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Home My WebLink About2023-01-17_Prison Board AgendaWASHINGTON COUNTY PRISON BOARD AGENDA Wednesday, January 18, 2023 I. Invocation II. Approval of Minute PB 12-14-22 dated December 14, 2022 III. Public Comment IV. Warden's Report V. Bills VI. Old Business VIL New Business VIII. Adjourn Meeting D. Vaughan M. Namie N. Sherman J. Grimm L. Maggi C. Griffin President Judge DiSalle S. Arnold A. Andronas J. Hatfield J. Walsh J. Fewell A. Sloane J. Thornburg P. Jansante Minute No. PB 12-14-22 December 14, 2022 The meeting of the Washington County Prison Board was held in the conference room of the Correctional Facility,100 West Cherry Avenue, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman and Larry Maggi; President Judge John DiSalle; Sheriff Tony Andronas; District Attorney Jason Walsh (entered meeting at 11:03 a.m.); and Controller April Sloane. Also present were: County Solicitor Jana Grimm via telephone; County Solicitor Associate Lauren Mathews; District Court Administrator Patrick Grimm; Executive Secretaries Marie Trossman, Randi Marodi, and Pat Geho; Student Aanya Duvvuru; Chaplain Mike Pierson; Deputy Warden Chris Cain; Major David Coddington; Finance Director Josh Hatfield; Warden Jeffrey Fewell; Administrative Assistant Joyce Thornburg; Chief Clerk Cindy Griffin; Human Resources Director Shelli Arnold; Human Services Director Kim Rogers; and PrimeCare representative Jessica Morris; Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Chaplain Pierson led the meeting with an invocation. Mrs. Vaughan asked if there were any corrections, No. PB 11-16-22 dated November 16, 2022. It was moved by Mr. Sherman and seconded approved. The motion was carried unanimously w� "Aye" s k PUBLIC COMMENT None. WARDEN'S REPORT Administrative Fee Social Security Tylenol Monthly s Year-t Work Releaselftati Weekend Inmate - Monthly suµ� Year-to-date Full-time Inmates Work Release Inmates Weekend Inmates total Inmates Awaiting Trial and/or Sentencing Total Inmates Examinations Performed by the Physician New Commitments Dental Extractions Medical Transports Performed by the Sheriff Contracted Housing Fee/Month Yearly Total 5 or omissions to Minute Maggi t inute No. PB 11-16-22 be Board sign their approval by stating Billed Collected -0- -0- -0- -0- -0- -0- -0- -0- Male Female Total 51 8 59 9 0 9 0 0 0 Male Female Total 194 41 235 245 49 294 63 104 14 5 $17,350.00 $112,250.00 Warden Fewell asked Chaplain Pierson to discuss with the Prison Board his plans to bring two church groups into the facility for Christmas. Chaplain Pierson explained that a number of area churches are partnering with the facility to bring a little light into the darkness. He further explained that Immaculate Conception Church is once again providing "hope bags" to inmates which Christmas cards with stamps to send out along with some candy and toothpaste. Chaplain Pierson stated that they have two church groups that will be coming into the facility to sing Christmas carols with inmates if they chose to participate and children from The Bible Chapel have made cookies to distribute to facility staff. Warden Fewell requested the Prison Board approve the bid award for furnishing and delivering of produce for the Correctional Facility to Albano's, Washington, PA, the lowest most responsive and most responsible bidder meeting specifications based on the 25% markup from vendor's cost submitted in their bid proposal. If approved, this contract will be effective DOA, 2021 (tyI through December 31, 2022 [D°i24], with the option to renew for one additional two (2) year period [rc� Bid submissions were reviewed and recommended for approval by the Correction Facility Dietary and the Purchasing Department. This bid award for the Correctional Facility is contingent upon approval at the Board of Commissioners meeting to be held December 15, 2022, Minute No. 1162. Warden Fewell requested the Prison Board approve t horizing of advertising for bids for linen supplies for the Correctional Facility. This authoriza _advertising for the Correctional Facility is contingent upon approval at the Board of Coiomeeting to be held December 15, 2022, Minute No. 1162. Warden Fewell directed the Prison Boards his memorandum w includes stats, projects funded during 2021 and 2022. He stated that he` be providing a year - 'review to the Prison Board which will include information like use of fore tisti utine statf�* medical statistics, inmate commissary and telephone. He Cher stated t� rrectional Facii�does have afew project requests for 2023 and that they lan to meet w Mr. Hatfield to discuss planning and T.budgetary availability before bringing antfrige Prison rd for approval. Mrs. Vaughan requesWp-&-m� Pi for approval at the next Republic for the housing"", ousin "", direct fife stated that this would be a resort contingent upon Minute No. 11 It w motion was ca abstained due to BILLS at d by Mr." with a m eauest son Bid add to tM�rden's Report that is slated aissionE e � greement with George Junior venile oii's at a da rate of $755.54. Mrs. Vaughan ment for the Correctional Facility is s meeting to be held December 15, 2022, nd secondedy Mr. Maggi to accept the Warden's Report. The h61�rd signifying their approval by stating "Aye". Mr. Walsh the pement of direct file juveniles. Ms. Sloane presented" �a Moard for their consideration and approval of the bills dated December 14, 2022 in the amou�of $607,433.97. It was moved by Ms. Sloane and seconded by Mr. Sherman, approving the bills dated December14, 2022. The motion was carried unanimously with the Board signifying their approval by stating "Aye". (See the list of bills attached hereto and made a part hereof.) OLD BUSINESS None. NEW BUSINESS None. There being no further business, Mrs. Vaughan declared the meeting adjourned at approximately 11:09 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: ATTEST: SECRETARY 2023 Warden's Agenda January 18, 2023 Employee of the Month recognition Graduate recruits and administer oath Stats PROPSAL #1—Bid Extension with Albano Produce I, Warden Fewell, respectfully requests the Prison Board to extend the bid for furnishing and delivering of produce for the Correctional Facility with Albano's Produce, Washington, PA, under the same terms and conditions as our original agreement. This bid extension is effective January 1, 2023 through December 31, 2024 and was previously approved by the Board of Commissioners meeting held on November 16, 2022, Minute No. 1161. This request replaces a request for approval presented at the prior Prison Board meeting that contained errors. NOTE: THIS AGREEMENT FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON BOARD OF COMMISSIONERS APPROVAL. PROPOSAL #2 HVAC_ Maintenance — Contract #011023-HVAC I Warden Jeff Fewell, on behalf of Building and Grounds, respectfully requests the Prison Board award the contract for the provision of HVAC/ Boiler Equipment & Preventative Maintenance to Scalise Industries Corporation dba EMCOR Services Scalise Industries, Lawrence, PA, who was the lowest most responsive and responsible bidder meeting requirements. All time & material repairs are to be done on an "as needed" basis at the rates of between $117/hr. & $172.50/hr. emergency rate, and for projects over $25,000 at the rate of $115 & $166/hr. emergency rate — Material is vendor's cost plus a 20% markup. The total bid for the Correctional Facility is $15,885.00 annually for boiler, HVAC, and software maintenance. This award will include the additional maintenance for the Caldwell Building. The proposals have been reviewed and recommended for award by Justin Welsh, Building & Grounds, Paul Krajacic, Correctional Facility, and the Purchasing Department. If approved, this contract will be effective January 01, 2023, through December 31, 2024, with the option to extend for two additional two-year periods. NOTE: THIS AWARD FOR THE CORRECTIONAL FACILITY IS CONTINGENT UPON BOARD OF COMMISSIONERS APPROVAL. OF A Z Janitorial Services LLC *Access Information Protected Albano's Allegheny County Jail Belfiore's Coffee & Food Service Co. *Big's Sanitation Bimbo Bakeries USA *Columbia Gas of PA Inc. *FBM Capital LLC Grainger W W Inc. *HiTouch Business Services LLC Hobart Service Jack Frye Sales and Service Janitor's Supply Co. Johnson Controls Inc. Lawrence County *Lexis Nexis McKesson Medical -Surgical MSC Industrial Supply Co. Novacare Outpatient *PA State Police *Pennsylvania American Water Primecare Medical Inc. *Ricoh USA Inc. Scalise Industries Schneider's Dairy *Sprague Operating Resources *Stegenga Pest Control *Sysco Pittsburgh LLC Washington County Correctional Facility Invoices - January 18, 2023 Housekeeping Supplies Bid $ 8,014.08 Secure Waste Removal $ 95.97 Produce Bid $ 5,706.69 Inmate Housing $ 7,662.00 Coffee Bid $ 1,024.80 Waste Removal $ 1,640.00 Bread Bid $ 8,101.70 Energy Utility Services - Nov/22 $ 3,456.62 Cost Per Copy Bid $ 161.21 Industrial Commodities Bid $ 102.26 Office Supplies Bid $ (335.74) Kitchen Equipment Maintenance $ 3,755.68 Housekeeping Bid $ 2,935.00 Houskeeping Bid $ 624.59 Fire Alarms Bid $ 1,347.00 Inmate Housing $ 14,450.00 Law Library $ 541.00 Medical Supplies Bid $ 826.00 Industrial Commodities Bid $ 779.74 Employment Screenings $ 500.00 Employee Screening $ 110.00 Water Utility - Nov/22 $ 8,408.80 Contracted Medical Services $ 176,854.68 Cost Per Copy Bid $ 567.56 General Contracting Bid $ 2,172.78 Milk Bid $ 5,681.82 Liquid Fuels Utility Service - Nov/22 $ 2,991.90 Pest Control Bid $ 1,200.00 COSTARS Food Contract $ 16,513.72 *US Foods Inc. *Verizon Wireless *W B Mason Co. Inc. *Washington E Washington Joint Authority Washington Health System *Washington Physician Services *West Penn Power *Paid as required by due date Food Bid $ 26,605.37 Telecommunication Utility- 11/17-12/16/22 $ 160.04 Office Supplies Bid $ 489.61 Sewage Utility Service - 9/29-11/30122 $ 31,150.00 CPR Training $ 51.00 Employment Screening $ 510.00 Power Utility - 9/22-10/20/22 $ 8,779.29 Total 1118123 Meeting $ 343,635.17