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Home My WebLink AboutCOMM - Meeting Minutes - 32 - 8-5-1976 - COMMISSIONERMINUTE BOOK` BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA David L. Gilmore MALCOLM L. MORGAN, 1f3X)MXjt2=MK EDWARD M. PALUSO, COMMISSIONERS 1 1 [i Minute No. 32 Office of County Commissioners Washington, Pa., August 5, 1976 The Board of County Commissioners met in regular session with the following members being present: Commissioners Gilmore and Paluso. Also being present: Chief Clerk Brady, Solicitor Diamond; Budget Director Gillespie; Metro Petrosky, Clerk of Courts; John Drake, Senior Citizens; Earl Bugaile, WKEG; and Bob Robertson, Observer -Reporter. Acting Chairman noted for the record that two Commissioners, the Chief Clerk, County Solicitor and Budget Director were in attendance. Chairman asked if there were any corrections, additions or omissions to Plinute No. 31, each member having received a copy. Moved by Mr. Gilmore, seconded by Mr. Paluso, that Minute No. 31 be approved as read. Roll call vote taken: Pir. Gilmore - Yes; :=ir. Paluso - Yes. Motion carried unanimously. Correspondence: checks: Chief Clerk informed the Board of the receipt of the followin., 1. U.S. Treasury - ck. #82,917,186 dated 7/29/76 Manpower Planning - $230,000.00 2. Commonwealth of Pa. - ck. #41-1340602 dated 8/2/76 Day Care Contract #2915 - Months of May (Actual) and July (Est.) - $12,134.66 Chief Clerk then presented the following bills to the Board for their consideration and approval: 1. Engelhardt -Power & Associates - $532.50 2. Coventry Care, Inc. - $5,570.00 3. McMahon & Kenneth - $2,622.00 4. D.J.H. Rental Equipment - $645.00 5. Wilkie Contracting - $110.00 Moved by Mr. Gilmore, seconded by Mr. Paluso, that the foregoing pills be approved for payment. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. Special Order of Business: Mr. Paluso introduced Attorney John W. Edwards, who is representinc Washington County as a special counsel in the Cross Creek Project,along with Attorney Robert L. Ceisler. Mr. Edwards then presented to the Board for their consideration and approval a resolution concerning the ability of Washington 240 MINUTE BOOK BOARD OF COUNTY COMMISSIONERSWASHINGTON COUNTY, PENNSYLVANIA , V LRMALCOLM L. MORGAN*A AD M. PALUSO. COMMISSIONERS County to negotiate for the rights of way for the Cross Creek Watershed Flood Control Project, including the rights of condemnation. Remarks: Mr. Gilmore: This is actually a combination of the acquisition of the land rights and other things necessary for Cross Creek. We were given the deadline of August 15th, to have everything wrapped up in order for the Soil Conservation Service to properly advertise for bids, to receive the bids prior to the end of their year in October, so they would have the proper fundings set up through the federal government. The bulk of all the things we need out there have al- ready been acquired,but`there are some lose ends and several properties that we will have to condemn. So we are getting the resolution on the books and we are going to get the declaration of taking filed. In that way, we will be in a posture to submit everything to SCS next week, and they will then be in a position to properly advertise for bids for construction of the dam site. We will get this thing under way sometime, hopefully, this fall, and if not, then early next spring. The engineering work on the roads is complete as of this week except for the one site which will be done in a few weeks. Yesterday I had a discussion with Benny Martin, the state conservationist, and he is pleased with, our position at this time, and as soon as we get all of this paperwork in to him, we will be off and running. Mr. Paluso: We have been notified that we had until August 15th to take the necessary steps in order to maintain the funding. Otherwise the funds will be dropped. With that in mind, and in order to preclude any snag in negotiations we are filing this to be in a position in case negotiations in some manner would fall through, then there would be legal recourse, so we could meet the deadline. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the proposed resolution presented by Mr. Edwards concerning the Cross -Creek Watershed Flood Control Project be adopted as per above. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. i,Iotion carried unanimously. Chief Clerk informed the Board of a request from West Penn Power regarding the extension of electrical service into the Arden fairground area. i4r. Brady stated that they had enclosed two drawings of the area involved. Moved by ter. Gilmore, seconded by Mr. Paluso, that the Board approve the request as per above. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. Chief Clerk informed the Board of a request from the Soil Conserva- tion Service for approval of Amendment No. 1 to the Project Agreement involving Harmon Creek Watershed Project. Mr. Brady stated that the amendment is to adjust the fund requirements in accordance with the low acceptable bid received and that the figures are adjusted from $980,000 to $1,300.000. Mr. Brady also added that this is of no cost to the County, and the funds are all from the Soil Conservation Service. Said approval recommended by Clay Graham, Land Acquisition Agent. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the Board adopt the change and addition to Amendment No. 1 to Harmon Creek Project Agreement as recommended. 1 11 1 Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. MINUTE B00K BOARD OF COUNTY COMMISSION�ER$ WASHINGTON COUNTY, MALGOLM L. MORGAN, '�geld L. Gilmore J=XM MD[. EDWARD M. PALUSO. COMMISSIONERS PENNSYLVANIA T��'NSiFIt':+ 1973 1074 1117.5 1,976 AMWELL.............. Reg. 29980.25 Reg. -0- Reg. 2,252.00 2,000.00 :Add. -0- 01s. 4,000.00 Add. -0- BLAINE.............. Reg.. 500.00 Rt!g. -0- Reg.' D/N/A 1, 500. 00 Add. 1*000.00 Dis. 1,500.00 { 3 i BUFFALO ..:.......... Reg. -=,19179.1-7 ;Reg. -•--0- Reg. 888.00 1,500.00 Add. 2, 300.00 - :.Dis,, • _ 3,509.00 _ ., Add, - -0- f tk CANTON.............. Reg. 39276.04 :Reg. ---0- Reg. 20485.00 4,000.00 Add. -0- • 1)is . 3,200.00 Add . -0- CARROLL............. Reg. 2,763.94 Reg. --0- Reg. 20093.00 4,600.00 Add. -4)- Dis. 129000.00 .Acid. 139080.85 CECIL................Reg. 3,669.44 Reg. -0- -Reg. 2,773.00 4,000.00 Add. '-0- mis. 5,000.00 Add. =•0- CHARTIERS...........;Reg. 3,239.40 Reg. -0- -Reg. 2,455.00 8,000.00 Add. --0- Dis. 5,000.00 Add. -0- ROSS CREEK......... Reg. 12036.04 Reg. -0- Reg. 784.00 2,200.00 .Add.- -0- Dis. 32000.00 Add. -0- Dt%�TEGAL............. teg. 2,129.31 Reg. -0- Reg. 12609.00 2,500.00 -Add. -0- nis. 2,000.00 Add. --0- BETHLEHEM...... !.leg. 19542.47 Reg. -0- Reg. 13,153.00 10, 000. 00 .Add: -0- Dis. 15 2000.00 Add. —0— EAST FINLEY......... ieg. 2,112.62 Zeg. -0- Reg. 12594.00 2,500.00 Add. -0- ois. 41,000.00 Add. -0- FALLtX?FIELD......... Reg. 2,943.47 Aeg. -0- Reg. 2,230.00 3,000.00 -Add. -0- -- Dis. 2,600.00 Add. -0- HANOVER.:... . . ...... Reg. •_2.642.46 .-teg. _ -0- _ 'Reg.. -11977.00 1,000.00 ,add. -0- Dis. 4,000.00 Add. - -0- HOPEWELL............ Reg. 1,090.65 leg. -0- -Reg. 824.00 3,000,00 Add. -0- )i s. 3,000.00 .Add. -0- 1NDEPENDENCE........'leg. �1,467.15 , . Zeg' , --0- -leg* -11109.-00 2,000.00 Add,.- ___ -0- _ : )is, ,4,000.00.'- - Add.. _ -0- .- JEFTLTSON...........:leg. 1.276.41 71vg. -0- leg. 965.00 1,400.00 Add. -0- As. 5,000.00 Add. -0- MORRIS......... leg. 1,562.43 'leg. -0- leg. 1,179.00 800.00 Add. -0- .)is. 2,000.00 Add. -0- MT. PLIASANT........ .eg. 22.173.77 tog. -0- If-g. l ,644.00 4,000.00 Add. --0- )ice. 3,2-so.00 ldd. -0- NcHtTI1 I►J:1711.1a1L'rf..... ;,�t;. 1 ,�n5..)� ,,.R. -��- ;,•�,, l 3,:101,.00 5,000.00 f MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA David L. Gilmore MALCOLM L. MORGAN, "XA%XAXPL7trW. EDWARD M. PALUSO. COMMISSIONERS LIN I 1 MINUTE BOOK 241 BOARD OF' COUNTY COMMISSISNERS WASHINGTON COUNTY, PENNSYLVANIA avid L. Gilmore MALCOLM L. MORGAN.J4XKi iEX)[=X EDWARD M. PALUSO, COMMISSIONERS L E Chief Clerk stated that the next item of business involves Liquid Fuels allocation, and Mr. Gillespie, the Budget Director, was asked to present t"ais matter. Mr. Gillespie stated that the amount of money recommended to be distributed by the Cortzmissioners as discretionary grants to the various local municipalities is approximately $242,470.00 during 1976. Mr. Gillespie added twat the distribution by the municipality will be broken down sometime next week. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the Board approve the Liquid Fuels allocation of $242,470.00, and instruct the Budget Director to breakdown this amount to the municipalities on their various applications and submit this for final approval by PennDot. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes Motion carried unanimously. Chief Clerk informed the Board of a letter dated July 30, 1976 from the Governor's Council on Drug and Alcohol Abuse in Harrisburg, regarding a Letter of Intent for Fiscal Year of 1976/77. Said letter stated that single County Authority county plans were reviewed by the Council at their July meeting field on July 22 and 23, 1976, and that grant agreements are being pre- pared for all county plans, as approved by the Council, and will be distributed to County Commissioners for execution as soon as possible. Letter also stated that pending completion of the grant process, their General Counsel has advised that a mutual letter of intent to enter into a grant agreement is necessary in order to allow fiscal year 1976/77 first quarter payments to be processed. Letter added that all grant agreements must be executed by the SCA's on or before October 1, 1976, in order to legally process second quarter payments. Remarks: Mr. Gilmore: What this is, is that they don't have a contract prepared and the Auditor General does not encumber any funds without something in writing, so they are asking for a letter of intent to sign the contract. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the Board execute the Letter of Intent as per above. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes., Motion carried unanimously. Commissioner Paluso stated that a request had been received from Mr. William P. Sember of the Washington County Planning Commission to reappoint Mr. A.B. Kenney to the Southwestern Pennsylvania Regional Planning Commission Board for a three year term effective immediately. Mr. Sember stated in his letter that Mr. Kenney is now serving as Vice Chairman of the Commission and will be nominated to serve as Chairman in October, 1976. Mr. Paluso stated that it was quite an honor for a small county to have one of its representatives as the Chairman, and recommended that Mr. Kenney be formally reappointed to the 242 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA David L. Gilmore MALCOLM L. MORGAN.k1j0t %.)WJftX EDWARD M. PALUSO, COMMISSIONERS SPRPC Board for a three year term beginning January 1, 1977. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the Board approve the recommendation made by Mr. Sember for reappointment of Mr. A.B. Kenney to the SPRPC Board as per above. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. i-lotion carried unanimously. Chief Clerk stated the next item of business involves Personnel, and asked Mr. Gillespie to further elaborate on this matter. Mr. Gillespie: As a result of trying to implement the new Union contract, we have run into considerable problems with personnel action. I recommend that the Commissioners adopt this form to be used by all department heads and elected officials when they are requesting personnel action from the Salary Board. This is to be completed and forwarded to the Salary Board with all the pertinent information on it. One of the reasons is we can have the personnel changes now that we have the Union bid. We have departments that we have agreements with, the Civil Service for people who are hired provisionally and probationally. We have changes from provisionally and probationally status to permanent. We have the Manpower Program. We have federal monies involved, different regulations in the Adult Welfare, and we have several programs under the Governor's Justice Commission, plus our own County internal problems. It makes it extremely difficult to keep track of everybody and know what is going on, unless we have a system that everybody is going to follow. I would recommend that no action concerning personnel be taken unless it is approved by the Salary Board, or in an emergency, if the person requesting action entertain the signatures of at least three laembers of the Salary Board, which would be in the form of a execu- tive corLunittee to approve an interium appointment or something until the Salary Board meets to approve it. Remarks: Mr. Paluso: It is my understanding that there will be four copies of this filled out. r1r. Gillespie: Yes. One will go to the Controller, one to the department head, one to the Personnel Office, and one to the Chief Clerk. Per. Gilmore: I think it is a good idea. I just wanted to be sure that the people are cautioned that this is not designed to replace the Salary Board. The use of that to do something expeditiously is alright, as long as it doesn't uecome a.custom to take the place of the Salary Board. Mr. Gillespie: In my experience in county government, I have come across very few emergencies concerning personnel. Loved by Mr. Gilmore, seconded by Mr. Paluso, that the proposed form requesting Salary Board action prepared by Mr. Gillespie be approved as per above. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. MINUTE B O O K � BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA aOM L. Gilmore MALCOLM L. MORGAN fI tR jffk EDWARII M. PALUSO, COMMISSIONERS _1 E 1 (Further remarks) Mr. Paluso: Mr. Gillespie, would you please prepare a letter to all the depart- ment heads, and all the elected officials including the Manpower Office advising them of the adoption of this form; and it is mandatory that this form be used and must be in to the Chief Clerk's Office by noon on the last Tuesday of each month preceding the regular Salary Board meeting held on the last Thursday of each month.. It is not to be construed that filling out this form places anyone on the payroll. No one will be placed on the payroll until official Salary Board action is taken at the regularly scheduled Salary Board meeting. Anyone working prior to that is the responsibility of the department head or elected official, and their salary will be their responsiblity, and not the County's. We have got to get a handle on the personnel situation in the County. Chief Clerk informed the Board of a letter dated August 3, 1976, from George Messerotes, Director and Chief, Department of Weights and Measures, requesting permission to attend the 61st Annual Conference of the Pennsylvania Association of Weights and Measures along with William Kovach, Assistant Sealer. Said letter stated that the conference will take place in Philadelphia during the week of September 20 - September 24, 1976. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the Board approve the request as per above. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. Chief Clerk informed the Board of a request from George B. Stegenga, Solicitor for Hopewell Township, and stated that the township wishes to be reimbursed for an amount not to exceed $400.00 for engineering costs to survey the roads involved in the`Cross Creek Park Site. Remarks: Mr. Gilmore: There are going to be certain roads abandoned by the township out there. They feel in supply with the accurate description of the roads to be abandoned for advertising that they are going to incur some costs, and rightly they feel that these costs are ours and not theirs. I think that is an awful cheap price, and if they can get if for that, then we will take it and then see that they get reimbursed for it. It is only the right thing to do regarding a township. Mr. Paluso: Yes. It is our fault that the roads are being abandoned and they should not bear the costs. bloved by Mr. Gilmore, seconded by Mr. Paluso, that the Board approve the reimbursement of an amount not to exceed $400.00 to Hopewell Township as per above. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. Chief Clerk informed the Board of a Notice Withdrawal from Penn Central Transportation Company, for previous notice of their intention to abandon that portion of the Waynesburg Secondary Track between Washington (Milepost 0.2) and Waynesburg (Milepost 27.1) in the State of Pennsylvania. Chief Clerk informed the Board of an Order of Appointment signed by Jess D. Costa, District Attorney, appointing David S. Posner as Assistant District Attorney, effective August 9, 1976. 244 MINUTE BOOK BOARD OF COUNTY COMMISSJavl Gilmore 0v"i5 S WASHINGTON COUNTY, PENNSYLVANIA MALCOLM L. MORGANOU EDWARD M. PALUSO. COMMISSIONERS (Meeting recessed until 11:00 A.M. for opening of bids.) 11:00 A.M. - OPENING OF BIDS FOR FILING SYSTEM EQUIPMENT FOR THE CLERK OF COURTS OFFICE Deputy Controller Daniels opened and read the following bids: 1. System Resources, Inc. Tab Products Division 400 Washington Road Pittsburgh, PA 15228 Amount of bid: $3,516.00 A certified check in the amount of $351.60 accompanied the bid. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the bid for Filing Systems Equipment for the Clerk of Courts Office be awarded to Systems Resources, Inc.; this being the lowest and responsible bid received in accordance with specifications. Said action subject to the perusal of the County Solicitor. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. OPENING OF BIDS FOR FURNISHING AND DELIVERING OF FURNITURE"FOR THE WASHINGTON COUNTY OFFICE OF EMPLOYMENT AND TRAINING Deputy Controller Daniels opened and read the following bids: 1. Gordon Office Equipment, Inc. 36 East Pike Street Canonsburg, PA 15317 Amount of bid: $1,776.00 A certified check in the amount of $178.00 accompanied the bid. Moved by Mr. Gilmore, seconded by Mr. Paluso, that the bid for Furnishing and Delivering of Furniture for the Washington County Office of Employment and Training be awarded to Gordon Office Equipment; this being the lowest and responsible bid received in accordance with specifications. Roll call vote taken: Mr. Gilmore - Yes; Mr. Paluso - Yes. Motion carried unanimously. Meeting adjourned. THE FOREGOING MINUTES READ AND APPROVED: ugust 9 1976 ATTEST: � CHIEF CLERK. 1