HomeMy WebLinkAbout2023-01-18_Commissioners Agenda_No 1165PLEASE BE ADVISED THAT THIS PUBLIC MEETING OF THE WASHINGTON
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AGENDA
1. Opening of Meeting
a. Prayer
b. Pledge of Allegiance
2. Approval of Meetina Minutes
Special Order of Business
Certificate of Recognition
Proclamation — Human Trafficking Awareness Month
(RECESS FOR PHOTOS)
3. Public Comments
THURSDAY. JANUARY 19.2023
The Rev. Benjamin Libert
First United Presbyterian Church
Austin Murphy
United States Marine Corps
Minute No. 1163 December 15, 2022
Minute No. 1164 December 20, 2022
Austin J. Murphy, Retired
House of Representatives
Leslie Ridge, First Assistant D.A.
THE VIEWS AND OPINIONS EXPRESSED BY THE SPEAKERS DURING PUBLIC
COMMENT ARE EXCLUSIVELY THOSE OF THE SPEAKERS AND DO NOT
REFLECT OR REPRESENT THOSE OF THE WASHINGTON COUNTY BOARD OF
COMMISSIONERS AND HAVE NOT BEEN VERIFIED.
4. The Board of Commissioners' Response
S. Old Business
Bid Award
a. Flags
b. Drug Test Kits
c. Fairgrounds Barn Roof
d. Cross Creek Trail
e. HVAC Maintenance
Bid Contract Extensions
a. Elections— Pickup & Delivery Services
b. Outdoor Equipment, Maintenance & Supplies
c. Temporary Staffing Services
d. Vehicle Repair & Maintenance
Chanee Order
a. Courthouse —Courtrooms 6 & 7 Renovations
6. New Business
a. Board Appointments — Chief Clerk
b. Agreement —Chief Clerk
c. Contract — Planning
d. Contract — Planning
e. Certification — Planning
f. Authorization to Bid — Planning
g. Authorization to Bid — Planning
h. Revised Grant Agreement — Finance
i. Approval — Finance
j. Renewal Agreement — Finance
k. Agreement — Finance
I. Resolution — Finance
m. Renewal Agreement — Finance
n. Agreements — Children & Youth Services
o. Grant Application — Behavioral Health & Developmental Services
p. Authorization to Advertise — Purchasing
q. Authorization to Advertise — Purchasing
r. Authorization to Advertise — Purchasing
s. Authorization to Advertise — Purchasing
t. Agreement — Purchasing
u. Agreement — Purchasing
v. Addendum — Purchasing
w. License Renewal — Purchasing
x. Agreement — Purchasing
y. State Contract — Purchasing
z. State Contract — Purchasing
7. Announcements
An Executive Session was held at 10 a.m. on Wednesday, January 18, 2023, following the agenda meeting to
discuss personnel and litigation. The regularly scheduled Salary Board meeting and Sinking Fund meeting will
be immediately following today's meeting.
8. Solicitor
Tax refunds in the amount of $696.30
9. Adiournment
Minute No. 1163
December 15, 2022
The Washington County Commissioners met in regular session in the Public Meeting Room,
Courthouse Square, Washington, Pa., with the following members being present: Commissioners Diana Irey
Vaughan, Larry Maggi, and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff Mike
Namie; Finance Director Josh Hatfield; Human Resources Director Shelli Arnold; Veterans representative
Leigh Mawhinney; Sheriff Anthony Andronas, Chief Deputy Sheriff Anthony Mosco, Captain Robert
Vaughan, Captain Anthony Interval; Corporal Jerry Jericho, Sheriff Deputies Wesley Hartman, Matt
McDaniel, Jason Luci, Ken Eicher, Jerry Cavanaugh, Ed Schell, Ron Catrain, Ryan McWreath, Ron Aiello and
employees Danielle Quattro and Robin Hamilton; Executive Secretaries Marie Trossman and Randi Marodi;
Chief Clerk Cynthia B. Griffin; Administrative Assistant Joyce Thornburg; Planning representative Kahe
Chasko; The Rev. William Younger of The Church of the Covenant; Marine Corps League representative
Jason Brown; WJPA representative Joe Jasek and concerned citizens Pamela Jericho, Amber Jericho, Fred
Bender, Susan Bender, Annie Shaner, Camile Papia, Christina Proctor, Donn Henderson, Jeannine Motycki
and Mark Aherici.
Mrs. Vaughan called the meeting to order at
video and audio live -streamed via Facebook.
The Rev. William Younger led the meeting with a
Mr. Brown led the Pledge of Allegiance.Al
Mrs. Vaughan entertained a motion approvmute
Moved by Mr. Sherman; seconded by Mr. Maggie rc
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Vaughan
Motion carried unanimously.
SPECIAL ORDER OF BUS
Mrs. Vaughan read ` prese*
c
39 years of devoted service*the Sheri
SheriffAT,
onasWas ton-
r
Jer ked the Boar Comm
start with the sx ` He has erighis
RECESS FOR PH
PUBLIC COMMENT
and announced this meeting is
No. 1162 dated
to No. 1
r 30, 2022.
written.
Jerry Jericho for more than
service to our County and to the residents of
Andronas, and Frank Mascara for giving him his
the County and his fellow co-workers.
Mrs. Vaughan stated tha views and opinions expressed by the speakers during public comment
are exclusively those of the speakers and do not reflect or represent those of the Washington County Board
of Commissioners and have not been verified.
The following Washington County residents addressed the Commissioners during public comment:
Camile Papia, who was accompanied to the podium by her young grandson, mentioned that the ladies
at the door had asked him what he wanted Santa to bring him for Christmas. This question prompted her to
think about how she would like to ask Santa for a sandbox that everyone can play in.
Anne Shaner responded to a letter read by Bruce Bandel and James Roman at the last meeting about
election night November 8, 2022. She said election watchers Dr. Jeffrey S. Elias and Erica Chauvet were
allowed to watch the return of ballot boxes and scanning from an observation room. She maintains that there
weren't 11 other poll watchers waiting outside the office and that the 40-minute wait they experienced was
voluntary. due to their issue with the procedure. She believes this was an attempt to erode election integrity.
THE BOARD OF COMMISSIONER'S RESPONSE
Commissioner Irey Vaughan announced that the Board of Commissioners meetings will be held in
the Crossroads building in 2023.
OLD BUSINESS
BID AWARD
Solicitor Grimm recommended the Board, on behalf of Purchasing, award the bid for electrical
service work to Schultheis Electric, Latrobe, PA. All work will be done on a time and material rate and on an
as -needed basis including hourly rates for emergency repairs. The contract will be effective January 1, 2023
through December 31, 2023, with the option to renew for two additional one-year periods. This bid has been
awarded to the lowest, most responsive, and responsible bidder meeting the requirements.
Moved by Mr. Sherman, seconded by Mr. Maggi, approving the bid for electrical service work to
Schultheis Electric.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously. A
Solicitor Grimm recommended the Board, on
award the bid proposal for farmland appraisal services qdl
total cost of $3,000 per appraisal. This contract will
December 31, 2024, with the option to renew for an _ a
Moved by Mr. Sherman, seconded by Mr. Magg,
services to Trustmark Real Estate Services
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Y
Motion carried unanimously.
hrcliand the Planning Commission,
ark Real to Services, Aliquippa, PA at a
December I� 2022 through
one-year perioa.
vin&,ft bid propo
M
farmland appraisal
DONATION RESOLUTI',
Solicitor Grimm r ended Board, o M"k, of Purchasing, to adopt a resolution, in
WN
compliance with Section 180 ie co_� code gove the sale or disposition of personal property, for
the donation of �tture, de���nd c ertops from the Courthouse to the Washington
4 .. n,=
County Hist ocie has rly requ e5nation and has met all required criteria.
Moy Mr. Sherm on Mr. Ma Y, pproving the resolution.
Roll cato taken:VP
xh,
Mr. Sher m Yes; Mr. Mai— Yes; r Vaughan —Yes.
1
�;
Motion carri ` ' animously.
NEW BUSINESS
Chief Clerk presented toard for their consideration and approval, of the reappointments of
Frank Howard to the Washington County Authority Board; William Iams and Earl Sadler to the Farmland
Preservation Board; Ken Kulak to the Planning Commission Board; Suzanne Campbell to the BHDS
Advisory Board; Jodi Noble, Lisa Scarmazzi, Phil Fiumara, Sheila Gombita, Bob Griffin, Kim Rogers, Ben
Brown, Mike Kutsek, Brian Schill, Mary Lynn Spilak, Leanna Spada, Ned Williams, Joe Thomas, and Shona
Eakin to the SPC Public Participation Panel Board; Larry Maggi to the SPC Commission Board; Jim
McDonald to the Housing Authority Board; and the appointments of Josh Hatfield and Andrew Walz to the
Hospital Authority Board.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the board appointments.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the
Redevelopment Authority of the County of Washington, to adopt a resolution approving the plan
amendment to the Local Share Account (LSA) program for FY 2022.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the resolution.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of the Planning
Commission, of a change order with J5Construction in the amount of $2,400 for additional guide rail on the
Buffalo #29 bridge in Blaine Township. The increased total contract amount is $829,395 and will be paid
with Act 13 bridge funds.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the change order with J5 Construction.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Aoil-
Chief Clerk presented to the Board for their cc
Commission, of authorization to bid for the removal o
Moved by Mr. Sherman; seconded by Mr.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. V
Motion carried unanimously.
Chief Clerk presented to the Board
tax levy and appropriation resolution fixing
appropriating specific sum e be i
year 2023.
Moved by Mr. She
Roll call vote taken:
Mr. Shcmff yes: Mr.
Cauet U presented to
annual sumleme nnronriati,
Moved by M4,___,_ rr
Roll call vote tako
Mr. Sherman — Yes;
Motion carried unar
Mr.
isider n an&ANHpLae
oval, on behalf of the Planning
accoon in Hanover Township.
pproving authoriiwoma to bid.
tiA Yeses
�y,
r
ideration' approval, on behalf of Finance, of a
23 at 2' mills for county purposes and
the ._ ... Du rpt of county government for the
2023 budget.
Yes.
consideration and approval, on behalf of Finance, of the
by Mr. Maggi, approving the annual supplemental appropriation.
Yes; Mrs. Vaughan — Yes.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
policy renewal for aviation general liability coverage with Aviation Insurance Resources. The policy premium
is in the amount of $5,796 and will be effective January 1, 2023 through January 1, 2024.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy renewal for aviation general
liability coverage with Aviation Insurance Resources.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
policy renewal for accident coverage with Philadelphia Indemnity Insurance Company for program attendees
for Community Service/FITS, alternative sentencing, volunteers, and seasonal juveniles. The policy premium
is in the amount of $4,339 and will be effective January 1, 2023 through January 1, 2024.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy renewal for accident coverage
with Philadelphia Indemnity Insurance Company.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Solicitor, of an agreement with Marshall, Dennehey, Warner, Coleman, and Goggin PC for specialized
litigation for the Jolliffe matter involving the Correctional Facility. The agreement will mirror the approved
rates with the County's insurer PCoRP at $215/hour for partners, $115/hour for associates, and $115/hour
for paralegals. The matter will be submitted to the County's insurer PCoRP for potential coverage and if
approved, all costs incurred by the County will be applied toward the County's deductible.
Moved by Mr. Sherman; seconded by Mrs. Vaughan, approving the agreement with Marshall,
Dennehey, Warner, Coleman, and Goggin PC.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — abstain; Mrs. Vaughan
Motion carried.
Chief Clerk presented to the Board for their
Courts, of the adoption of the Pennsylvania Court F
County associations.
Moved by Mr. Sherman; seconded by Mr.
Reporters Association (PCRA) to the appxoy-ed h
Roll call vote taken: ,.
Mr. Sherman — Yes; Mr. Maggi —
Motion carried unanimously.
Chief Clerk prese „ the`l
Public Safety, of an agree with No
d/b/a Verizon Wireless for thZ11 com
located on Tow heed pro
$18,000 in r h' ev nue Tow
amount of00
00. This agre t is at
Verizon Wiree
Moved by w Sherman; seer@de
z
Township and Pittsb SMSA L_
Roll all vote to
Mr. Sherman Yes; M
Motion carried unanimauW I
addition
on behalf of Finance and the
) to the approved list of
Court
on behalf of Finance and
►ship and``Piitsburgh SMSA Limited Partnership
lease and tower sublease for the County's tower
teovide $6,000 in rental revenue to the County and
U"one-time rental payment to the Township in the
my or Township with all rents being paid by
i by St : Vlaggi, approving the agreement with North Bethlehem
Partnership d/b/a Verizon Wireless.
Vaughan — Yes.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Sheriff, of a renewal maintenance agreement with AutoClear, LLC for the County's two x-ray machines. The
agreement is in the amount of $8,400 and will be for the period of November 1, 2022 through
October 31, 2023.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with AutoClear, LLC for
the County's two x-ray machines.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance and the
Redevelopment Authority of the County of Washington as agent for Washington County Airport, of a grant
agreement with the Commonwealth of Pennsylvania, Department of Transportation, Bureau of Aviation for
the airport master plan update. The grant agreement is in the amount of $381,330 and will be for the period
of the date of acceptance through June 30, 2025.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant agreement with the
Commonwealth of Pennsylvania, Department of Transportation, Bureau of Aviation for the airport master
plan update.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Finance, of a
policy renewal for workers' compensation coverage with Encova. The policy premium will not exceed
$300,000 and will be effective January 1, 2023 through January 1, 2024. In addition to the premium, the
policy renewal will require the renewal of the letter of credit from Washington Financial.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the policy renewal for workers'
compensation coverage with Encova.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan
Motion carried unanimously.
Chief Clerk presented to the Board for their eration and appro "' n behalf of Human
Resources, of the renewal of our current general sery � agreement with the on Health System
Occupational Medicine Center d/b/a Washington Physt � _ Groux Pre-emplo.t exams and related
testing for all county employees in job cates subject to _nia Department ransportation
(PADOT) regulations. The rates of the a will remain ame and will be effective January 1, 2023
through December 31, 2023.
Moved by Mr. Sherman, seconded by -Mag ovmg ewal of our current agreement
with Washington Health Sys01 ational �cine C/a gton Physicians Group.
Roll call vote takT r z
a =
Mr. Sherman — Yes; Maggi s; Mrs an — Yes.
Motion carried unanixrt
Chi Jpreseii 4 the d for theme d ation and approval, on behalf of Human
Resources, renewal of oi�rrent �ment wit�the Washington Health System Occupational
Medicine CenEegeneral drugs alcohhting services for all county employees in job categories
subject to Pennsyl Departmen �Transpaation (PADOT) regulations. The rates of the agreement
Will remain the same ill be effec January 1, 2023 through December 31, 2023.
Moved by Mr. Sh n; sec °d by Mr. Maggi, approving the agreement with the Washington
Health System Occupational ` x enter for general drug and alcohol testing services.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Resources, of the renewal of the DOT Drug and Alcohol Testing Consortium with the Washington Hospital
Occupational Medicine Center for drug and alcohol testing services for DOT -regulated random lottery draws.
The rates of the agreement will remain the same and will be effective January 1, 2023 through
December 31, 2023.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Washington Hospital
Occupational Medicine Center for drug and alcohol testing services for DOT -regulated random lottery draws.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Resources, of the renewal of the Share and Ride Program Consortium with Washington Hospital
Occupational Medicine Center for drug and alcohol testing services for non -regulated random lottery draws.
The rates of the agreement will remain the same and will be effective January 1, 2023 through
December 31, 2023.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Washington Hospital
Occupational Medicine Center for drug and alcohol testing services for non -regulated random lottery draws.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Human
Resources, of the renewal of the current Employee Assistance Program (EAP) agreement with Gateway
Rehabilitation Center d/b/a Washington EAP Services to provide ser-es to all full-time employees and
eligible family members. This agreement will be effective Jan;_ 3 through December 31, 2023. The
'_
annual contract authorization amount is $16,143 and the mo r employees remains the same at
$1.69.
Moved by Mr. Sherman; seconded by Mr. Mag,A,"roving the a._ ent with Gateway
Rehabilitation Center d/b/a Washington EAP Serve
Roll call vote taken: '
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaug * Yes,
Motion carried unanimously. -
Chief Clerk presented to the Board fc�iederation proval, on behalf of Children and
ftYouth Services, of a provider agreement with American ting fherovision of concrete goods and
services to promote reunificrevent of -home ent�ie period of July 1, 2022 through
June 30, 2023. The contrthonz ,amount 0 ana �€lditional county funds are required.
Moved by Mr. Sheriff}second`; y Mr. Ma approving the provider agreement with American
Expediting.w x4
a
Roll call �
Mr an — s; Mrshan — Yes.
Mott&arried unammrnv.
Chief Cler4 ented to theMard for-'fh it consideration and approval, on behalf of Children and
Youth Services, of a p e of sere'- MEagreement with Stephen Dittmer, Esquire to represent Children and
Y__
Youth Services in Juve rt for = eriod of December 15, 2022 through June 30, 2023. Services will
be billed at $65 per hour and nal county funds are required.
Moved by Mr. Sherman, nded by Mr. Maggi, approving the purchase of service agreement with
Stephen Dittmer, Esquire.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services,
to submit a grant application to the Pennsylvania Department of Aging to replace flooring at the Canonsburg
Senior Center. The grant request is for $28,000 with no match requirement and no additional county funds
are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant application to the Pennsylvania
Department of Aging to replace flooring at the Canonsburg Senior Center.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services,
to submit a grant application to the Pennsylvania Department of Aging to install a pavilion, walking path, and
fence at the Burgettstown Senior Center. The grant request is for $120,000 with no match requirement and
no additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the grant application to the Pennsylvania
Department of Aging to install a pavilion, walking path, and fence at the Burgettstown Senior Center.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Aging Services,
to submit a grant application to the Pennsylvania Department of Aging to replace commercial kitchen
equipment at eight senior centers. The grant request is for $45,000 with no match requirement and no
additional county funds are required.
Moved by Mr. Sherman; seconded by Mr. Maggi, approvt application to the Pennsylvania
Department of Aging to replace commercial kitchen equipmeAwt senior centers.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi —Yes; Mrs. Va _ -=
Motion carried unanimously.
Chief Clerk presented to the Board for their conAt tlon approval, on alf of Purchasing and
the Coroner, of an agreement with Dr. Cgt�ey Healy, PitiK 'S. for forensic pa logist services at
r
the following rates:,
• $1,150 for each autopsy and
• $100 for each appeara
• $100 for each app "of
• $500 for each coin earaj
• Mileage at the current�ftd
This agreemen���-l
Jart� ?�hh ember 31, 2024, with an option to renew for
two three-y�riods tbcons of both pt�unless otherwise terminated pursuant to the terms
of this agree , All services e pa , Drn the Coroner's budget.
Movedyr. Sherman, s ded by� Maggi, approving the agreement with Dr. Courtney Healy
for forensic patholc services.
Roll call vote tin 0.
Mr. Sherman
Yee Mr. Mag Yes; Mrs. Vaughan — Yes.
ems,.
Motion carried una
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
the Sheriff, of an agreement with Real Auction.Com, LLC., Plantation, FL for an Internet -based online sale of
foreclosure properties sold by the Sheriff's Department. This agreement will be effective December 15, 2022
for a three-year period at no cost to the County.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the agreement with Real Auction.Com,
LLC for internet-based online sale of foreclosure properties.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, of
addendum #4 to our current lease agreement between Washington County and the Washington County
Authority for office space in the Courthouse Square building. The lease will be effective January 1, 2023 for
an initial term of three years and thereafter from year to year until either party provides a 365-day prior
written notice. This lease agreement is under the same terms and conditions as the original agreement.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the addendum to our current lease
agreement with the Washington County Authority.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing, the
Correctional Facility, Children and Youth Services, and Juvenile Probation, of an addendum to our current
agreement with George Junior Republic to house Direct File juvenile offenders at a rate of $755.54/day and
on an as -needed basis. This addendum will be effective December 15, 2022 and continue until either party
provides a 30-day written notice to terminate This lease addendum is under the same terms and conditions as
the original contract and is contingent upon Prison Board approval.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving =addendum to our current agreement
with George Junior Republic.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. V
Motion carried unanimously.
Chief Clerk presented to the Board for their gderation and approvalN,,%---J?ehalf of Purchasing and
Public Safety, of a renewal agreement with Motorola So 114is, Li m, MD foY are license,
maintenance, and call center support for G 9-1-1 ready __,`�e and software.agreement will be
effective January 1, 2023 through Decembers � 3. The tot � � ount is $79,000 and will be paid from
9-1-1 funds.k
Moved by Mr. Sherman, seconded by Ma s oving newal agreement with Motorola
Solutions.
Roll call vote take 4
Mr. Sherman —Yes r Maggi s; Mrs. an — Yes.
Motion carried unanun*V�
N '%'_ - - y
C for theirc�eration and approval, on behalf of Purchasing and
rk presen the
Information�� hnology, of the�rll1111owin ents and a renewal software maintenance agreement with
RBA Professio data Systems faformixd RBA software effective January 1, 2023 through
Nm
December 31, 2023 3�,
• Tax Software NU&-ift ar> Cpgrades in the amount of $23,016.60
• GUI Client Software �t��Zte in the amount of $4,455
• Tax Assessment Mainteh in the amount of $3,967
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the renewal agreement and payments to
RBA Professional Data Systems.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Public Safety, of the purchase of four Cradlepoint IBR900 modems with FirstNet Service to provide internet
connectivity in DPS vehicles to access the Computer Aided Dispatch system and hazmat reference
resources. The modems will be installed in PS Truck 9120, 92-3, and the two new Ford vehicles pending
delivery. The total cost is $786 per unit with a monthly charge of $36.99 per unit and will be paid from
Hazmat funds.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of four Cradlepoint IBR900
modems with FirstNet Service.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval, on behalf of Purchasing and
Domestic Relations, of the purchase of one iPhone from Verizon to be utilized by Director Tammy Reese.
The monthly cost of service is $39.99, and costs will be paid from their operating budget.
Moved by Mr. Sherman; seconded by Mr. Maggi, approving the purchase of one iPhone from
Verizon.
Roll call vote taken:
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaughan — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideratio pproval, on behalf of the
Redevelopment Authority, to adopt a resolution approving th ents and revisions to the Community
Development Block Grant (CDBG) Program which are part e Co 's consolidated and annual action
k
plan.
Moved by Mr. Sherman; seconded by Mr. M ' approving the res
IVII
Roll call vote taken: ;
Mr. Sherman — Yes; Mr. Maggi — Yes; Mrs. Vaug _ — Yes
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held at 10
meeting to discuss personnel lion
following today's meettnount ce
Christmas Eve, Monday, I__ bet 26,
in observance of New Year A s
Tuesday, Dec e �,2, atT
Commission beon
SOLICITOR
None
an ay, De der 14, 2022, following the agenda
The'`- arly9 Sala° oard meetingwill be immediately
s will x rida ,_`ilgember 23, 2022, in observance of
2, in obse v� ice of Christmas Day, and Monday, January 2, 2023,
meeting o#e Board of Commissioners will be held on
e mzatio alary Board meeting of the Washington County
�v
Monu 9, 2023.
There being no furtherlbTWess, Chairman Vaughan declared the meeting adjourned at approximately
2:41 p.m.
THE FOREGOING MINUTES WERE SUBMITTED FOR APPROVAL:
, 2023
ATTEST:
CHIEF CLERK
Minute No. 1164 December 20, 2022
A special meeting of the Washington County Board of Commissioners was held in the Public Meeting
Room, Courthouse Square, Washington, Pa., with the following members being present: Commissioners
Diana Irey Vaughan, Larry Maggi, and Nick Sherman. Also present are Solicitor Jana Grimm; Chief of Staff
Mike Namie; Finance Director Josh Hatfield; Voter Registration/Elections Director Melanie Ostrander;
Register of Wills James Roman; Controller April Sloane; Clerk of Courts Brenda Davis; Information
Technology representative Dylan Johnson; Executive Secretaries Marie Trossman and Patrick Geho; Chief
Clerk Cynthia B. Griffin and Mon Valley Independent representative Max Robinette.
Mrs. Vaughan called the meeting to order at approximately 6 p.m. and announced this meeting is
video and audio live -streamed via Facebook.
Mrs. Vaughan led the meeting with a prayer.
Mr. Maggi led the Pledge of Allegiance.
SOLICITOR
Solicitor Grimm read the resolution of the Board of
Pennsylvania to fix salaries of county officers.
WHEREAS, the County of Washington ("
Commonwealth of Pennsylvania; and
WHEREAS, 16 P.S. �11011-10.1, authorizes the
WHEREAS, the County previously a
automatic 3% annual increase at a special
Minute Number 685; and
nets of Washington County,
t
ty of th ti th Class in the
I fix salaries unto officers; and
x�alaries of County officers with an
ofssioners held on December 3, 2001,
WHEREAS, the CoUdesires td salaries a the 3°oual increase for all County officers
beginning with the year ttxf rider the titution of the Commonwealth of Pennsylvania.
NOW, T �E B EE y the Board of Commissioners of the County
4
of Washin ennsvlvam5 ollo�v;at
Effective ";,first Monday c nuaryl- , the salaries of the Recorder of Deeds, Sheriff, and
Controller of Was a County shAbe lowered and fixed at $98,837.62. In addition, the salaries of the
e.
Recorder of Deeds, Sheri end Contrj- r shall cease receiving a 3% annual increase effective the first
Monday of January 2026.
Effective the first Mondaof January 2024, the salaries of the Commissioners of Washington County
shall be fixed at $105,735.18 and the salaries of all other County officers shall be fixed at $98,837.62. In
addition, the salaries of the Commissioners and all other County officers shall cease receiving a 3% annual
increase effective the first Monday of January 2024. The Register of Wills as the Clerk of Orphans' Court and
the Chair of the Board of Commissioners shall continue to receive their excess amounts pursuant to 16 P.S.
§§ 11011-11 and 11011-1.
Adopted by the Board of Commissioners of Washington County at a duly advertised Special Meeting
of the Board of Commissioners of Washington County on December 20, 2022.
Mrs. Vaughan explained when increases were implemented after the resolution was passed in 2021,
(the corrective date was December 3, 2001) there were offices that did not receive those increases because of
the election. The Board of Commissioners cannot pass a resolution setting the salaries in the year they are
running for office, therefore there will be an allowance for the Recorder of Deeds, Sheriff, and Controller so
they can catch up and the 3% freeze will be later.
PUBLIC COMMENT
Mrs. Vaughan stated that the views and opinions expressed by the speakers during public comment
are exclusively those of the speakers and do not reflect or represent those of the Washington County Board
of Commissioners and have not been verified.
The following Washington County resident addressed the Commissioners during public comment:
James Roman, Register of Wills, expressed his disapproval of the board's decision to fix the salaries of
the elected officials. He said the Commissioners denied his request to reduce his budget by $35,000 a year
while giving raises to the Director of Elections, the Solicitor, the Director of Finance, and the Chief of Staff.
He pointed out that the board spent $40,000 on carpeting for their office in a building they bought for $10
million. He said that the former Controller and two of the Commissioners received raises for 30 years, and
now the board is freezing these salaries to get back at the row o
as a tax -saving measure when it only represents a savings of $27
THE BOARD OF COMMISSIONER'S RESPONSE
Commissioner Irey Vaughan clarified that all C
Commissioners, will receive the freeze.
Mrs. Vaughan entertained a motion to approve"
Moved by Mr. Sherman; seconded Mr. Maggi, a
Roll call vote taken:
Mr
Yes; Mr. Maggi —
Motion carried unanimously.
There being no
6:09 p.m.
said this action is being marketed
offi6L including the Board of
resolution.
meeting adjourned at approximately
SUBMITTED FOR APPROVAL:
2023
OLD BUSINESS
January 19, 2023
A. BID AWARD
Purchasing respectfully requests the Commissioners award the bid for flags to Metro Flag, Co., Wharton,
NJ at their submitted unit price of $0.83/flag. This contract will be effective January 19, 2023 through
December 31, 2023, with the option to renew for two additional one-year periods. This bid is being
awarded to the lowest most responsive and responsible bidder meeting specifications.
B. BID AWARD
Purchasing respectfully requests the Commissioners award the bid for drug test kits to Redwood
Toxicology Laboratory, Inc., Santa Rosa, CA based on their per unit costs. This contract will be effective
January 1, 2023 through December 31, 2023, with the option to renew for two additional one-year periods.
Costs will be paid from their operating budgets. This bid is being awarded to the lowest most responsive
and responsible bidder meeting specifications.
C. BID AWARD
Purchasing, on behalf of the Planning Commission, respectfully requests the Commissioners award the bid
for the fairgrounds draft horse barn roof design build/rehabilitation to Blair Construction, LLC, Emlenton,
PA. The total cost is $186,000 and will be paid from a fair local share grant and gas lease funds. This bid
is being awarded to the lowest most responsive and responsible bidder meeting specifications.
D. BID AWARD
Purchasing, on behalf of the Planning Commission, respectfully requests the Commissioners award the bid
for the Cross Creek trail construction to Raffle Construction, Ruffs Dale, PA. The total cost is $1,170,370
and will be paid from the DCNR grant and gas lease funds. This bid is being awarded to the lowest most
responsive and responsible bidder meeting specifications.
E. BID AWARD
Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners award the bid for
the provision of HVAC/Boiler equipment and preventative maintenance to Scalise Industries Corporation
dba EMCOR Services Scalise Industries, Lawrence, PA. All work and material repairs will be done on an
as -needed basis at the previously approved rates and material is the vendor's cost plus a 20% markup. The
total bid for the Correctional Facility is $15,885 annually for the boiler, HVAC, and software maintenance
including additional maintenance for the Caldwell Building. This contract will be effective
January 1, 2023 through December 31, 2024, with the option to renew for two additional two-year periods.
This award was approved at the Prison Board meeting on January 18, 2023.
F. BID CONTRACT EXTENSION
Purchasing, on behalf of Elections/Voter Registration, respectfully requests the Commissioners extend the
bid contract for pickup and delivery services to All Ways Moving, Washington, PA at a rate of $165 per
hour per truck including two movers. This contract extension will be effective February 1, 2023 through
January 31, 2024, with the option to renew for one additional year. This contract extension is under the
same terms and conditions.
G. BID CONTRACT EXTENSION
Purchasing respectfully requests the Commissioners extend the bid contract for outdoor equipment,
maintenance, and supplies to the following vendors:
• Contractors Connection, Washington, PA
• Middletown, Washington, PA
• Murphy Family, Inc., Washington, PA
• Power Pro Equipment, New Holland, PA
This contract extension will be effective March 1, 2023 through February 28, 2024, under the same terms
and conditions.
H. BID CONTRACT EXTENSION
Purchasing respectfully requests the Commissioners extend the bid contract with Express Employment
Professionals, Washington, PA for temporary staffing services at a percentage markup from the current
Washington County employee rate. This contract extension will be effective January 19, 2023 through
January 31, 2024, with the option to renew for one additional year. This contract extension is under the
same terms and conditions.
L BID CONTRACT EXTENSION
Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners extend the bid
contract for vehicle repairs and maintenance to Fox Ford, Waynesburg, PA. This contract extension is
under the same terms and conditions.
CHANGE ORDER
Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners approve the
following change orders for Courthouse Courtroom 6 and 7 renovations with Stonemile Group, Inc.,
Canonsburg, PA.:
• Change Order #1 —deduction in the amount of $2,946.35 for material change.
• Change Order #2 — addition in the amount of $868 for carpet tile.
The contract authorization amount will decrease from $2,616, 834 to $2,614,755.65.
NEW BUSINESS
January 19, 2023
A. BOARD APPOINTMENTS — CHIEF CLERK
Chief Clerk respectfully requests the Commissioners approve the appointments of Jamie Colecchi to the
SPC Public Participation Panel, and Bill Iams as the Chair of the Farmland Preservation Board.
B. AGREEMENT — CHIEF CLERK
Chief Clerk, on behalf of the Recorder of Deeds, respectfully requests the Commissioners approve an
agreement with David Hvizdos, Esq. to provide solicitor services for the Recorder of Deeds office. The
agreement is in the amount of $200/month, is effective January 1, 2023, and shall be continuous until
terminated by either party.
C. CONTRACT — PLANNING
Planning respectfully requests the Commissioners approve a contract with Kymberly Secreet for animal
control services in county parks at an annual cost of $4,800 ($400/month). The contract will be effective
January 1, 2023 through December 31, 2023.
D. CONTRACT — PLANNING
Planning respectfully requests the Commissioners approve a contract with the Pennsylvania Trolley
Museum, Inc. to conduct group tours of the Washington County Courthouse for the period of
January 1, 2023 through December 31, 2023, at a cost of $4,000/year.
E. CERTIFICATION — PLANNING
Planning respectfully requests the Commissioners approve certification of funds collected in 2022 in the
amount of $34,865.35 from clean and green rollback taxes and reserve in a restricted account for
Farmland Preservation easement purchases.
F. AUTHORIZATION TO BID — PLANNING
Planning respectfully requests the Commissioners approve authorization to bid for paving services in
various areas in the county parks. Costs will be paid with gas lease funds.
G. AUTHORIZATION TO BID — PLANNING
Planning respectfully requests the Commissioners approve authorization to bid for Phase I Discovery
Cove (docks, boardwalk, and fishing pier) in Cross Creek Park. Costs will be paid with gas lease funds.
H. REVISED GRANT AGREEMENT — FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for the
Washington County Airport, respectfully requests the Commissioners approve a revised grant agreement
with the Commonwealth of Pennsylvania, Bureau of Aviation for the block grant funding related to the
Airport Master Plan update. The revised grant agreement is in the amount of $401,400 with no local
match required and will be electronically signed by the Chair per the previously approved resolution.
APPROVAL — FINANCE
Finance, on behalf of the Redevelopment Authority of the County of Washington as agent for the
Washington County Airport, respectfully requests the Commissioners approve a letter of exclusivity with
Skyward Aviation for land leases for sites 3 and 4 on the Northside Hangar Development site plan. The
letter of exclusivity grants Skyward Aviation the first right of refusal on these two sites when they are
fully ready to be developed or leased.
J. RENEWAL AGREEMENT — FINANCE
Finance, on behalf of Tax Revenue, respectfully requests the Commissioners approve the annual renewal
agreement for iasWorld maintenance and support with Tyler Technologies. The renewal is in the amount
of $162,450 and will be for the period of March 1, 2023 through February 28, 2024.
K. AGREEMENT — FINANCE
Finance, on behalf of Adult Probation, respectfully requests the Commissioners approve a personal
service agreement with Nicole Wenzel for Court Reporting Network evaluation services. The agreement
is in the amount of $30/completed evaluation and will commence on January 19, 2023 and continue until
terminated by either party.
L. RESOLUTION — FINANCE
Finance respectfully requests the Commissioners adopt a resolution designating the Redevelopment
Authority of the County of Washington as the eligible applicant for the Pennsylvania Whole -Home
Repairs Program in the allocated amount of $1,728,746.
M. RENEWAL AGREEMENT — FINANCE
Finance respectfully requests the Commissioners approve a renewal agreement with SPHS, Connect, Inc.,
for permanent supportive housing services. The agreement is in the amount of $49,000, will be for the
period of January 1, 2023 through December 31, 2023 and will be funded by Act 13 funds.
N. AGREEMENTS — CHILDREN & YOUTH SERVICES
Children and Youth Services respectfully requests the Commissioners approve a purchase of service
agreement with Joseph Askar, Esq. and Ronald Rojas, Esq. to represent Children and Youth Services in
Juvenile Court for specialized cases for the period of January 1, 2023 through December 31, 2024.
Services will be billed at $125/hour for each attorney and no county funds are required.
O. GRANT APPLICATION — BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES
Behavioral Health and Developmental Services respectfully requests the Commissioners' approval to
submit a grant application to the Office of Mental Health and Substance Abuse to ensure critical partners
are involved in the cross -agency multidisciplinary planning and implementation of crisis services. The
term of the grant will run until June 30, 2023 with awards up to $250,000. No county funds are required.
P. AUTHORIZATION TO ADVERTISE — PURCHASING
Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners authorize the
advertising for bids for landscaping supplies and services.
Q. AUTHORIZATION TO ADVERTISE — PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for bids for the summer
Joint Municipal Purchasing program for Washington County.
R. AUTHORIZATION TO ADVERTISE — PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for bids for concrete and
concrete products for Washington County.
S. AUTHORIZATION TO ADVERTISE — PURCHASING
Purchasing respectfully requests the Commissioners authorize the advertising for bids for the provision,
installation, and repair of radio equipment and other equipment for law enforcement vehicles.
T. AGREEMENT — PURCHASING
Purchasing, on behalf of Building and Grounds, respectfully requests the Commissioners enter into a
water -treatment program agreement with Chem -Aqua, Inc., in the amount of $7,132 for the Courthouse
and Courthouse Square buildings. This agreement is effective March 1, 2023 through February 28, 2024.
All costs will be paid from their operating budget.
U. AGREEMENT — PURCHASING
Purchasing, on behalf of Public Safety, respectfully requests the Commissioners approve a yearly
preventive maintenance service agreement with Cummins Inc. for services related to the generator at 150
Airport Road. Services would be performed on a semi-annual basis beginning April 1, 2023 and
continuing for a four-year period. The yearly cost is $1,139.5 8 and will be funded from the 9-1-1
operating budget.
V. ADDENDUM — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve an
addendum to our current agreement with Lumos Networks of West Virginia, Inc. dba Segra to move all
county servers (virtual) to Segra's Datacenter. The total cost is $9,890 and will be paid from their
operating budget.
W. LICENSE RENEWAL — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve a
one-year license renewal with AEC Group for the purpose of protecting the key operating components of
the firewall software effective February 1, 2023 through January 31, 2024. The total cost is $11,786.94
and will be paid from their operating budget.
X. AGREEMENT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve a
Microsoft Enterprise agreement with CDW-G in the amount of $202,672.69/year for 36 months. Costs
will be shared by the general fund, Courts, CYS, Domestic Relations, MH/MR, Adult Probation, Public
Safety, Liquid Fuels, and Drug Task Force.
Y. STATE CONTRACT — PURCHASING
Purchasing, on behalf of Information Technology, respectfully requests the Commissioners approve an
agreement with Scantek Infomanagement Solutions for the Laserfiche document management licenses,
including support and maintenance. The total cost of the 12-month subscription is $71,608, which
includes the county, court systems, and project management. Costs will be paid from their operating
budget.
Z. STATE CONTRACT — PURCHASING
Purchasing, on behalf of Elections/Voter Registration, respectfully requests the Commissioners approve
the purchase of poll book hardware, software, and election services. This will include tablets, stands,
mobile device management, Express Poll Software Application, and a five-year extended hardware
warranty, software, services, and training from Election Systems & Software LLC. The total amount is
$598,235 plus $44,250 for annual post -warranty license, maintenance, and support fees. Costs will be
derived from Act-13 funding.