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HomeMy WebLinkAboutCOMM - Meeting Minutes - 105 - 2-18-1982 - COMMISSIONERI in MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA FRANK R. MASCARA, DAVID L. GILMORE. EDWARD M. PALUSO, COMMISSIONERS Minute No. 105 Washington County Commissioners Washington, Pa., February 18, 1982 The Board of County Commissioners met in regular session with the following members being present: Commissioners Mascara, Gilmore and Paluso. Also being present: Chief Clerk Dallatore Administrative Assistant Davis, Budget Director Gillespie; William P. Sember, Director of Plan- ning and Development; Lou Lignelli, Acting Director of Property & Supplies; Richard Glance, County Architect; Charles Brodbeck and Dean Richardson of Berkman, Ruslander, Pohl, Lieber & Engel; Linda Hands, Clerk -Steno II; Bob Sabot of WKEG; Jim Jefferson of WJPA; Linda Miller of WESA; Jon Stevens of The Observer -Reporter; Helen Miller of The League of Women Voters and Lucy Rea of The Girl Scouts. Chairman called the meeting to order at approximately 10:00 a.m. and asked if there were any corrections, additions or omissions to Minute No. 104, each member having received a copy. Moved by Mr. Gilmore, seconded by Mr. Paluso, that Minute No. 104 be approved as read. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Old Business: Bids Chief Clerk informed the Board that the bids for the Refuse Collection at Mingo Creek Park had been reviewed by the Parks Director who recommended that the bid be awarded to the lowest bidder - Mazzaro, Inc., of Carnegie. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the bid for the Refuse Collection at Mingo Creek Park be awarded to MAllARO, INC., of Carnegie; this being the lowest bid received in accordance with the specifications. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Correspondence: Chief Clerk informed the Board of the receipt of the following checks: 1. U.S. Treasury - $60,000.00 - Employment & Training Program 2. Commonwealth of Pa. - $74,270.90 - Expenditures incurred under OFF Systems Program - Cross Creek Township 3. Commonwealth of Pa. - $940.00 - EMS Highway Safety Grant 4. Commonwealth of Pa. - $22,350.40 - Day Care Contract #9630 Month of December, 1981 5. Commonwealth of Pa. - $253,083.13 - Medical Assistance Payment Chief Clerk advised the Board of a letter from Metro Petrosky, Jr., Clerk of Courts, stating that effective February 15, 1982, the contract with Eric Held as Solicitor for the Clerk of Courts has been terminated. P MINUTE Bo0K ED 0 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYL.VANIA FRANK R. MASCARA, DAVID L. GILMORE. EDWARD M. PALUSO, COMMISSIONERS New Business• Chief Clerk presented to the Board for their consideration and adoption the following Resolution: RESOLUTION ON PROCEDURES FOR THE INVESTMENT OF COUNTY FUNDS These procedures are in the conformity with P.S. 16, Sections 511, 1702, 1751, 1760 and 1762. 1. The County Commissioners are the managers and administrators of County funds; thus, all idle funds of the County will be invested by the County Commissioners as set forth in P.S. 16, Section 511. 2. The County Commissioners designate the responsibility of gathering data for the sound investment of idle funds of the County to the Commissioners' Administrative Staff. 3. When idle funds are to be invested, the Administrative Staff will contact all depositories for quotations of the interest rates avail- able on Certificates of Deposits and Repurchase Agreements. A log will be maintained on all quotations received. 4. After all quotations have been received and logged, the information will be acted upon by the County Commissioners and their authorized representative as named hereinafter and shall have the authority to issue directives and memorandums for investment of funds. 5. Once a decision has been made, the Administrative Staff will proceed to initiate a Payment Authorization by requesting the issuance of a warrant check from the Controller's Office. The Payment Authorization will contain the following information: a) the bank that the check is to be made payable b) the amount of the check c) the description of the investment d) authorizing signature 6. The authorizing signature can be one of the following persons: a) Commissioner Mascara b) Commissioner Gilmore c) Commissioner Paluso d) August G. Stache, Jr. e) Charles Gillespie f) Kevin Humble g) Christine Dallatore 7. In accordance with P.S. 16 §1751 entitled "The Voucher Check System", the issuance of a warrant check for an investment will be accomplished in the following manner: a) The Controller shall issue and sign the check drafted for an investment of idle County funds. b) The check shall be forwarded to the Commissioners for their approval. At least two Commissioners shall sign the check as properly drawn upon the County Treasury. c) The check shall then be forwarded to the County Treasurer for his signature as his draft upon the Treasury. d) The County Treasury or his designee representative will complete the investment transaction by delivering the check to the proper bank for deposit. 8. Upon termination of a Certificate of Deposit, the bank, in accordance with P.S. 16 §1760 and 1762, shall contact the County Treasurer or his designee and make a check for the principal and interest available for deposit into the County Treasury. 9. To withdraw an amount from a Repurchase Agreement, the County Commissioners or their designee shall, in writing, inform the County Treasurer or his designee to contact the bank for a specific amount needed in the County Treasury. Then, in accordance with P.S. 16 §1760 and 1762, the County Treasurer or his designee will contact the bank as to the requested withdrawal from the Repurchase Agreement. M, MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA FRANK R. MASCARA, DAVID L. GILMORE, EDWARD M. PALUSO, COMMISSIONERS 10. The County Controller shall be notified by duplicate memorandum of all deposits, renewals, withdrawals and transfers on all County accounts simultaneously with their occurrence. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the foregoing Resolution be adopted. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a request to authorize the Department of Property & Supplies to make necessary alterations and improvements in the Courthouse for the purpose of relocating the District Magistrate's Office (Magistrate Spence) into a portion of the basement area. The anticipated date of the relocation is projected to occur during the week of March 8, 1982. Chairman Mascara noted that this relocation will amount to a savings of $12,000 to the County in rent. Mr. Lignelli made a few remarks concerning this relocation. Moved by Mr. Gilmore, seconded by Mr. Paluso, authorizing the relocation of the District Magistrate's Office as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes, Motion carried unanimously. Chief Clerk informed the Board that Ms. Allison Beynon of McDonald, Pennsylvania,has been recommended for appointment to the Children & Youth Advisory Board for a three-year term, effective immediately. Moved by Mr. Gilmore, seconded by Mr. Paluso, approving the foregoing appointment. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an Agreement with Pete Dorchak as Posting Agent for the Tax Claim Bureau for a period of seven (7) months, commenc- ing on the 1st day of April, 1982, and ending on the 31st day of October, 1982, for a sum not to exceed $6,000.00. Moved by Mr. Gilmore, seconded by Mr. Paluso, approving the foregoing Agreement. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a Small Watershed Agreement with the Pennsylvania Department of Environmental Resources, State Conservation Commis- sion, in the amount of $39,500 for the land rights acquisition program on Sites 661 and 662 of the Cross Creek Watershed. Moved by Mr. Gilmore, seconded by Mr. Paluso, approving the foregoing Agreement. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. 11 I C 43 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY. PENNSYLVANIA FRANK R. MASCARA, DAVID L. GILMORE. EDWARD M. PALUSO. COMMISSIONERS Chief Clerk presented to the Board for their consideration and approval a Contract with Kosey Construction Company of Washington, Pennsylvania, for the installation of a new back door at the County Jail for the total sum of $2,300.00. This project will be paid out of the Jail Renovation Fund. Moved by Mr. Gilmore, seconded by Mr. Paluso, approving the foregoing Contract. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes, Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a Contract with John B. Bruno of Washington, Pennsylvania, for the installation of a new water line at the Wash- ington County Garage for the total sum of $1,140.00. Moved by Mr. Gilmore, seconded by Mr. Paluso, approving the foregoing Contract. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following Ordinance: AN ORDINANCE AUTHORIZING THE INCURRENCE OF LEASE RENTAL DEBT BY THE COUNTY OF WASHINGTON, PENNSYLVANIA, BY ENTERING INTO (1) AN INDEMNITY AGREEMENT WITH THE WASHINGTON COUNTY AUTHORITY PURSUANT TO WHICH THE COUNTY WILL PAY TO THE AUTHORITY ALL AMOUNTS WHICH MAY BECOME DUE PURSUANT TO THE AUTHORITY'S NOTE IN THE AMOUNT OF $150,000, THE PROCEEDS OF WHICH WILL BE USED TO PAY CERTAIN CAPITAL IMPROVEMENTS AND EXTRAORDINARY MAINTENANCE COSTS FOR THE COUNTY OFFICE BUILDING AND (2) A GUARANTY AGREEMENT BY WHICH THE COUNTY GUARANTEES PAYMENT OF THE AUTHORITY"S NOTE; DIRECTING THE PROPER OFFICERS OF THE COUNTY TO PREPARE, CERTIFY AND FILE A DEBT STATEMENT AND AN APPLI- CATION FOR APPROVAL TO EXECUTE THE INDEMNITY AGREEMENT AND THE GUARANTY WITH THE DEPARTMENT OF COMMUNITY AFFAIRS OF THE COMMONWEALTH OF PENNSYLVANIA; AND TO DO ALL ACTS NECESSARY AND PROPER FOR THE EXECUTION AND DELIVERY OF THE INDEMNITY AGREEMENT AND GUARANTY AND THE MAKING OF ALL PAYMENTS UNDER SAID AGREEMENTS. Moved by Mr. Gilmore, seconded by Mr. Paluso, adopting the foregoing Ordinance. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following Supplemental Budget Appropriation Request: Request from the Recorder of Deeds Office to transfer $666.00 from Account #05-01-451-00 (office supplies) into Account #05-01-440-00 (insurance) Moved by Mr. Gilmore, seconded by Mr. Paluso, approving the foregoing Supplemental Budget Appropriation Request. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. 44 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA FRANK R. MASCARA, DAVID L. GILMORE, EDWARD M. PALUSO. COMMISSIONERS Chief Clerk presented to the Board for their consideration and approval Bank Resolutions with Pittsburgh national Bank and Gallatin National Bank for the following checking accounts: Pittsburgh National Bank - Washington County Airport General Operating Fund (New Account) Gallatin National Bank - Washington County Health Center Patient Account (Established Account - only necessary to update records) Moved by Mr. Gilmore, seconded by Mr. Paluso, approving the foregoing Bank Resolutions and authorizing the execution of the necessary signature cards and Telephone Transfer Authoriza- tion (for WCHC Patient Account), Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following Resolution: The Board of County Commissioners of Washington County hereby resolve to abandon Project #603-80-H-3421, popularly known as the plan to expand the Washington County Health Center by 250 beds. This action is being taken in view of the fact that the present Federal administration has indicated a cut of 10.4% in Medicaid funding beginning October 1, 1982, and the fact that it is impossible to construct a building ' of this type with a cost ceiling of $22,000.00 per bed. Moved by Mr. Gilmore, seconded by Mr. Paluso, adopting the foregoing Resolution. Remarks: Both Commissioner Mascara and Commissioner Gilmore made a few remarks concerning this action. Mr. Gilmore explained that by taking this action, the County can start to recoup some of the money that has already been spent for architectural fees, studies and applications. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. Chief Clerk announced that the County Offices will be closed on Monday, February 22nd, in observance of President's Day. I Meeting recessed at approximately 10:10 a.m. Meeting reconvened at 10:30 a.m. (Jack Wagner and various bidders entered the meeting.) 10:30 A.M. - OPENING OF BIDS - a. Ballot Boxes for Primary Election b. Ballot Pages for Primary Election c. Ballot Cards for Primary Election Acting Deputy Controller, Roger Metcalfe, opened and read the following bids: (Delivery of Ballot Boxes) 1. Earl W. Riggle R. D. 8, Box 89 Washington, PA 15301 Amount of Bid: $3,900.00 A certified check in the amount of $390.00 accompanied the bid. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the bid for the delivery of the Ballot Boxes be awarded to EARL W. RIGGLE of Washington, Pennsylvania; this being the lowest and only bid received in accordance with specifications. CJ 1 '45 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY. PENNSYLVANIA FRANK R. MASCARA, DAVID L. GILMORE. EDWARD M. PALUSO, COMMISSIONERS Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously. (Printing and Delivering of Ballots) 1. Badzik Printing Service, Inc. 401 Thompson Avenue Donora, PA 15033 Approximately 6500 official ballot pages (Based on 4 Democrat - 3 Republican pages) (170 lb stock, color according to party) price per thousand for pages furnished.............................$890.65 Approximately 3000 absentee ballot booklets (Based on 410 precincts) (printed on 16 lb. stock, color according to party) assembled and stapled by precinct price per thousand furnished.......................................$425.00 Approximately 45,000 official specimen ballot pages reduced for election districts to be printed on a single sheet by (Based on 410 precincts precinct (172 x 222 max. size) for ballot boxes) (uniform in stock,color according to party) price per thousand for ballots furnished...........................$185.00 Twelve single sets of specimen ballot pages (reduced) printed on single sheet by precinct (172 x 222 max. size) wrapped (uniform in stock, color according to party) price per twelve sets furnished....................................$995.00 For printing, binding and delivering of any re -run of ballot pages of any election district because of an error on the part of any County Employee - minimum charge per district for re -run of 10 ballot pages or less ..............................$ 18.50 Charges per 10 re -run ballot pages for the same district in addition to minimum charge ......................................$ 6.00 A bid bond in the amount of $28,000.00 accompanied the bid. 2. Chas. M. Henry Printing Company P. 0. Box 68 Greensburg, PA 15601 Approximately 6500 official ballot pages (170 lb. stock, color according to party) price per thousand for pages furnished............................$2,066.00 Approximately 3000 absentee ballot booklets (printed on 16 lb. stock, color according to party) assembled and stapled by precinct price per thousand furnished......................................$1,000.00 Approximately 45,000 official specimen ballot pages reduced for election districts to be printed on a single sheet by precinct (172 x 222 max. size) (uniform in stock, color according to party) price per thousand for ballots furnished ..........................$ 260.00 Twelve single sets of specimen ballot pages (reduced) printed on single sheet by precinct (172 x 222 max. size) wrapped (uniform in stock, color according to party) price per twelve sets furnished ...................................$ 150.00 For printing, binding and delivering any re -run of ballot pages of any election district because of an error on the part of any County Employee - minimum charge per district for re -run of 10 ballot pages or less .............................$ 13.55 Charges per 10 re -run ballot pages for the same district in addition to minimum charge....... ............................$ 2.45 A bid bond in the amount of $2,844.50 accompanied the bid. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY. PENNSYLVANIA FRANK R. MASCARA, DAVID L. GILMORE, EDWARD M. PALUSO, COMMISSIONERS 3. S. A. Mancuso Printing Company 73 Brownson Avenue k Washington, PA 15301 Approximately 6500 official ballot pages (170 lb. stock, color according to party) price per thousand for pages furnished..e..........................$1,388.72 Approximately 3000 absentee ballot booklets (printed on 16 lb. stock, color according to party) assembled and stapled by precinct price per thousand furnished .......................................$ 727.83 Approximately 45,000 official specimen ballot pages reduced for election districts to be rinted on a single sheet by precinct (17 z x 22 2 max. si ze� (uniform in stock, color according to party) f price per thousand for ballots furntshed ...........................$ 105.69 Twelve single sets of specimen ballot pages (reduced) fprinted on single sheet by precinct (172 x 224 max. size) wrapped (uniform in stock, color according to party) price per twelve sets furnished ....................................$ 278.67 For printing, binding and delivering any re -run of ballot pages of any election district because of an error on the part of any County Employee - minimum charge per district for re -run of 10 ballot pages or less ..............................$ 14.95 Charges per 10 re -run ballot pages for the same district in addition to minimum charge ......................................$ .50 A certified check in the amount of $1,652.36 accompanied the bid. (Printing and Delivering of Ballot Cards) 1. Badzik Printing Service, Inc, 401 Thompson Avenue Donora, PA 15033 A. The quantity of ballot cards requested in blank form $ No bid B. The quantity of ballot cards requested with printing as shown per Enclosures $ No bid C. Cost of printing only, as per Enclosures, on number of blank ballot cards requested $ 19.90 per M A bid bond in the amount of $3,600.00 accompanied the bid. 2. S. A. Mancuso Printing Company, Inc, 73 Brownson Avenue Washington, PA 15301 A. The quantity of ballot cards requested in blank form $ No bid B. The quantity of ballot cards requested with printing as shown per Enclosures $ No bid C. Cost of printing only, as per Enclosures, on number of blank ballot cards requested $ 44.72 per M A certified check in the amount of $491.92 accompanied the bid. 3. Computer Election Systems 106 Old Meadow Ct. Canonsburg, PA 15317 A. The quantity of ballot cards requested in blank form $ 30.00/M B. The quantity of ballot cards requested with printing as shown per Enclosures $ No bid C. Cost of printing only, as per Enclosures, on number of blank ballot cards requested $ No bid A bid bond in the amount of 10% accompanied the bid. I MINUTE BOOK 47 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA FRANK R. MASCARA, DAVID L. GILMORE. EDWARD M. PALUSO. COMMISSIONERS Moved by Mr. Gilmore, seconded by Mr. Paluso, that the bids for the Printing and Deliver- ing of Ballots and the Printing and Delivering of Ballot Cards be tabled for further review. Roll call vote taken: Mr. Paluso - Yes; Mr. Gilmore - Yes; Mr. Mascara - Yes. Motion carried unanimously, Meeting adjourned at approximately 10:45 a.m. THE FOREGOING MINUTES BEAD AND APPROVED: '?2 , 1982 ATTEST: ,� ZC ze� CHIEF CLERK 1 u