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Home My WebLink AboutCOMM - Meeting Minutes - 713 - 2-6-2003 - COMMISSIONER104 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Minute No. 713 Washington County Commissioners Washington, PA, February 6, 2003 The Washington County Board of Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners John P. Bevec, Diana L. Irey and J. Bracken Burns, Sr. Also being present: Catherine Kresh, Administrator/Chief Clerk; Richard DiSalle, Solicitor; Linda Belcher, Administrative Assistant; Lisa Cessna, Vicki Bryan and Melanie Finney, Planning Commission; Sheriff Larry Maggi and Todd Hammond, Sheriff's Office; George Krcelich, Director of Human Services; Pastor George Van Riper, The Lighthouse; Greg Lonick, member of the Washington County Veterans Council; Wayne Fleming, Washington County Authority; Steve Dugas, Veterans Benefits Coordinator; Charlie and Mary Jo Keenan, John Adams, Jerry Seaman, Bonnie Gilbert, Don Fazzolare, Richard Wargo, and Dave Metz, interested citizens; Stacey Wolford, Valley Independent; Chris Haines, Herald -Standard; Jim Jefferson, WJPA; Linda Metz, Observer -Reporter; Josh Frisbink, CalU TV. Chairman Bevec called the meeting to order at approximately 10:05 a.m. Pastor Van Riper led with a prayer. Mr. Lonick led the Pledge of Allegiance. Chairman Bevec entertained a motion to approve Minute No. 712 dated January 16, 2003. Moved by Mrs. Irey, seconded by Mr. Bevec, that Minute No. 712 be approved as written. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. (RECESS FOR PHOTOS) SPECIAL ORDER OF BUSINESS Wayne Fleming, of the Washington County Authority, presented to the Board for their consideration and approval a Sub -Loan Pool Resolution and General Obligation Note for Houston Borough in the amount of $133,000. Mr. Fleming explained the loan will be used for building additions and renovation, equipment purchases and debt reduction for the borough. Moved by Mr. Burns, seconded by Mrs. Irey, approving the foregoing Resolution and General Obligation Note. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. PUBLIC COMMENTS John Adams, from the Avella area, presented the Board with a petition from residents of Avella who would like to have public water brought to their homes. He also commented on the STOP referendum that addresses tax reform in the state of Pennsylvania. Charlie Keenan, of Blaine Township, made reference to a "declaration of taking" that was filed in the Prothonotary's Office regarding preliminary objections by the Washington County Council on Economic Development. Mr. Keenan stated the township and school district will have to raise taxes because of this "land swap deal". BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Steve Dugas, temporary Veterans Benefit Coordinator, stated he will be delivering Valentines and small flags to area veterans at the VA Hospital in Pittsburgh, the Health Center and other local facilities to show appreciation to the veterans'. Mr. Dugas noted if anyone is interested in sending a valentine, they can bring them to his office before Valentine's Day for delivery. OLD BUSINESS Solicitor DiSalle recommended the Board award the bid for Varied Types of Lumber for various departments to the following vendors based on their per unit cost as submitted in their bid proposal. Donora Lumber Co., Donora, PA Mid Western Norwalk OH West Elizabeth Lumber, Elizabeth PA All items have been awarded to the lowest bidder meeting specifications. This bid is effective March 1, 2003 through August 31, 2003 with option to extend to February 28, 2004. The total yearly cost is approximately $25,000.00. Moved by Mr. Burns, seconded by Mrs. Irey, to award the bid for Lumber as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. Solicitor DiSalle recommended the Board award the bid for "Election Supplies" to the following vendors based on the per unit cost submitted in their bid proposal. high. Badzik Printing Service, Inc., Donora PA Cane Print Solutions & Graphics, Burgettstown PA William Penn Printing, Pittsburgh PA 15233 The Election Supplies Bid has been awarded to the lowest bidder meeting specifications. This bid is effective February 6, 2003 thru December 31, 2003. The total yearly cost is approximately $53,000.00. Moved by Mrs. Irey, seconded by Mr. Burns, to award the bid Election Supplies as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. Solicitor DiSalle recommended the Board reject all bids for two used seven passenger vans as the prices were too Moved by Mrs. Irey, seconded by Mr. Burns, to reject all bids for the two used seven passenger vans as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. Solicitor DiSalle recommended the Board authorize the extension of the contract for Telecommunication Services with A&A Communications, Carnegie, PA. This is for long distance and 800 services. This extension is in accordance with the current contract and has been agreed to by the vendor. The contract will be extended through March 31, 2004 and all terms and conditions of the current contract will remain the same. Moved by Mrs. Irey, seconded by Mr. Burns, to authorize the foregoing bid extension for telecommunication services. 10G MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk recommended to the Board the appointment of Dennis Dutton to the Washington County Transportation Board, replacing Vance Dorsey who has resigned, effective February 6, 2003 through December 31, 2007. Board. Moved Mr. Burns, seconded by Mrs. Irey, appointing Dennis Dutton to the Washington County Transportation Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an addendum to the agreement with the accounting firm of Maher Duessel for the purpose of performing additional audit requirements for all transportation programs operated by the County. This addendum will increase the audit fee by $7,500 for fiscal year 2002 and by $6,000 per year for the remaining two years of the agreement. It is to be noted the additional cost will be paid from the Shared - Ride portion of the Human Services Fund. Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing addendum to the agreement with the accounting firm of Maher Duessel. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval luncheon expenses related to hosting several training sessions relating to PEMA's new municipal planning requirements. The approximate cost will be $3,500 depending on the number of participants for seven sessions. It is to be noted the PEMA grant will cover all costs, therefore, no County funds are required. above. Moved by Mrs. Irey, seconded by Mr. Burns, approving the training session expenses for Public Safety as per Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement an agreement with the Greater Washington County Food Bank for the administration and distribution of the TEFAP program for the period October 1, 2002 through September 30, 2003 with the funding amount to be announced pending the passage of the Federal Budget. No County funds are required. Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with the Greater Washington County Food Bank as per above. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the Greater Washington Food Bank to provide recruitment and training to food bank volunteers for the period of July 1, 2002 through June 30, 2003 in the amount of $10,000. Funding is provided through Human Services Development Fund, therefore, no County funds are required. Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with the Greater Washington FoodBank as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following Child Care Provider Agreements. These agreements will be automatically renewed until either party to the Agreement notifies the other party in writing of their intent not to renew under the current terms of the provider agreements. Country Lane LTD Day Care Center, Pittsburgh Caroline Mikec, Strabane Carol Hairston, Washington Stacey Moore, Canonsburg Robert Woods, Washington George Roberts III, Donora Melinda Jackson, Washington Darrell Coleman, Washington Donna Hough, McDonald Barbara Shaffer, Donora Robbin Stevens, Burgettstown Christina Ward, Marianna Quessie Hickman, Slovan Rhee Ellis, Washington Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information Services agreements. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Southwestern Pennsylvania Area Agency on Aging. This agreement will permit the Health Center to operate as an Institutional Care Provider in the bridge program administered by Area Agency on Aging. This agreement will be effective February 6, 2003 until cancelled by either party. No County funds are required. Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with Southwestern Pennsylvania Area Agency on Aging as per above. Roll call vote taken: Mr. Burns -Yes; Mrs. Irey —Yes' Mr. Bevec —Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a contract addendum with Northwestern Youth Services to reflect their official name change to Northwestern Human Services, Inc. (NHS, Inc.) Moved by Mrs. Irey, seconded by Mr. Burns, approving the contract addendum with Northwestern Youth Services,, Inc. as per above. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a contract with the Washington County Transportation Authority to provide individual door-to-door transportation services for persons in the mental retardation program who do not have other means of travel between home and designated training programs. The term of the contract is July 1, 2002 through June 30, 2003. No County funds are required. Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing contract with the Washington County Transportation Authority. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following agreements with Washington County pharmacies for the payment of prescription medications authorized by the MH/MR Program for eligible clients. The term of the agreement is February 1, 2003 through June 30, 2003. The total pharmacy payments will not exceed $240,000. No County funds are required. Annex Pharmacy Centerville Clinics Pharmacy Curtis Pharmacy Curtis Pharmaceutical Srvs. CVS Corporation Diekren's Pharmacy Donora Union Pharmacy Eckerd Corporation Eighty Four Pharmacy Famcare Pharmacy Family Pharmacy Gabler's Drug Store #2916 Giant Eagle Pharmacy Health Center Pharmacy Jeffrey's Drug Store Kmart Pharmacy #4770 Kuzy's Drug Store Library Pharmacy McCracken Pharmacy McDonald Pharmacy Medicine Shoppe — Mon. Medicine Shoppe — Wash. Medved's Pharmacy Rite Aid Corporation Sam's Club Pharmacy Sollon Pharmacy Span & Taylor Drug Comp. Target Pharmacy Union Prescription Center Wal Mart — Washington Wal Mart — Belle Vernon Washington Pharmacy Moved by Mrs. Irey, seconded by Mr. Burns, approving agreements with the list of Washington County pharmacies as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a temporary construction license with Trinity School District for the replacement of the Chartiers #59, West Maiden Street Bridge and a temporary construction license with Alice M. & John W. Chapman for the same project. Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing temporary construction license with Trinity School District and Alice M. & John W. Chapman. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec — Yes. Motion carried unanimously. MINUTE BoOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA -------- -- Chief Clerk presented to the Board for their consideration and approval an agreement with the Pennsylvania Trolley Museum to conduct courthouse tours at a cost of $4,000 for the 2003 calendar year. The costs will be paid through the hotel tax proceeds. Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with the Pennsylvania Trolley Museum as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the renewal of the emergency services contract with the EADS Group not to exceed $30,000 at the previously submitted rate schedule for structural engineering requirements within County -owned buildings in calendar year 2003. Moved by Mrs. Irey, seconded by Mr. Burns, approving the renewal of the emergency services contract with the EADS Group as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey- Yes; -Mr. Bevec — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a contract extension addendum with Lou Waller, Sr., Olga Woodward and Kenneth Laird, members the Tax Assessment Appeals Board, extending the current contract,to December 31, 2003. The annual cost is $38,000. Moved by Mrs. Irey, seconded by Mr. Bevec, approving the contract extension addendum with Lou Waller, Sr., Olga Woodward and Kenneth Laird as per above. REMARKS: Commissioner Burns stated he would like a comment from his colleagues regarding the fairness of this action. He pointed out there are, by design, three representatives, one to represent each commissioner on the Tax Appeal Board. He noted it is a matter of record that for the past three years Commissioner Bevec has had two representatives, Commissioner Irey has had one and he has had none. Commissioner Burns stated that before his colleagues vote on this matter, he would like some clarification as to the fairness of this action as far as his representing the citizens who have elected him into office. Commissioner Bevec stated no comment. Commissioner Irey stated no comment. Roll call vote taken: Mr. Burns - No; Mrs. Irey — Yes; Mr. Bevec — Yes. Motion carried. Chief Clerk presented to the Board for their consideration and approval a contract with Business Alternatives, Inc. of Murrysville, PA for the maintenance of the eleven copiers purchased for District Justice offices. This is a one year contract at the cost of $.0089 per copy which includes toner. Moved by Mrs. Irey, seconded by Mr. Burns, approving the contract with Business Alternatives, Inc. as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec — Yes. BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a state contract purchase of an HP server in the amount of $37,530 to replace the current FACS5 server which is used by the criminal and civil courts and the Register of Wills departments. It is to be noted this purchase has been budgeted by Court Automation and approved by the Capital Expenditure committee. Moved by Mrs. Irey, seconded by Mr. Burns, approving the state contract purchase of an HP server as per above. as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the purchase of Crystal Enterprise software for use by the Courts in the amount of $23,760. The purchase amount is in the Court Automation Capital Plan and has been approved by the Capital Expenditure Committee. Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing software purchase for the Courts. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey — Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to utilize a design exception for wooden guide rail in the reconstruction of the Brownlee Covered Bridge in Blaine Township. This confirms with past covered bridge projects and indemnifies the Commonwealth for use of such guide rail on the structure. Moved by Mr. Burns, seconded by Mrs. Irey, approving the design exception for the Brownlee Covered Bridge as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the acceptance of a block grant offer from the Bureau of Aviation in the amount of $57,000 for Phase I of the acquisition of the Miller Farm at a total project cost of $60,000. Acceptance of this grant also requires adoption of a resolution that Washington County has appropriated the match amount of $3,000 to be used for appraisals, negotiations and legal work associated with the acquisition. Moved by Mrs. Irey, seconded by Mr. Burns, approving the acceptance of a block grant offer for acquisition of the Miller Farm as per above. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. MINUTE BOOK 1 Ll �J BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Chief Clerk presented to the Board for their consideration and approval a Memorandum of Understanding and Agreement between the Burgettstown School District and Washington County for the operation of the LEADER Program in said school district. This agreement states Burgettstown School District will supply the location for the LEADER Program at the monthly rate of $800.00. Effective date November 18, 2002 through June 30, 2003. It is to be noted rent payments will begin on February 1, 2003. Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Memorandum of Understanding and Agreement between Burgettstown School District and Washington County. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to advertise for office space for District Justice Pelkey. Moved by Mrs. Irey, seconded by Mr. Burns, approving authorization to advertise for office space for District Justice Pelkey. Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held on February 5, 2003 immediately following the Agenda Meeting to discuss personnel issues. The County Offices will be closed on Monday, February 17`h in observance of President's Day. SOLICITOR Solicitor DiSalle presented to the Board for their consideration and approval the following tax refunds. Moved by Mr. Burns, seconded by Mrs. Irey, that the Tax Assessment Office be authorized to prepare the following tax refunds due to either duplication or overpayment of real estate or personal property tax: 1. Frank & Carla Sanpietro 17 Elm Street Canonsburg, PA 15317 District: Canonsburg 3`d Ward Parcel No. 110-017-00-01-0009-00 Total Amount: $445.79 2. Brian M. Connolly & Tammy S. Airesman 1148 Scenic Drive Avella, PA 15312 District: Independence Township Parcel No. 370-005-00-00-0004-03 Total Amount: $49.62 3. Robert & Margaret Wagner 515 Pie Ridge Road Prosperity, PA 15329 District: Morris Township Parcel No. 450-003-00-00-0013-06 Total Amount: $27.04 (2003 County tax) (2002 County Tax) (2002 County Tax) MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA 4. Clint Shawley (2002 County Tax) 68 Allen Avenue Donora, PA 15033 District: Donora Borough Parcel No. 240-032-00-01-0007-OOA Total Amount: $10.08 5. Washington Mutual for Patrick M. & Rosario C. McMullen 2210 Enterprise Drive Florence, SC 29501 District: Union Township Parcel No. 640-007-02-01-0002-00 Total Amount: $20.00 6. Donald J. & Janice Parker 641 Valleyview Road Eighty Four, PA 15330 District: Nottingham Township Parcel No. 530-003-00-00-0049-00 Total Amount: $95.46 7. Transamerica 1201 Elm Street, 3`d Floor Recovery Dallas, TX 75270 District: Donora Parcel No. 240-045-05-02-0028-00 Total Amount: $103.61 8. John & Lori Fazio 278 Hooks Lane Canonsburg, PA 15317 District: Canonsburg 1" Ward Annex Parcel No. 095-001-11-00-0019-00 Total Amount: $64.93 9. Harry Grubich 196 Valley Road Eighty Four, PA 15330 District: Nottingham Township Parcel No. 530-001-00-00-0033-00 Total Amount: $60.80 10. Ronald R. & Paula J. Sanders 228 East Finley Drive West Finley, PA 15377 District: East Finley Township Parcel No. 270-02/-00-00-0002-00 Total Amount: $29.36 11. Jeannene A. & Rosalie Affinito 1310 Corrin Avenue Monongahela, PA 15063 District: Monongahela 3rd Ward Parcel No. 430-028-00-00-0021-00 Total Amount: $289.85 12. Joseph & D. Louise Schwerha 560 Sugar Camp Road Venetia, PA 15367 District: Union Township Parcel No. 640-003-02-01-0017-00 Total Amount: $29.15 13. Raymond B. & Virginia Stringer Post Office Box 537 409 Latta Roscoe, PA 15477 District: Roscoe Borough Parcel No. 560-008-00-01-0011-00 Total Amount: $87.88 (2002 County Tax) (2002 County Tax) (2002 County Tax) (2002 County Tax) (2003 County Tax) (2001-2002 County Tax) (2002 County Tax) (2002 County Tax) (2001 County Tax) I L L� MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA _..------------------ ----------_ 14. David & Nancy Rubis� (1999 County Tax) 111 Ross Creek Lane Venetia, PA 15367 District: Peters Township Parcel No. 540-004-05-01-0005-01 Total Amount: $427.91 Roll call vote taken: Mr. Burns - Yes; Mrs. Irey - Yes; Mr. Bevec - Yes. Motion carried unanimously. There being no further business, Chairman Bevec declared the meeting adjourned at approximately 10:35a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: 2003 ATTEST:tr511.�� ADMINISTRATOR/CHIEF CLERK