HomeMy WebLinkAboutCOMM - Agenda - 7-21-2022OLD BUSINESS
July 21, 2022
A. BID AWARD
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners award the
proposal for internet services to Lumos Networks of West Virginia Inc., dba Segra, Atlanta, GA. at an
annual monthly cost of $9,583. This contract will be effective for three years, with automatic annual
renewal unless terminated by either party providing a 30-day notice.
B. BID AWARD
Purchasing respectfully requests the Commissioners award the bid for elevator maintenance for all county
facilities to Otis Elevator Co., Pittsburgh, PA in the amount of $41,460 for the first year. This contract will
be effective July 1, 2022 through June 30, 2023, with the option to extend for nine additional one-year
periods through June 30, 2032.
C. BID CONTRACT EXTENSION
Purchasing respectfully requests the Commissioners extend the bid contract for new and used furniture to the
following vendors:
• TriState Office Furniture, Inc., McKees Rocks, PA
• Office Furniture Warehouse, Pittsburgh, PA
This contract extension will be effective from September 1, 2022, through August 31, 2024, with the option
to extend for two additional two-year periods. All other terms and conditions of the current contract remain
in full force.
D. BID CONTRACT EXTENSION
Purchasing respectfully requests the Commissioners extend the bid contract for printing services and printed
forms to the following vendors:
• Blanc Printing Company, Bridgeville, PA
• Consolidated Graphics, Bridgeville, PA
• Five Thousand Forms, Fogelsville, PA
• MPB Print & Sign Superstore, Morgantown, WV
This contract extension will be effective from September 1, 2022 through August 31, 2023 and is under the
same terms and conditions as the original bid documents.
E. BID CONTRACT PURCHASES
Purchasing respectfully requests the Commissioners approve the leasing of nine 2023 Ford Inceptors and one
2023 Ford Transit Prisoner Van for the Sheriff's Department under our ongoing Fleet Management contract
with BBL Fleet, Bridgeville, PA.
NEW BUSINESS
July 21, 2022
A. BOARD APPOINTMENTS — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve the following board appointments:
Elizabeth Glowark to the Children and Youth Advisory Board, and the appointment of Tricia Rutherford
and reappointments of Brandon Schaffer, Ben Hays, and Mark Beichner to the Southwest Corner
Workforce Development Board.
B. ASSOCIATION APPROVAL — CHIEF CLERK
Chief Clerk, on behalf of the Controller, respectfully requests the Commissioners approve the addition of
the Western Pennsylvania Election Personal Association (WPEPA) to the approved list of county
associations.
C. RESOLUTION — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners adopt a resolution of the County of Washington,
Commonwealth of Pennsylvania, supporting the Pennsylvania Commission for the United States
Semiquincentennial (America250PA) anniversary.
D. RESOLUTION — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners adopt a resolution approving the plan amendment to
the FY2021 Local Share Account (LSA) Program.
E. DEED OF EASEMENT — PLANNING
Planning respectfully requests the Commissioners approve a permanent and temporary construction
easement with the City of Washington at a payment of $7,600 for the replacement of the Chartiers Creek
Bridge #58. Costs will be paid 80% federal, 15% state, and 5% county.
F. DEED OF EASEMENT — PLANNING
Planning respectfully requests the Commissioners approve a temporary construction easement with
David L. and Leslie J. Pryor (Povich) at a payment of $500 for the replacement of the Chartiers Creek
Bridge #58. Costs will be paid 80% federal, 15% state, and 5% county.
G. DEED OF EASEMENT — PLANNING
Planning respectfully requests the Commissioners approve a permanent and temporary construction
easement with Cecily P. and Gregory P. Sesler at a payment of $2,400 for the replacement of the
Chartiers Creek Bridge #58. Costs will be paid 80% federal, 15% state, and 5% county.
H. DEED OF EASEMENT — PLANNING
Planning respectfully requests the Commissioners approve a permanent and temporary construction
easement with Guttman Realty Company at a payment of $1,300 for the replacement of the Chartiers
Creek Bridge #58. Costs will be paid 80% federal, 15% state, and 5% county.
I. LETTER OF AMENDMENT — PLANNING
Planning respectfully requests the Commissioners approve a letter of amendment to the reimbursement
agreement with the Pennsylvania Department of Transportation (PADOT) for the replacement of the
Chartiers Creek Bridge #30 in Cecil and Chartiers Townships. Costs will increase from $1,555,000 to
$2,115,000. Design and project development invoices to be cost -shared 80% federal, 15% state, and 5%
county. Construction phase invoices are to be reimbursed 100% federal funds. This motion also
authorizes the Chair to execute the agreement and serve as authorized signature on the agreement.
LETTER OF AMENDMENT — PLANNING
Planning respectfully requests the Commissioners approve a letter of amendment to the reimbursement
agreement with the Pennsylvania Department of Transportation (PADOT) for the replacement of the
Chartiers Creek Bridge #58 in the City of Washington. Costs will increase from $531,000 to $2,231,000.
Design and project development invoices to be cost -shared 80% federal, 15% state, and 5% county.
Construction phase invoices are to be reimbursed 100% federal funds. This motion also authorizes the
Chair to execute the agreement and serve as authorized signature on the agreement.
K. CONTRACT — PLANNING
Planning respectfully requests the Commissioners approve, pending PADOT review and concurrence, a
construction contract with Plum Contracting, Inc. for the replacement of Chartiers Creek Bridge #53. The
total amount is $1,184,329.67 and funding is 100% federal with no county match.
L. CONTRACT — PLANNING
Planning respectfully requests the Commissioners approve a contract with Mackin Engineering in an
amount not to exceed $30,000 for the completion of the Greenways Plan Update. Costs will be paid
$15,000 DCNR grant and $15,000 county funds. Costs will be paid from their operating budget.
M. GRANT— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington
County Airport, respectfully requests the Commissioners approve a grant offer with the Commonwealth
of Pennsylvania, Bureau of Aviation for aviation block grant monies derived from the American
Recovery Plan Act. The grant offer is in the amount of $59,000.
N. ADDENDUM— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington
County Airport, respectfully requests the Commissioners approve a second addendum with RSB Aviation
LLC doing business as Skyward Aviation FBO for the terminal building and apron lease. The addendum
extends the lease through August 31, 2035 and sets the triennial adjustment to the base rent to be adjusted
upward according to the United States Consumer Price Index for all Urban Consumers (CPI-U) beginning
on September 1, 2025. All other terms and conditions of the current lease and first addendum remain
unchanged and in full force and effect.
O. ADDENDUM— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington
County Airport, respectfully requests the Commissioners approve a first addendum with Skyward
Aviation FBO for the agreement for hangar #3. The addendum sets the triennial adjustment for the
monthly privilege fee to be adjusted upward according to the United States Consumer Price Index for all
Urban Consumers (CPI-U) beginning on September 1, 2022. All other terms and conditions of the current
agreement remain unchanged and in full force and effect.
P. ADDENDUM— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington
County Airport, respectfully requests the Commissioners approve a first addendum with Skyward
Aviation for the agreement for hangar #l. The addendum sets the triennial adjustment for the monthly
privilege fee to be adjusted upward according to the United States Consumer Price Index for all Urban
Consumers (CPI-U) beginning on November 1, 2022. All other terms and conditions of the current
agreement remain unchanged and in full force and effect.
Q. ADDENDUM— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington
County Airport, respectfully requests the Commissioners approve a first addendum with Skyward
Aviation for the Christman hangar and land lease. The addendum extends the lease through
August 31, 2035, adjusts the monthly base rent to $788.33 beginning September 1, 2022 and sets the
triennial adjustment to the base rent to be adjusted upward according to the United States Consumer Price
Index for all Urban Consumers (CPI-U) beginning on September 1, 2025. All other terms and conditions
of the current lease remain unchanged and in full force and effect.
R. ADDENDUM— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington
County Airport, respectfully requests the Commissioners approve a fourth addendum with Skyward
Aviation for the Skyward Aviation hangar #1 land lease. The addendum extends the lease through
October 31, 2035 and sets the triennial adjustment to the base rent to be adjusted upward according to the
United States Consumer Price Index for all Urban Consumers (CPI-U) beginning on November 1, 2022.
All other terms and conditions of the current lease and prior addendums remain unchanged and in full
force and effect.
S. ADDENDUM— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington
County Airport, respectfully requests the Commissioners approve a first addendum with RSB Aviation
LLC doing business as Skyward Aviation FBO for the ABC hangar lease. The addendum extends the
lease through May 1, 2033 and sets the triennial adjustment to the base rent to be adjusted upward
according to the United States Consumer Price Index for all Urban Consumers (CPI-U) beginning on
June 1, 2023. All other terms and conditions of the current lease remain unchanged and in full force and
effect.
T. RESOLUTION— FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington, respectfully requests
the Commissioners adopt a resolution authorizing the execution of a conditional award of funds and grant
agreement with the Pennsylvania Housing Finance Agency for the 2022 Pennsylvania Housing
Affordability and Rehabilitation Enhancement (PHARE) fund. The award and grant agreement are in the
amount of $750,000 and are for the previously approved projects.
• $250,000 — WCHA John Lignelli Manor Elevator Safety Upgrade and Roof Replacement
• $100,000 —Reentry Housing and Self -Sufficiency Program
• $400,000 — Canon House Roof Replacement
U. ADDENDUM— FINANCE
Finance, on behalf of the Treasurer, respectfully requests the Commissioners approve an addendum to the
contract with Lisa Carpenter for consulting services to the Treasurer's Office. The addendum increases
the hourly rate from $75 to $90 and removes the not to exceed hours of service while maintaining the not
to exceed amount of $3,750 for the term of the agreement. All other terms and conditions of the current
agreement remain unchanged and in full force and effect.
V. AGREEMENT— FINANCE
Finance, on behalf of the Treasurer, respectfully requests the Commissioners approve an agreement with
Fairfield Computer Services LLC for the provision of an online dog licensing system. The agreement
provides setup and training at a cost of $1,000 and a monthly fee of $275 for up to 10 GB of upload
space. Any work outside of the scope is billed at $100/hour and additional storage is billed at $10/month.
The monthly service fee will be free for the first six months of the agreement.
W. AGREEMENT— FINANCE
Finance, on behalf of Adult Probation, respectfully requests the Commissioners approve an agreement
with John M. Pankopf for the provision of court -ordered pre -sentence investigations. The agreement will
be from August 1, 2022 through July 30, 2023, will renew automatically until terminated by either party
and is in the amount of $500 per completed pre -sentence investigation.
X. APPROVAL— FINANCE
Finance, on behalf of Adult Probation, respectfully requests of Commissioners approve the financial
statements with the Pennsylvania Board of Probation and Parole for funds expended for improved adult
probation services for the periods of July 1, 2019 through June 30, 2020 and July 1, 2020 through
June 30, 2021.
Y. RENEWAL GRANT APPLICATION— FINANCE
Finance, on behalf of the District Attorney, respectfully requests the Commissioners approve a renewal
grant application with the Commonwealth of Pennsylvania, Pennsylvania Commission on Crime and
Delinquency (PCCD) for RASA and VOJO grant funds for crime victim services. The total grant
application is in the amount of $370,309 and will be for the period of January 1, 2023 through
December 31, 2024.
Z. RENEWAL GRANT APPLICATION— FINANCE
Finance, on behalf of Public Safety, respectfully requests the Commissioners approve a renewal grant
agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency
(PEMA) for the hazardous materials response fund program. The grant agreement is in the amount of
$36,810 and will be for the period of July 1, 2022 through July 30, 2023. Per the resolution, the
agreement will be electronically signed by the Finance Director.
AA. AMENDMENT — HUMAN RESOURCES
Human Resources respectfully requests the Commissioners approve an amendment to the current
agreement with the Employee Assistance Program (EAP) of the Washington Health System to now
identify Gateway Rehabilitation Center as the service provider. The agreement is hereby amended such
that all references to Washington EAP Services shall refer to Gateway Rehabilitation Center doing
business as Washington EAP Services. All other terms and conditions of the agreement will remain in
full force and effect.
BB. AGREEMENTS —BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health and Developmental Services respectfully requests the Commissioners approve provider
agreements in the amount of $698,749 for the period of July 1, 2022, through June 30, 2023, with the list
of previously approved providers. No county funds are required.
CC. GRANT APPLICATION — BEHAVIORAL_ _HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health and Developmental Services respectfully requests the Commissioners approve and
ratify a grant application to the Pennsylvania Commission on Crime and Delinquency (PCCD) for up to
$20,000 for a staff member to be trained to provide Crisis Intervention Team training to the law
enforcement community in Washington County. This is a one-year grant application with no match
requirement, and no additional county funds are required.
DD. AGREEMENTS — HUMAN SERVICES
Human Services respectfully requests the Commissioners enter into agreements with the Department of
Housing and Urban Development (HUD) to provide housing and supportive services to homeless
individuals and families for the period of June 1, 2022 through June 30, 2023. The contract authorization
amount is $265,714 and no county funds are required.
EE. AGREEMENTS — HUMAN SERVICES
Human Services respectfully requests the Commissioners enter into agreements with the list of previously
approved providers in the amount of $254,399 for housing and supportive services to homeless
individuals and families. No county funds are required.
FF. AGREEMENTS — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve provider agreements in the
amount of $10,021,000 for the period of July 1, 2022, through June 30, 2023, with the list of previously
approved providers. No county funds are required.
GG. AGREEMENT — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a provider agreement with
Dr. Michael Crabtree for the provision of psychological evaluations for the period of July 1, 2022 through
June 30, 2023. The contract authorization amount is $100,000 and no county funds are required.
HH. ADDENDUM — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully request the Commissioners approve a provider agreement
addendum with Donnelly -Boland and Associates for the period of May 20, 2022 through May 19, 2023.
The contract authorization amount will decrease by $35,000 to $187,250 and no county funds are
required.
II. ADDENDUM — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a provider agreement
addendum with Every Child, Inc. for placement services for the period of July 1, 2021 through
June 30, 2022. The contract authorization amount will increase by $10,000 to $30,000 and no county
funds are required.
JJ. AGREEMENT — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a purchase of service
agreement with Avanco International, Inc. to provide consulting and ad hoc IT services and support. This
agreement will be effective July 1, 2022 through June 30, 2023 for an amount not to exceed $45,000. No
county funds are required.
KK. AGREEMENT — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a purchase of service
agreement with Avanco International, Inc. for the Child Welfare Information Solution (CWIS). This
agreement will be effective July 1, 2022 through June 30, 2023 for an amount not to exceed $7,896.03.
No county funds are required.
LL. AGREEMENT — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a purchase of service
agreement with Avanco International, Inc. for the maintenance and security of the Child Accounting and
Profile System (CAPS). This agreement will be effective July 1, 2022 through June 30, 2023 for an
amount not to exceed $47,116.97. No county funds are required.
MM. AGREEMENT — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve an agreement with Avanco
International, Inc. to protect and provide for the security of protected health information pursuant to the
Health Insurance Portability and Accountability Act (HIPAA). This agreement will be effective July 1,
2022 through June 30, 2023 and no countv funds are required.
NN. AGREEMENTS — CHILDREN & YOUTH SERVICES
At the request of the Court, Children and Youth Services, respectfully requests the Commissioners
approve purchase of service agreements with Guardian ad Litem Megan Patrick, Esq., MariAnn
Hathaway, Esq., Erin Dickerson, Esq., Jessica Roberts, Esq., Benita Thompson, Esq. and Christina
DeMarco-Breeden, Esq. for the provision of legal service/counsel to children involved with Children and
Youth Services. Each of these agreements is in the amount of $4,166.67/month and will be effective from
August 1, 2022 through June 30, 2023. No county funds are required
00. AGREEMENT — CHILDREN & YOUTH SERVICES
At the request of the Court, Children and Youth Services, respectfully requests the Commissioners
approve a purchase of service agreement with Parent Counsel Crystal McCune, Esq. for the provision of
legal service/counsel to parents involved with Children and Youth Services. This agreement is in the
amount of $4,166.67/month and will be effective from August 1, 2022 through June 30, 2023. No county
funds are required.
PP. AUTHORIZATION TO PAY — PURCHASING
Purchasing, on behalf of Elections/Voter Registration, respectfully requests the Commissioners authorize
payment to Election Systems & Software for our 2022 Primary Election Support. The total amount is
$53,030 and will be paid from their operating budget.
QQ. ADDENDUM — PURCHASING
Purchasing respectfully requests the Commissioners approve the previously approved APO price
increases for the automated drug testing system.
Microgenics:
Plastic Reagent Vessel 20ml from $97.85 to $107
Tubing Maintenance Solution Kit from $57.08 to $66.50
Advanced Computer Technologies, LLC
• Para/Forms-Barcode Warehouse Premium Direct 2.25xl.25-1" Core— 13.57% increase from
$83.65 to $95
RR. AGREEMENT — PURCHASING
Purchasing, on behalf of the Correctional Facility, respectfully requests the Commissioners enter into an
agreement with Lehigh County for the provision of housing Washington County's youthful inmates on an
as -needed basis as per the contract conditions including $150 per youthful inmate/per day, plus medical
expenses. Costs will be paid from their operating budget.
SS. CONTRACT EXTENSION — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners extend the
current software license contract with Service Express, Inc. for the purpose of providing maintenance on
our HP and Cisco hardware components. This extension will be effective September 1, 2022 through
August 1, 2025. The total cost per year is $22,258.20 and will be paid from their operating budget.
TT. AGREEMENT — PURCHASING
Purchasing, on behalf of the Planning Commission, respectfully requests the Commissioners approve an
agreement with GAI Consultants for yearly inspections of ten (10) Washington County dams effective
through 2026. The total amount for year one is $8,000 with a five-year total amount of $42,540. Costs
will be paid from their operating budget.
UU. ADDENDUM — PURCHASING
Purchasing, on behalf of the Planning Commission, respectfully requests the Commissioners approve a
rate increase with EnviroScience, Inc. to $400/hour for dam repairs. Costs will be paid with oil and gas
lease funds.
VV. CONTRACT EXTENSION — PURCHASING
Purchasing, on behalf of the Treasurer, respectfully requests the Commissioners approve an extension of
our current contract with Gila, LLC, dba Municipal Services Bureau, for the unified payment system
effective through August 31, 2023.
WW. CONTRACT EXTENSION — PURCHASING
Purchasing respectfully requests the Commissioners approve an extension to the current contract for the
printing and mailing of real estate tax notices for the Washington County Treasurer to The Master's
Touch LLC. This contract extension will be effective September 1, 2022 through August 31, 2023 at an
approximate yearly cost of $9,974.50, plus postage.
XX. AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve a
battery replacement purchase agreement from Vertiv Services, Inc. for both the Courthouse and
Courthouse Square Liebert UPS Systems. The total cost including installation is $13,727.05 for the
Courthouse and $14,266.42 for Courthouse Square. Costs will be paid with Act 13 funds.
YY. AGREEMENT — PURCHASING
Purchasing, on behalf of the Courts, respectfully requests the Commissioners enter into an agreement with
nCourt, at no cost to the County, to provide the Courts, Prothonotary, and Register of Wills with an
electronic payment processing system. Costs are approximately 3%, or $2.95 minimum, per transaction
for payments processed online or over the counter. This contract will continue unless provided a 60-day
written termination notice.
ZZ. AGREEMENT TERMINATION — PURCHASING
Purchasing, on behalf of the Public Defender, respectfully requests the Commissioners approve the
termination of our UCM agreement (Offender Management Program) as they will be switching to
BTM Software Solutions.
AAA. STATE CONTRACT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve the
purchase of a Pure Storage Flash Array extended service agreement, including installation, from
AEC Group. The total cost is $31,095.52 and will be paid with ACT-13 funds.
BBB. STATE CONTRACT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve the
purchase of IT Software from CDW-G, Inc. for the purpose of moving to one platform. The total cost is
$37,554.14, which will be paid from their operating budget.