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HomeMy WebLinkAboutCOMM - Meeting Minutes - 193 - 12-4-1975 - COMMISSIONER�29 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS C� n Fi Minute No. 193 Office of the County Commissioners Washington, Pa. , December 4, 1975 The Board of County Commissioners met in regular session with the following members being present: Commissioners Paluso and Flynn. Absent being: Mr. Jones. Also being present: Chief Clerk and County Administrator Whalen; Administrative Assistant Fetcko; Administrative Assistant Crouse; Solicitor Gilmore; Deputy Controller Daniels,: ; County Treasurer and Commissioner -Elect Morgan; D/A Specialist Carl; Director of Community Action Churney; Bob Robertson of Observer - Reporter; Mrs. Helen Miller, League of Women Voters; Phillip J. Angelo of the Daily Notes; John H. Drake of the Washingt Area Senior Citizens; Earl Bugaile of WKEG; John Lastooka, President of Ram Construction Cc Meeting called to order and roll call taken: Mr. Jones - Absent; Mr. Paluso - Present; Mr. Flynn - Present. Chairman asked if there were any corrections, additions or omissions to Minute No. 192, each member having received a copy. read. Moved by Mr. Paluso, seconded by Mr. Flynn, that Minute No. 192 be approved as Roll call vote taken: Mr. Paluso - Yes; M r. Flynn - Yes. Motion carried unanimously. Special Order of Business: Chief Clerk read a letter dated November 18, 1975, from Mr. William L. Carl, D/A Specialist, concerning the change from the Planning Council model to the Executive Com- mission model. Said letter stated that Mr. Carl feels that the establishment of the Executive Commission, public, is the most advantageous option viewing the administrative and fiscal concerns and the distinctly separate systems of the Commonwealth to deliver D/A or MH/MR services and that the MH/MR Board and Mr. Fantz have gone on record at the October meet supporting the change. Chief Clerk then read a letter dated November 14, 1975, from Dr. Horman, Execu- tive Director of the Governor's Council on Drug and Alcohol Abuse, directed to Mr. William L, Carl which reads as follows: Dear Mr. Carl: It is our understanding that the Commissioners of Washington and Greene Counties are considering the implementation of an Executive Commission for the Drug and Alcohol Program in your two -county join- der. You have raised the question as to what fiscal procedures should be developed in the event that such a change is made. Please acknowledge the following information as being the position of the Governor's Council relative to fiscal matters in a county joinder Executive Commission model. 34 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Under and Executive Commission model the Executive Director of the Commission would take on the same responsibilities as those presently performed by the MH/MR, administrator. This would include: (1) distribution of program costs to each county; and (2) establishing a separate bank account for the deposit and disburse- ment of all program funds and the designation of an individual to sign checks. In addition, all fiscal management regulations, guidelines and procedures of the Governor's Council would apply. - In summary, the fiscal operations applicable to the MH/MR Program should also be utilized for the Drug and Alcohol Program. If an Executive Commission is established for your joinder, the executive director would be delegated the same responsibilities as presently are given to MH/MR. adminiMrators in joinder situations. Where an Executive Commission is implemented in an SCA, such implementation must be in accordance with Regulations for the Establishment of Drug and Alcohol Planning Councils or Executive Commissions (4 Pa. Code Ch. 271) published in the Pennsylvania Bulletin, Vol. 5, No. 40, Saturday, September 20, 1975. I trust that this information will assist you in resolving your concerns about the development of fiscal procedures. Sincerely, / s / Richard E. Horman Mr. Flynn: For the record, it has been recommended that the D/A Program be separated from the MH/MR Program. Mr. Carl under his administrative position is responsible for disbursement of all money, for the execution of contracts and for purchases. It has been -the recommendation of the Governor's Commission that the counties get into an Executive Commis- sion type. We have the option of the Drug and Alcohol Specialist or the Executive Commission type regulation. I have done much study on it, and Mr. - Whalen has read for the record the recommendation from the MH/MR, Board and also of Dr. Horman of the D/A Program that we do authorize the formation of the Executive Commission. Mr. Carl as the D/A Specialist would then be referred to as the Executive Director. As a matter of record, if we approve this, it still will have to be approved by the Governor's Council. Discussion was held. Chairman recommended that the County Commissioners go on record authorizing the creation of the Executive Cc>rnmission type for the operation of the Drug and Alcohol projects and be separated from the MH/MR Program and that we so inform the Governor's Council on Drug and Alcohol Abuse to be subject to their approval and that Mr. Carl, in his capacity now as the D/A Specialist, be named the Executive Director. Mr. Paluso: How many people will be on this committee? Mr. Carl: There will be eleven people. Mr. Paluso: That would be the same number of people that you have now. Six are appointed by the Washington County Commissioners and five are appointed by the Greene County Commis- sioners. Moved by Mr. Paluso, seconded by Mr. Flynn, that the recommendation by Mr. Carl be accepted as outlined above. I. __.... rR...... _ _.. . A 531 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN. FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS L 0 1 Remarks: Mr. Flynn: We must notify the Governor's Council on Drug & Alcohol Abuse and send excerpts of the minutes to them, subject to their approval. Mr. Carl: They will probably want some kind of audit of the books. Mr. Paluso: When would you anticipate this changeover being complete? Mr. Carl: Probably around February 1st. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk read a letter dated November 28, 1975, from the Washington -Greene Co. Drug and Alcohol Planning Council concerning the following recommendations for appointments to the D/A Planning Council: Ms. Paula Garcia to be appointed for a three (3) year term in the Drug/Alcohol position and the appointment of Ms. Janet B. Diresta for a three (3) year term in the Educator position. Mr. Paluso: Is there a deadline on that? Mr. Carl: No. Mr. Paluso: Then I ask that it be tabled until the next meeting. Mr. Flynn: Then we will have this tabled until the next meeting. Chairman then introduced Miss Ruth Churney, Executive Director of the Washington- Greene Community Action Corporation. Miss Churney: Our organization has been granted the authorization to administer a Winteriza- tion Program in Washington County. Our total grant is $27, 500 for supplies and $1, 000 of that is Urban Renewal money. In order to utilize that $1, 000, we must have three things from the Board of Commissioners of Washington County which are as follows: 1. Resolution stating that they will use that $1, 000 for winterization within the County. 2. An Agreement between the County Commissioners and the Washington/Greene Community Action Corporation that we would administer that $1, 000. 3. A letter to the Department of Community Affairs asking for a release of the money. Miss Churney proceeded to read the resolution which concerns the Winterization Program in Washington County which had to be executed by the County Commissioners. She also read the Agreement between the County Commissioners and the Washington/Greene Community Action Corporation stating that they would administer the $1, 000. Moved by Mr. Paluso, seconded by Mr. Flynn, that the Resolution be adopted as .. .__ ...,. ...___.. I read with the exception that, -the word "Resolution" be used in place of the word "Ordinance. " 032 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS read. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Moved by Mr. Paluso, seconded by Mr. Flynn, that the Agreement be executed as Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. John Lastooka, President of Ram Construction Company, was present; and follo ing a short discussion, it was agreed that there would be a productive meeting in the very near future involving all parties concerned. Correspondence: Chief Clerk informed the Board of the receipt of the following checks: 1. Pittsburgh National Bank - Redemption of C. D. #1319 - ck. #723709 1974 Bond Issue Account Principle $2, 500, 000. 00 Interest $ 12,500.00 TOTAL $2, 512, 500. 00 2. USF&G Companies - loss of installation caused by windstorm Extended Care Facility - Draft #537725-1 - $1, 335. 07 3. Commercial Union Companies - loss of installation caused by windstorm - Extended Care Facility - Draft #AW2330 - $1, 335. 07 4. Treasurer of the U. S. - Manpower Program - ck. #82, 361, 314 pan nnn nn 5. Commercial Union Assurance Companies - theft loss of two hay wagons at County Park - Draft #AZ7307 - $665. 00 6. First National Bank & Trust Company - Redemption of C. D. #8576 cks. #080356 and 43903 - Liquid Fuels Escrow Account Principle $200, 000. 00 Interest $ 997.95 TOTAL $200, 997. 95 7. Pittsburgh National Bank - Weekend Repurchase Agreement - ck. #723776 General Fund Principle $600, 000. 00 Interest $ 225.00 TOTAL $600, 225. 00 8. Commonwealth of Pa. - Juvenile Probation Grant Program - GJC state monies - ck. #47-608462 - $1, 330. 00 9. Commonwealth of Pa. - Juvenile Probation Grant Program - GJC federal monies - ck. #81-1057718 - $10. 000. 00 10. Washington County Volunteers -in -Probation - second quarter allocation - $1, 250. 00 11. Mon Valley Health & Welfare Council, Inc. - Mo. Ex. Reimbursement less 1/3 advance - ck. #1161 - $1, 221. 77 C �I 11 MI NUTE BOOK 533 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS approval: 12. Pittsburgh National Bank - Weekend Repurchase Agreement ck. #723834 - General Fund Principle $400, 000. 00 Interest $ 141.67 TOTAL $400, 141. 67 Chief Clerk presented the following bills to the Board for their consideration and 1. Extended Care Facility a. McAnallen Brothers, Inc. b. Limbach Company c. Sherry & O'Leary d. Baldwin Electric Co. e. GeoMechanics, Inc. f. Wallover & Mitchell, Inc. $212, 455.46 $124, 870. 50 $ 49,697.64 $30, 272. 79 $ 1,806.70 $ 4,892.79 2. Michael Baker, Jr., Inc. - $1, 702. 11 - Washington County Airport 3. Zeman & Zeman - $10, 237. 15 - Chartiers Creek Flood Protection Project 4. Engelhardt -Power & Associates, Inc. - $1, 594. 50 - Extended Care Facility and James Proudfit properties 5. Gene P. Amanati - $2, 550. 00 - Appraisals at Cross Creek Sites 660 and 662 6. Washington County Humane Society - $750. 00 - 1975 Budget allocation 7. Annex Pharmacy - $25. 00 - Imprinting machines for the Paid Prescription Program 8. Viehman Pharmacy - $25. 00 - Imprinting machines for the Paid Prescription Program 9. Washington County Historical Society - $928. 00 - balance of their budget allocation for fiscal 1975 Moved by Mr. Paluso, seconded by Mr. Flynn, that the above bills be approved. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk read the following notice from the Chairman of the Board of Washington County Commissioners dated December 4, 1975: The County of Washington hereby grants to the U. S. of America without cost to the U. S. the unqualified right of entry on all lands necessary for Construction of Unit 2A (Improvised Channel Center line Station 123 + 52 to Station 165 + 25) of the Canonsburg -Houston Reach of Chartiers Creek Flood Control Protection Project, Washington County, Pa. Chief Clerk stated that we do have the attachments from the Solicitor of record for this job identifying all of the properties involved so that this is now ready to notify the Corps of Engineers on this project. Chairman stated that we will so notify the Corps of Engineers that Coleman, Director of the Washington County Overall Economic Development Program, which 034 MINUTE BOO K K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS 036 MINUTE B■■ BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES, JR., EDWARD M PALUSO, COMMISSIONERS tated that Washington County has qualified as a Redevelopment area, under the Public Works Ld Economic Development Act of 1965, and the County Commissioners went on record appoint- g the Committee. Chief Clerk stated that the O. E. D. P. Committee has a meeting scheduled r Tuesday, December 9, 1975, at Ramada Inn, in Washington, Pa., at 1:30 p. m. for the pur- Ise of discussing the general information, organization and explanation of propmed projects to undertaken by the O. E. D. P. Committee. Chief Clerk read the following letter dated December 2, 1975, from Charles A. (Crouse, Administrative Assistant, directed to the Board of Washington County Commissioners land Mr. F. D. Whalen, Chief Clerk & County Administrator: Gentlemen: A situation has arisen which I would like to make a matter of public record for it concerns the 1975 Juvenile Grant In Aid Program. If you will remember at the last Salary Board meeting, it was agreed that since the Juvenile Court Judges' Commission was willing to accept Class B salary standards in 1976, and that by making these adjustments we would, in most cases, already be in compliance with 1976 salary standards, the grant was accepted. Concerning the 1975 grant, I was advised by Mr. Zander of the JCJC to submit the application as originally prepared in February of 1975. I explained to him on the telephone that although there had been a vacancy created by the leave of Ms. Pamela Siegel, the application as originally prepared indicated a full year's employment for Ms. Siegel. However, in that her resignation date was July 31, 1975, there would be a lapse in payment of wages during the period of vacancy created by her resignation. I was informed that if the pro rata share for her raise was included as a part of Salary Board action, that we could apply for the full amount of the grant. On Decem- ber 1, 1975, I received a call from Mr. Zander informing me that the application would have to be rewritten, and he doubted that our County could qualify for the full amount of the grant. Additionally, we discussed the technical aspects of the grant for approximately two hours and tried to reach some sort of satisfactory solution. Of the things that were discussed during our conversation, one salient factor which I want to bring to your attention at this time, is what Mr. Zander labeled a net contribution by the County. It seems that they arrive a certain proportional amount from the County, and above that amount, will pay a state participation share. This could have � rather dire implications concerning the 1976 grant and is highly inconsistent with our telephone call prior to our recent Salary Board meeting. I am quite hopeful that my conversation with Mr. Zander will qualify us in some manner or form for the 1975 grant. However, it is exceedingly difficult to try and settle such important matters by telephone. I expressed by concern to Mr. Zander concerning the administrative regulations of this program and how they seem to defeat, in practice, the actual intent of the program. I would suggest that if we have further problems concerning these Juvenile Grant In Aid Programs that an adamant stand be made by the Board of Commissioners directly to the Board of the Juvenile Court Judges' Commission. I am only suggesting that we may have problems with the 1976 Grant In Aid Program. This possibility arises based on past experience and most recently the aforementioned telephone conversations concerning the 1975 Grant In Aid Program. I sincerely feel that we must stand ready to avoid letting these programs run roughshod over the very goals for which they were intended. I sincerely hope I am wrong but feel it is important to set the record straight. Very truly yours, /s/ Charles A. Crouse Mr. Flynn: I would like the entire letter made a matter of record. We went through all the details at the special Salary Board meeting to implement the request of the Governor's Juvenile Justice Commission. MINUTE BOOK J37 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN. FRANK JONES, JR.. EDWARD M. PALUSO, COMMISSIONERS 1 E 1 Mr. Crouse: Our telephone conversation lasted about two hours, and we went through every aspect and every detail of the grant. One of the major concerns was that due to the vacancy created by the resignation of Miss Siegel from July 31st until a replacement is hired, we creat( a lapse void of County monies. Mr. Zander explained that this money would throw our total contribution under the original standard set; and if our dollars do not come up to that point, then they start subtracting State dollars. We did a lot of bartering back and forth in the on grant, and he agreed to include the full salary amount of Mr. Harrison for his more or less double capacity as Juvenile Detention Home Administrator and part-time Juvenile Chief Proba- tion Officer which was not part of the original grant so we picked up $2, 000 additional there, and we are still approximately $1, 038 apart. In a tentative agreement, something I proposed him that might be workable with the Board, is for that $1, 038 remaining that the necessary desks, chairs and office equipment could be purchased next year, if permissable by their Com- mission, out of the 1975 Grant money for the two additional Probation Officers under the Governor's Justice Commission Grant; and he seemed to feel that that would be a satisfactory solution and that he would go to work on it. Mr. Paluso: Is Miss Siegel retiring or is she on a leave of absence? Mr. Crouse: She has a leave of absence, but by her leave of absence, of course, she is not being paid and that salary was projected in February of 1975 because it was an unknown factor at that time for the entire year. Prior to the Salary Board Meeting, I was advised by him to submit our original application completely unamended. Mr. Flynn: Then he is going to try and resolve this,? Mr. Crouse: He said that he would try to re -write the grant. In any case, we qualify for approximately $22, 000 in grant as things now stand. Mr. Flynn: I am sure that if there is any unexpended money that the experts in that contract will be notifying us. (Mr. Edward Standley from the Carman Benson Equipment Corporation entered the meeting.) 11:00 A. M. - OPENING OF BIDS FOR WASHER & EXTRACTOR FOR, COUNTY JAIL Mr. Daniels of the Controller's Office opened and read the following bid: 1. Name of Bidder: Carman Benson Equipment Corporation Address: 335 Washington Avenue, Bridgeville, PA 15017 Gross Amount of Bid: $4, 770. 00 Less Trade-in Value, if any, for old washer 300.00 Net Amount of Bid $4, 470. 00 f. o. b. jobsite, tailgate delivery A bid bow with the Ohio Casualty Insurance Company in the amount of 10% of the total amount of the bid accompanied the bid. Jac) MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN. FRANK .TONES. JR., EDWARD M. PALUSO. COMMISSIONERS Moved by Mr. Paluso, seconded by Mr. Flynn, that the foregoing bid be tabled until such time that the legal department has had a chance to peruse it. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk read a letter addressed to Mr. Tony Bevec, Building Superintendent, fro Robert Cornell, President of WADE, and Mr. Gene Mercer, Parade Chairman, stating that on behalf of the City of Washington Fire Department and the members of W. A. D. E. , he is Mr. Bevec for all of his help and cooperation which made the 1975 Christmas Parade a success Chief Clerk read a letter dated November 28, 1975, addressed to Mr. Flynn from Paulette Decovich Bolyard stating that her father, Pete Decovich, who passed away eight (8) months ago was not just another resident of Washington but lived there all his life, adding much color to the community, that Washington was a part of him too. Said letter stated that Mrs. Bolyard feels that it would be a tribute to name a street in Washington after her father. Chairman suggested that the Board forward the above -mentioned letter to our City Fathers as we have no control over naming the streets and that we shall so notify her of our action. Chief Clerk informed the Board of an invoice from the Department of Public Welfare covering the Food Stamp Costs for the quarter ending September 30, 1975, in the amount of $20, 058. 01. Chief Clerk stated that it was our understanding that effective with the quarter ending June 30, 1975, that the county would no longer be required to participate in the Food Stamp Program and that the State was going to take it over themselves. Chief Clerk then stated that maybe this program is a part of the supplemental appropriations bill that is pending before Legislature at the present time, which is House Bill #1333. Mr. Flynn stated that we should table this matter for the time being until we find out what the end results are between now and the 31st of December with the State Legislature. Chief Clerk informed the Board of a letter dated November 11, 1975, from Industrial Appraisal Company. Mr. Whalen stated that they are a reporting service to the County and that they do two separate projects for the County which are an update on the property and inven- tory control records at both of our Homes and they also prepare the overall appraisal report for County insurance purposes. Mr. Whalen stated that they are advising the Board to con- tinue this service and that their fee for the update of the Homes would be $150. 00 and the contint ation of the General Report would be $685. 00. Chief Clerk stated that at the present time, Mrs. Patricia Cook of the Adult Welfare Office is on a leave of absence and is requesting her leave for an additional thirty (30) days, which is substantiated by a statement from her doctor, JE. R. Hadley. 1 uE mm■■ 539 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS 1 1 Chief Clerk read a request from Jeanne B. Oest, Clerk in the Tax Claim Bureau, for a sixty (60) day leave of absence due to the severe illness of her mother. Said letter stated that the leave of absence was to commence on Monday, December 1, 1975. Mr. Paluso: Is the leave of absence only for personal illness? Mr. Flynn: No, the policy does not spell that out. granted. Moved by Mr. Paluso, seconded by Mr. Flynn that the above leaves of absence be Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk read a letter dated November 26, 1975, directed to Mr. Flynn, from Helen Falcon, Deputy Treasurer, stating that in view of a change of an official in the County Treasurer' s Office and the work involved in making the transition, she would appreciate the Board' s consideration in permitting her to carry one week and one day that is left of her vacation into the year 1976. above. Moved by Mr. Paluso, seconded by Mr. Flynn that the request be granted as per a Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. C f t Chief Clerk read a memorandum dated November 20, 1975, from Joseph F. Fetcko, concerning vandalism at Washington County Airport. Said letter stated that Mr. G. D. Mackenzie wishes to inform the Board of Washington County Commissioners of an emergency ^ t C repair situation in which two high -spot light towers have been severely damaged, supposedly by vandals at the Washington County Airport. Said letter stated that the cost of repairs will be $260 - $280 for each tower and this cost will cover services of Mr. Mackenzie, two other employees and equipment. Chief Clerk then informed the Board that he had discussed this matter with Mr. Mackenzie and Mr. Flynn and in view of the amounts involved and the emer- C t I gency involved that he did authorize Mr. Mackenzie to make the emergency repairs to the lights. Chairman stated that West Penn Power had been out at the Airport also, and brought it to the attention of Mr. Mackenzie. c Chief Clerk informed the Board that under the Manpower Program we have a no cost Agreement with the Bureau of Employment Security which has to do with Federal Supplemen- tary Benefits. Said Agreement states that the Bureau of Employment Security will furnish any and all necessary information to the Manpower Office without cost, however, they do need a signed Agreement. 540 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS ` Moved by Mr. Paluso, seconded by Mr. Flynn that the Board execute the above Agreement. Roll `call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk informed the Board of an On -The -Job -Training contract between the Washington County Office of Manpower Planning and Automotive Services Council of Pennsylvania to hire and provide on-the-job training for Gery 'Sasko as a Mechanic and this has been approved by the Manpower Office. Moved by Mr. Paluso, seconded by Mr. Flynn to approve the above agreement. ` Roll call vote taken: ` Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. New Business: Mr. Flynn: On House Bill 1333, this is a rather controversy Bill which is in the House and it was defeated prior to the Thanksgiving Holiday by a vote of 135 to 64. A lot of people are under the impression in this County that this is a tax bill. House Bill 1333, is a catch-all supplemental appropriation to the existing budget and this is to make up for the deficiency that cuts were made in the budget originally and this is where part of this money could be in so far as the Food Stamp Program. According to statutes, as of June 30, 1975, we will no longer be held responsible for participating in the administrative cause of the Food Stamp Program and then they send us a bill for $20, 000 for the third quarter. Now, also, in this House Bill 13330 there is a sum about equal to $300, 000 for Washington County which we anticipate In our budget this year and this is a matter of record and this comes under the Court related costs. Last year in 1974, how much money did we receive? Mr. Whalen: $292, 000 , I believe. Mr. Flynn: This is also a statuatory requirement that we receive monies and based on our experience of 1974, we put into the budget this year $27B, 000 , so we anticipate that in this House Bill 1333 there is $300, 000 for Washington County and this is why I am concerned. And, I also might add that this is a catch-all that takes in a multitude of sins, in the $5000 increases for the Judges and the $2500 increase for the Legislators for their expense accounts and this is one of the areas that the Legislators were reluctant to vote on, and another area is there is 30 million dollars earmarked for the Philadelphia loan for the Bicentennial Commission which they are somewhat reluctant to vote for. We are going to have to suffer if this bill doesn't pass because we will be short $300, 000. Mr. Brunner F, u MINUTE BOOK 541 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS i is the only one from this County that voted for the Bill and I talked to Mr. Brunner and I suggest that we get in touch with the other three representatives, Mr. Fischer, Mr. DeMedit 4 and Mr. Stout and let them know what it means to us. I did talk to Mr. DeMedio personally and told the gentleman what it means to Washington County and now , I understand that the House reconvenes December 8th and whether they are going to amend the Bill or not, I do not know, but I do know that they are going to reconsider the voting and I think it is encum- bant upon us to get in touch with these legislators and notify them of our thinking in so far as that $300, 000 is concerned because that is a heavy penalty for us. Chief Clerk informed the Board that they should take the necessary action to appoint Mr. Charles Crouse, acting Chief Clerk for the County effective Friday, December 120 which will be Mr. Whalen's last day, his official termination date is December 31, 1975. Moved by Mr. Paluso, seconded by Mr. Flynn, to approve the appointment of Mr. Crouse as acting Chief Clerk. Roll call vote taken: Mr. Paluso - Yes ; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk informed the Board of a letter dated November 26, 1975, from the Washington County Housing Authority requesting that the Commissioners appoint Mr. Thomas E. Petrus for continuing his term as a member of the Washington County Housing Authority from January 1, 1976 to January 1, 1981, this is a recommendation by the Housing . . . . . . . . . . . . . . . . t Authority by letter from Michael G. Stefan, Executiv e Director. ................... Mr. Paluso stated that he would like to talk to Mr. Stefan about a suggestion. s.............. I .......... ............ Mr. Flynn stated that Mr. Stefan was the one that sent the letter to us but we will table the matter. Chief Clerk info"rmed -the-13oard- diet- last' week we had a Certificate of Deposit mature under the Liquid Fuels Escrow Account at First National Bank & Trust Company in the amount of $200, 000 and in order to carry on the affairs of the County it was necessary to reinvest $100, 000 of fhis' arriatirit and to leave $50, 000 of this in the Escrow Account and also to transfer from the tscrow Account the sum of $50, 000 to the Liquid Fuels Regular Account so that it would properly funded for the balance of 1975 and requested that the ............................... Board confirm this action. Moved by` Mr. ' Y'aluso; seconded by M .' Flyndthat'the request be approved as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. a42 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Chief Clerk informed the Board that the Sinking Fund Commission requested that the County make available to the Sinking Fund Commission the sum of $30, 000 as a temporary loan so that the current obligation for the interest to Pittsburgh National' Bank could be met on or before December 1, 1975; also, this transfer was made from the Parks & Recreation Account to the Sinking Fund Commission and following that the funds were paid over to First National Bank in the amount of $150, 652. 50 to meet the County"s obligation. above. Moved by Mr. Paluso, seconded by Mr. Flynn to approve the transfer as per Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. 1 4 The Chairman stated for the record, that when that money is repaid in the Sinking Fund, it doesn't go back into the General Fund, it goes back into the Parks & Rocre- ation Account. Chief Clerk informed the Board of a letter from Charles A. Crouse, Adminis- trative Assistant dated November 26, 1975, regarding*a review he had conducted of the Grants & Gifts Escrow Account so that an orderly year -end -close-out of this account can be made with monies due and payable to other agencies for the General Fund can be made at this time. Said letter stated the following breakdown of this account: Balance as of November 26, ,1975 $63, 940. 56 LESS PRESENT ENCUMBRANCES .................... SUBTOTAL ........................................ $530932. 96 LESS AMOUNTS DUE AND PAYABLE: 1. To McAnallen for windstorm loss .............................. $ 998.03 2. To McAnallen for subsequent windstorm loss ................... $ 2,670.14 3. To Volunteers in Probation remainder of 1974 Research Study Grant........... $ 170.00 4. To Washington County General Fund .............. $ 50, 094. 79 f For 1974 Juvenile Probation Grant In Aid.... $ 2119 632. 79 For 1974 Adult Probation Grant In Aid ................................... $ 13, 336. 00 For 1975 Adult Probation Grant In Aid .................................... $ 15,126. 00 BALANCE ------------------ 0------------- J C MINUTE ■ ■ J4-3 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS Said letter stated that in order to have an orderly close out of this year's accounts, these amounts should be paid at this time. Moved by Mr. Paluso, seconded by Mr. Flynn, to have these funds transferred to t the proper accounts as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk read a letter addressed to himself, dated December 2, 1975, from Joseph F. Fetcko, Administrativ e Assistant, requesting formal action from the Board of County Commissioners for the transfer of the necessary funds from Account 1499-1 (balance at end of year) to Account 504-2(MH/MR) . Said letter stated that the amount of the current payment to MH/MR (July 1, 1975 through September 30, 1975) is $34,105. 00 and the unexpended balance in Account 504 is $3740. 32 and in order to meet this current payment it will be nec- essary that the Board formally authorize by motion the transfer of $30, 364. 68 from Account 1499-1 to Account 504-2. Mr. Paluso: Why wasn't this transfer made before? Mr. Fetcko: Referring to the excerpt from the meeting , Minute No. 178, dated August 7, 1975, it seems that the actual motion just was not made. Mr. Crouse: It was explained that the actual motion was needed from the Board, because it is in excess of the 4th quarter allotment, then there is an actual motion needed from the Board stating from which of these unappropriated funds can come and at that meeting, that action was not taken. above. Further discussion was held. Moved by Mr. Paluso, seconded by Mr. Flynn, that the transfer be made as per Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk informed the Board that under the Extended Care Facility, Bell Telephone has submitted the estimated cost for the communications system to be installed and this has been prepared in conjunction with the architects,, t Basically, in the communica- tions package their monthly cost would be $658. 59 and in addition to that the Fire Alerting Systems to South Strabane and to the Washington Fire Department would be $14. 38 per month with an installation charge of $16. 00 each. Chief Clerk stated that the installation charge for they system at the new home will be $2178. 00. Chief Clerk then stated that the present monthly rate service is $78.83 for the Men's Home and $38.19 for the Women's Home which 544 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALWSO, COMMISSIONERS makes a total of $117. 02, but of course, that does not include the other offices that will come involved with the new system, so that the Bell Telephone Company can proceed to secure the necessary equipment and have it available, they have requested that the County execute the Agreement. executed. Moved by Mr. Paluso, seconded by Mr. Flynn, that the above Agreement be Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk informed the Board that we have advertised twice for Dental Equip- ment for the new facility and have not received any bids, and therefore requested permission } , to advertise one final time. Moved by Mr. Paluso, seconded by Mr. Flynn, that the Chief Clerk be auth- orized to advertise for bids Dental Equipment for the Extended Care Facility. Said bids to be received in the Office of the County Controller until 11:00 a. m. , Prevailing Time, Thursday, 1975, and publicly opened immediately thereafter in the presence of the County Commissioners. Roll call vote taken: 4 Mr. Paluso - Yes; Mr. Flynn - Yes. t Motion carried unanimously. Chief Clerk informed the Board of a discussion which was held with the Courts, Judge Sweet, yesterday, which involves the funding for the Law Library and there was an action in the Court for the Court to direct that all fines and forfeitures be made available for the use of the Library committee at a meeting with the Courts, Mr. Gilmore and Mr. Carson representing the Law Library, It was determined that that wouldn't be too goad of a situation to get into as far as the administration of it was concerned and it was usggested, at that time, that the suit would be withdrawn if the County would make available to the Library the su m of $8000. 00, so that they could pay their past due accounts, so there has been a stipulation by the Court which includes: 1. The requests set forth in said petition are hereby withdrawn. 2. The Commissioners shall immediately upon execution of this Stipulation request approval of transfer of funds of Eight Thousand ($8, 000. 00) Dollars to the committee from the 1974 Bond Fund Account for its immediate use. Chief Clerk then stated that this order has been signed by Judge Sweet and recommended that the Board approve this order so that we can make these funds available to I C L� the Law Library. MINUTE BOOK 545 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS C Moved by Mr. Paluso, seconded by Mr. Flynn, that the above order be approved. Remarks: Mr. Flynn: _ This money has been authorized,- the $8000. 00 as a Bond Fund Account. Roll call vote -taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk made a -report concerning the County's fiscal affairs, that as of December 3, 1975, we finalized our regular investment procedures with the General Fund Account for 1975; and for the period of July to December 3, 1975, we earned the sum of $20, 915. 79 in 30-day certificates of deposit with the General Fund monies that we had avail- able. It js significant to note that during 1975 that our rates of interest ran between 5 5/8% Ito a high of 6 1/4%. Chief Clerk stated that in looking at 1974 we earned considerably more money, which amounted to $33, 376. 37, however, the rates in 1974 ranged from a low of 8 3 / 4%. to a high of 11 3 / 4% so that accounts for the difference,. Mr. Whalen stated that the amount of money invested was about the same and this has been over the years a continuing process. .qnlicitnr- Solicitor informed the Board of an IBM Service Agreement for 3 months which becomes effective January 2, 1976 thru March 31, 1976. Moved by Mr. Paluso, seconded by Mr. Flynn, that the Board accept the service agreement as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynji - Yes. Motion carried unanimously. Solicitor presented to the Board two Watershed Agreements between Washington County and the Department of Environmental Resources for the annual cost sharing of Harmon Creek and Cross Creek and recommended that the Board approve and the Chairman execute on behalf of the County. Moved by Mr. Paluso, seconded by Mr. Flynn, that the above agreements be approved and executed., Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes., Motion carried unanimously. JA f'% MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR , EDWARD M. PALUSO, COMMISSIONERS Solicitor presented to the Board an Agreement by Burrell Construction & Supply, Company who was awarded the bid for certain parking areas at Mingo Creek Park.. Mr. Paluso: The State has a cut-off date for asphalting and I wonder if it should be done now because of the weather. Mr. Flynn: What does that involve there: Mr. Gilmore: Cleaning & Patching of four parking lots; 6" x 6" Extruded Asphalt Curb . placed 6' from outside edges of parking lots and turn arounds; Roads A, B, & C, grading. Mr. Paluso: The first paragraph of the Agreement says that if the need for extra work or materials arise during the ,performance of this contract and urgency does not permit sufficient time for a formal written order, and a' delay in supplying said work and/or materials is deemed by first party to be prejudicial to second party's best interest, first party will furnish said work and materials upon the written order of second party's foreman, superintendent or other employee who is in, active charge of said operation or construction. This means that whoever is there could okay all extras, which I do not think is legal. Mr. Gilmore: I will proceed and check into this and I think that this should be tabled. Solicitor presented to the Board a Right-Cf-Way Agreement with Bell Telephone Company of Pennsylvania in connection with the new facility. Mr. Fetcko stated that this involves some of., the current telephone lines that run through the parking lot at the fair grounds. Some of these will be taken down and run underground and because it is County property they need the right-of-way to go in there and do this. Solicitor recommended that The Board approve the Agreement. Moved by Mr. Paluso, seconded by Mr. Flynn, that the Board approve the Agreement as per above. Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Solicitor informed the Board of a new lease for Magistrate Tempest's office, which is identical to the last lease with an.increase in rent of $50. 00 a month. Mr. Paluso: Why are we doing that one now ? I know that there are 10 or 12 more to go. Mr. Gilmore: Only because it was submitted already and agreed upon. Apparently, the others have not been approved by the Court,. or some of them run out later. Mr. Flynn: There are 14 leases, one expires December 31, 1975, and two of them January 14, 1976, and some not until March. F L _ lrr MINUTE BOOK 4"7 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS E 1 Mr. Paluso: I suggest that they all be taken care of in' January. Mr. Gilmore: This one has already been approved by the Courts. Mr. Paluso: I suggest that they be tabled and all of them done at once and I am not in favor of a 6 year lease. As I remember, 6 years ago it was decided to do it for the term of the magistrate. The 6 year contract causes problems because of maintenance which needs done, and if we'had a shorter contract we could force these things to be done. Chairman made a motion that the lease b e executed. The motion was lost for want of a second. Mr. Flynn: When it comes to leases, there are three of them that expire, two of them January 14th and one December 31, 1975. Mr. Posner can tell you the same. He was here (Mr. Posner, who had entered meeting, confirmed Chairman's statement) yesterday when Judge Sweet was here and we discussed this at length. I want the record to show that we are all aware that the lease in Canton Township expires December 31, 1975, and that building has been sold and there is a new owner and we'have been given notice to vacate. Mr. Posner in conjunction with Mr. Whalen, and Mr. Ferralli, and Mr. Amanati looked at a piece of property in Canton Township, and to the best of our knowledge, it is the only property available. I want it on record that the Commissioners are aware of the fact and the delay is based upon the recommendation of the Judge that we are going to try and look some- where else. Solicitor Gilmore presented the following eight (8) tax refunds to the Board for' their consideration and approval. Moved by Mr. Paluso, seconded by Mr. Jones, that the Tax Assessment Office be authorized to prepare the following tax refunds due to either duplication or overpayment of real estate or personal property tax: (1) Carmen & Joan Calabro 105 Milbeck Drive Washington, Pa. 15301 District: North Franklin District Number: 510 Amount: $9.57 (2) Joseph & Mamie Bazy Box 388 Donora, Pa. 15033 Amount: $6.08 (1975 County Tax) Deed Book Reference: 1508-0236 Section Number: 16 Parcel Number: 3-8 (1975 Personal Property) (3) Pete Klovanich Estate c/o Michael Klovanich (1975 County Tax) R. D. #1 Avella, Pa. District: Independence Deed Book Reference: District Number: 370 Section Number: 1 Parcel Number: 12 Amount: $37.91 (4) Henry Miller Box 131 C, R. D. #3 Claysville , Pa 15323 District: East Finley District Number: 270 Amount: $1.36 (1975 County Tax) Deed Book Reference: 1372-0285 Section Number: 6 Parcel Number: 14-2 v�8 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS (5) Joseph A. & Mary A. Sanfillippo (1975 County Tax) 116 Walker Avenue Brownsville, Pa. 15417 District: Centerville 2nd Ward Deed Book Reference: 1243-0625 District Number: 15-2 Section Number: 21 Parcel Number: 113-116 Amount: $6.68 (6) William Franz (1975 County°Tax) 409 Coal Pit Road Bridgeville, Pa. 15017 District: Cecil Deed Book Reference: District Number: 140 Section Number: 011 Parcel Number, 1-2 Amount: $11.88 (7) Robert M. & Barbara A. Grove (1975 County Tax) First Federal Savings & Loan Assn. Monessen, Pa. District: Carroll Deed Book Reference: 1341-0379 District Number: 130 Section Number: 12 Parcel Number: 75 and 76- Amount: $129.96 (8) Clyde & Mary J. Qualk (1975 County Tax) R. D. #1, Box 280 Kaukonen Drive Charleroi, Pa. 15022 District: California Deed Book Reference: 1624-0256 District Number: 080 Section Number: 029 Parcel Number: 2-1 Amount: $0.32 ` Roll call vote taken: Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Meeting adjourned. THE FOREGOING MINUTES READ AND APPROVED: December 4, 1975 ATT CHIEF CLERK nl I� r; I.a_. ---- . d...