HomeMy WebLinkAboutCOMM - Meeting Minutes - 602 - 10-1-1998 - COMMISSIONERMINUTE BOOK 2
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Minute No. 602
Washington County Commissioners
Washington, PA, October 1, 1998
The Washington County Board of Commissioners met in regular session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners J.
Bracken Burns, Sr., Diana L. Irey and Scott H. Fergus. Also being present: Michelle Miller, Chief Clerk; Solicitor
Jim McCune; Linda Belcher, Secretary; Bill McGowen, Director of Administration; Marcia Barna and Sue Orrick,
Commissioner's Office; Melanie Finney, Planning Commission; Sheriff Larry Maggi and Todd Hammond, Sheriff's
Office; George Pattison and Robert Lunn, American Legion Veterans and members of the Washington County
Veterans Council; Phil DeGregorio, President of the Greater Canonsburg Chamber of Commerce; Debra Keefer,
Administrator, Joseph Carone, President Greater Charleroi Chamber of Commerce; Carol Foley, Executive
Director of Peters Township Chamber of Commerce; Ron Kesten, President of Donora Chamber of Commerce;
Rich Conrady, Executive Director of Washington County Chamber of Commerce; Rodger Young, Chaplain,
Washington County Firemen's Association; David Smith, Fireman; Jim Jefferson, WJPA; Kathy Warco, Observer -
Reporter; Kathy Thomas, Valley Independent; and Tom Krukowsky, CUTV.
Chairman Burns called the meeting to order at approximately 10:00 a.m.
Roger Young led the meeting in prayer. Also, Robert Lunn offered a blessing.
George Pattison said the Pledge of Allegiance.
Chairman Burns entertained a motion to approve Minute No. 601 dated September 17, 1998.
Moved by Mr. Burns, seconded by Mrs. Irey, that Minute No. 601 be approved as presented.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
The Commissioners presented a Proclamation declaring October 4, 1998, as "NATIONAL FALLEN
FIREFIGHTERS MEMORIAL DAY".
Rodger Young accepted the Proclamation on behalf of the Washington County Fireman's Association. He
talked about the Firemen's flag which was on display.
Moved by Mr. Fergus, seconded by Mrs. Irey, adopting the foregoing Proclamation.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA H
The Commissioners presented a Proclamation declaring the month of October, 1998, as "LOCAL
CHAMBER OF COMMERCE MONTH" in Washington County.
Members of the Chamber of Commences in Washington County accepted the Proclamations.
Moved by Mrs. Irey, seconded by Mr. Fergus, adopting the foregoing Proclamation.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
The Commissioners read a Proclamation declaring the week of October 5-9, 1998, as "SOUTHWESTERN
PENNSYLVANIA MANUFACTURING WEEK".
Moved by Mr. Fergus, seconded by Mrs. Irey, adopting the Proclamation as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
RECESS FOR PHOTOS
OLD BUSINESS
Solicitor McCune recommended to the Board that the bids for Garbage be renewed through December 31,
1998 with the following vendors:
BFI, Carnegie, PA - for the Courthouse and Jail
Waste Management, Washington, PA - for the Health Center, Airport, Mingo and Cross Creek Parks
William H. Martin, Washington, PA - for the Ten Mile Park
Moved by Mr. Fergus, seconded by Mrs. Irey, approving the renewal of the bid for Garbage as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
CORRESPONDENCE
Chief Clerk announced the following Redevelopment contract awards:
1. Victor Paving and Construction, Inc. for the Canonsburg First Street Extension Improvements
Project
2. Brim Industrial Maintenance, Inc. for the East Finley Township Recreation Project
3. Victor Paving and Construction, Inc. for the Decker Street Reconstruction Project and the
Mounds Park Recreational Improvements Project in the City of Monongahela
4. Russell Standard Corporation for the Donaldson Road Reconstruction Project in Mount
Pleasant Township
5. Victor Paving and Construction, Inc. for the Amwell Township Road Reconstruction Project
6. J.K. Foster Company of Monongahela for the Old Route 40 Beautification Project in the City
of Washington
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval the renewal of the Professional
Services Contract with RBA Professional Data Systems, Inc. in the amount of $95.00 per hour with a mileage
expense of .30 mile. The term of this contract is October 1, 1998 through September 30, 1999.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the renewal of the Professional Services Contract
with RBA Professional Data Systems as per above.
Roll call taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the ratification of a Change Order
for the Alzheimer's Wing at the Washington County Health with Crump, Inc. in the amount of $14,219. This
Change Order would add the construction of a road and future expansion of the parking lot.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the ratification of the Change Order with Crump,
Inc. as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the to the Board for their consideration and approval a Travel Request for a
Community Services graduate and a FITS client to attend the PCCD Conference in State College, PA, on October
29, 1998. The approximate expense would be $40.00 per person.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the foregoing Travel Request.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the modification of the Electronic
Court 2000 Grant. This modification would allow $19,000 from the system support/counseling to be transferred to
personnel, thus covering a portion of the Director of Court Automation's salary.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the modification of the Electronic Court 2000 Grant
as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
MINUTE
BOARD OF COUNTY COMMISSIONERS
WASHINGTON COUNTY, PENNSYLVANIA
Chief Clerk presented to the Board for their consideration and approval an Easement Agreement between
Washington County and Edward, Dorothy and Robert Heyl and Wilson B. Pizzi, property owners adjacent to the
Bailey Bridge in the amount of $500.00 for the Heyl easement and $500.00 for the Pizzi easement. The effective date
of this Agreement is October 1, 1998. State Act 26 will fund these easements 100%.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Easement Agreement as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the authorization to renegotiate an
Agreement between Fayette County, Washington County and PADot for the lighting of the Lane Bane Bridge in
Brownsville.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the authorization between Fayette County,
Washington County and PADot to renegotiate as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk requested authorization to advertise for bids for a Three-quarter Ton Four Wheel Drive Pick-up
Truck for the Bridge Department and for the replacement of 50 of the Washington County Health Center's 150
beds in the skilled Medicare unit.
Moved by Mrs. Irey, seconded by Mr. Fergus, authorizing the Chief Clerk to advertise for bids as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a Project Modification that is to be
submitted to the PCCD in the amount of $2,990 for the Crime Victim/Witness Assistance Program. This
modification would be used to purchase two computers and monitors and would require no additional County
funding.
Moved by Mr. Fergus, seconded by Mrs. Irey, approving the foregoing Project Modification to the PCCD for
the Crime Victim/Witness Assistance Program.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
MINUTE BOOK
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Chief Clerk presented to the Board for their consideration and approval the purchase of a file server from the
State Contract at an approximate cost of $22,852 for the Washington County Health Center.
Moved by Mr. Fergus, seconded by Mrs. Irey, approving the purchase of a file server as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mrs. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval authorization for the payment of
$8,034 for a tap in fee to Chartiers Township for the Washington County Health Center.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the payment to Chartiers Township as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the submission of the Medical
Assistance Transportation Program Pre -Expenditure Plan to the Pennsylvania Department of Public Welfare for
Fiscal Year 1998/99 in the amount of $420,000.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the submission of the Medical Assistance
Transportation Program Pre -Expenditure Plan as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the ratification of the submission of
the Communities That Care Grant application to the PCCD. The purpose of this grant is to work with the
Claysville community on prevention/intervention activities. This grant application is in the amount of $50,000 per
year for a three year period.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving to ratify the submission of the Communities That
Care Grant application as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a Lease Agreement between the
County and Whales Tale for the use of the premises at Old Hickory Ridge Road at a rate of $1./00 per year for the
period of July 1, 1998 through June 30, 2003.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Lease Agreement between the County and
Whales Tale as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the payment of a past Children and
Youth invoice related to an emergency placement at Southwood Residential Facility in the amount of $12,857.60 for
services during the period of February, 1996 to April, 15, 1996.
Moved by Mrs. Irey, seconded by Mr. Fergus, approving the payment to Southwood Residential Facility as
per above.
Roll call vote taken:
Mr Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a Personal Services Contract with
James G. Tripoli, Registered Nurse Consultant for Aging Services. This Agreement begins October, 1998. Mr.
Tripoli will work ten hours per week not to exceed 800 hours annually at a rate of $25.00/hour.
Moved by Mr. Fergus, seconded by Mrs. Irey, approving the Personal Services Contract with James G.
Tripoli, RN as per above.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval Day Care Provider Agreements for
FY 1998/99 with the following providers.
Wade Academy, Canonsburg Autumn Marie Behanna, New Eagle
Heather Chandler, Washington Robin Trainer, Washington
Sandra Boyd, Coal Center
Moved by Mr. Fergus, seconded by Mrs. Irey, approving the foregoing Day Care Provider Agreements for
FY 1998/99.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
Chief Clerk announced that the County Offices will be closed on Monday, October 12, 1998, in honor of
Columbus Day.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
OPENING OF BIDS
Deputy Controller Namie opened and read the following bids.
RENTAL CARS AND 15 PASSENGER VAN - FITS AND CYS
1. API Leasing Corporation
12 N. Main Street
Houston, PA 15342
4 compact cars monthly rate each $448.00 x 12 = $5.376.00
(4 cars x 3 months)
Total amount of bid: $5.376.00
A Bid Bond in the amount of $600.00 accompanied the bid.
2. Affordable Car and Truck Rental
109 N. Haft Street
Houston, PA 15342
15 passenger van daily rate each
$69.99 x 416 = $29.115.84
(4 vans x 102 days)
4 compact cars monthly rate each
$450.00 x 12 = $5.400.00
(4 cars x 3 months)
Total amount of bid: $34.515.84
A Treasurer's Check in the amount of $3,451.58 accompanied the bid.
3. Enterprise Rent-A-Car
4489 Campbell's Run Road
Pittsburgh, PA 15205
4 compact cars monthly rate each $598.00 x 12 = $7.176.00
(4 cars x 3 months)
Solicitor McCune noted that this bid was accompanied with a company check and did not comply with
bid specifications, therefore, it would be rejected.
Moved by Mr. Fergus, seconded by Mrs. Irey, to table the foregoing bids.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
FOOD AND STAPLES FOR WASHINGTON COUNTY
1. Alliant Food Service
2500 Lovi Road
Freedom, PA 15042
Total amount of bid: $209.856.22
A Bid Bond in the amount of 10% accompanied the bid.
2. Parkway Food Service
P.O. Box 86
Greensburg, PA 15601
Total amount of bid: $126.777.28
A Bid Bond in the amount of 10% accompanied the bid.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
3. Cameron Coca-Cola
300 Vandale Drive
Houston, PA 15342
Total amount of bid: $7.892.50
A Cashier's Check in the amount of 10% accompanied the bid.
4. O.H.I. Ice Cream Distributing
56 East Railroad Street
Washington, PA 15301
Total amount of bid: $8.475.18
A Cashier's Check in the amount of 10% accompanied the bid.
5. Schneider's Dairy, Inc.
726 Frank Street
Pittsburgh, PA 15227
Total amount of bid: $64.258.78
A Bid Bond in the amount of 10% accompanied the bid.
5. Paper Products Company, Inc.
36 Terminal Way
Pittsburgh, PA 15219
Total amount of bid: $41.400.00
A Bid Bond in the amount of 10% accompanied the bid.
6. Schwebel Baking Company of PA
Post Office Box 6018
Youngstown, OH 44501
Total amount of bid: $31.761.40
A Bid Bond in the amount of 10% accompanied the bid.
7. Gordon Food Service, Inc.
P.O. Box 1787
Grand Rapids, MI 49501-1787
Total amount of bid: $215.057.93
A Bid Bond in the amount of 10% accompanied the bid.
8. Stroehmann Bakeries, L.C.
R.D.#1, Box 352C Jumonville Road
Hopwood, PA 15445
Total amount of bid: $26.968.30
A Bid Bond in the amount of 10% accompanied the bid.
9. Bernard Food Industries, Inc.
P.O. Box 1497, 1125 Hartrey Avenue
Evanston, IL 60204-1497
Total amount of bid: $1.087.20
A Cashier's Check in the amount of 10% accompanied the bid.
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10. Reinhold Ice Cream Company
800 Fulton Street
Pittsburgh, PA 15233
Total amount of bid: $9.430.50
Solicitor McCune noted that this bid did not have the required bid bond or certified check that
accompanying the bid, therefore, this bid was rejected.
Moved by Mr. Fergus, seconded by Mrs. Irey, to table the foregoing bids for further review.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes.
Motion carried unanimously.
PURCHASE /LEASE FOUR (4) VEHICLES FOR CYS
1. Washington Ford, Inc.
507 Washington Road
Washington, PA 15301
2 Compact cars
24 month lease each $527.12 x 2 = $1.054.24
24 month cost
36 month lease each $362.58 x 2 = $725.16
36 month cost
Outright Purchase Price $23.872.00
2 Mini Vans
24 month lease each $827.36 x 2 = $1.654.72
24 month cost
36 month lease each $567.63 x 2 = $1.135.26
Outright Purchase Price $37.662.00 Per dealer
Grand total of Outright Purchase $61.534.00 Per dealer
A Cashier's Check in the amount of $6,153.40 accompanied the bid.
2. Budd Baer, Inc.
71 Murtland Avenue
Washington, PA 15301
2 Compact cars
24 month lease each $13.262.78 x 2 = $26.525.56
36 month lease each $1363.30 x 2 = $27.274.60
Outright Purchase Price $12.392.83
MINUTE BOOK
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
2 Mini Vans
24 month lease each $18964.70 x 2 = $37.929.40
36 month lease each $19501.34 x 2 = $39.002.68
Outright Purchase Price $17,744.52
Grand Total of Outright Purchase $60.274.70
A Cashier's Check in the amount of $6,027.47 accompanied the bid.
3. Arnold Pontiac GMC, Inc.
12 N. Main Street
Houston, PA 15342
2 Mini Vans
Outright Purchase Price $18.410.00 each
Grand total of Outright Purchase $36.820.00
A Bid Bond in the amount of 10% accompanied the bid.
4. Phillips Ford Sales
P.O. Box 68, 300 S. Main Street
Manheim, PA 17545
2 Compact Cars
24 month lease each $9.360.00 x 2 = $18.720.00
36 month lease each $11.340.00 x 2 = $22.680.00
Outright Purchase Price
2 Mini Vans
$24.556.00 ($12,278.00 each)
24 month lease each $11.880.00 x 2 = $23.760.00
36 month lease each $15.300.00 x 2 = $30.600.00
Outright Purchase Price
Grand total Outright Purchase
$41.370.00 ($20,685.00 each)
$65.926.00
A Bid Bond in the amount of 10% accompanied the bid.
Moved by Mr. Fergus, seconded by Mrs. Irey, to table the foregoing bids for review.
Roll call vote taken:
Mr. Fergus - Yes; Mrs. Irey -Yes; Mr. Burns - Yes.
Motion carried unanimously.
There being no further business, Chairman Burns declared the meeting adjourned at approximately 10:55
p.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
60111 L 01� _4� , 1998
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