washington County Prison Board Agenda Wednesday, May 18, 2022 I. Invocation II. Approval of Minutes 03-16-22 dated March 16, 2022 and 04-20-22 dated April 20,2022 III. Public Comment IV. Warden's Report V. Bills VI. Old Business VII. New Business VIII. Adjourn Meeting D. Vaughan M. Namie N. Sherman J. Grimm L. Maggi C. Griffin President Judge DiSalle S. Arnold A. Andronas J. Hatfield J. Walsh J. Fewell A. Sloane J. Thornburg P.Jansante Minute No. PB 3-16-22 March 16, 2022 The meeting of the Washington County Prison Board was held in the Jail conference room of Courthouse,100 West Cherry Avenue, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; President Judge John DiSalle; Controller April Sloane; District Attorney Jason Walsh; Assistant District Attorney Megan Faust; and Sheriff Tony Andronas. Also present were County Solicitor Jana Grimm; Warden Jeffrey Fewell; Deputy Warden Chris Cain; Major David Coddington; Finance Director Josh Hatfield; Chief of Staff Mike Namie; Chief Clerk Cindy Griffin; Chaplain Mike Pierson; Secretary Joyce Thornburg; Executive Secretaries Marie Trossman, Randi Marodi, and Patrick Geho; Chief of Juvenile Probation Amanda Gallagher via telephone; Human Services Director Kim Rogers. Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Chaplain Pierson led the meeting with the invocation. Mrs. Vaughan noted that there were a few corrections needed to be made on January and February Prison Board Minutes. Subsequently, they will be held in abeyance. PUBLIC COMMENTS None. WARDEN'S REPORT Administrative Fee $9,67_� Social Security $600. Tylenol $26.04 Monthly sub -total 0,298.94 Year-to-date grand total .64 � t led Collected Work Release Inmates "001 ,� t�- -0- Weekend Inmates w =0- -0- Monthly sub-tota' . -0- -0- Year-to-date grandma -0- -0- Status of Inmates Confined nfined a rch 2� Male Female Total Full-time I� 60 9 69 Work Relea 41 ates �� 0 0 0 Weekend Inma-_,4%`t 0 0 0 . rt Male Female Total HI Inmates Awaiting Tr- nd/or Sening 204 48 252 Total Inmates 1rfv 264 57 321 Examinations Performed by W- '- ician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month 219 118 4 21 $0.00 Warden Fewell stated that today's population is currently 350: 326 currently in custody, and 24 being farmed out to multiple neighboring counties. Furthermore, there are four additional juveniles at ACJ that will need to be addressed. Purchasing and the WCCF respectfully requested the Board of County Commissioners extend the bid contract for Kitchen & Laundry Equipment Repair for the WCCF to the following vendors: ❖ AIS Commercial Parts & Service, Pittsburgh PA - 8-5, M-F - $94.50/hr; 5-8, M-F - WE - $141.75 ❖ Hobart Service, Troy, OH - 8-5, M-F - $127.00/hr; 5-8, M-F - WE - $191.00 All work will be done on a time and material basis as needed. If approved, this extension will be effective May 1, 2022 through April 30, 2023, with option to extend for 1 additional year. NOTE: THIS AWARD IS CONTINGENT UPON PRISON BOARD APPROVAL Next, Warden Fewell stated that Pennsylvania County Corrections Association will be meeting soon. Therefore, the Prison Board meeting on April sixth will need to be canceled. Additionally, on October nineteenth through twenty-first, the Pennsylvania Prison Warden's Association will be staying at the Double Tree Hotel in Washington on Racetrack Road. Warden Fewell invited the Prison Board to attend and meet all the wardens, as well as the Secretary of Corrections, of the Commonwealth. Next, Warden Fewell began speaking of overpopulation in the jail. Currently, there are four juveniles in our custody that are being housed at Allegheny County Jail. The Jefferson County contract has expired. Also, Jefferson County is unable to house any more individuals. After a lengthy discussion pertaining to the growing number of inmates that need placement, Commissioner Diana Irey Vaughan asked if there was a motion to create a new contract for Jefferson aunty that would allow up to five e beds, as they become available, for a one year term. n It was moved b Mr. Sherman and seconded b Mr The motion was carried Y Y unanimously with the Board signifying their approval bt a". Additionally, Mrs. Vaughan asked if there w��otion to canpril sixth's Prison Board meeting. It was moved by Mr. Sherman and seco�tl by Mr. Maggi. The"rft'' Uon was carried unanimously with the Board signifying their appro�Y stating "Aye". Finally, Mrs. Vaughan asked if tbore, was a motid "" ve the reques bid contract extension for kitchen repair equipment t;�noved by M,51 erman and seconded by Mr. Maggi. The motion was carried unanimously wit approval by stating "Aye". Ms. Sloane preseAZ4 tothed forth usider approval of the bills dated In March 16, 2022, in the apt of $3,%-,-,84131. It was moved by Ms SI6, arL d e dby Sherman, approving the bills dated March 16, 202 n was ur�us1 th the Board signifying their approval by stating "Aye" a list o ttac?ereto part hereof.) None NEW BUSINESS None There being no further bness, Mrs. Vaughan declared the meeting adjourned at approximately 11:26 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: ATTEST: SECRETARY .2022 Minute No. PB 4-20-22 April 20, 2022 The meeting of the Washington County Prison Board was held in the 7th floor conference room of Courthouse Square,100 West Beau Street, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman, and Larry Maggi; President Judge John DiSalle; Controller April Sloane; District Attorney Jason Walsh; Sheriff Tony Andronas; and Chief Deputy Anthony Moscow. Also present were County Solicitor Jana Grimm; Warden Jeffrey Fewell; Major David Coddington; Captain Shane Cisko; Sargent Richard Earliwine; Finance Director Josh Hatfield; Chief of Staff Mike Namie; Human Resources Director Shelli Arnold; Human Services Director Kim Rogers; Chief Clerk Cindy Griffin; Chief of Juvenile Probation Amanda Gallagher; Chaplain Mike Pierson; Secretary Joyce Thornburg; PrimeCare Representatives, Susan Woznichak, Dawn Salsberry, and Kasey O'Neal; and Observer Reporter Representative Mike Jones. Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Warden Fewell led the meeting with the invocation. Mrs. Vaughan asked if there were any corrections, additr or omissions to Minute No. PB 01-19-22 dated January 19, 2022, each member havinVed a copy. It was moved by Mr. Sherman and seconded by Mr F that Minute No. PB 01-19-22 be approved. The motion was carried unanimously with thcxrd ifying their approval by stating „Aye„ Mrs. Vaughan asked if there were any co0eetions, additions, or o�tsions to Minute No. PB 02-16-22 dated February 16, 2022, each rri fiber having received ate ; It was moved by Mr. Sherman and seconded x M that Minute B 01-19-22 be approved. The motion was carried unard*usly with t 53 ignifying theirroval by stating 'Aye » n yu,N p� Mrs. Vaughan asked if there were aryorr� addrtr r omissions to Minute No. PB 03-16-22 dated March 22, each r�xnber 1i �� ' ecery copy. It was moved byand seeded an that Minute No. PB 03-16-22 be L""—fi- held in abeyance. Themp was ca R d unani x with the and signifying their approval by stating "Aye". PUBLIC COM No WARDEN'S R1?( RT { 7 Income from Ot] nits forth inten' n � a of Inmates for April 2022 Administrative Fee $9,905.13 r Social Security $1,400.00 Tylenol 0.00 Monthly sub -total �$11,305.13 Year-to-date grand total $45,324.77 Program Fees and Room and Board Income for April 2022 Billed Collected Work Release Inmates -0- -0- Weekend Inmates -0- -0- Monthly sub -total -0- -0- Year-to-date grand total -0- -0- Status of Inmates Confined at the End of April 2022 Male Female Total Full-time Inmates 63 12 75 Work Release Inmates 0 0 0 Weekend Inmates 0 0 0 Male Female Total Inmates Awaiting Trial and/or Sentencing 208 56 264 Total Inmates 271 68 339 Examinations Performed by the Physician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month 302 165 13 12 $0.00 Warden Fewell started off by recognizing Sargent Richard Earliwine as employee of the month for March 2022. He is in charge of all the releases, intakes, and farm -outs. Moving forward, Warden Fewell stated that today's population is currently 364: 341 currently in custody, and 23 being farmed out to multiple neighboring counties. Furthermore, we have a male individual at Allegheny County Jail with mouth cancer that is due to serve a six through twenty-three month sentence here in Washington. He is being fed solely through a feeding tube, which would prove difficult to house him here in Washington. Allegheny is willing to keep this inmate, provided that there is a contract for $116 per day plus medical expense reimbursement. Warden Fewell continued with the increase in female population and the need for female beds. Next, Warden Fewell moved on to current events. We Monday, April Eleventh. Next, Warden Fewell talks about staf percent. There is an upcoming recruitment class, which wile training, we currently have some officers out at hostage emotional intelligence and leadership training for ours interaction with the LGBTQ community. The Penns, which will be held in Harrisburg. Additionally, th.- �i11 Pennsylvania Prison Society, an auditing body cread iFF- a great review and have been invited to come back. 0 Allegheny County will be visiting our fact€ and having tournament coming up. Ramadan is goir that are celebrating accordingly. , Pertaining to inm four southeast housing, i move in and do commun mild labor with full supe working, so this prograrr Needs Study. Tbo�y Furthermor6-1 rden F PROPOSAL #1 e The WCCF and PrimeC contract with PrimeCare. $186,536 per year. on, the ift up fift ains we a ,enty-four inmates vaccinated on ie jail staff is at eighty-four y be ready by June. Moving on to :raining. Upcoming, there is an .have civility training for fia Warden's a-saiation is coming up in May, be coming to Wj� ton in October. The y Ben Franklin, visi -the jail again. They left ril -first, both uty Wardens from A fiaplain Pearson p. s a good news golf an are accommodation the eight inmates 4 VI P 5- n moV from one southeast housing to rig ustov beds. This allows the males to ervrce tl rgh the f * into sdiWe program. The program entails rob, We h around fib sentences inmates that are supposed to be �u hi ZJqp Czaeficialext, Warden Fewell briefly spoke of the Jail be p cfin"j`s oped to May. e propos°s aforementioned in his memorandum. to add 6�criticaTsifiodical positions to PrimeCare respeqy�'(Ily requests the Prison Board to add critical positions to the current rop*will add $15,544.66 to the monthly medical expense totally PROPOSAL #2-Justice Planners Juvenile Study Addendum The WCCF respectfully requests the Prison Board to add an addendum to the current contract with Justice Planners who is in the final phase of our Jail Needs Study. The cost of the addendum to conduct additional study of our juvenile offenders and housing is $10,000. PROPOSAL #3-Adult Farm -out to Allegheny County The WCCF respectfully requests the Prison Board to enter in contract with Allegheny County for adult inmates at per diem $116.87. Currently there are three juvenile inmates farmed -out under contract at ACJ. PROPOSAL #4-Adult Farm -out to Lawrence County The WCCF respectfully requests the Prison Board to enter in contract with Lawrence County for adult inmates at per diem $50. Currently we have a contract with Greene County at the same rate; however, Greene County cannot house our addiction and mentally ill inmates. PROPOSAL #4-Request to Replace lost inmate property The WCCF respectfully requests the Prison Board to replace property lost by the facility during inmate routine inmate movement. Inmate Tommie Holmes was booked into our facility on September 23, 2020. During routine inmate movement his size 12 Nike Air Force 1, white in color, tennis shoes were misplaced and lost. Request replacement or refund estimated at $100.00. NOTE: THESE AWARDS ARE CONTINGENT UPON BOARD OF COMMISSIONERS APPROVAL. Commissioner Diana Irey Vaughan asked if there was a motion to approve the Warden's Report. It was moved by Mr. Sherman and seconded by Mr. Maggi. The motion was carried unanimously with the Board signifying their approval by stating "Aye". At 11:29 a.m., upon Warden Fewell's request, Mrs. Va Mrs. Vaughan reconvened the meeting for an i safety matters. Mrs. Vaughan adjourned the meeting 11:47 a.m. After the executive session, Ms. Sloane prey approval of the bills dated in April 20, 2022, in th Nq It was moved by Ms. Sloane and seconded by April 20, 2022. The motion was carried nimously stating "Aye". (See list of bills attached and m� OLD BUSINESS Mrs. Vaughan inqui3 Probation, Amanda Galla . offenders at $200 per day sparse, but Jefferson County There being" approximately 11:47 ATTEST: eclared the meeting adjourned. ion to discuss personnel and public xecutive session at approximately d to the Board f( unt of $115,461 consideration and I signifying of.) Is dated r approval by � fferscin County. Chief of Juvenile an app+ed addendum to house youth lagher mentioned that bed availability is for his availability and willingness to solve aughan declared the meeting adjourned at ING MINUTES SUBMITTED FOR APPROVAL: SECRETARY .2022 Warden's Prison Board Agenda- May 18, 2022 Stats PROPOSAL #-1 Bid Extension — Linen Supplies — Contract #012721-Linen Purchasing, respectfully requests the Board of County Commissioners extend the bid contract for linen supplies for the Correctional Facility to the listed vendors at their "per unit" costs submitted in their bid. • Anchor Wiping Cloth, Detroit MI • Phoenix Textile Corporation, O'Fallon MO If approved, this extension will be effective DOA through December 31, 2022 under the same contract terms & conditions. NOTE: THIS EXTENSION IS CONTINGENT UPON PRISON BOARD APPROVAL PROPOSAL #-2 PA STATE CONTRACT/ COSTARS Purchasing respectfully requests the Board of County Commissioners approve the following purchase from the PA State Contract/Costars. State Contract #4400023687 Wireless Communication Exp. 8/11/2024 The Purchasing Department, on behalf of Warden, respectfully requests the Board of County Commissioners approve the activation of 1 wireless hotspot through AT&T. The hotspot will be used by their three clinicians that work in the Jail as they are not permitted to have their cell phones. The cost of the hotspot will be $39.99 per month with equipment being free with activation. This purchase will be paid from the department operating fund. CoStars #036-E22-028 Purchasing, on behalf of Warden Fewell, Correctional Facility, respectfully requests the Board of County Commissioners approve the purchase of a new Gas deep fryer for the Correctional Facility from Great Lakes Hotel Supply, Pittsburgh, PA., for the total amount of $26,057.00. This will replace the current deep fryer that is 11 years old and cannot be repaired. This purchase has been recommended for Capital funding and is being made from the PA State Contract, therefore it does not require bidding. NOTE: THIS PURCHASE IS CONTINGENT UPON PRISON BOARD APPROVAL OF EPORT////////////////////////////////////////////////////////////////////////// Washington County Correctional Facility Invoices - May 18, 2022 A Z Janitorial Services LLC Housekeeping Supplies Bid $ 1,213.18 *Access Information Protected Secure Waste Removal $ 215.07 Albano's Produce Bid $ 2,320.70 *Big's Sanitation Waste Removal - 5/1-31/22 $ 820.00 Bimbo Bakeries USA Bread Bid $ 3,121.80 *Blanc Printing Bid $ 122.57 *Beutzow, Mark Employee Travel $ 362.33 *Colt Plumbing Company Plumbing Supplies Bid $ 1,065.72 *Columbia Gas of PA Inc. Energy Utility Services - Mar/22 $ 5,059.16 *Cornerstone Detention Products Security System Contract $ 13,598.00 County of Greene Inmate Exchange $ 9,550.00 *FBM Capital LLC Cost Per Copy Bid $ 158.42 *Fewell, Jeffrey Employee Travel $ 356.43 Grainger W W Inc. Industrial Commodities Bid $ 424.18 *Hadfield Elevator LLC Elevator Service Bid $ 682.50 *The Hite Company Electrical Supplies Bid $ 319.15 J.D. Marra Hotel and Restaurant SVC Coffee Bid $ 1,024.80 Jack Frye Sales and Service Housekeeping Bid $ 840.00 Justice Planners Needs Assessment Contract $ 20,790.00 *Kaschok, Christopher Employee Travel $ 329.36 *Lexis Nexus Law Library $ 616.00 MSC Industrial Supply Co. Industrial Commodities $ 1,193.90 *Pennsylvania American Water Co. Water Utility - 3/31-4/28/22 $ 9,793.34 *Pennsylvania Prison Wardens Association Training $ 475.00 Primecare Medical Inc. Contracted Medical Services $ 276,564.97 *Ricoh USA Inc. Cost Per Copy Bid $ 820.07 Scalise Industries Corporation Contracted Repairs $ 4,014.35 Schneider's Dairy Inc. Milk Bid $ 3,120.74 *Sprague Operating Resources Liquid Fuels Utility Service - 3/1-31/22 $ 2,882.30 *Super Laundry Equip Corp. *Sysco Pittsburgh LLC *Tri Dim Filter Corporation *Vaughan, Cole *Verizon Wireless *W B Mason Co. Inc. *Washington E Washington Joint Authority *West Penn Power *Paid as required by due date PO# 44727 - Repairs $ 355.00 COSTARS Food Contract $ 5,127.73 PO# 44681 - Media Pads $ 426.12 Employee Travel $ 301.69 Telecom Service - 3/17-4/16/22 $ 160.06 Office Supplies Bid $ 1,033.99 Sewage Utility Service - 2/28-3/30/22 $ 11,347.80 Power Utility - 3/22-4/20/22 $ 9,353.43 Total 05/18/22 Meeting $ 389,959.86 0 Jeffrey S. Fewell, Warden ASNTN COUNTY GORRECTtO/�iT CORRECTIONAL FACILITY 100 West Cherry Avenue Phone: 724-228-6845 Washington, PA 15301 Fax: 724-250-6506 David Coddington, Major Christopher M. Cain, Deputy Warden ADDENDUM TO: Members of the Prison Board FROM: Jeffrey S. Fewell, Warden DATE: May 18, 2022 SUBJECT: Prison Boar CAdd:en�d�um )a/J— Request the Prison Board to add and addendum to the Warden's Agenda with the following last minute new hires for the Correctional Facility: Rodney Croom Jr. DaQuan Devers Jabar Holyfield Joshua Humphries Maya Jones Achili Minch Julie Policz These folks will attend the next recruit training as Corrections Officer 1 in the Washington County Correctional Facility.