HomeMy WebLinkAboutCOMM - Agenda - 12-13-2022CHIEF CLERK AGENDA
December 14, 2022
SPECIAL ORDER OF BUSINESS:
Retirement Certificate Jerry Jericho
Sheriff Deputy II
NEW BUSINESS:
Chief Clerk respectfully requests the Commissioners approve the reappointments of
Frank Howard to the Washington County Authority Board, William Iams and Earl Sadler
to the Farmland Preservation Board, Ken Kulak to the Planning Commission Board,
Suzanne Campbell to the BHDS Advisory Board; Jodi Noble, Lisa Scarmazzi, Phil
Fiumara, Sheila Gombita, Bob Griffin, Kim Rogers, Ben Brown, Mike Kutsek, Brian
Schill, Mary Lynn Spilak, Leanna Spada, Ned Williams, Joe Thomas, and Shona Eakin to
the SPC Public Participation Panel Board, Larry Maggi to the SPC Commission Board
and Jim McDonald to the Housing Authority Board, and the appointment of Josh Hatfield
to the Hospital Authority Board.
Chief Clerk, on behalf of the Redevelopment Authority of the County of Washington,
respectfully requests the Commissioners adopt a resolution approving the plan
amendment to the Local Share Account (LSA) program for FY 2022.
MEMORANDUM
December 14, 2022
TO: Commissioner Irey Vaughn
Commissioner Maggi
Commissioner Sherman
FROM: Lisa L. Cessna, Planning Director
SUBJECT: Agenda Meeting — December 14, 2022
1. Liquid Fuels — Buffalo #29 Change Order
Planning recommends approval of a change order with J5 construction in the amount of
$2,400 for additional guide rail on the Buffalo #29 bridge in Blaine Township. The
increased total contract amount of $829,395 will be paid with Act 13 bridge funds.
2. Liquid Fuels — Authorization to Bid
Planning respectfully requests authorization to bid for the removal of the Raccoon #5 bridge
in Hanover Township.
BOARD OF COMMISSIONERS
DIANA IREY VAUGHAN
CHAIR
LARRY MAGGI
VICE CHAIR
NICK SHERMAN
PHONE: 724-228-6724
countp of vabington
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET — SUITE 430
WASHINGTON, PENNSYLVANIA 15301
AGENDA MEETING — December 14, 2022
JOSHUA J. HATFIELD
FINANCE DIRECTOR
PHONE: 724-228-6894
FAX: 724-228-6941
1. Finance respectfully requests the Board of Commissioners approve a tax levy and appropriation resolution
fixing the tax rate for 2023 at 2.43 mills for county purposes and appropriating specific sum estimates to be
required for the specific purposes of county government for the year 2023
2. Finance respectfully requests the Board of Commissioners approve the annual supplemental appropriation.
3. Finance respectfully requests the Board of Commissioners approve a policy renewal for aviation general
liability coverage with Aviation Insurance Resources. The policy premium is in the amount of $5,796 and
will be effective January 1, 2023 through January 1, 2024.
4. Finance respectfully requests the Board of Commissioners approve a policy renewal for accident coverage
with Philadelphia Indemnity Insurance Company for program attendees for community service/FITS,
alternative sentencing, volunteers and seasonal juveniles. The policy premium is in the amount of $4,339 and
will be effective January 1, 2023 through January 1, 2024.
5. Finance, on behalf of the Solicitor, respectfully requests the Board of Commissioners approve an agreement
with Marshall Dennehey Warner Coleman and Goggin PC for specialized litigation for the Jolliffe matter
involving the Convectional Facility, The agreement will mirror the approved rates with the County's insurer
PCoRP at $215/hour for partners, $115/hour for associates and $115/hour for paralegals. The matter will be
submitted to the County's insurer PCoRP for potential coverage and if approved, all costs incurred by the
County will be applied towards the County's deductible.
6. Finance, on behalf of the Courts, respectfully requests the Board of Commissioners add the Pennsylvania
Court Reporters Association (PCRA) to the approved list of County associations.
7. Finance, on behalf of Public Safety, respectfully requests the Board of Commissioners approve an agreement
with North Bethlehem Township and Pittsburgh SMSA Limited Partnership d/b/a Verizon Wireless for the
911 communications tower lease and tower sublease for the County's tower located on Township owned
property. The agreement will provide $6,000 in rental revenue to the County and $18,000 in rental revenue to
the Township with an additional one-time rental payment to the Township in the amount of $10,000. This
agreement is no cost to the County or Township with all rents being paid by Verizon Wireless.
HUMAN RESOURCES
INTEROFFICE MEMORANDUM
TO: CINDY GRIFFIN
FROM: SHELLI ARNOLD
DIRECTOR OF HUMAN RESOURCES
SUBJECT: AGENDA ITEMS FOR 12/14/22 MEETING
DATE: DECEMBER 9, 2022
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the current General Services Agreement with the Washington Health System Occupational
Medicine Center dba Washington Physicians Group. The agreement provides pre -employment
exams and related testing for all County employees in job categories subject to PADOT
regulations. The rates of the contract will remain the same and will be effective January 1, 2023
through December 31, 2023.
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the current Drug and Alcohol Testing Agreement with the Washington Health System
Occupational Medicine Center. The agreement provides general drug and alcohol testing
services for all County employees in job categories subject to PADOT regulations. The rates of
the contract will remain the same and will be effective January 1, 2023 through December 31,
2023.
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the DOT Drug and Alcohol Testing Consortium with the Washington Hospital Occupational
Medicine Center. The agreement provides drug and alcohol testing services for DOT -regulated
random lottery draws. The rates of the contract will remain the same and will be effective
January 1, 2023 through December 31, 2023.
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the Share and Ride Program Consortium with the Washington Hospital Occupational Medicine
Center. The agreement provides drug and alcohol testing services for non -regulated random
lottery draws. The rates of the contract will remain the same and will be effective January 1,
2023 through December 31, 2023.
Human Resources respectfully requests the Board of Commissioners approve the renewal of
the current Employee Assistance Program (EAP) agreement with the Gateway Rehabilitation
Center doing business as Washington EAP Services. The agreement provides services to all
full-time employees and eligible family members. EAP services will be compensated at an
annual contract fee of $16,143.00. The monthly fee per employee remains the same at $1.69.
The effective date of this contract is January 1, 2023 — December 31, 2023.
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MEMORANDUM
TO: Commissioner Irey Vaughan, Chair
Commissioner Maggi, Vice Chair
Commissioner Sherman
FROM: Department of Human Services
SUBJECT: Agenda Meeting December 14, 2022
1. Children and Youth Services — Provider Agreement
Children and Youth Services is requesting the approval of a provider agreement with American
Expediting for the provision of concrete good and services to promote reunification or to
prevent out of home placement for the period of July 1, 2022 through June 30, 2023. The
contract authorization amount is $100,000 and no additional county funds are required.
2. Children and Youth Services — Purchase of Service Agreement
Children and Youth Services is requesting approval of a purchase of service agreement with
Stephen Dittmer, Esq. to represent Children and Youth Services in Juvenile Court for the period
of December 15, 2022 through June 30, 2023. Services will be billed at $65.00 per hour and no
additional county funds are required.
3. Aging Services — Grant Application
Aging Services is requesting approval to submit a grant application to the Pennsylvania
Department of Aging to replace the flooring at the Canonsburg Senior Center. The grant request
is for $28,000 with no match requirement so no additional county funds are required.
4. Aging Services — Grant Application
Aging Services is requesting approval to submit a grant application to the Pennsylvania
Department of Aging to install a pavilion, walking path and fence at the Burgettstown Senior
Center. The grant request is for $120,000 with no match requirement so no additional county
funds are required.
5. Aging Services — Grant Application
Aging Services is requesting approval to submit a grant application to the Pennsylvania
Department of Aging to replace commercial kitchen equipment at eight senior centers. The grant
request is for $45,000 with no match requirement so no additional county funds are required.
BOARD OF COUNTY COMMISSIONERS:
DIANA IREY VAUGHAN, CHAIR,
LARRY MAGGI, VICE CHAIR,
NICK SHERMAN
(724)228-6724
WASHINGTON COUNTY
COUNTY OF WASHINGTON
PURCHASING DEPARTMENT
COMMONWEALTH OF PENNSYLVANIA
95 WEST BEAU STREET, SUITE 430
WASHINGTON, PA 15301
TO: BOARD OF COUNTY COMMISSIONERS
FROM: RANDY VANIQRK, DIRECTOR OF PURCHASING
DATE: DECEMBER 09, 2022
SUBJECT: AGENDA ITEMS FOR DECEMBER 14, 2022 - MIN#1163
I. BIDS/CONTRACT EXTENSIONS/PROPOSALS
Randy Vankirk
Director of Purchasing
Phone:724-228-6729
A. Bid/RFP Awards/Contract Extensions
1. Bid award - Electrical Service Contract#120622-ES
The Purchasing Department respectfully requests the Board of County Commissioners award
the bid for Electrical Service Work to the following lowest most responsive and responsible
bidder meeting requirements.
• Schultheis Electric, Latrobe PA
All work is to be done based on a "Time & Material rate on an "as needed" basis. The bid
will also include hourly rates for emergency repairs on a time and material basis. Bid
responses were reviewed and recommended for award by Justin Welsh, Building & Grounds,
and the Purchasing Department. If approved, this contract will be effective January 1, 2023
through December 31, 2023, with the option to extend for two additional one year periods.
2. RFP Award -Farmland Appraisal Services - Contract 120622
Purchasing, on behalf of Lisa Cessna, Planning, respectfully requests the Board of County
Commissioners award the bid proposal for Farmland Appraisal Services to Trustmark
Real Estate Services, Aliquippa, PA, at a total cost of $3,000.00 per appraisal. If
approved, this contract will be effective DOA through December 31, 2024, with the option to
extend for an additional one year period. Bid proposal responses were reviewed and
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recommended for award by Lisa Cessna & Vince Ley, Washington County Planning
Department.
IL DONATION
A. Donation Resolution- Washington Countv Historical Societv
1. Donation of Furniture
The Purchasing Department, as per Section 1805 of the County Code governing the sale or
disposition of personal property of the County, respectfully requests the Board of County
Commissioners authorize the resolution for the donation of Old Furniture, desk, shelving
units and Countertops from the Courthouse to the Washington County Historical
Society, who has formerly requested the donation & have completed the "Application for
Donation" application and have met all required criteria.
III. AGREEMENTS & CONTRACTS/ADDENDUM
A. Professional Service Agreements/Contracts
1. Forensic Pathologist Services
Purchasing, on behalf of Tim Warco, County Coroner, respectfully requests the Board of
County Commissioners approve a Forensic Pathologist Services Agreement with Dr.
Courtney Healy, Pittsburgh, PA. The County shall compensate the Forensic Pathologist by
paying a fee as follows:
a. $1150.00 for each autopsy and protocol
b. $100.00 for each appearance at a Coroner's inquest
c. $100.00 for each appearance at a magistrate's hearing
d. $500.00 for each court appearance
e. Mileage at the current stated IRS rate.
If approved, this Agreement will be effective January 1, 2023 through December 31, 2024,
with an option to extend for two (2) three (3) year periods by mutual consent of both parties,
unless otherwise terminated pursuant to the terms of this Agreement. All services will be
charged to the Coroner's Budget.
2. Real Auction - Sheriff
Purchasing, on behalf of Sheriff Andronas, respectfully requests the Board of County
Commissioners approve an agreement with Real Auction.Com, LLC., Plantation, Florida,
for an Internet -based online sale of Foreclosure Properties sold by the Sheriff's
Department.
If approved, this Agreement will be effective DOA for a three (3) year period at No Cost to
the County. This request has been reviewed and approved by RyanAnderson, IT.
Note: "Real Auctions will build and host the web site, they will not have any access to our County
computer network. Real Auctions currently has York County and Fayette live in Pa and is the process
of getting Lebanon County going. They also have the entire state of Ohio (88 counties), majority of
Florida's 67 counties and 20 Counties in Texas."
2
• Going with Real Auctions would increase exposure of our Sheriff Sales opening them up to
more people
• Exposure to more people means the amount of property's sold would increase, increasing the
poundage collected
o Our Sheriff sales are limited to the amount of people who can attend in person
• The Sheriff sale would be more efficient, freeing up staff to complete other tasks
• During closures such as COVID Sheriff Sales could still operate without interruption
• No cost to the Sheriff's office or the County
3. Washington Countv/ Washington Countv Authoritv Agreement
Purchasing respectfully requests the Board of County Commissioners approve addendum #4
to our current lease agreement between Washington County & Washington County
Authority for office space in Courthouse Square.
If approved, this lease term will be effective January 1, 2023 for an initial term of three years
and thereafter from year to year until either party provides at least a three hundred sixty-five
(365) days prior written notice. This lease agreement is under the same terms and conditions
as the original contract.
4. Washington Countv/ George Junior Republic Agreement
Purchasing, on behalf of the WCCF, Children & Youth & JPO, respectfully requests the
Board of County Commissioners approve an addendum to our current agreement with
George Junior Republic to house Direct File juvenile offenders.
If approved, this Addendum will be effective DOA and continue until either party provides a
30 day written notice to terminate at a rate of $755.54/day on an as needed basis. This lease
addendum is under the same terms and conditions as the original contract.
Note: This agreement is contingent upon Prison Board approval. "Washington County is
contracting for secure detention beds, as available, at a rate of $755.54 per day to house
juveniles charged as adults under Pennsylvania Direct File Statute. These detention beds are
to be invoiced separately from the current contract with the Juvenile Probation Department
and sent with monthly probation invoices to the Washington County Juvenile Probation
Department for processing. These Direct File offenders shall be the responsibility of the
Warden of the Washington County Correctional Facility.
5. Maintenance Agreement- IP Based 911 Svstem-RFP #041818-E9-1-1
Purchasing, on behalf of Public Safety, respectfully requests the Board of County
Commissioners approve the Software License/maintenance/call center support renewal
Agreements for the NG 9-1-1 Ready Hardware & Software, with Motorola Solutions,
Linthieum, MD, in the amount of $79,000.00, for the period of January 1, 2023 through
December 31, 2023.
The total cost of this contract will be funded from the 9-1-1 Fund.
6. Software Support & Maintenance
Purchasing, on behalf of the Ryan Anderson, IT, respectfully requests the Board of County
Commissioners approve the following RBA payments for Annual Software Maintenance
Renewals and Services.
• RBA Professional Data Systems — Tax Software Maintenance and Upgrades-
$23,016.60, Information Technology uses this software for Informix and RBA
software. If approved, this agreement will be effective January 1, 2023 through
December 31, 2023.
• RBA Professional Data Systems — GUI Client Software Maintenance
$4,455.00, Information Technology uses this software for Informix and RBA
software. If approved, this agreement will be effective January 1, 2023 through
December 31, 2023.
0 RBA Professional Data Systems- Tax Assessment Maintenance, $3,967.00,
Information Technology uses this software for Informix and RBA software. If
approved, this agreement will be effective January 1, 2023 through December 31,
2023.
III. STATE CONTRACT/COSTARS PURCHASES
1. AT&T/FirstNet - State Contract #4400023687 Wireless Communication Exn.
8/11/2024
Purchasing on behalf of Gerald Coleman, Director of Public Safety, respectfully requests the
Board of County Commissioners approve a purchase of 4 Cradlepoint IBR900 modems
with FirstNet service to provide internet connectivity in DPS vehicles to access the
Computer Aided Dispatch system and hazmat reference resources. The modems will be
installed in PS Truck 9120, 92-3, and the two new Ford vehicles pending
delivery. Cradlepoint cost is $786.00 per unit with a monthly charge of $36.99/month per
unit. The equipment and service costs will be paid from the Hazmat fund.
2. State Contract #4400023687. Wireless Communication Exb 8/11/2024
Purchasing, on behalf of Tammy Reese, Domestic Relations Director, respectfully requests
the Board of County Commissioners approve the purchase of one I -phone from Verizon.
The Cost of service is $39.99/mth and will be paid from their Operating budget.
MIN #1163, Dated 12/15/2022
RACsm
REDEVELOPMENT AUTHORITY
OF THE COUNTY OF WASHINGTON
100 WEST BEAU STREET, SUITE 603, WASHINGTON, PENNSYLVANIA 15301
JEAN P. WATSON, CHAIRPERSON
STEPHEN T. JOHNSON
DARYL W. PRICE
LAURAL ZIEMBA
PAUL SCARMAZZI
PHONE 724-228-6875
TOLL FREE 1488-731-2154
FAX 724-228-829
wwwwamnet
redevelopment@mcw.net
ROBERT C. GRIFFIN
EXECUTIVE DIRECPOR
PROJECT ACTIVITY REPORT
DATE: December 14, 2022
TO: Washington County Commissioners
FROM: Redevelopment Authority of the County of Washington
Washington County Consolidated Entitlement Program
RAC
COUNTY COMMISSIONERS
DIANA IREY VAUGHAN, CHAIR
LARRY MAGGI, vice CHAIR
NICK SHERMAN
RACW requests that the County Commissioners adopt a resolution approving the proposed Action
Plan amendments and revision to the Community Development Block Grant (CDBG) Program.
A summary of the proposed plan amendments and revision was provided to the Board of
Commissioners for review on November 10. As required by the U.S. Department of Housing and
Urban Development, a public notice appeared in the Observer Reporter on November 14 to notify
the public of the proposed changes and begin the 30-day review period. A public hearing was held
on November 30 for citizens to present comments concerning the proposed changes. No
comments were received.
Action
• Approval of proposed CDBG amendments and revisions dated December 15, 2022
• Resolution attached
West Pike Run Sewage Treatment Plant Roof Replacement Proiect No. CD 22-19
This project involves the replacement of the existing roof on the sewage treatment plant building
serving the Abraham Plan of Lots.
Contractor: Grahamboys, LLC d/b/a Graham Construction
Contract Award: $42,545.36
Funding: West Pike Run Community Development Block Grant Funds
Award Date: December 7, 2022
SIGNED: c�'" �� '^''ti"~
COUNTY OF WASHINGTON, PENNSYLVANIA
Amendments & Revisions to the 2020 & 2021 Annual Action Plans
December 16, 2022
Project
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Activity
Original
Budget
New
Explanation
Revision/
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RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF
WASHINGTON APPROVING THE AMENDMENTS AND REVISION TO THE
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHICH ARE
PART OF THE COUNTY'S CONSOLIDATED AND ANNUAL ACTION PLANS
WHEREAS, under Title I of the Housing and Community Development Act of 1974, as
amended, the Secretary of the U.S. Department of Housing and Urban Development is authorized
to extend financial assistance to communities for activities which will benefit low- and moderate -
income persons, eliminate or prevent slums or urban blight, or address other urgent community
development needs; and
WHEREAS, the County of Washington is an eligible grantee under the CDBG Program;
and
WHEREAS, in the course of administering the CDBG Program, certain Amendments and
one Revision are required for Fiscal Years 2020 & 2021; and
WHEREAS, the County of Washington has prepared the Amendments and Revision for
the County's 2020 & 2021 Consolidated and Annual Action Plans; and
WHEREAS, the County of Washington has advertised a notice regarding its intention to
act upon the Amendments and has made them available for public inspection prior to the public
meeting at which it is to be considered; and
WHEREAS, having given the citizens of Washington County an opportunity to make
known their position with regard to the Amendments and Revision and further having given
thorough consideration to their applicability to continued program implementation, the Board of
Commissioners of the County of Washington, Pennsylvania, wishes to approve the proposed
Amendments and Revision,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County
of Washington, Pennsylvania, that the Amendments and Revision dated December 15, 2022 for
Fiscal Years 2020 & 2021 of the Community Development Block Grant Program which are part
of the County's Consolidated and Annual Action Plans are hereby approved and furthermore the
Chairman of the Board of Commissioners is authorized to execute on behalf of the County all
documents relating to the approved Amendments and Revision.
Resolved and adopted this 15"' day of December, 2022.
Diana Irey Vaughan, Chair
Larry Maggi, Vice Chair
Nick Sherman, Commissioner
Cynthia B. Griffin, Chief Clerk
Per minute #
Dated
Legality and Form:
Vorys, Sater, Seymour and Pease LLP
Jana Phillis Grimm, Esq.
Washington County Solicitor