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HomeMy WebLinkAboutCOMM - Meeting Minutes - 614 - 4-1-1999 - COMMISSIONERMINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Minute No. 614 Washington County Commissioners Washington, PA, April 1, 1999 The Washington County Board of Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners J. Bracken Burns, Sr., Diana L. Irey and Scott H. Fergus. Also being present: Michelle Miller, Chief Clerk; Jim McCune, Solicitor; Linda Belcher, Secretary; Bill McGowen, Director of Administration; Jill Devine, Assistant Solicitor; Marlene Luketich, Lisa Cessna and Melanie Finney, Planning Commission; Paul Belcastro, Controller; Sheriff Larry Maggi, Deputy Sheriff Todd Hammond; Jeff Yates, Director of Public Safety; George Eckert, Forty & Eight Chef DeGare of Voiture 676 and member of the Washington County Veterans Council; Reverend Roy Rhoades, Broad Street Baptist Church; Chad Smith, Tim Sakovich, John Fisher, James Craig, Alberta Marchand, members of the Citizens Action Committee of Canton Township; Jim Jefferson, WJPA; 'Joe Smydo, Observer - Reporter; Chris Haines, Herald Standard; Kathy Thomas, Valley Independent; and Tom Krukosky, CUTV. Chairman Burns called the meeting to order at approximately 10:05 a.m. Reverend Rhoades led the meeting with a prayer. Sheriff Maggi said the Pledge of Allegiance. Chairman Burns entertained a motion to approve Minute No. 613 dated March 18, 1999. Moved by Mrs. Irey, seconded by Mr. Fergus, that Minute No. 613 be approved. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. PUBLIC COMMENTS Chad Smith, a member of the Citizens Action Committee of Canton Township, brought to the Board's attention a matter concerning Molycorp, Inc.'s proposal to dump nuclear waste in Canton Township. Mr. Smith explained that the waste material contains thorium that is a carcinogetic substance which can cause lymphomia, leukemia and cancer. He noted that the dumping will affect a 2 mile radius that encompasses schools, a mall, day care centers and residents of Canton Township. He requested the Commissioners attend the public meeting on April 15, 1999, in Wolfdale to listen to citizens concerns, to consider the impact of constituents and to demonstrate support to stop movement of radioactive waste in Washington County. OLD BUSINESS Solicitor McCune recommended to the Board that the bid for Duplicating Paper be awarded to Van Dyk for the amount set forth in their bid. 11 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA HE �l E Moved by Mrs. Irey, seconded by Mr. Fergus, awarding the bid for Duplicating Paper as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor McCune recommended to the Board that the bid for the Gloves awarded to the following vendors for the amount set forth in their bid. Callico Industries, Annapolis Junction, MD Druzak Medical, Ambridge, PA Rosayn, Pittsburgh, PA Steratore Sanitary, Inc., Washington, PA Moved by Mrs. Irey; seconded by Mr. Fergus, awarding the bid for Gloves as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns- Yes. Motion carried unanimously. Solicitor McCune recommended to the Board that the bid for a Bag N Box Juice System be awarded to Unique Beverage Concepts, Inc. based on the "per unit" cost. Moved by Mrs. Irey, seconded by Mr. Fergus, awarding the bid for a Bag N Box Juice System as per above. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor McCune recommended to the Board that the bid for Medical Supplies be awarded to the following vendors for the "per unit" cost . Bellco, Lindenhurst, NY Dixon Shane, Philadelphia, PA Ecolab, Inc., St. Paul, MN Mercy Surgical, Canonsburg, PA Paper Products, Pittsburgh, PA Standard Textile, Cincinnati, OH Burrows, Warrendale, PA Druzak, Ambridge, PA King Koil, Old Forge, PA Owens & Minor, Greensburg, PA Redline Medical Supply, Golden Valley, MN Tri-State, Jeanette, PA Moved by Mrs. Irey, seconded by Mr. Fergus, to award the Medical Supplies as per above. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes; Motion carried unanimously. Solicitor McCune recommended to the Board that the bid for the Joint Municipal Purchasing Program be awarded to the following vendors: Chemung Supply, Elmira, NY Commercial Stone, Connellsville, PA Del -Sir Supply Inc., Meadowlands, PA Lane Enterprises, Inc., Bedford, PA go MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Moved by Mr. Fergus, seconded by Mrs. Irey, to award the Joint Municipal Purchasing Program bid to the foregoing vendors. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns -Yes. Motion carried unanimously. Solicitor McCune recommended to the Board that the bid for 9-1-1 Equipment Maintenance be tabled for further review. Moved by Mr. Fergus, seconded by Mrs. Irey, to table the bid for 9-1-1 Equipment Maintenance as per above. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. CORRESPONDENCE Chief Clerk announced the following Washington County Redevelopment Contract Awards: 1. Contract award to Contemporary Contracting Corporation for the Donora Community Hall Restoration Project 2. Contract award to Maccabee Industrial for the LeMoyne Center Rehabilitation Project in East Washington Borough NEW BUSINESS Chief Clerk requested authorization to advertise for bids for the following: - Weapons for the Sheriff's Department - Cellular Phone service and Nextel phones for County departments - Kitchen equipment for the Burgettstown Senior Citizens Center Moved by Mrs. Irey, seconded by Mr. Fergus, authorizing the Chief Clerk to advertise the foregoing bids. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to purchase a voice mail system from the Pennsylvania State contract at a cost of $38,025. Approximately 30% of this cost is reimbursable. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the authorization to purchase a voice mail system as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA a 0 E Chief Clerk presented to the Board for their consideration and approval a Letter of Intent to have Glance and Associates, Inc. provide the following services for the renovation and adaptive reuse of the historic County Jail: - Architectural and planning services that include: - Five separate prime contracts (General, Electric, HVAC, Plumbing and Furniture) at the base price of $315,000 - AIA Contract Documents B-141 are to be used between Owner and Architect - Prevailing wages will be utilized and the project will be competitively bid It is also requested that the Commissioners have the architect provide the following additional services: - Space Programming - at no extra cost - Construction Management - cost of $260 per diem during construction phase - Interior Design Services - cost of $9,000 - Hazardous Material Survey - cost of $5,250 - Construction Scheduling - cost of $11,750 Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Letter of Intent with Richard Glance and Associates, Inc. as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval renewal of the contract with the Washington Physician Hospital Organization to provide medical and hospital care to the inmates at the cost of $133,320. This contract renewal is under the same terms and conditions as the previous contract, commencing May 1, 1999 through April 30, 2000. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Contract Renewal with the Washington Physician Hospital Organization as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of Addendum No. 4 to the Architect Agreement with Glance and Associates. This addendum reflects the following revisions: - Deletion of original Item #5 bidding phase $1,000 - Deletion of original Item #6 construction phase 6,885 - Revision of Item #6 construction phase to include: - Rate of payment to be $75.00/hr. for services rendered under this item. - Total payments for construction services not to exceed $8,500 PADot has reviewed and approved the addendum. It is funded 100% by State Act 26. Moved by Mrs. Irey, seconded by Mr. Fergus, approving Addendum No. 4 to the Architect Agreement with Richard Glance and Associates as per above. cm MINUTE ❑ ❑ K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an Inventory and Inspection Reimbursement Agreement for Federal Aid Highway Projects with the Pennsylvania Department of Transportation which provides for reimbursement from the State to the County the maximum amount of $104,000.00 (80%) for the Bridge Inventory and Inspection Program which is estimated to cost $130,000.00. Moved by Mrs. Irey , seconded by Mr. Fergus, approving the Inventory and Inspection Reimbursement Agreement with the Pennsylvania Department of Transportation as per above and that the County of Washington has the funds will make them available for its share of the project costs ($26,000.00 or 20%); said motion also authorized the Chairman of the Board to execute the Agreement and the Chief Clerk to attest the same. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the selection of the following engineering firms for design of eight new bridge rehabilitation/replacement projects: GAI Consultants, Inc. Monroeville, PA Frederick R. Harris, Inc. Pittsburgh, PA Herbert, Rowlan and Grubic, Inc. Cranberry Township, PA Mackin Engineering Company Pittsburhg, PA McGish, Junkel & Associates Rostraver, PA SAI Consulting Engineers, Inc. Pittsburgh, PA Widmer Engineering, Inc. Washington, PA The final awards are contingent upon successful negotiation of engineering contracts and PADot concurrence. The bridge locations are as follows: Maple Creek #1 Speers Borough Pigeon Creek #2 Monongahela Buffalo Creek #38 Buffalo Township Pike Creek #18 West Pike Run Township Mingo Creek #11 Nottingham Township Pike Creek #11 California Borough Buffalo Creek #23 Blaine Township Mid Wheeling #4 Donegal Township Moved by Mrs. Irey, seconded by Mr. Fergus, approving the foregoing engineering firms for design of eight new bridge rehabilitation/replacement projects. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. SIM BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Chief Clerk presented to the Board for their consideration and approval the addition of the Washington Firemen's Association to the approved list of County associations. Membership costs are $25.00/year. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Washington Firemen's Association as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the submission of a VOCA Grant to the PCCD in the amount of $24,000 for the Crime Victim/Witness Assistance Program. The purpose of the Grant is to fund an advocate to assist victims in the juvenile Justice System. The County would be required to give a 20% soft match of volunteer time or in -kind space. The Grant period is July 1, 1999 to June 30, 2000. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the submission of the VOCA Grant as per above. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the submission of the Act 147 Radiation Emergency Response Fund Grant in the amount of $5,000 to PEMA. This Grant requires no County match and would be used to improve emergency preparedness in case of a nuclear incident at the Beaver Valley Power Plant. The Grant period is July 1, 1999 to June 30, 2000. Moved by Mr. Fergus, seconded by Mrs. Irey, approving the Act 147 Radiation Emergency Response Fund Grant as per above. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the creation of an Information and Referral Service which will be located in the Human Services Department under the direction of Linda Harms. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the creation of an Information and Referral Service as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - No. Motion carried. Chief Clerk presented to the Board for their consideration and approval a request from the Human Services Department the endorsement and approval of a contract between the County and the Neighborhood Drug Awareness Corporation for the provision of services for the Claysville Communities That Care Project. The term of this contract is from January 1, 1999 through December 31, 2001 for the maximum amount of $150,000. MINUTE BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Moved by Mr. Fergus, seconded by Mrs. Irey, approving the Contract between the County and the Neighborhood Drug Awareness Corporation as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. - Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the placement of advertisements for Attendant Care Training in local newspapers at a cost of $424.72. Additionally, it is requested that the County cover the $500.00 cost of meals for this training program. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the foregoing expenditures for Attendant Care Training. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr., Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval Child Care Information Services fiscal 1998/99 Provider Agreements with the following: Juanita Potts, Clairton Nancy Lewis, Richeyville Candice Havison, Houston Kim Copechal, Washington Robin Rae Robinson, Canonsburg Beverly Talerico, Washington Lana Shunk, New Eagle Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Child Care Information Services Provider Agreements as per above. Roll call vote taken: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. ANNOUNCEMENTS Chief Clerk made the following announcements: 1. The Washington County Board of Commissioners meeting scheduled for 10:00 a.m. on Thursday, April 15, 1999 has been cancelled and rescheduled for 2:00 p.m. on Wednesday, April 14, 1999 in the Public Meeting Room, Courthouse Square Office Building. 2. A Blood Drive has been scheduled for April 21, 1999 in the Public Meeting Room of Courthouse Square from the hours of 9:00 a.m. to 2:45 p.m. 3. The County Offices will be closed for Good Friday, April 2, 1999. 4. The Washington County Department of Parks and Recreation in conjunction with the Pennsylvania Boat and Fish Commission will sponsor a Personal Water Craft equivalency exam course on April 28, 1999. Interested residents of Washington County should call the Parks and Recreation Department at 228-6867 to register. E k I MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA E, L SOLICITOR Solicitor McCune presented to the Board for their consideration and approval the following tax refunds. Moved by Mr. Fergus, seconded by Mrs. Irey, that the Tax Assessment Office be authorized to prepare the following tax refunds because of duplication or overpayment of real estate or personal property tax: 1. Scott Staley (1999 County Tax) 321 Beallsville Road, Lot 32 Bentleyville, PA 15314 District: Bentleyville Borough Parcel No. 040-003-09-99-0032-01T Total amount: $26.41 S. S. No. 182-64-2315 2. Dennis J. & Tina M. Garove (1999 County Tax) 107 Latimer Avenue Strabane, PA 15363 District: Amwell Township Parcel No. 020-016-00-00-0056-07 Total amount: 8.89 3. Thomas P. Regets (1999 County Tax) 205 Ridgewood Drive Fredericktown, PA 15333 District: Deemston Borough Parcel No: 220-006-00-00-0024-00 Total amount: $56.28 S. S. No. 201-40-3132 4. Peoples First Nat'l Bank (1999 County Tax) %Ernst and Young LLP One Oxford Centre Pittsburgh, PA 15219 District: Charleroi Borough Parcel No: 160-019-00-02-0027-00 Total amount: $45.61 5. Robert G. & Suzanne Shuba (1999 County Tax) 1074 Allison Hollow Road Washington, PA 15301 District: Chartiers Township Parcel No: 170-014-00-03-0001-02 Total amount: $47.25 Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor McCune presented to the Board for their consideration and approval the Burgettstown-Smith Townships Joint Sewage Authority Agreement whereby a perpetual easement and right-of-way to lay, construct, operate, maintain, repair, replace and remove a sewer line and all other sanitary sewer facilities upon land owned by the County. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Burgettstown-Smith Joint Sewage Authority Agreement as per above. BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor McCune presented to the Board for their consideration and approval an Agreement to Subordinate Tax Claim Bureau Lien to Mortgage involving the former Mac Plastics, now known as Falcon Properties. This Agreement simply provides that the interest and penalties owned on real estate tax will be subordinate to a mortgage with Washington Federal Savings Bank. The Agreement provides that delinquent interest and penalties in the approximate amount of $24,494.96 owed to the County will be paid in three annual installments on August 1, 1999, August 1, 2000 and August 1, 2001. It was noted that this Agreement was negotiated with the Trinity School District and Canton Township. Moved by Mrs. Irey, seconded by Mr. Fergus, approving the Agreement to Subordinate Tax Claim Bureau Lien to Mortgage as per above. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. OPENING OF BIDS Controller Belcastro opened and read the following bids: OFFICE SUPPLIES 1. Van Dyk Business Systems 800 Trumbull Drive Pittsburgh, PA 15205 Total amount of bid: $5.043.93 A Bid Bond in the amount of 10% accompanied the bid. 2. BT Office Products 79 N. Industrial Park Pittsburgh, PA 15143 Total amount of bid: $158.680.83 A Bid Bond in the amount of 10% accompanied the bid. 3. Adolph Suffrin, Inc. 5770 Baum Boulevard Pittsburgh, PA 15206 Total amount of bid: $174,862.68 A Bid Bond in the amount of 10% accompanied the bid. 1 MINUTE BOOK 371 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA 4. Mt. Lebanon Office Equipment Co., Inc. 1817 Banksville Road Pittsburgh, PA 15216 Total amount of bid: $124.961.17 A Bid Bond in the amount of 10% accompanied the bid. 5. Scott Electric 1000 South Main Street Greensburg, PA 15601 Total amount of bid: $19.359.22 A Bid Bond in the amount of 10% accompanied the bid. Moved by Mr. Fergus, seconded by Mrs. Irey, to table the bids for review. Roll call vote: Mr. Fergus - Yes; Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. There being no further business, Chairman Burns declared the meeting adjourned at approximately 10:35 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 1999 ATTEST: CHIEF CLERK