HomeMy WebLinkAboutCOMM - Meeting Minutes - 739 - 3-4-2004 - COMMISSIONERBOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Minute No. 739
Washington County Commissioners
Washington, PA, March 4, 2004
The Washington County Board of Commissioners met in regular session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry
Maggi and Diana L. Irey. Absent being: Commissioner J. Bracken Burns, Sr. who was attending the SWPC Conference.
Also being present: Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Leo Trich, Director of Administration; Linda
Belcher, Administrative Assistant; Joy Sprowls, Joann Metz and Sue Orrick, Commissioner's Office; Acting Sheriff John
Rheel, Captain Bill Bryker and Captain Todd Hammond; Debbie Bardella, Recorder of Deeds; Bob Irey, Bill West,
Marcella Dalverny, Ron and Maya Patch, Phil Ames, A. J. Sorsenson, Pete West, Mary Jeanne Maggi, Paulie Chappel,
Carl Maggi, Ray Kelley, Harry and Eva Jean Sabatasse, Bob Lusk and Paul Powers, interested citizens; Tony DePalmo,
WJPA; Linda Metz, Observer -Reporter; Ken Bonnell, Weekly Recorder; Casey Gelchler, PA Focus and Ca1TV.
Co -Chairman Maggi called the meeting to order at approximately 10:05a.m.
Mr. Bryker led the meeting with a prayer.
Mr. Johnson led the Pledge of Allegiance.
Co -Chairman Maggi entertained a motion to approve Minute No. 738 dated February 19, 2004.
Moved by Mr. Maggi, seconded by Mrs. Irey, approving Minute No. 738 as written.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
PUBLIC COMMENTS
Harry Sabatasse, of Burgettstown, commented on the list of four questions that were previously presented to the
Board at last week's meeting. Mr. Sabatasse asked Commissioner Maggi if he would be publicly answering the
questions today.
Co -Chairman Maggi responded he would be happy to answer and discuss the list of questions after the meeting.
Mr. Sabatasse also commented on his concerns with the possibility of the county loaning money to fund the Wild
Things, referring to an article that was in the Observer -Reporter today and questioned if the county has implemented its
retiree health insurance policy.
Commissioner Irey noted the retiree health insurance policy has not been implemented at this point in time.
Phillip Ames, of Scenery Hill, stated his concerns regarding satellites in the area where he lives.
Leo Trich, Director of Administration, addressed Mr. Sabatasse's remarks concerning the article in the
newspaper and the possible loan to the Wild Things. Mr. Trich explained BSI, Inc. is a non-profit organization and the
question is whether or not they are taxable. Mr. Trich stated if the organization was found to be taxable then taxes
would be owed and if that occurs the tenant, in this case the Wild Things, would be responsible for that payment of
taxes as per the lease BSI, Inc. has with them.
Mr. Trich pointed out even though BSI, Inc. is tax exempt, which is based on federal law, it has decided to
voluntarily make a contribution payment in lieu of taxes to North Franklin Township in the last two years in the amount
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY. PENNSYLVANIA
of almost $90,000. Mr. Trich noted the newspaper indicated BSI, Inc. had not yet paid that, which is incorrect because
BSI, Inc. made that payment in December, 2003.
Regarding payment from BSI, Inc to Mr. Trich, he explained BSI, Inc. is a non-profit corporation with board
members who are all volunteers including himself. He stated he has resigned from that board last December, which the
solicitor and the attorney for BSI, Inc. have on file. He noted this was done so there would not be any conflict of interest
in the event Washington County would go forward in negotiating a bond issue. Mr. Trich also stated he is not a part of
Wild Things now not in the past.
Commissioner Irey commented Mr. Trich, since his employment with the county, has never brought anything to
her regarding the Wild Things, BSI, Inc., or the Frontier League. She stated he did, however, answer for the media that
he is being paid as a part time development director for the Frontier League. Commissioner Irey stated if he were to be
involved in the bond issuance that is being considered, she would see this as a conflict of interest. At this point, she has
not talked to the solicitor regarding this matter. Commissioner Irey also stated for the record she would not speak to
Mr. Trich regarding this matter, if it were to come up, because of the past relationship and the relationship with the
Frontier League.
OLD BUSINESS
Solicitor DeHaven recommended the Board award the bid for the gasoline for various departments to
Guttman Oil Company, Belle Vernon, PA based on the "per unit" cost submitted in their bid proposal. This is for the
"pump priced gasoline & diesel fuel". All prices are based on the OPIS' Daily Oilgram Price plus the "Firm Differential
Price Per Gallon". This bid is effective March 1, 2004 through February 28, 2007 with option to extend on a year to year
basis through February 28, 2009 upon mutual agreement between Washington County and the bidder.
Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the bid for gasoline as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for two used vans for the Juvenile Probation Leader
Program Tomsic Motor Company, Washington, PA as follows:
2003 Dodge Grand Caravan Sport - $14,995 plus $77.50 for Notary & Title Fees
Mileage 25,026
2003 Dodge Grand Caravan Sport - $14,995 plus $77.50 for Notary & Title Fees
Mileage 19,274
Both vehicles include: Balance of factory warranty 3 yrs/36,000 miles and power train warranty for syears/70,000
miles. The expected delivery of the vans is March 5, 2004. This award is based on final inspection of the vehicles by our
garage personnel.
Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the bid for the two used vans for the Juvenile Probation
Leader Program as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Commissioner Irey noted this bid was opened yesterday morning by the Purchasing Department
and the name of the vendor was provided to the Commissioners yesterday afternoon.
Solicitor DeHaven recommended the Board award the contract for the management software package for the
Sheriff's Department to Softcode, Inc., Sudbury, MA in the amount of $33,150. This price includes installation, training
and the annual maintenance fee. There will also be a charge of approximately $4,000 for a server bringing the total
amount to approximately $37,000. The Records Improvement Fund has agreed to pay one-half of the cost and the
remaining $18,000 would be paid by the capital fund. This expenditure has been approved by the Capital Committee.
The cost for travel will be $3,300 and that will be charged to the Sheriff's budget.
Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the contract for the management software package for the
Sheriff's Office as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for IP Telephony for the Family Court Center to
Verizon Enterprise Solutions, Pittsburgh, PA based on the "per unit" cost for a total of $185,938.32 based on estimated
quantities. The county reserves the right to change the quantity of any item and may choose not to purchase an item.
This purchase will be paid from the bond issue.
Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the bid for the IP Telephony for the Family Court Center
as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board reject the bids received for the TI Service. There were two areas of
concern in the specifications that need to be clarified. Both Information Technology and the Purchasing Department
feel that this may have a material effect on the bids received and it would be in the best interest of the county to rebid.
Moved by Mrs. Irey, seconded by Mr. Maggi, to reject the bid for the TI Service as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval the Enhanced 911 Service Agreement
Resolution with Level 3 Communications, LLC and US LEC providing for the participation in the E-911 service available
from Level 3 Communications, LLC, for the use by the Washington County Emergency Services Center.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing Enhanced 911 Service Agreement
Resolution.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Chief Clerk presented to the Board for their consideration and approval a Resolution for Housing of Last Resort
which authorizes the Pennsylvania Department of Transportation to provide relocation assistance and housing to all
persons displaced by acquisition of right of way for various projects located in the County.
Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Resolution.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the purchase of the following items for
Court Automation and Information Technology:
Five Servers: (1) Track -it, Treasurer, Sheriff (2) RBA & Pentamation (3) Web Inspector
(4) Utility Replacement (5) Kronos (6) Family Court Center (7) Court Printing & Utility
Twelve Switches_- Nine replacement switches for the Courthouse and three replacement switches for
Courthouse Square
UPS — for back scanning (Recorder of Deeds will be paying $3,000 towards this)
Rack — for existing switch at courthouse.
Tape Drive — For Court Automation
The Capital Expenditure Committee approved these purchases which will total approximately $100,000. It is to be
noted the prices are estimates.
Moved Mrs. Irey, seconded by Mr. Maggi, approving the foregoing state contract purchase for Court Automation
and Information Technology.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval Addendum #2 to the License Agreement
for parking spaces at Millcraft Center. This addendum is to increase the number of parking spaces from twenty-one
spaces to twenty-four spaces. These spaces are used and paid for by Children & Youth as their union contract requires
the county to provide parking. This is a month to month agreement for $600/month (24spaces x $25/each space).
Moved by Mrs. Irey, seconded by Mr. Maggi, approving Addendum #2 to the License Agreement for parking
spaces for Children and Youth employees at Millcraft Center as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a Resolution to sell one vehicle and some
miscellaneous computer equipment classified as surplus personal property. As the "Sole Value" is estimated at less than
$1,000 these items will be advertised for sale on the bulletin boards within each building and on our website.
Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Resolution to sell one vehicle and some
miscellaneous computer equipment.
Roll call vote taken:
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
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Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following Child Care Provider
Agreements. These agreements will be automatically renewed until either party to the Agreement notifies the other
party in writing of their intent not to renew under the current terms of the provider agreements.
Grandma Mary's Daycare Center, Inc., Burgettstown Amy Lenzi, Courtney
Leona Carey, Coal Center Dawn Braden, Washington
Christal Cunningham, Washington Linda Adams, Canonsburg
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing Child Care Information Services
agreements.
Roll call vote taken:
Mrs. Irey — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval authorization to approve an updated
application for new designees in the Federal Surplus Property Program. This program allows the county to purchase
new or used surplus federal property. This list was last updated in 1999 and there have been many changes in personnel
during the last five years.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the updated application for new designees in the Federal
Surplus Property Program.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval agreements with the following providers
for the Human Services Development Fund in the amount of $562,000 for the Human Services Development Fund for
the period of July 1, 2003 through June 30, 2004. No County funds are required.
Aging
Children & Youth
Mental Retardation
SW Human Services (Homemaker)
SW Human Services (Adult Day Care)
CARE (Counseling)
Washington Co. Trans. Auth. (Low Income & Vets Trans.)
Catholic Charities (Adult Services — Counseling)
Health Center (Adult Day Care)
Community Action SW (Homeless Assist. Case Mgmt)
Greater Wash. Co. Food Bank (Volunteer Recruit & Training)
Community Action SW (Affordable Housing Study & workshop)
$145,000
200,000
65,000
7,000
5,000
30,000
21,500
15,300
52,200
10,000
10,000
1,000
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing agreements with providers for the Human
Services Development Fund.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with the Commonwealth of
Pennsylvania Department of Public Welfare, Office of Children, Youth and Family Services to administer the Child Care
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY. PENNSYLVANIA
Information Services Program for Washington County in the amount of $5,244,082 for the period of July 1, 2004 through
June 30, 2005.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing agreement with Southwestern
Pennsylvania Human Services, Inc.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an addendum to the agreement with
Preventative Aftercare for Children and Youth Services for the payment of services monthly on a program funded basis,
based on the approved budget of $87,600. Requests for reimbursement shall be based on $24.00 per day, with monthly
reimbursement as follows: $7,440 for the months of January, March, May, July, August, October and December; $7,200
for the months of April, June, September and November; and $6,720 for the month of February.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the addendum to the agreement with Preventative
Aftercare for Children and Youth Services as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an addendum to the agreement with
Pressley Ridge as the contract authorization amount increases from $75,000 to $400,000. This contract is for placement
services. The Pressley Ridge Family Preservation method of payment has changed from a Fee for Service rate to a per
diem rate of $40.00 per day.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing addendums to the purchase of service
Contracts for Children and Youth Services Office.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a request that the rent for the County
Office Building remain the established rate of $13.50 per square foot for the period of March 1, 2004 through February 28,
2005.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the request for the rent for the County Office Building to
remain the same as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the acceptance of the Land Use Planning
and Technical Assistance Grant in the amount of $89,700 for Phase II of the Comprehensive Plan for Washington
County. The acceptance of this grant also certifies the local match of $37,671 cash and $53,425 in -kind services is
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
available.
Moved by Mrs. Irey, seconded Mr. Maggi, approving the acceptance of the Land Use Planning and Technical
Assistance Grant as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the 2004 fire inspection agreement with
the South Franklin Township Fire Company in the amount of $1,000 for the Washington County Airport. The term of
the agreement is January 1, 2004 through December 31, 2004.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing agreement with South Franklin Township
Fire Company.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the ratification of the acceptance of a
grant agreement in the amount of $4,400 under the Hazardous Materials Emergency Preparedness (HMEP) program for
Washington County. The grant will be used to conduct hazardous materials training within the county.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the ratification of the acceptance of the grant agreement
for Public Safety Department as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the Community Emergency Response
Team (CERT) Training Grant in the amount of $5,440 for the Public Safety Department. The grant period is from
August 25, 2003 to August 25, 2004. No County funds are required.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the CERT Training Grant for the Public Safety
Department as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Although it was not added to the agenda, as she requested this morning, Commissioner Irey noted for the record
she would like to place on the next agenda the name of Bill West to the Tax Assessment Appeal Board at the contract
amount of $200/day. She pointed out Mr. West is in the real estate business.
Co -Chairman Maggi stated Mr. West would be a good appointment but noted this was not mentioned at the
agenda meeting yesterday.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
ANNOUNCEMENTS
An Executive Session was held on March 3, 2004 immediately following the Agenda Meeting as an
information session related to labor relations and litigation involving the condemnation of an aviation
easement filed at No. 6878 of 2003 in the Court of Common Pleas of Washington County.
Commissioner Irey noted, in addition, a law suit in the Tax Office, personnel action at
the Jail and briefly the benefits policy for retirees were discussed. Discussion was held
between Solicitor DeHaven and Commissioner Irey regarding the reference of these matters
and the importance of making it clear as to what was discussed in an executive session.
The quarterly meeting of the Salary Board will meet on March 18, 2004 immediately following the
Commissioners' Meeting.
SOLICITOR:
Solicitor DeHaven presented to the Board for their consideration and approval a temporary construction
easement with the Pennsylvania American Water Company to provide access to the properties on which trees must be
cut in accordance with the aviation easement condemned by Washington County.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing temporary construction easement with the
Pennsylvania American Water Company.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Solicitor DeHaven presented to the Board for their consideration and approval the following tax refunds.
Moved by Mrs. Irey, seconded by Mr. Maggi, that the Tax Assessment Office be authorized to prepare the
following tax refunds due to either duplication or overpayment of real estate or personal property tax.
1. Gregory F. & Debora R. Belcastro
37 Tannehill Drive
Washington, PA 15301
District: Amwell Township
Parcel: 020-002-00-00-0013-01
Total: $45.53
2. Gail E. Ellwood & Thelma M. % Linda Kelley
720'/2McElree Road
Washington, PA 15301
District: North Franklin Township
Parcel: 510-003-00-00-0031-00
Total: $30.90
3. Luke S. & Yvonne H. Darragh
8018 Noblestown Road
McDonald, PA 15057
District: Robinson Township
Parcel: 550-020-00-00-0002-06
Total: $125.20
4. Allan E. & Rose V. Cenis
113 Quarry Road
Washington, PA 15301
District: South Strabane Township
Parcel: 600-007-12-00-0003-00
Total: $516.28
5. Roy E. Parkinson & Timothy A. Alexander
216 Washington Avenue, Box 193
Midway, PA 15060
District: Midway Borough
Parcel: 410-002-00-03-0001-00
Total: $5.32
1998 - 2003 County Tax
1998 — 2003 County Tax
2002 & 2003 County Tax
2003 County Tax
2004 County Tax
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Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi — Yes.
Motion carried unanimously.
There being no further business, Co -Chairman Maggi declared the meeting adjourned at approximately
10:30 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL
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