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HomeMy WebLinkAboutCOMM - Meeting Minutes - 178 - 8-7-1975 - COMMISSIONERous MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Minute No. 178 Office of the County Commissioners Washington, Pa., August 7; 1975 The Board of County Commissioners met in regular session with the following members being present: Commissioners Paluso and Flynn. Absent being: Commissioner Jones. Also present being: Chief Clerk and County Administrator Whalen; Administrative Assistant Crouse; Solicitor Gilmore; Mr. Roland Bourke and Mr. Joseph Spears of the Redevelopment Authority; Controller Mascara; Hilda McCreight of the League of Women Voters; Mr. Cadez of Engelhardt - Power & Associates; Jay Mitchell of WJPA; John Stevens of The Observer -Reporter; and Earl Bugaile of WKEG. Meeting called to order and roll call taken: Mr. Jones - Absent; Mr. Paluso - Present; Mr. Flynn - Present. Chairman asked if there were any corrections, additions or omissions to Minute No. 17' each member having received a copy. read. Moved by Mr. Paluso, seconded by Mr. Flynn, that Minute No. 177 be approved, as Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Special Order of Business: Redevelopment Authority Mr. Bourke of the Redevelopment Authority made a presentation to the Board conce a proposal for redevelopment of disposition Parcel No. 11-A in the Donora Southgate Urban Renewal Area, Penna. R.-324, by Dawn Supply, Inc. After his presentation, Solicitor Gilmore read the following resololution: (Mr. Dale Clapsaddle entered the meeting. ) RESOLUTION APPROVING PROPOSAL FOR, REDEVELOPMENT OF DISPOSITION PARCEL NO. 11-A IN THE DONORA SOUTHGATE URBAN RENEWAL AREA, PENNA. R-324, BY DAWN SUPPLY, INC., AND THE FORM OF THE REDEVELOP- MENT CONlI'RACT WITH SAID DEVELOPER. WHEREAS, the Redevelopment Authority of the County of Washington has executed an amendatory Loan and Capital Grant Contract with the United States of America, dated April 10, 1972, providing for financial aid to the said Authority under Title I of the Housing Act of 1949 as amended by all amendatory acts including the Housing Act of 1954, which project is known as the Donora Southgate Urban Renewal Area, Penna. R-324, and WHEREAS, in the execution of said Project, the said Redevelopment Authority of the County of Washington has received a proposal from DAWN SUPPLY, INC. for the redevelopment of Disposition Parcel No. 11-A, and WHEREAS, the said Redevelopment Authority of the County of Washington has submitted the proposal and the form of redevelopment contract for approval of the Board of County Commissioners of Washington County and said contract is in substantial conformity with the proposal here- tofore approved by the County Commissioners of Washington County. 1 E 1 33'7 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS 1 1 NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Washington County that the redevelopment contract sub- mitted pursuant to the proposal of DAWN SUPPLY, INC., is hereby approved. Moved by Mr. Paluso, seconded by Mr. Flynn, that the above Resolution as read by Solicitor Gilmore be adopted by the Board. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Bourke then made a presentation to the Board concerning the Redevelopment Authori as a Community Development Agency. Mr. Bourke then proceeded to read the following Resolu- tion and Cooperation Agreement: RESOLUTION AUTHORIZING THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WASHINGTON TO ENTER, INTO A COOPERATION AGREEMENT WITH THE REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON AUTHOR- IZING AND DIRECTING THE AUTHORITY TO IMPLEMENT THE TOTAL COMMUNITY DEVELOPMENT PROGRAM OF THE COUNTY OF WASHINGTON, INCLUDING BUT NOT LIMITED TO THE LETTER OF CREDIT PROCEDURE, UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AND FURTHER AUTHORIZING ITS EXECUTION BY THE CHAIRMAN OF THE BOARD OF THE COUNTY COMMIS- SIONERS WHEREAS, the County of Washington has been advised by the U. S. Department of Housing and Urban Development that receipt of grant funds under the Housing and Community Development Act of 1974 shall be by letter of credit; and WHEREAS, the County of Washington wishes to authorize and direct the Redevelopment Authority of the County of Washington acting as the official Community Development Agency for the County of Washington to undertake all actions necessary to assure compliance with the Act, including but not limited to all actions required under the letter of credit procedure, and to assume responsibility for properly implementing the total Community Development Program for the County of Washington, and in that regard wishes to enter into a Cooperation Agreement with the Redevelopment Authority. NOW, THEREFORE, BE IT RESOLVED that the County Commissioners of the County of Washington hereby authorize the entering into of a Cooperation Agreement with the Redevelopment Authority of the County of Washington to be executed on their behalf by the Chairman of the Board of County Commissioners, which Cooperation Agreement authorized and directs the Redevelopment Authority of the County of Washington to undertake all actions necessary to assure com- pliance with the Housing and Community Development Act of 1974, including but not limited to all actions required under the letter of credit procedure, and to assume responsibility for proper implementation of the total Community Develop- ment Program for the County of Washington, Pennsylvania. COOPERATION AGREEMENT By and Between REDEVELOPMENT AUTHORITY OF THE COUNTY OF WASHINGTON And COUNTY OF WASHINGTON WHEREAS, This Cooperation Agreement entered into this 7th day of August , 1975, by and between the Redevelopment Authority of the County of Washington, Pennsylvania, and the County of Washington, Pennsylvania, contains provisions necessary to implement the Housing and Community Development Act of 1974; and MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS WHEREAS, the County of Washington has been advised by the U. S. Department of Housing and Urban Development that receipt of grant funds under the Housing and Community Development Act of 1974 shall be by letter of credit; and WHEREAS, the County of Washington wishes to authorize and direct the Redevelopment Authority of the County of Washington acting as the official Com- munity Development Agency of the County of Washington to undertake all actions necessary to assure compliance with the act, including but not limited to all actions required under the letter of credit procedure, and to assume responsibility for properly implementing the total Community Development Program for the County of Washington. NOW, THEREFORE, BE IT RESOLVED, that the Redevelopment Authority of the County of Washington and the County of Washington do hereby mutually agree that the Redevelopment Authority of the County of Washington acting as the official Community Development Agency for the County of Washington is hereby authorized and directed by the County of Washington to undertake all actions necessary to assure compliance with the Housing and Community Development Act of 1974, including but not limited to all actions required under the letter of credit procedure, and to assume responsibility for proper implementation of the total Community Development Program for the County of Washington, Pennsylvania. The parties hereto do mutually agree to the within terms and conditions of this Cooperation Agreement. IN WITNESS WHEREOF, this Cooperation Agreement is executed on this 7th day of August , 1975. Moved by Mr. Paluso, seconded by Mr. Flynn, that the foregoing Resolution and Coopera- tion Agreement, as read, be approved. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. In reply to a question asked by Mr. Paluso, Mr. Bourke stated that the projects in the following communities are scheduled for the first year in this three-year program: Burgettstown Charleroi North Strabane Allenport Roscoe California Independence Twp. Peters Township Elco Stockdale Canton Township North Bethlehem Smith Township Long Branch Mr. Bourke also stated that this three-year program will cost approximately $3. 8 million. It was also noted that the Redevelopment Authority will start expending money in the middle of October and that they have twelve months to .implement the program. Construction won't actually start right in October. (Mr. Bourke and Mr. Spears left the meeting. ) (Mr. Mascara and Mr. Bugaile left the meeting. ) Old Business: (a) Mr. Whalen informed the Board that following last week's meeting, he contacted the firm of Michael Baker, Jr. , Inc. , and that Mr. Wylie, the Chief Airport Engineer, and their Soils Engineer will be here on Friday (Aug. 8th) morning at 10:00 a. m. and arrrangements will immediately be made for an on -site inspection at the Airport. 1 1 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS (b) In connection with the letter from the Department of Health concerning the properties on East Hallam Avenue in the Sixth Ward, Mr. Whalen advised the Board that this particular pro -. perty is a part of the next tax sales scheduled by the Tax Claim Bureau. Until such a time that it has gone through that particular process and some disposition made, the County is powerless to take any action on its own. In the event the property is sold at the tax sale, the respons�bilit will rest with the new owner. If it isn't sold, a proceeding will have to be started, presumably by the Tax Claim Bureau, to involve the City of Washington, the Washington School District and the County in any action that has to be taken with respect to this dilapidated property. (c) Concerning a petition by Mr. Henry Teichmann submitted to the Board of County Commis- sioners relative to the sewage problems -in Peters Township and Peters Creek Sanitary Author- ity, Mr. Whalen stated that both Commissioner Paluso and Commissioner Flynn requested Mr. Sember to thoroughly investigate this matter. Mr. Whalen then proceeded to read, in length, Mr. Sember's report of this matter. (Mr. Bugaile re-entered the meeting. ) Mr. Flynn then elaborated on this matter and also read Mr. Teichmann's letter. Mr. Flynn stated that the only position the County would play in this particular instance would be that of the Planning Commission reviewing and approving bbnd Facilities Plan as is required of any county by the Sewage Facilities Act, which the Planning Commission did on July 2, 1975. Mr. Flynn then referred to other correspondence relating to this matter and stated that the only thing the Commissioners could do, as recommended by Mr. Sember, are the following: a. Lend backing to the Authority if the Authority plans to appeal DER's decision. b. Help expedite, through this Agency, the various A-95 review procedures on the Step I, II & III Applications. Mr. Flynn stated that Mr. T&hmann will be so notified. (d) Mr. Whalen reported that he received a letter dated July 30, 1975, from the Fayette County Commissioners which enclosed copies of the following documents relative to the resto tion of ferry services in Fayette and Washington Counties: a. Assignment and Agreement between the County of Fayette and The Pennsylvania Transportation Assistance Authority and supporting documents b, Resolution providing for the transfer of a one-half interest in real and personal property of the Frederick - town -East Fredericktown Ferry to The Pennsylvania Transportation Assistance Authority. c. Resolution terminating the services of Robert L. Simpson as Consultant. Mr. Flynn advised the Board that Fred Lebder, Chairman of the Fayette County Commissione hand carried to Harrisburg the necessary agreements between Fayette County, as prime r- T'VV_ +_- r . - -- - - - - -- - U MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR.. EDWARD M. PALUSO, COMMISSIONERS sponsor, and the Commonwealth of Pennsylvania, Department of PennDOT. Mr. Flynn noted that PennDOT retains 50% ownership in this ferry system. Mr. Flynn also informed the Board that the Governor signed into law on July 30, 1975, whereby it is permissible to use Liquid Fuels monies for the maintenance, operation etc. of ferry systems. (e) Mr. Whalen read a letter dated July 29, 1975, from the Pennsylvania Army National Guard which stated that this Army Aviation Support Facility has grown over 200 percent over the past six months. Said letter then went on to state the following: At the end of 1974 this facility supported 13 aircraft, 27 part time aviators, and 7 crewchiefs with 15 full time employees. Currently this facility supports 27 aircraft, 58 part time aviators, and 30 crewchiefs with 36 full time employees. This support will continue to grow until 35 aircraft are supported by over 55 full time employees. Currently the payroll for the 36 employees is over $446, 000 annually. In addition, this facility also purchases items necessary for operation from local merchants. These purchases range from motel rooms for individuals attending courses here to electrical contracts and fuel purchases for vehicles. Mr. Flynn stated that he requested that the National Guard send this information because he did not realize the volume of work being done out there by the National Guard. Also, the Guard is going to be approaching the Board in the near future requesting the leasing of additional land at the Airport. Mr. Flynn stated that receipt of the letter will be acknowledged and to inform the Guard that the Board is very much interested in this instance. (Mr. Fantini entered the meeting. ) (f) Maintenance Projects of the Flood Control Streams - Mr. Whalen explained the problem confronting the Board mn erning this matter. Mr. Flynn stated that the Corps of Engineers has called out five specific areas that are supposed to be completed this year and that they will m their inspection on November 2, 1975. Discussion was held on bidding procedures. Mr. Palu suggested that bids could be taken for a specific location or for all of the locations with the Co missioners having the option of choosing the bidder in each of the areas or the overall bidder and preferably for a four-year contract. Mr. Paluso also suggested that the bidding specifica- tions indicate that this particular work is to commence on June 15th of each summer after the flood season. Mr. Gilmore stated that the thing to do is draw the specifications in such a way that whoever gets the bid, they are bidding on an hourly rate for personnel and equipment and that they will do what they are directed to do by contract and at the rate they bid. Mr. Paluso also noted that this work is to be done immediately this year; next year, the work to commence between the 15th and 30th of June and be completed by August 15th. Moved by Mr. Paluso, seconded by Mr. Flynn, authorizing the Bridge-. Engineer to pre- pare the specifications for stream maintenance for the four areas, in whole or in part, with the option of the Commissioners to accept specific spot bids and/or the complete bid for all projecis as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. MINUTE BOOK 341 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Jj - MICHAEL R FLYNN. FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS J C (Mr. Fantini and Mr. Clapsaddle left the meeting. ) (g) Concerning the 1975 Grant -in -Aid Program for the Juvenile Court Office, Mr. Whalen stated that there has been a volume of correspondence with the Juvenile Court Judges Commis- sion because their grant program is not consistent with the salary schedules that were agreed upon by the Civil Service Commission and the State Association of County Commissioners and the Governor's Office. Mr. Whalen stated that for all other programs, especially the Child Welfare Services, Washington County is classified as a "B" county and that we have had a run- ning series of correspondence with this Commission requesting that they classify this partic schedule as a Class "B" schedule rather than a Class "A. " Approximately two weeks ago, Judge Simmons, Mr. Harrison and Mr. Whalen discussed this matter over the telephone with Mr. Zander, Executive Director of the Juvenile Court Judges Commission; and he promised them that he would take this matter up before the Board at their meeting in the latter part of July. Obviously, they did nothing because under date of August 7, 1975, the Commission sent the following letter to the Board of Commissioners: We are in the process of closing out our 1975 Grant -in -Aid program. Our records show that some counties have not completed the 1975 Grant application process. The process includes the submission of both the 1974 Financial Statement and the 1975 Grant application. Our Commission has set a deadline of August 22, 1975, for the com- pletion of this process. The following checked paragraph(s) apply to Washington County: Our records show that we have not received your 1974 Financial Statement. We cannot process your 1975 application until the 1974 statement is received and approved. It must be submitted by August 22, 1975. Our records show that we have not received your 1975 Grant -in -Aid application. It must be submitted by August 22, 1975. If you have any questions, or if we can help in any way, please feel free to call Rolf Lotz of our staff. Mr. Whalen also stated that Mr. Crouse has been attempting to get the accounting for the 1974 expenditures cleared through the Commission and that the only holdup he has is communications with them. We have done everything possible to get it cleared up. Mr. Whalen stated that there is also another application for $2, 295. 00 - Special Grant - which the Commission is now suggesting that upon a statement of need, the staff of the Wash ton County Juvenile Probation Department and the Washington County Juvenile Detention Home have no directly available source of professional consultation and training. Mr. Whalen then went on to read the Statement of Goal and the Implementation Plan on the Application for Subsi- diary Grant Funds. Mr. Flynn pointed out that what this means, in effect, is that we would ha to increase the salaries of the existing personnel beyond what is stipulated for a fourth class county. Further discussion was held. The Board tabled the matter until the next meeting vc action must be taken. Chairman directed Mr. Crouse to get in touch with Mr. Zander in the meantime. 342 MINUTE :■■ BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Correspondence: (bills) bills: Chief Clerk informed the Board of the receipt of the following checks: 1. Commonwealth of Pa. - Payment of fixed charges in lieu of taxes for 1975 on state gamelands - ck. #51-561827 - $590. 96 2. Mon Valley Health & Welfare Council, Inc. - Senior Citizens - June reimbursement - ck. #821 - $1, 182. 03 3. Pittsburgh National Bank - Weekend Repurchase Agreement - ck. #658429 Principle $300, 000. 00 Interest $ 137.50 General Fund TOTAL $300, 137. 50 Moved by Mr. Paluso, seconded by Mr. Flynn, authorizing the payment of the following 1. Washington Fence Company - $923. 00 - Juvenile Detention Home exercise yard 2. Department of Public Welfare - $13, 352. 98 - Food Stamp Program 3. Washington County Manufacturers Association - $50. 00 - OEDP dues 4. Amanati & Tucci Insurance Agency - $10, 720. 00 - Owners Liability Fiscal Assistance Trust Fund 5. Contracts at New Facility - Fiscal Assistance Trust Fund a. Ram Construction Company b. McAnallen Brothers, Inc. c. Limbach Company d. Sherry & O'Leary, Inc. e. Baldwin Electric Co., Inc. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. $123, 291. 38 $248, 522. 63 $ 18, 328. 50 $ 27, 312.85 $ 5, 521.10 Mr. Whalen presented to the Board two IBM Service Agreements for typewriters in the Commissioners Office. Mr. Paluso asked if it would be possible to have one agreement with a listing of all the typewriters instead of bringing each one before the Board for approval. Chief Clerk stated he will inquire about this. Moved by Mr. Paluso, seconded by Mr. Flynn, approving the two IBM Service Agree- ments mentioned above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Whalen read letter dated August 1, 1975, from John A. Piganell, Director, Office of Manpower Planning, in which Mr. Piganell asked that the Board accept his resignation as voting member of the Manpower Advisory Planning Council. Although it is not Mr. Piganell's intent to not participate in the Manpower Council, he feels that he is placed in a rather awkwal position as voting member of the Council since he is voting on the programs and recommendat C 1 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS n ch his office designs and wishes to be pursued. Mr. Piganell feels it would be much more appropriate to be an ex-officio member so that he could make recommendations to the Council r the approval or disapproval of the Washington County Commissioners. Discussion was held. Moved by Mr. Paluso, seconded by Mr. Flynn, approving Mr. Piganell's request to accept his resignation with the proviso as recommended above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Whalen read the following mailgram received from William H. Wilcox, Secretary, Pennsylvania Department of Community Affairs: As of this date official Opinion No. 75-23 was received in this office from the Attornney General, Commonwealth of Pennsylvania. In summary, the opinion provides as follows: Article IX, Section 9, Pennsylvania Constitution Municipalities - Power to undertake housing rehabilitation - Act 292 of 1974 use of Housing and Redevelopment Authorities and Private Non -Profit Corporations as Agents. 1. Pennsylvania municipalities have the power pursuant to Act 292 of 1974 to undertake pro- grams of rehabilitation of low to middle income housing within their boundaries; 2. Article IX, Section 9 of the Pennsylvania Con- stitution does not prohibit such housing rehabili- tation programs. 3. Municipalities may authorize public bodies such as redevelopment authorities and housing authorities to act as their agents in implementing housing re- habilitation programs; and 4. Non-profit corporations may be authorized by municipalities to assist in housing rehabilitation programs only to the extent of providing such administrative services so as not to contravene the constitutional prohibition of the delegation public power. Mr. Whalen read letter dated August 4, 1975, from Gary R. Rossman, Human Resources Coordinator, Pennsylvania State Association of County Commissioners, which was a reminder lof the meeting scheduled for August 13 concerning the Mon Valley Health and Welfare Council Services Integration Project. In attendance will be Regional Slate officials, Mon Valley staff land commissioners from the three counties. (Due to this meeting being held on Wednesday, the Board decided to hold their agenda meeting or Tuesday morning at 10:00 a. m. ) Mr. Whalen read letter dated August 1, 1975, from Patrono, Ceisler, Edwards and Pettit attorneys for Jack Bellotti and Goldie P. Bellotti of 575 Locust Avenue, Washington, Penna. , (which stated that Mr. and Mrs. Bellotti leased certain real estate known as 2403 Jefferson IAvenue, Washington, Pennsylvania, and located in, Canton Township to the County by virtue of a I lease dated October 1, 1971, and said lease terminates on January 1, 1976. Said letter asked 344 MINUTE B❑❑K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR.. EDWARD M. PALUSO, COMMISSIONERS the Commissioners would be good enough to deliver possession of the premises as required by the said lease on that date. Said property has been sold by Mr. and Mrs. Bellotti, and they are obligated to deliver possession to the purchasers on January 2, 1976. Discussion was held. Chairman stated that the Board will respond to the letter informing Mr. and Mrs. Be that the County will comply in this matter. Mr. Whalen read letter dated August 4, 1975, from Virgil F. Puskarich, Executive Director, Local Government Commission, stating that the Local Government Commission has just completed the publishing of a summary and analysis of the Real Estate Tax Sale Law, as amended and that by January 1, 1976, all counties must have a Tax Claim Bureau. Letter also stated that the County would be receiving, under separate cover, nine copies of this publication and requested that the County submit these to the Commissioners, Solicitor, Treasurer, Con- troller, Tax Claim Bureau (if existing), County Law Library and Chief Clerk. Mr. Whalen informed the Board of a letter of appreciation dated July 30, 1975, from Robert D. Vance for the continued support of the Washington County Historical Society by the Board of County Commissioners. Mr. Whalen read the following letter dated August 5, 1975, addressed to him from Charles A. Crouse: Dear Mr. Whalen: As per your instructions regarding the MH/MR, account, Mr. Fetcko and myself have met a number of times relative to Mr. Fantz's initial corres- pondence on December 19, 1974, referring to a request for $38, 000 in additional funds. My final conclusion regarding this matter is that $38, 000 in additional funds are not required for our present fiscal year. The figure approved in the 1975 County Budget represented an amount sufficient to cover our 8% four (4) quarter obligation to the MH/MR and D & A programs for the quarter ending September 30, 1975. Indeed, the $38, 000 of "additional funds" referred to in Mr. Fantz's letter is perhaps somewhat a misnomer. The basic problem, more accurately defined, is essentially one of a current payment schedule comparable to other couties and other joinders similar to ours under the MH/MR program. Ideally, in any one fiscal year, the payment to MH/MR for services rendered, should cover the last three quarters of their preceding fiscal year and the first quarter of their following fiscal year, i.e. from October 1st through September 30th. It would be a very difficult and cumbersome procedure to attempt making payment for the second quarter of MH/MR.'s fiscal year during our calendar fiscal year since their books cannot be properly reconciled with an accurate determination of monies owed and payable to their program for the fiscal quarter ending December 31st and have an orderly year-end close out of our books. This is exactly what precipitated our immediate problem. In our fiscal year 1973, when we were approaching the bill cutoff date, it was noted that we were two quarters of payment behind the MH/MR, schedule. In an effort to correct this situation, the quarter ending September 30, 1973, was paid in full before the end of our fiscal year. The 1974 budget appropriated an amount of $125, 000 fully intended to cover our payment from October 1, 1973 to September 30, 1974. However, the last quarter of these four quarters, ie. the quarter from July 1, 1974 to September 30, 1974 was not paid before the bill cutoff date and subseq u e.ntly was approved for payment in fiscal year 1975 and charged against the 1975 budget. Thus, it would be virtually impossible to keep our payment status current (that is, one quarter behind) with an amount designed to cover a four quarter obligation, i. e. the 1975 budget - $125, 000. Therefore, I would recommend that the amount for this quarter ($37, 862. 00 E F 34 BOOK 5 MINUTE B K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN. FRANK .JONES. JR., EDWARD M. PALUSO. COMMISSIONERS 11 C rounded off) be appropriated to our 1975 account with the understanding that the payment schedule will again become current during 1975 - an amount of money sufficient to carry our financial obligation through September 30, 1975. Thus, in essence, this money is not an additional appropriation but an amount sufficient to cover the obligation of a fifth quarter payment in 1975. Although this matter may seem somewhat confusing, as indeed it is, our 1974 budget records will indicate an unexpended balance of $38, 255. 36, an amount which was intended for payment during the 1974 calendar year. Perhaps the real problem in this area is just another in a series of problems we continually have with the Commonwealth due to the incongruity of our fiscal years. Your consideration and attention in this matter will be highly appreciated. Mr. Whalen then explained that the real problem was that MH/MR was considerably late in sending in the bi fling for this particular quarter and the Commissioners were seriously en- gaged in the budgetary problems at that time. Unfortunately, that particular invoice became misfiled with some of the budget forms; and as a result was not presented for payment, and the funds were very definitely in the 1974 budget to make that payment; but through the above error, it did not get paid. Mr. Flynn elaborated on the matter. Further discussion was held. In regard to prior action taken by the Board approving the implementation of a Companion/ Chore Service program, Mr. Whalen stated that it is recommended by Mr. Crouse that the Board take action to establish a new budgetary account (#317) for this purpose and also a receipts account 06-13-18); said program to involve an amount of $26, 232. 00 with the following breakdown: Personnel $20, 927. Travel $ 3, 345. Materials & Supplies $ 525. Equipment $ 800. Miscellaneous $ 635. Mr. Crouse then gave an explanation and further discussion was held. Moved by Mr. Paluso, seconded by Mr. Flynn, creating budget accounts #317 and 6-B-18 for the Adult Welfare Services Companion/Chore Service Program in the amount of $26, 232. 00 to be fully reimbursed by the State Welfare Department at appropriate billing times. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Whalen read letter dated July 25, 1975, from Anthony Luppino, Director, Adult Wel- fare Services which stated that the new Companion/Chore Service program will be implements on August 4, 1975. Mr. Luppino reminded the Boar' d that the chore service segment of the program entails the rental of a station wagon to be fully equipped with the tools necessary to provide the service. The rental fee and the cost of gas, oil and repairs have been included in the budget as reimbursable expenses through the end of the year. Mr. Luppino went on to say a 346 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS that a new project year will begin in January, and it would greatly facilitate ease of program operations if the chore service station wagon could be added to the county fleet of cars and the gas, oil, and maintenance could be provided by the county garage. If the county would consider these items as an in -kind contribution to the program, there would most probably be no further cash contribution to this program by the county. In the event that the county would be unable to meet this request of providing the above items on an in -kind basis, Mr. Luppino requests that the County consider providing these services on a reimbursable basis. Discussion was held on this matter. Mr. Paluso noted that it is not an inkind contribu- tion when you are paying out dollars. Mr. Flynn stated that it was his understanding that the Department of Public Welfare was supposed to do the contracting for the leasing of this station wagon and suggested that the Board hold to the original proposal whereby DPW is responsible. Moved by Mr. Paluso, seconded by Mr. Flynn, rejecting the above request of Mr. Lup- pino and that the DPW's original agreement be adhered to as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Whalen read letter from the U. S. Department of Commerce, Economic Develop- ment Administration which stated that on the basis of unemployment data provided by the U. S. Department of Labor, it is determined that Washington County statistically qualifies for desig- nation as a redevelopment area under the Public Works and Economic Development Act of 1965, as amended. The county will be so designated, if within a reasonable time, it formally reque in writing that it be designated and takes appropriate action to have economic planning for the county incorporated in an Overall Economic Development Program (OEDP) which is acceptable to the EDA Regional Office serving Pennsylvania. Moved by Mr. Paluso, seconded by Mr. Flynn, requesting that the County, be placed under the EDA Program as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Whalen presented to the Board an OJT contract with Bricklayers Joint Apprentice- ship Committee Local #11 for training for Guy A. Flament. above. Moved by Mr. Paluso, seconded by Mr. Flynn, approving the OJT contract as per Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. L7 MINUTE -■■ 34"7 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK .TONES. JR., EDWARD M. PALUSO, COMMISSIONERS Mr. Whalen read letter dated August 5, 1975, from Daniel Luppino, Chairman, Washingto Greene Community Action Corporation which enclosed a request submitted by the Corporation to the Manpower Office for nine (9) staff positions for a proposed Home Winterization Program for Washington County. Mr. Luppino stated in this letter that the basis for this program is that the problems of the low-income created by the energy crisis have severly limited their ability to maintain minimum living conditions. The long-range goal is to conserve energy and lessen the impact of the high cost of fuel for the poor, near poor and elderly by increasing the thermal efficiency of their dwellings. The major thrust of this program is to winterize homes by making home repairs and retrofitting dwellings to minimize heat loss and improve thermal efficiency. Mr. Luppino then explained the procedures involved and stated that the maximum expenditure per home is $300. 00; the number of homes serviced will depend upon the amount of money that can be generated. The Community Action Corporation requested the support of the Washington County Board of Commissioners of the proposal submitted to the Manpower Office. Mr. Flynn recommended that this matter be tabled until such a time that the Board has had an opportunity to meet with Mr. Piganell, the Redevelopment Authority and the Housing Authority. Mr. Whalen read letter dated August 6, 1975, from Coroner Farrell Jackson which attached a letter from the Peters Township Supervisors in respect to railroad abutments located on West McMurray Road, which Coroner Jackson has ruled unsafe for the public's use. There have been two fatals and many accidents due to these old standing abutments being located close to the main highway. Mr. Jackson has asked the supervisors to remove them since they are within their jurisdiction; and they are willing to do so but are financially not able. Mr. Jackson requested the opportunity to discuss the matter with the Board. Mr. Flynn suggested that arrangements be made to meet with Mr. Jackson. Mr. Whalen read letter dated August 6, 1975, from Professor Raymond M. Bell in which Professor Bell stated that he is interested in the preservation of historical records, more specifically, the aerial maps with property lines located in the vault of the meeting room in the Courthouse. Professor Bell asked if these maps could be stored in the Citizens Library where they would be available to historians if the County does not plan to use them. Mr. Flynn suggested that inquiries be made as to the legality of the disposition of records and also of Mr. Gubanish as to whether or not he has use for these maps. Mr. Whalen read letter dated August 5, 1975, from James C. Frye, District Manager, Bureau of Employment Security, in which Mr. Frye stated that he will attend the meeting of August 11, 1975, at 10:00 a. m. Mr. Whalen stated that in connection with the Manpower disbursement system, in order tc implement a payroll contract with Pittsburgh National Bank, it is necessary for the Board of County Commissioners to pass a resolution establishing a Payroll Escrow Account for the Washington County Manpower Office. 348 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS Moved by Mr. Paluso, seconded by Mr. Flynn, adopting a resolution establishing a Payroll Escrow Account for the Washington County Manpower Office as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Whalen informed the Board that the Soil Conservation Service is handling all of the specifications and bidding procedures on Site 485 - Harmon Creek - and that they have establi September 11, 1975, at 11:00 a. m. as the time for the opening of the bids. They will be for- warding a notice that will appear in the newspaper. Solicitor: Mr. Gilmore informed the Board that he received notification from the Pennsylvania Public Utility Commission that the change in the grade and crossing for the placement of a siding track at Mac -Plastics, Inc., has been approved for Penn Central to do the work. Mr. Gilmore presented to the Board a Group Home Contract with MH/MR. He stated that this contract basically has the same provisions as the contracts with PARC and Cerebral Palsy but that one additional provision be added to the contract. Mr. Gilmore recommended that this contract be approved subject to our drafting into the contract a little stronger language about termination in the event that funding isn't available for the program. Moved by Mr. Paluso, seconded by Mr. Flynn, approving the Group Home Contract with MH/MR. as per above and as recommended by Solicitor Gilmore. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Meeting adjourned. THE FOREGOING MINUTE READ AND APPROVED: ATTEBI&: August 7 , 1975 CHIEF CLERK tb :l E