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Home My WebLink About2023-02-14_Prison Board AgendaWASHINGTON COUNTY PRISON BOARD AGENDA Wednesday, February 15, 2023 I. Invocation II. Approval of Minute PB 1-18-23 dated January 18, 2023 III. Public Comment IV. Warden's Report V. Bills VI. Old Business VII. New Business VIII. Adjourn Meeting D. Vaughan M. Namie N. Sherman J. Grimm L. Maggi C. Griffin President Judge DiSalle S. Arnold A. Andronas J. Hatfield J. Walsh J. Fewell A. Sloane J. Thornburg P. Jansante Minute No. PB 1-18-23 January 18, 2023 The meeting of the Washington County Prison Board was held in Suite G-17 of Crossroads Center, 95 West Beau Street, Washington, Pennsylvania, with the following members being present: Commissioners Diana Irey Vaughan, Nick Sherman; President Judge John DiSalle; District Attorney Jason Walsh; Chief Deputy Sheriff Tony Mosco and Controller April Sloane. Absent from the meeting was Commissioner Larry Maggi. Also present were: Chief of Staff Mike Namie; Solicitor Jana Grimm; Human Resources Assistant Director Andrea Johnston; Finance Director Josh Hatfield; Warden Jeffrey Fewell; Chief Clerk Cindy Griffin; Executive Secretary Randi Marodi; Administrative Assistant Joyce Thornburg; District Court Administrator Patrick Grimm; Deputy Warden Chris Cain; Major David Coddington; Treatment Supervisor Judy Klobucar; Treatment Counselor Samantha Bailey; Chaplain Mike Pierson; Captain Shift -Commander Shane Cisko; Correctional Officer Stephanie Madrid; Correctional Officer Cadets Samantha Coffield, Noah Davis, Shalyn Berggren; and Observer -Reporter representative Mike Jones. Mrs. Vaughan called the meeting to order at approximately 11:00 a.m., and Chaplain Pierson led the meeting with an invocation. A Mrs. Vaughan asked if there were any corrections, s, or omissions to Minute No. PB 12-14-22 dated December 14, 2022.s It was moved by Mr. Sherman and second y-, n inute No. P 4-22 be approved. The motion was carried unanimously with the BoardFfying their approv stating "Aye". PUBLIC COMMENT None. WARDEN'S REPORT 8� Administrative Fee $12, %2- Social Security $1P Tylenol $0` Monthly sub -total $1 798.6i 1 Year total�� 00 &1111-d °".., Program F ooms '"d Boa come I&AC ber 2022 Billed Collected Work Release 1 es Weekend Inmate - ---- -0- -0- Monthly sub -0- -0- Year-to-date �r "i"ry_ total -0- -0- W Male Female Total Full-time Inmates 43 8 51 Work Release Inmates 0 0 0 Weekend Inmates 0 0 0 Male Female Total Inmates Awaiting Trial and/or Sentencing 209 42 251 Total Inmates 252 50 302 Examinations Performed by the Physician 81 New Commitments 123 Dental Extractions 17 Medical Transports Performed by the Sheriff 8 Contracted Housing Fee/Month $0.00 Yearly Total $112,250.00 Warden Fewell introduced to the Prison Board, Cadets Samantha Coffield, Noah Davis and Shalyn Berggren. He stated that the Cadets successfully completed 192 hours of specialized training and direct supervision as part of the training academy and are certified as Correctional Officers. President Judge DiSalle administered the oath of office to the Cadets and the Prison Board congratulated and welcomed them as new Washington County Correctional Officers. Warden Fewell introduced to the Prison Board Correctional Officer Stephanie Madrid and recognized her as employee of the month for December. He stated that she was selected by the chain of command for outstanding performance and that she has been with the Correctional Facility for approximately four months. Warden Fewell further stated that others should emulate her as a Correctional Office and the Prison Board congratulated Correctional Officer Madrid for her achievement. Warden Fewell started his report by stating that the current population was 301 as of one week ago but noted that the population has increased by 20 due to several bookings over the last week. He noted that the facility has five juveniles in custody being held at either Allegheny or Lehigh counties and one being held at George Junior. Warden Fewell noted that it is costly to house juveniles but due to staffing requirements, they must be housed elsewhere. He continued his report by discussing the staffing levels at the facility with the current ctional Officer staffing at 76%. Warden Fewell further stated that this figure will fluctuate b - n attrition and the availability of new recruits. He stated that the facility continues to worl'�_-_ uman Resources to manage staffing challenges and thanked them for their engagement and c g 16 new recruits in 2022. All Warden Fewell stated that training is very, �tant in the fa with Correctional Officers being required to take four online DACOTA trairfi'1lass monthly, wit tal of 48 hours of training annually. He expects more hands-on training once ffing levels increase. rden Fewell stated that off -site training is scheduled with the County C N tion " �ciation m' . , , Pennsylvania in April and with the Warden's Associati King of Pru' ' �ational Commi� n on Correctional } Healthcare in Washington, D.C., the Am --orrectiona ociation in Philadelphia and the Pennsylvania County Correctional Associ isburg tober. He further stated that he max_ tries to get staff involved in these training mu c ssible Warden Fewell st ��ty is sch le e audit by the Pennsylvania 7.> Department of Correctin July 1 023. He st7,777 ate t facility has information reports due in advance of the of orb � audit the faces aggressively preparing for the audit. Wardeed thmit or t dear 2020 were 1,820,1,826 in 2021, and last w year it was ghtly to He tmued t sof force are down, about one per week, which is low for a-ulation of aro.d 300.��;,,.:. Mrs. Vaug� asked how pai kstun gloves the facility has. Warden Fewell responded that the facility has et. Comrrt�oner Irey Vaughan asked if the facility uses pepper spray more as opposed to the stun es. DeI? Warden Cain responded that it is case by case but that the stun gloves have been used me to rs. Vaughan inquired if other facilities now use the stun glove _. rather than pepper spray. well responded that many facilities use the stun gloves, including Allegheny County, w , also uses other taser devices. Warden Fewell further stated that they actively track use -of -force activities and stated that it is rare and if force is used, it is minor. Warden Fewell stated that there are currently 10 participants in the Community Service Program, and it has gone well. He also stated that our Prison Rape Elimination Act (PREA) rate is good with all allegations either unsubstantiated or unfounded after investigation. Warden Fewell explained the process for reporting and investigation within the facility. Warden Fewell requested the Prison Board to extend the bid for furnishing and delivering of produce for the Correctional Facility with Albano's Produce, Washington, PA, under the same terms and conditions as our original agreement. This bid extension is effective January 1, 2023 through December 31, 2024, and was previously approved at the Board of Commissioners meeting held on November 16, 2022, Minute No. 1161. This request replaces a request for approval presented at the prior Prison Board meeting that contained errors. Warden Fewell, on behalf of Buildings and Grounds, respectfully requested the Prison Board to award the contract for the provision of HVAC/ Boiler Equipment & Preventative Maintenance to Scalise Industries Corporation dba EMCOR Services Scalise Industries, Lawrence, PA, who was the lowest most responsive and responsible bidder meeting requirements. All time & material repairs are to be done on an "as needed" basis at the rates of between $117/hr. & $172.50/hr. emergency rate, and for projects over $25,000 at the rate of $115 and $166/hr. emergency rate - material is the vendor's cost plus a 20% markup. The total bid for the Correctional Facility is $15,885.00 annually for boiler, HVAC, and software maintenance. The proposals have been reviewed and recommended for award by Justin Welsh, Buildings & Grounds, Paul Krajacic, Correctional Facility, and the Purchasing Department. If approved, this contract will be effective January 1, 2023, through December 31, 2024, with the option to extend for two additional two-year periods. This award is contingent upon approval at the Board of Commissioners meeting to be held January 19, 2023, Minute No.1164. It was moved by Mr. Sherman and seconded by Ms. Sloane to accept the Warden's Report. The motion was carried unanimous with the Board signifying their approval by stating "Aye". BILLS Ms. Sloane presented to the Board for their January 18, 2023, in the amount of $343,635.17. It was moved by Ms. Sloane and seconded b January 18, 2023. The motion was carried unanimo stating "Aye". (See the list of bills OLD BUSINESS Ms. Sloane inquired the facility's needs study � that there have been no N There b approximately 11:2 e presentai een no t p dis ions at and on aDroval of the bills dated approvi - bills dated bard signi >their approval by hereof.) i December 2, 2022, regarding and Mr. Sherman both stated er bus _ ss, Mr S ughan declared the meeting adjourned at MINUTES SUBMITTED FOR APPROVAL: ATTEST: SECRETARY 2023 Warden's Agenda February 15, 2023 PROPOSAL #1—New Hires Anthony Cox — rehire Vernon Cullins Carol Daily Elizabeth Doyle Courtney Hess Richard Mersky Jason Miles Michael Sahlica Karon Shuff Rodney Smith Note: We are looking at a start date of Monday, March 6, 2023. New hire orientation is scheduled for Monday, March 13, 2023. PROPOSAL #2—SoftGuard Safety Restraint Chair Quote #EST0061858 $3,962.06 1, Warden Jeff Fewell, respectfully request the Prison Board authorize purchase of the SoftGuard Safety Restraint Chair with Inmate Welfare Funds. Deployed, this safety chair will assist correctional staff with the custody, care, control, safety, security, health and welfare of incarcerated persons who are detoxing or seriously mentally ill. Note: This agreement for the Washington County Correctional Facility is contingent upon Board of Commissioners approval. PROPOSAL #3---011023-Linens: Various Vendors for WCCF Linen Supplies -Bid Award — Linen Supplies — Contract #0 1 1023-Linen I ,Warden Jeff Fewell, respectfully requests the Prison Board award the bid for linen supplies for the Correctional Facility to the listed vendors for their "per unit" costs submitted in their bid, Victory Supply, Mount Pleasant, TN. If approved, this contract will be effective DOA through December 31, 2023, with the option to extend for (2) two additional (1) one-year periods at a total yearly cost of approximately $23,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. Bid responses were reviewed and recommended for award by the Correctional Facility and the Purchasing Department. Note: This award is contingent upon Board of Commissioners approval. PROPOSAL #4---Kitchen Equipment Repair — Contract #042121-KER I, Warden Jeff Fewell, respectfully requests the Prison Board extend the bid contract for Kitchen & Laundry Equipment Repair for the WCCF to the following vendors. • AIS Commercial Parts & Service, Pittsburgh PA — 8-5, M-F - $94.50/hr.; 5-8, M-F — WE - $141.75 • Hobart Service, Troy, OH — 8-5, M-F - $127.00/hr.; 5-8, M-F — WE - $191.00 All work will be done on a time and material basis as needed. If approved, this extension will be effective May 1, 2023, through April 30, 2024, this will be the last available extension. Note: This award is contingent upon Board of Commissioners approval. PROPOSAL #5---011723-FireAlarm (Scalise Industries Inc for Fire Alarm Inspections County Wide, Fire Alarm Inspections — Contract #0 1 1723-FireAlarm I, Warden Jeff Fewell, on behalf of Building & Grounds, respectfully requests the Prison Board award the bid for Fire Alarm Inspections, to Scalise Industries Corporation. dba EMCOR Services, Lawrence, PA at their submitted per inspection and hourly prices. Inspections, Cleanings, and modification costs will range between $400.00 and $2,400.00 per inspection at an approximate annual cost of $58,000.00. If approved, this contract will be effective DOA through December 31, 2024, with the option to mutually extend for (2) two additional (1) one-year periods. Note: This award is contingent upon Board of Commissioners approval Washington County Correctional Facility Invoices - February 15, 2023 A Z Janitorial Services LLC Housekeeping Supplies Bid $ 3,890.30 *Access Information Protected Secure Waste Removal $ 93.67 AIS Commercial Parts & Service Kitchen Equipment Bid $ 196.86 Allegheny County Jail Inmate Housing $ 23,496.80 *Atlantic Tactical PO# 45195 - Firearms and Ammunition $ 1,074.12 *CDW-G PO# 45051, 45219 - Computer Equipment $ 4,194.44 *Columbia Gas of PA Inc. Energy Utility Services - Dec/22 $ 4,439.61 Cornerstone Detention Products Electronic Equipment $ 24,140.44 County of Lehigh Inmate Housing $ 2,700.00 *FBM Capital LLC Cost Per Copy Bid $ 130.22 Grainger W W Inc. Industrial Commodities Bid $ 2,900.24 *Hobart Service Kitchen Equipment Maintenance $ 2,366.28 *Jack Frye Sales and Service Housekeeping Bid $ 515.00 *Keystone Rubber Stamp PO# 45291, 45288 - Ink Stamp $ 90.56 Lawrence County Inmate Housing $ 3,000.00 *Lexis Nexis Law Library $ 75.00 MSC Industrial Supply Co. Industrial Commodities Bid $ 1,737.22 Otis Elevator Company Elevator Maintenance Bid $ 2,358.39 *P C C A Membership Fees $ 180.00 *PA Assoc. of Notaries Notary Training $ 546.50 PA Dept. pf Labor & Industry Elevator Certification $ 236.94 *Pennsylvania American Water Water Utility - Dec/22 $ 7,863.97 Primecare Medical Inc. Contracted Medical Services $ 176,864.61 *Ricoh USA Inc. Cost Per Copy Bid $ 579.89 *Safety-Kleen Systems PO# 45315 - Antifreeze Recycling $ 1,140.75 Scalise Industries General Contracting Bid $ 11,648.91 *Sprague Operating Resources Liquid Fuels Utility Service - Dec/22 $ 5,413.84 *State Chemical MFG Co. PO# 45286 - Cleaning Products $ 1,111.51 *Super Laundry Cleaning Supplies $ 591.21 *Sysco Pittsburgh LLC *Trapuzzano's Uniforms *Tri-Community South EMS *Tri Dim Filter Corp. *US Foods Inc. *Verizon Wireless *W B Mason Co. Inc. *Washington E Washington Joint Authority *Washington Health System *Washington Physician Services *West Penn Power *Witmer Public Safety *Paid as required by due date COSTARS Food Contract $ 12,114.10 Uniforms Bid $ 1,198.00 PO# 45193 - Heartsavers $ 316.00 PO# 45130, 44876 - Air Filters $ 1,166.43 Food Bid $ 15,866.63 Telecommunication Utility- 12/17-1/16/23 $ 160.04 Office Supplies Bid $ 881.93 Sewage Utility Service - 11/30-12/29/22 $ 13,895.00 Guard Tray $ 30.00 Employment Screening $ 25.00 Power Utility- 12/20-1/19/23 $ 9,271.50 PO# 45166 - Pepper Balls $ 139.95 Total 2115/23 Meeting $ 338,641.86