HomeMy WebLinkAboutCOMM - Meeting Minutes - 756 - 11-18-2004 - COMMISSIONERMINUTE BOOK
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYIVANIA
Minute No. 756 Washington County Commissioners
Washington, PA, November 18, 2004
The Washington County Board of Commissioners met in regular session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry
Maggi, J. Bracken Burns, Sr. and Diana L. Irey. Also being present: Lynn DeHaven,''Solicitor; Mary Helicke, Chief
Clerk; Scott Fergus, Director of Administration; Linda Belcher, Administrative Assistant; Joy Sprowls, Commissioner's
Office; Captain Todd Hammond and Bill Bryker, Sheriff's Office; Tim Kimmell, Director of Human Services; Robert
Branch, American Legion; Pastor Larry Leonard, Park Avenue Baptist Church; Patty Ondash, Nancy Bielawski and
Toni Snyder, Purchasing Department; Perri Grego, Mental Health/Mental Retardation; Pauline Chappel, Mary Lou
Stanko, Mary DiTulli, Lori Sterling, Dorothy Wilhide, Patty Koestes, Sarah Ostovic, Steve Alexis, Harry Wilson, George
Eckert, Phil Ames, Harry Sabatasse, John Adams, Marcella Delverny and A.J. Sorenson, Cathy and Andrew Harmon,
interested citizens; Jim Jefferson, WJPA; Barbara Miller, Observer -Reporter; Casey Gelden, PA Focus.
Co -Chairman Maggi called the meeting to order at approximately 10:00 a.m.
Pastor Leonard led the meeting with a prayer.
Mr. Branch led the Pledge of Allegiance.
Co -Chairman Maggi entertained a motion to approve Minute No. 755 dated November 4, 2004.
Moved by Mrs. Irey, seconded by Mr. Burns, approving Minute No. 755 as written.
Roll call vote taken:
Mrs. Irey — Yes; Mr. Burns — Yes; Mr. Maggi- Yes.
Motion carried unanimously.
SPEICAL ORDER OF BUSINESS
The Commissioners presented a plaque of recognition to Patty Ondash for her upcoming retirement as an
employee of Washington County for the past twenty-nine years and ten months service.
Ms. Ondash accepted the plaque and thanked the Board for this recognition. Ms. Ondash stated she really
enjoyed her employment with the county and will be keeping in touch with everyone.
(RECESS FOR PHOTOS)
PUBLIC COMMENTS
Cathy Harmon and her son Andrew addressed the Board regarding services in Washington County for disabled
children. She noted society needs to address these issues and be more supportive of young adults who are faced with
challenges in their everyday lives. Ms. Harmon informed the Board and audience of the Kids on Wheels Program
noting her son, Andrew, was featured in one of the articles.
Harry Sabatasse, of Smith Township, addressed the Board with reference to legislators and elected officials
receiving pay raises. He again asked if the Board was going to rescind the previous action granting pay raises to elected
officials. Mr. Sabatasse also stated he felt it was not fair for his tax dollars to pay for veteran's benefits that he is not able
to receive for himself.
Co -Chairman Maggi stated Mr. Sabatasse needs to get his facts straight and requested he be seated because his
three minutes were over.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
OLD BUSINESS
Solicitor DeHaven recommended the Board award the bid for the ADL Support System for the Health Center to
Triad Data Processing, Inc. of New Concord, OH in the amount of $51,386.
Moved by Mrs. Irey, seconded by Mr. Burns, awarding the bid for the ADL Support System as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for the printing processing and mailing of the 2005 tax
notices to National Data Services, St. Charles, IL being the lowest bid received. The total cost of the printing and
processing is $9,844 and the total estimated postage is approximately $26,000.
Moved by Mrs. Irey, seconded by Mr. Burns, awarding the bid for the printing and processing of the 2005 tax
notices as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for meat for the Health Center and Correctional
Facility to the following vendors based on their per unit cost submitted in their bid proposal:
Green Valley Packing, Claysville, PA
Gordon Food Service, Grand Rapids, MI
Sysco Food Service, Harmony, PA
This bid will be effective December 1, 2004 through March 31, 2005 at approximately $33,000 per month.
Moved by Mrs. Irey, seconded by Mr. Burns, awarding the bid for meat as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board approve authorization to bid the lease/purchase of three Ford Crown
Victoria police vehicles for the Sheriff's Department and authorization to purchase two 2005 Chevy Impala from the
Pennsylvania State Contract as soon as this contract is awarded. These purchases have been approved by the Capital
Expenditure Committee.
Moved by Mrs. Irey, seconded by Mr. Burns, approving authorization to advertise for bids for lease/purchase of
Vehicles for the Sheriff's Office as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board approve the cancellation of the current contract with Liberty
Distributors for the furnishing and delivering of duplicating paper due to changes in the specifications and delivery
requirements and approval for authorization to rebid the paper bid. The vendor has agreed to the cancellation but will
continue to deliver until we have a new contract in place.
MINUTE BoOK
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Moved by Mrs. Irey, seconded by Mr. Burns, approving the cancellation of the current paper contract and
rebidding the paper contract as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommend the Board approve authorization to advertise for bids for Mobile X-Ray services
for the Washington County Health Center. This contract would be effective from the date of award through
January 31, 2008 with the option to extend on a year to year basis.
Moved by Mrs. Irey, seconded by Mr. Burns, approving authorization to advertise for bids for Mobile X-Ray
services as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval an agreement with the City of
Washington to provide parking for the employees of Children & Youth in accordance with their union contract. This
lease would be for thirty-three parking spaces at $25 per space in the city parking garage located on Chestnut Street.
The lease would be for one year effective December 1, 2004 through November 30, 2005 with the option to renew on a
year to year basis.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing agreement with the City of Washington for
parking spaces for Children and Youth Services employees.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the extension to the current lease with Kwik
Stop, Inc. Burgettstown for District Justice Havelka. This extension would be effective January 1, 2005 through
December 31, 2009 at the rate of $950 per month. This extension is in accordance with our current lease agreement.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the lease extension with Kwik Stop, Inc. for District Justice
Havelka as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an addendum to the purchase of service
contract with Pressley Ridge for Children and Youth Services for the period July 1, 2003 through June 30, 2004 to increase the
amount from 1474,500. to $478,000. No County dollars are required.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the addendum to the purchase of service contract with
Pressley Ridge as per above.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following Child Care Provider
Agreements. These agreements will be automatically renewed until either party to the Agreement notifies the other
party in writing of their intent not to renew under the current terms of the provider agreements.
Robert E. Fuller, Canonsburg
Carol Trumpie, Buena Vista
Lori Sands, Washington
Joyce Ann Ferri, McMurray
Deborah Berry, Washington
Cynthia J. Jones, Donora
Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information Services agreements.
Roll call vote taken:
Mrs. Irey — Yes; Mr. Burns — Yes; Mr. Maggi — Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Family Services of
Western Pennsylvania for Children and Youth Services in the amount of $30,000.00 for the period July 1, 2004 through
June 30, 2005. No County dollars are required.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with Family Services of Western
Pennsylvania for Children and Youth Services as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the existing contract with
Albert Gallatin Home Care, Inc. to provide Hospice Home Care to those residents of the Health Center who chose to
receive hospice services. The term of this contract is December 7, 2004 through December 6, 2007 with a two year extension
and no costs are implicated to the County.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing renewal of the existing contract
with Albert Gallatin Home Care, Inc. for the Washington County Health Center.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval supplemental contract allocation
adjustments for Fiscal Year 2003-2004 to the following list of provider agencies. The total amount of adjustments is
$778,801 comprised of additional funding made available by the State following the initial contract date. No additional
county funds are required for these allocations.
PROVIDER APPROVED AMT. ADIUSTED AMT.
Allegheny Valley $277,316 $297,316
AMI 220,000 227,191
TEC 156,000 160,115
Group Home 332,000 343,978
Centerville 554,923 553,852
BOARD OF COUNTY COMMISSIONERS
WASHINGTON COUNTY, PENNSYLVANIA
PROVIDER
APPROVED AMT.
ADIUSTED AMT.
Diversified
Mental Retardation
6,822
0
Waiver
877,245
9933,126
Early Intervention
260,000
182,262
UCP
Mental Retardation
64,810
75,047
Waiver
1,698,750
1,837,241
Early Intervention
565,000
715,708
Lifesteps
1,762,864
1,766,922
Greene ARC
Mental Retardation
8,633
8,633
Waiver
403,951
447,011
Just Life
46,462
53,719
Spectrum
170,022
211,641
Washington Communities
Mental Health
1,116,500
1,176,104
Mental Retardation
303,000
280,947
Early Intervention
78,000
66,965
Waiver
39,732
34,352
Crossroads
46,000
47,243
ARC Human Services
Mental Health
13,500
13,500
Mental Retardation
595,168
532,295
Waiver
3,725,045
3,921,659
Alternative Residential Services
3,195,561
3,283,105
Lifeswork
Mental Retardation
67,000
67,000
Mental Health
10,000
15,903
Waiver
122,142
172,412
Moved by Mrs. Irey, seconded by Mr.
Burns, approving the supplemental contract allocation adjustments as per
above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a contract with Hershey Medical Center (i.e.
Dr. Biever) to provide statewide children's mental health consultation and independent fair hearing recommendations
on behalf of the Department of Public Welfare. The amount of the contract is for $50,000 for the period July 1, 2004
through June 30, 2005. No county match is required.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the contract with Hershey Medical Center for Mental
Health/Mental Retardation as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a contract with Karen DeAngelo as court
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
reporter for the Coroner's Office. This contract replaces a previous contract with Patricia Garshak and all terms and
conditions will remain the same.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing contract for the Coroner's Office.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the adoption of the evacuation policy and
plan for Washington County Courthouse, Family Court Center and Courthouse Square. This is in an effort to protect the
citizens, employees and elected officials in these buildings in the event of a life threatening hazard.
Moved by Mrs. Irey, seconded by Mr. Burns, adopting the evacuation policy and plan for Washington County as per
above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the acceptance of a grant offer in the amount
of $13,000 from the West Penn Power Sustainable Energy Fund, Inc. for converting the non -directional beacon to a
photovoltaic beacon. This money will be matched with the previously awarded grant from the Bureau of Aviation.
Moved by Mrs. Irey, seconded Mr. Burns, approving the acceptance of the grant offer from West Penn Power
Sustainable Energy Fund, Inc. as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
ANNOUNCEMENT'S
An executive session was held November 17, 2004 immediately following the Agenda Meeting as
an information session related to personnel and labor relations issues and litigation styled County
of Washington, Pennsylvania v. Columbia Gas of Pennsylvania filed in the Court of Common Pleas
of Washington County Civil Division at 5598 of 2004 and Columbia Gas v. County of Washington,
Pennsylvania in the Court of Common Pleas of Washington County Civil Division at No. 2004-5867.
All County Offices will be closed on Thursday, November 25`h and November 26`h in observance of the
Thanksgiving Day holiday.
SOLICITOR
None
There being no further business, Co -Chairman Maggi declared the meeting adjourned at approximately
10:40 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL
2004
ATTEST:
C F CLERK