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Home My WebLink AboutCOMM - Agenda - 11-28-2022CHIEF CLERK AGENDA November 29, 2022 SPECIAL ORDER OF BUSINESS: No special order of business. NEW BUSINESS: No new business to report. 1 i011 k I I I I OXIIIi, i M� 4� BOARD OF COMMISSIONERS DIANA TREY VAUGHAN CHAIR LARRY MAGGI VICE CHAIR NICK SHERMAN PHONE: 724-228-6724 COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET — SUITE 430 WASHINGTON, PENNSYLVANIA 15301 AGENDA MEETING — November 29, 2022 wAN1CN9 01 CMT1 JOSHUA J. HATFIELD FINANCE DIRECTOR PHONE: 724-228-6894 FAX:724-228-6941 1. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington County Airport, respectfully requests the Board of Commissioners adopt a resolution approving the submission of plans to the Commonwealth of Pennsylvania, Department of Community and Economic Development to designate the Washington County Airport as an airport land development zone. 2. Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for Washington County Airport, respectfully requests the Board of Commissioners approve a contractual consent of landowner with the Commonwealth of Pennsylvania, Department of Environmental Protection for well clean out and plugging activities of abandoned or orphaned oil and gas wells located on airport property. The work will be done at no cost to the County and the area will be restored to its original or better condition. 3. Finance, on behalf of the Sheriff's Office, respectfully requests the Board of Commissioners accept a vehicle donation from EQT Corporation for use by the Sheriff's Office's DARE program. The vehicle is a 2014 Jeep Grand Cherokee, has approximately 47,500 registered miles, has a dealer fair market value range of $14,961 to $17,284 and will be conveyed on as as -is basis. Per the Sheriff's Office, the vehicle has recently been inspected and was visually inspected by the Sheriff. 4. Finance, on behalf of Public Safety, respectfully requests the Board of Commissioners approve a renewal grant agreement with the Commonwealth of Pennsylvania, Pennsylvania Emergency Management Agency for the emergency management performance grant program. The agreement is in the amount of $131,645 and will be for the period of October 1, 2021 through September 30, 2022. The agreement will be electronically signed by the Finance Director Joshua Hatfield per the previously adopted resolution. HUMAN RESOURCES INTEROFFICE MEMORANDUM TO: CINDY GRIFFIN FROM: SHELLI ARNOLD 644e DIRECTOR OF HUMAN RESOURCES SUBJECT: AGENDA ITEMS FOR 11/30/22 MEETING DATE: NOVEMBER 23, 2022 Human Resources respectfully requests the Board of Commissioners approve the renewal of the professional services contract with The Cameron Wellness Center of the Washington Health System. The purpose of this contract is to provide employee wellness services. The rates of the contract will remain the same and will be effective January 1, 2023 through December 31, 2023. Human Resources respectfully requests the Board of Commissioners accept the contract between the County of Washington and SEIU Local 668 - Residual. The contract is effective from January 1, 2023 through December 31, 2025. • This is a three-year contract that calls for a 3% annual raise in 2023, 3% annual raise in 2024 and 2.25% annual raise in 2025. Human Resources respectfully requests the Board of Commissioners approve the new County Animals in the Workplace Policy that prohibits employees from bringing their household pets to work. The only exception to this policy is the service animal with proper documentation. 1. 2. MEMORANDUM TO: Commissioner Irey Vaughan, Chair Commissioner Maggi, Vice Chair Commissioner Sherman FROM: Department of Human Services SUBJECT: Agenda Meeting November 29, 2022 Human Services — Emergency Shelter Grant Agreements Human Services is requesting approval to enter into agreements with the following providers for emergency shelter services for the period of July 1, 2022 through December 31, 2023. The funds are provided by the U.S. Department of Housing and Urban Development and no county funds are required. PROVIDER AMOUNT Connect, Inc. $133,500 Domestic Violence Services of Southwestern PA 41,500 Blueprints 111.000 Total $ 286,000 Children and Youth Services — Provider Agreements Children and Youth Services is requesting approval of the following provider agreements for the period July 1, 2022 through June 30, 2023. No additional county funds are required. PROVIDER Bair Foundation A Child's Place TOTAL AMOUNT $ 600,000.00 S 250.000.00 $ 850,000.00 BOARD OF COUNTY COMMISSIONERS: DIANA IREY VAUGHAN, CHAIR, LARRY MAGGI, VICE CHAIR, NICK SHERMAN (724)228-6724 WASHINGTON COUNTY COUNTY OF WASHINGTON PURCHASING DEPARTMENT COMMONWEALTH OF PENNSYLVANIA 95 WEST BEAU STREET, SUITE 430 WASHINGTON, PA 15301 TO: BOARD OF COUNTY COMMISSIONERS FROM: RANDY VANKIRK, DIRECTOR OF PURCHASING DATE: NOVEMBER 23, 2022 SUBJECT: AGENDA ITEMS FOR NOVEMBER 29, 2022-MIN#1162 I. BIDS/CONTRACT EXTENSIONS/PROPOSALS A. Bid/RFP Awards/Contract Extensions Randy Vankirk Director of Purchasing Phone:724-228-6729 1. Electrical SUDDlies — Contract #111522-Electrical Purchasing, respectfully requests the Board of County Commissioners award the bid for Electrical Supplies (Pick-up) for all Washington County Facilities to the The Hite Company, Washington, PA, who was the lowest most responsive and responsible bidder meeting requirements, based on their percent discount from catalog cost as submitted in their bid proposals. If approved, this contract will be effective, January 1, 2023 through December 31, 2025, with the option to renew for two additional two year periods. All bid responses were reviewed and recommended for award by Building & Grounds and Purchasing. 2. Fencing -Crosscreek Park- Contract #111522-Fencing Purchasing, on behalf of Lisa Cessna, Planning, respectfully requests the Board of County Commissioners award the bid for the Furnishing & Installation of the Cross Creek Fencing Project to OI' 7 Construction, Ironton, OH, at a total cost of $75,809.00 funded from the Gas Lease funds. This bid has been awarded to the lowest most responsive and responsible bidder meeting the specifications. Bid responses were reviewed and recommended for award by Lisa Cessna, Planning, Parks, and the Purchasing Department. 3. Kitchen & Housekeeping Suualies — Contract #111522-HS Purchasing, respectfully requests that the Board of County Commissioners award the bid for Kitchen & Housekeeping Supplies to the following vendors: • A-Z Janitorial Services, Washington, PA • Jack Frye Sales & Service, Monongahela, PA • Pyramid School Products, Tampa, FL • Central Poly Bag Corp., Linden, NJ All items have been awarded to the lowest most responsive and responsible bidders meeting the specifications. If approved, this contract will be effective January 1, 2023 through June 30, 2023, with the option to extend for four (4) additional six month periods. The bids have been reviewed and recommended for award by Building & Grounds, Correctional Facility and Purchasing. 4. Promotional Items — Contract #111522-11`I Purchasing, respectfully requests the Board of County Commissioners award the bid for Promotional Items to Authentic Promotions, Carmichael, CA, at the across the board discount of 25% from the vendor's website for pens, magnets, cups, & clothing items, plus cost of decoration. If approved, this contract will be effective January 1, 2023 through December 3111, 2024, with the option to extend for 2 additional two year periods. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. 5. Window Washing— Contract #111522-WW Purchasing, on behalf of Building & Grounds, respectfully requests the Board of County Commissioners award the bid for Window Washing to Squeegee Squad, Jeanette, PA, at a total cost of $31,560.00 If approved, this contract will be effective DOA through December 31, 2025. This bid has been awarded to the lowest most responsive and responsible bidder meeting the specifications. Bid responses were reviewed and recommended for award by Building & Grounds, and the Purchasing Department. B. Bid Extensions 1. NMS Labs - Post Mortem Laboratory Services — Contract #111319-PMLab Purchasing, on behalf of Tim Warco, Coroner, respectfully requests the Board of County Commissioners extend the RFP for Post Mortem Laboratory Services to NMS Labs of Willow Grove, PA, based on their submitted 2023 fee schedule. Service will be performed on an "as needed" basis. If approved, this contract extension will be effective January 1, 2023 thru December 31, 2025, with option to extend for an additional three year period unless terminated pursuant to the terms of the Agreement. All services will be charged to the Coroner's Budget. 2. Plumbing Suunlies Contract #112118-Plumbin2 The Purchasing Department, on behald of Building & Grounds, respectfully requests the Board of County Commissioners extend the bid award for Plumbing supplies to the listed vendors: • Colt Plumbing, Mechanicsburg, PA at the Category B discount of 25% McKean Plumbing & Heating, Washington, PA 15% discount from both Category A &B W.W. Grainger, Lake Forest, IL at the Category B 5% discount off CRP If approved, this contract will be effective January 1, 2023 through December 31, 2024. 3. Produce - Contract #011321 Purchasing, on behalf of the Correctional Facility, respectfully requests the Board of County Commissioners extend the bid for the furnishing and delivering of produce for the Correctional Facility with Albano's Produce, Washington, PA, under the same terms and conditions as our original agreement. If approved, this contract extension will be effective January 1, 2023 through December 31, 2024. NOTE: THIS EXTENSION IS CONTINGENT UPON PRISION BOARD APPROVAL. C. Authorization to Bid/Reauest ProDOSaIS 1. Election SRDDlies Purchasing, respectfully requests the Board of County Commissioners authorize the advertising for Bids for Election Supplies for Washington County. 2. Linen SunDlies Purchasing, respectfully requests the Board of County Commissioners authorize the advertising for Bids for Linen Supplies for Washington County. 3. Fire Alarm Inspections Purchasing, respectfully requests the Board of County Commissioners authorize the advertising for Bids for Fire Alarm Inspections. IL AGREEMENTS & CONTRACTS/ADDENDUM A. Professional Service Agreements/Contracts 1. PSI Engineering - Professional Services Agreement Purchasing, respectfully requests the Board of County Commissioners approve a professional services agreement with PSI Engineering, to include the 2022-2023 General Fee Schedule for all county facilities on an as needed basis, for the purpose of providing air quality control testing, including Abatement Projects. All other terms and conditions of the current agreement remain in full force. 2. Timeclock Plus. LLC. — Professional Services Agreement Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve an agreement with Timeclock Plus, LLC., San Angelo, TX, to provide a web -based application to replace an outdated Google spreadsheet they use for scheduling. Total cost is $2,250.00. If approved, this agreement will be effective DOA for a period of twelve (12) months.This agreement has been reviewed and recommended for approval by Information Technology. 3. Senate of PA - Senator Camera Bartolotta — (4 Year Lease) Purchasing, respectfully requests the Board of County Commissioners extend our current lease agreement with the Senate of Pennsylvania for the district office of Senator Camera Bartolotta located in the Crossroads Building, Washington, PA, for an additional four year period under the same terms & conditions as the original agreement. If approved, this agreement will be effective January 1, 2023 through December 31, 2026. 4. SvnergIt Contract — Eff. 1/1/2023 thru 12/31/2023 Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve the renewal of the annual service agreement with SynergIT. This agreement will continue to provide support for the HP blades, servers, and SAN systems located in our 911 Center. The base cost of the support services for the period of January 1, 2023 thru December 31, 2023, with an option to extend for an additional year and is not to exceed $75,000 per year. The cost is based on 8.5 hours pre -scheduled services only (3-4 days per month). Services outside this scope of work would require written approval from Washington County and would be billed separately. This renewal has been reviewed and recommended for approval by Information Technology. 5. UPS Svstem Preventative Maintenance Agreement Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the Board of County Commissioners approve a maintenance agreement for the Emerson/Liebert UPS Systems located in the Courthouse, Courthouse Square, and Public Safety. The proposed vendor is Vertiv Services, Inc. of Westerville, OH. The purpose of this maintenance agreement is to keep the system mechanical and software functions up to date with 2 (two) preventative maintenance visits per year/site. If approved, this maintenance agreement will be effective January 1, 2023 through December 31, 2023, at a cost of $36,487.81. This agreement has been reviewed and recommended for award by IT and Public Safety. If approved, it will be paid from the IT and Public Safety Operating budgets. 6. Service Express. Inc. Purchasing, on behalf of Ryan Anderson, Information Technology, respectfully requests the Board of County Commissioners extend our current Software License agreement #11493 with Service Express, Inc., Grand Rapids, MI, for the purpose of providing maintenance on HP Hardware Components thru December 31, 2025. The total cost of $9,187.20 per year will be funded from the Public Safety Operating budget and Wireless money. 7. Radio Console Svstem Preventative Maintenance/Software Agreement Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve the Maintenance agreement on the Software for the Radio Console purchased on the GSA Contract from Avtec. Maintenance & Support are now provided by MRA Incorporated, Washington, PA. If approved, this maintenance agreement will be effective January 1, 2023 through December 31, 2023, at a total amount of $77,487.93. The total cost of this maintenance will be paid from the Public Safety State Collected Surcharge Funds. Note: This agreement covers the Systems at both the Primary & Airport Locations. 8. Logging Recorder Preventative Maintenance/Software Agreement 4 Purchasing, on behalf of Public Safety, respectfully requests the Board of County Commissioners approve the Maintenance agreement on the Software & Hardware for the Logging Recorder purchased on the GSA Contract from Eventide. Maintenance & Support are now provided by MRA Incorporated, Washington, PA. If approved, this maintenance agreement will be effective January 1, 2023 through December 31, 2023, at a total amount of $26,550.00. The total cost of this maintenance will be paid from the Public Safety State Collected Surcharge. Note: This agreement covers the Systems at both the Primary & Airport Locations. MIN #1162, Dated 11/30/2022 REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON 100 WEST BEAU STREET, SUITE 603, WASHINGTON, PENNSYLVANIA ISMI. JEAN P. WATSON, cmi"EmN STEPHEN T. JOHNSON DARYL W. PRICE LAURAL ZIEMBA PAUL SCARMAZZI PHONE 724-228-6875 TOLL FREE 1-888-731-2154 FAX 724-228-029 www.raci+•.net redevelopment®racw.net ROBERT C. GRIFFIN EXECUTIVE DIRECTOR PROJECT ACTIVITY REPORT DATE: November 29, 2022 TO: Washington County Commissioners FROM: Redevelopment Authority of the County of Washington FY 2023 ANNUAL ACTION PLAN COUNTY COMMISSIONERS DIANA TREY VAUGHAN, CHAIR LARRY MAGGI, VICE CHAIR NICK SHERMAN The Annual Action Plan is a one-year plan that identifies the sources, uses, and planned distribution of the County's allocation of Community Development Block Grant (CDBG), Home Investment Partnerships (HOME), and Emergency Solutions Grants (ESG) funds. The Annual Action Plan also establishes goals to be achieved as a result of the projects and programs that are undertaken with these funds. We have begun the planning process for the upcoming FY 2023 Plan, which will cover the one- year period from July 1, 2023 through June 30, 2024. We administer the CDBG and HOME Programs and the County Human Services Department administers the ESG Program. HUD requires that a public hearing be held as part of the planning process for the CDBG, HOME, and ESG programs. The purpose of this hearing is to obtain the views of citizens on community development and housing needs, to review the range of eligible program activities, to present anticipated funding levels for the fiscal year 2023 programs, to provide a timetable for publishing the proposed programs, and other related matters. The needs hearing will be held on December 15, 2022 at 10:00 A.M. SIGNED: