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HomeMy WebLinkAboutCOMM - Meeting Minutes - 119 - 5-16-1974 - COMMISSIONERMINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN. FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Minute No. 119 Office of the County Commissioners Washington, Pa., May 16, 1974 The Board of County Commissioners met in regular session with the following bers being present: Commissioners Jones, Paluso and Flynn. Also being present: Chief Cler and County Administrator Whalen; Administrative Assistant Crouse; Assistant County Solicitor Gilmore; County Controller Mascara; Deputy Controller Daniels; Land Acquisition Agent Clay Graham; Marsha R,ojewcez, Henry Fisher, and Robert Arthurs of Babbitt, Meyers & Waddell; J. Craig Kuhn of Kuhn, Engle, Blair & Stein; Victor Lynch of Litman, Litman, Harris & Specter; Mrs. Miller of The League of Women Voters; Earl Bugaile of WKEG Radio; Jack Mer- dian of WJPA; Mrs. Lilley of The Daily Notes; Paul Carson of The Observer -Reporter; Jerry Kelanic of WWVA; and Mrs. Beaver Perkins of Volunteers In Probation. Meeting called to order by Chairman and roll call taken: Mr. Jones - Present; Mr. Paluso - Present; Mr. Flynn - Present. Chairman asked if there were any corrections, additions, or omissions to Minute No. 118, each member having received a copy. as read. Moved by Mr. Jones, seconded by Mr. Paluso, that Minute No. 118 be approved, Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Reports: None Old Business: None Special Order of Business: Washington County Bond Issue (Establishment of Sinking Fund Account Fund No. 1) sioners: Chief Clerk read the following letter dated May:16, 1974, addressed to the Commis Gentlemen: 1. Subject to the conditions outlined herein, we offer to purchase from you $5, 000, 000 par value of General Obligation Bonds, Series of 1974, of the County at a price of $4, 875, 000 and accrued interest on the principal amount thereof to date of delivery or to June 11, 1974, whichever occurs first. We enclose our check in the amount of 2% of the principal amount of the Bonds, which check represents our good faith check as required. These Bonds are to be issued in accordance with the provisions of the Local Government Unit Debt Act (Act 185 of 1972). 2. The Bonds will be dated June 1, 1974, and will be of the denom- ination of $5, 000 par value each, will be registrable as to principal only at the option of the holder, will bear interest (coupons maturing each June 1 and December 1), and will mature in numerical order on June 1, in the years and at the rates of interest in the schedule attached to this offer. 352 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS 3. The principal and interest of all the Bonds will be payable at the Principal Office of Pittsburgh National Bank, who will act as Paying Agent. 4. The Series of 1974 Bonds maturing after June 1, 1984, are redeemable for other than Mandatory Sinking Fund purposes at the option of the County, at 100% of their principal amount (par) plus accrued interest, in the inverse order of their maturities, by lot within a maturity, on not less than thirty days' notice, as a whole at any time or in part on any interest payment date, on or after June 1, 1984 The Series of 1974 Bonds maturing on June 1, 1999, are subject to mandatory redemption in part, by lot, at 100% plus accrued interest, upon at least thirty days' published notice on June 1 in certain years beginning 1991 as set forth in the schedule attached to this offer. 5. Our offer to purchase the Series of 1974 Bonds and our obligation to do so, arising from your acceptance of our offer, shall be subject to the following conditions. A. The required Authorizing Ordinances shall be properly advertised in accordance with Act 185 of 1972, as amended. Proof of said advertisements, places of advertisement, and the text of said Ordinances shall be satisfactory in form and substance to us and to Bond Counsel, Messrs. Kuhn, Engle, Blair and Stein, Pittsburgh, Pennsylvania, and Messrs. Litman, Litman, Harris and Specter, P.A. , Pittsburgh, Pennsylvania. B. At or prior to the closing, you shall have delivered to us the unqualified approving legal opinion of Messrs. Kuhn, Engle, Blair and Stein and Messrs. Litman, Litman, Harris and Specter, P.A. , which shall state, among other things, that (i) the interest on the Series of 1974 Bonds is not subject to pre- sent Federal Income Taxes under existing statutes and decisions, and (ii) the Series of 1974 Bonds, their transfer and the income therefrom, including any profits made on the sale thereof (other than the underwriting spread in a distribution), are free from taxation within the Commonwealth of Pennsylvania, except inheritance, estate, succession and gift taxes, or any other tax not levied or assessed directly on the Bonds or the income therefrom. Said opinion shall also cover such other relevant matters as we shall reasonably request. C. At or prior to the closing, we shall have received a certificate of no litigation, proof of approval by the Department of Community Affairs, a certificate stating the Borrowing Base of the County, a certified Debt Certificate, and all other customary closing proofs. D. All expenses incident to the printing of the Bonds, the Ordinances, the Official Statement, the rating (if any), the fees and expenses of Bond Counsel, accounting fees, and advertising and filing expenses will be paid by the County. 6. You agree to notify us your intention to deliver the Bonds at least six (6) days prior to the time delivery and payment are to be effected, but in no event will you attempt to deliver during any period allowed for appeal pursuant to Act 185 of 1972 unless waived in writing by us; however, we may, at our option, request de- livery and make payment prior to the expiration of this six -day period. You agree that this offer to purchase is °subject to the completion to our satisfaction of all the conditions outlined above, together with all requirements pursuant to Act 185 of 1972, and the delivery of the Bonds to us, not later than June 11, 1974; and, if delivery is not completed, you will return our good faith check to us at that time. We may, however, if delivery of the Bonds has not been accomplished by you at that time, at our option, extend the time for completion of these conditions (including delay of your return to us of our good faith check) and the delivery of the Bonds from time to time, for whatever periods we may deem necessary and appropriate, such period or periods, however, not to exceed in its entirety six months from the date of this offer; or we may cancel entirely our contract to purchase. 7. If the foregoing bid for the County's Bonds is accepted by you, please indicate your acceptance in the appropriate section below. Yours very truly, BABBITT, MEYER,S & WADDELL 1 /s / Robert C. Arthurs Robert C. Amours Partner MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS 1 1 ACCEPTANCE AND NOW, this 16th day of May, 1974, the proposal of Babbitt, Meyers & Waddell, of which the above is a true copy, is hereby understood to be a binding contract between Babbitt, Meyers & Waddell, and the County of Washington, Pennsylvania. ATTEST: /s/ F. D. Whalen (Seal) Chief Clerk COUNTY OF WASHINGTON Pennsylvania By / s / Michael R.. Flynn Chairman By /s/ Frank Jones, Jr. Commissioner By /s/ Edward M. Paluso Commissioner 'i' i<mmm�ti ncm %icm=F�=ic �cm $5, 000, 000 COUNTY OF WASHINGTON PENNSYLVANIA General Obligation Bonds - Series of 1974 Schedule Dated: June 1, 1974 Due: June 1, as shown b elo w Maturity Schedule Rates of Year Amount Interest 1975 $ 95,000 5. 20% 1976 100,000 5.25 1977 105,000 5.30 1978 110,000 5.35 1979 115,000 5.40 1980 125,000 5.45 1981 130,000 5.50 1982 135,000 5.55 1983 145,000 5.65 Rates of Year Amount Interest 1984 $155, 000 5. 75% 1985 160,000 5.85 1986 170,000 5.90 1987 180,000 5.90 1988 190,000 6.00 1989 205,000 6.00 1990 215,000 6.00 1999 2,665, 000 6.50 Mandatory Redemption Schedule Year Amount 1991 $ 225, 000 1992 240,000 1993 260,000 1994 275,000 1995 295,000 1996 310, 000 1997 330,000 1998 355,000 Mr,. Kuhn read the following to be made a matter of record: COUNTY OF WASHINGTON COMMONWEALTH OF PENNSYLVANIA ORDINANCE z AN ORDINANCE OF THE COUNTY OF WASHINGTON INCREASING THE BONDED INDEBTEDNESS OF THE COUNTY BY AN ISSUE OF GENERAL OBLIGATION BONDS, SERIES OF 1974, IN THE AMOUNT OF. $5, 000, 000 FOR THE PURPOSES OF ACQUIRING LAND FOR INDUSTRIAL DEVELOP- MENT, CHARTIERS CREEK FLOOD CONTROL, HARMON CREEK FLOOD 354 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS CONTROL, ACQUIRING AND DEVELOPING LANDS FOR. PARKS AND RECREATION AND LAND CONSERVATION, FINANCING TAX RE- ASSESSMENT, IMPROVEMENTS TO COURT ROOMS, LAW LIBRARY AND THE COURT HOUSE, REFUNDING OUTSTANDING NONELECTOR.AL DEBT, MEETING ANTICIPATED CAPITAL FUND NEEDS FOR VARIOUS COUNTY OFFICES, CONTRACTING FOR RECORD COPYING SYSTEMS FOR. THE OFFICES OF THE REGISTER OF WILLS, RECORDER OF DEEDS AND PROTHONOTARY, PARTICIPATING WITH THE UNITED STATES GOVERNMENT AND INDEPENDENCE TOWNSHIP IN THE ACQUISITION AND DEVELOPMENT OF LANDS FOR, CROSS CREEK DAM AND PARK, PARTICIPATING IN THE JOINT MONONGAHELA FERRY COMMISSION WITH FAYETTE COUNTY, AND PAYING COSTS OF THE BOND ISSUE, FIXING THE FORM, NUMBER, DATE, INTEREST RATES AND MATURITIES THEREOF, LEVYING A TAX FOR PAYMENT OF DEBT SERVICE CHARGES, AUTHORIZING EXECUTION, SALE AND DELIVERY THEREOF, PLEDGING THE REPAYMENT OF SAID BONDS, AND AUTHORIZING AND DIRECTING THE FILING FOR, APPROVAL OF SAID DEBT WITH THE PENNSYLVANIA DEPARTMENT OF COMMUNITY AFFAIRS AND AUTHORIZING THE PAYMENT OF THE REQUIRED FILIN G FEE THEREFOR. WHEREAS, it is necessary that the bonded indebtedness of the County of Washington be increased by the amount of Five Million Dollars ($5, 000, 000) for the purposes of acquiring land for industrial development, Chartiers Creek Flood Control, Harmon Creek Flood Control, acquiring and developing lands for parks and recreation and land conservation, financing tax reassessment, improvements to court rooms, law library and the Court House, refunding outstanding nonelectoral debt, meeting anticipated capital fund needs for various County offices, contracting for record copying systems for the offices of the Register of Wills, Recorder of Deeds and Prothonotary, participating with the United States Government and Independence Township in the acquisition and development of lands for Cross Creek Dam and Park, participating in the Joint Monongahela Ferry Commission with Fayette County, and paying the costs and expenses of preparing, issuing and marketing said $5, 000, 000", General Obligation Bonds, Series of 1974, of the County; and WHEREAS, the County's presently outstanding indebtedness in the amount of One Million Three Hundred Sixty Thousand Dollars ($1, 360, 000. 00) evidenced by a Temporary Indebtedness Note, Capital Reserve Fund, Series 1972, is to be refunded in conformity with the provisions of §1103 (b) of the Local Government Debt Unit Act from the proceeds of the General Obligation Bonds, Series of 1974, maturing June 1, 1975, through June 1, 1986; and WHEREAS, the County has heretofore determined and solicited a negotiated bid for the sale of said $5, 000, 000, General Obligation Bonds, Series of 1974, from Babbitt, Meyers & Waddell, Pittsburgh, Pennsylvania, and has received an appro- priate bid therefor. NOW, THEREFORE, BE IT ORDAINED AND ENACTED by the Board of County Commissioners of the County of Washington, and it is hereby ordained and enacted by authority of the same as follows: SECTION 1. The Board of County Commissioners hereby approves the Cost Estimates, copies of which are attached hereto and made a part hereof as "Exhibit A", in compliance with Section 106 of the Local Government Debt Unit Act. SECTION 2. The Board of County Commissioners hereby accepts the nego- tiated proposal from Babbitt, Meyers & Waddell for the purchase of the $5, 000, 000, General Obligation Bonds, Series of 1974, with the discount, interest rates, redemp- tion provisions, and the maturities as set forth in "Exhibit B" which is attached hereto and made a part hereof. In accordance with the aforesaid bid and subject to the approval of the author- izing proceedings by the Pennsylvania Department of Community Affairs, the County Controller is hereby directed to deliver said Bonds when fully executed to Babbitt, Meyers & Waddell upon the receipt of the purchase price, including accrued interest to the date of delivery as specified in said bid. SECTION 3. The nonelectoral indebtedness of Washington County be and the same is hereby increased by the amount of Five Million Dollars ($5, 000, 000) for the purposes of acquiring land for industrial development, Chartiers Creek Flood Control, C 7 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS C Harmon Creek Flood Control, acquiring and developing lands for parks and recreation and land conservation, financing tax reassessment, improvements to court rooms, law library and the Court House, refunding the presently outstanding $1, 360, 000 nonelectoral debt, by repayment of the Temporary Indebtedness Note, Capital Reserve Fund, Series 1972, meeting anticipated capital fund needs for various County offices, contracting for record copying systems for the offices of the Register of Wills, Recorder of Deeds and Prothonotary, participating with the United States Government and Independence Township in the acquisition and develop- ment of lands for Cross Creek Dam and Park, participating in the Joint Monongahela Ferry Commission with Fayette County, and paying the cost and expense of preparing, issuing and marketing the Bonds. The period for accomplishing the acquisition and construction of such purposes has been estimated' by the County as three (3) years. SECTION 4, The said indebtedness shall be evidenced by one thousand (1, 000) General Obligation Bonds in coupon form, numbered consecutively from I-1 to I-1, 000, inclusive, each in the principal sum of Five Thousand Dollars ($5, 000. 00), dated and bearing interest from the first day of June, 1974, at the rate or rates of interest per annum, payable beginning December 1, 1974, and thereafter semi-annually on the first day of the- months of June and December in each of the years during the term of said Bonds, and which shall mature in numerical order on June of each year and be paid, all as set forth in the schedule marked "Exhibit B" which is attached hereto and made a part hereof. The principal and interest on said Bonds shall be payable at Pittsburgh Na- tional Bank, Principal Office, Pittsburgh, Pennsylvania, without deduction for any taxes (except gift, succession or inheritance taxes or any other taxes not levied directly on the Bonds, the receipt of the income therefrom, or the realization of gains on the sale thereof) which may be levied or assessed thereon or on the'debt secured thereby pursuant to any present or future law of the Commonwealth of Pennsylvania, all of which taxes the County assumes and agrees to pay as the same may be from time to time assessed thereon. Certain of the Bonds of this issue shall be callable and subject to redemption in accordance with the schedule set forth in "Exhibit B" which is attached hereto and made a part hereof, provided notice of such call shall be given by registered mail to all registered owners and by advertisement once a week for two successive weeks in a daily newspaper of general circulation published in the City of Pittsburgh, Pennsylvania, the first advertisement to be made at least thirty (30) days before the date on which the Bonds will be redeemed and paid, upon payment of the appli- cable redemption price as set forth in said schedule in "Exhibit B", in each case together with accrued interest to the date fixed for redemption. SECTION 5. The periods of usefulness of those improvements to be acquired and constructed and for which, in part, the said Bonds are to be issued are forty (40) years. SECTION 6. The said Bonds are General Obligation Bonds and shall be nonelectoral debt of Washington County. SECTION 7. The form of said Bonds and the Coupons to be attached thereto shall be substantially as follows: NO. UNITED STATES OF AMERICA COMMONWEALTH OF PENNSYLVANIA COUNTY OF WASHINGTON GENERAL OBLIGATION BOND SERIES OF 1974 KNOW ALL MEN BY THESE PRESENTS, that the County of Washington, Commonwealth of Pennsylvania, a municipal corporation existing by and under the laws of said Commonwealth, for value received, hereby acknowledges itself indebted and promises to pay to the bearer hereof, or, if registered, to the registered owner hereof, the sum of FIVE THOUSAND ($5, 000. 00) DOLLARS on the first day of June, A. D. 19 , with interest at the rate of per centum ( %) per annum, payable beginning December 1, 1974, and thereafter semi-annually on the first day of the months of June and December in each year, on presentation and surrender of the interest coupons hereto attached as they severally become due, without deduction for any taxes (except MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSQ, COMMISSIONERS gift, succession or inheritance taxes or any other taxes not levied directly on this Bond, the receipt of the income therefrom, or the realization of gains on the sale hereof) which may be levied or assessed thereon or on this Bond or on the debt secured hereby pursuant to any present or future law of the Commonwealth of Pennsylvania, all of which taxes the County of Washington hereby assumes and agrees to pay, as the same may be from time to time assessed thereon. Both the principal and interest are payable in lawful money of the United States of America at Pittsburgh National Bank, at its Principal Office, in Pitts- burgh, Pennsylvania, or at the principal office of any successor Paying Agent. This Bond is one of a series of one thousand (1, 000) bonds of like date, amount and tenor, except as to the date of maturity, numbered consecutively from I-1 to I-1, 000, both inclusive, amounting in the aggregate to the sum of Five Million Dollars ($5, 000, 000), and issued for valid muni(;ipal purposes in accordance with the Act of General Assembly of the Commonwealth of Pennsyl- vania, known as the "Local Government Unit Debt Act," approved July 12, 1972, as amended, and by virtue of an Ordinance, adopted May 16, 1974, of the County of Washington (herein called the "Bond Ordinance"), and with the approval of the Department of Community Affairs of the Commonwealth of Pennsylvania. Certain of the Series of 1974 Bonds shall be callable and subject to redemp- tion as hereinabove set forth, provided notice of such call shall be given by regis- tered mail to any registered owners thereof and by advertisement once a week for two successive weeks in a daily newspaper circulating generally in the City of Pittsburgh, Pennsylvania, the first advertisement to be made at least thirty (30) days before the date on which the Bonds so to be called will be redeemed and paid, said redemption and payment to be made upon presentation and surrender hereof on or after said call date at Pittsburgh National Bank, at its Principal Office, in Pittsburgh, Pennsylvania, or at the principal office of any successor Paying Agent. , It is hereby certified that all acts, conditions and things required to be or be done, happen and be performed precedent to and in the issuance of this Bond or in the creation of the debt of which it is evidence, have been done,. happened and been performed in regular and due form and manner -as required by law; and that this Bond, together with all other indebtedness of the County of Washington is not in excess of any constitutional or statutory limitation, and for the prompt and full payment of all the obligations of this Bond, the full faith, credit and taxing power and resources of the said County of Washington have been irrevocably pledged. This Bond shall pass by delivery or it may be registered upon the books of the County Controller, as Registrar. After such registration of ownership, which shall be certified hereon by the said County Controller as the Registrar, no transfer shall be valid except upon the books of said Registrar, unless the last transfer so registered shall have been to bearer and transferability by delivery thereby restored; but it shall continue subject to, successive registra- tion and transfer to bearer as aforesaid, at the option of the holder. The trans- ferability of the coupons by delivery shall not be affected by registration of this Bond. It is hereby further certified that aniannual tax sufficient for the payment of all future debt service charges and State taxes (if any) on the issue of Bonds of which this Bond is a part has been properly levied and assessed and that said tax is not in excess of any legal limitation. Neither this Bond nor any interest coupon hereto attached shall be entitled to any benefit under the Bond Ordinance or be valid or become obligatory for any purpose until this Bond shall have been authenticated by the execution by the Sinking Fund Depositary and Paying Agent of the certificate of authentication endorsed hereon. IN WITNESS WHEREOF, COUNTY OF WASHINGTON has caused this Bond to be properly executed manually anO/or in facsimile by the Chairman and the members of the Board of County Commissioners, and a facsimile of its corporate seal to be affixed and attested by the manual or facsimile signature of the Chief Clerk, and to be countersigned with the manual or- facsimile signature of the County Treasurer l* and has caused the coupons hereto attached to be authenticated with the facsimile signature of the, County Treasurer, all as of the first day of June, A. D. 1974. and the manual or facsimile signature of the County Controller, MINUTE BOOK 357 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS COUNTY OF WASHINGTON By Chairman of the Board of County Commissioners By County Commissioner (COUNTY SEAL) By Attest: County Commissioner By Chief Clerk Countersigned: 1-0 10 1 1 County Treasurer County Controller CERTIFICATE This Bond is one of the Bonds, of the series designated therein, described in the within -mentioned Bond Ordinance. The Text of Opinion printed on the reverse hereof is the text of the opinion of Messrs. John F. Bell, of Washington, Pennsylvania, Special Counsel for the County Commissioners, and of Messrs. Litman, Litman Harris and Specter, P.A. , and Messrs. Kuhn, Engle, Blair and Stein, of Pittsburgh, Pennsylvania, Co -Bond Counsel, an executed counterpart of which, dated the date of delivery of and pay- ment for the series of Bonds of which this Bond is one, is on file at the Principal Office of this Bank. PITTSBUR.GH NATIONAL BANK, Sinking Fund Depositary and Paying Agent Rom Authorized Officer (FORM OF INTEREST COUPON FOR, DEFINITIVE SERIES OF 1974 BONDS) No. R On , the County of Washington, Pennsylvania, will (unless the Bond herein mentioned shall have been duly called for previous redemp- tion and payment thereof duly provided for) pay to the bearer at Pittsburgh National Bank, at its Principal Office, in Pittsburgh, Pennsylvania, or at the principal office of any successor Paying Agent, upon surrender hereof, the amount shown hereon, free of tax, in lawful money of the United States of America , being the interest then payable on its General Obligation Bond, Series of 1974, No. I - County Treasurer BACK OF BOND NO. UNITED STATES OF AMER.ICA COMMONWEALTH OF PENNSYLVANIA i MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS COUNTY OF WASHINGTON GENERAL OBLIGATION BOND SERIES OF 1974 $5, 000 Principal Due June 1, 19 Interest Payable June 1 and December 1 Principal and Interest Payable at Pittsburgh National Bank Principal Office Pittsburgh, Pennsylvania REGISTRATION RECORD Nothing shall be written below on this Bond except by the County Controller as the Registrar. DATE OF REGISTRY IN WHOSE NAME REGISTERED REGISTRAR (TEXT OF OPINION OF MESSRS. JOHN F. BELL, OF WASHINGTON, PENNSYLVANIA, SPECIAL COUNSEL FOR. THE COUNTY COMMISSIONERS, AND OF MESSRS. LITMAN LITMAN HA.R,RIS AND SPECTER, P.A. , AND MESSRS. KUHN, ENGLE, BLAIR AND STEIN, OF PITTSBURGH, PENNSYLVANIA, CO -BOND COUNSEL, ISSUED IN RESPECT OF $5, 000, 000, PRINCIPAL AMOUNT, OF COUNTY OF WASHINGTON, GENERAL OBLIGATION BONDS, SERIES OF 1974, DATED AS OF JUNE 1, 1974. ) SECTION 8. The County Commissioners and the Chief Clerk are hereby auth- orized and directed to manually execute said Bonds on behalf of the County, and there shall be affixed thereto a facsimile of the County's common and corporate seal, and the said Bonds shall be countersigned by the manual and/or facsimile signatures of the County Treasurer and the Cbunty Controller, and the coupons shall be authenticated by the facsimile signature of the County Treasurer. The County Controller is hereby authorized and directed to deliver said Bonds to the purchaser and receive payment therefor on behalf of the County after sale of the Bonds in the manner required by law; provided, however, that said Bonds shall not be sold for less than that stipulated in the successful bond bid with accrued interest to the date of delivery and payment. SECTION 9. There is hereby levied and assessed upon all persons and pro- perty subject to taxation for County purposes on annual tax in each of the fiscal years that any Bond of the Series of 1974 Bonds remain outstanding of so many mills as will yield amounts sufficient for the payment from time to time of the interest covenanted to be paid on said Bonds and the principal thereof at maturity, which taxes shall be sufficient for and shall be applied exclusively to said debt service charges as the same shall from time to time become due and payable. The collection of said tax shall commence with the fiscal year 1975. SECTION 10. The County of Washington covenants with the holders of each of said Bonds, in compliance with Section 404 of the Local Government Unit Debt Act, that it will budget, appropriate and duly and punctually pay said interest and principal payments on said Bonds at the times and places and in the manner stated in said Bonds according to the true intent of meaning thereof, and for such budgeting, appropriation and payment, the County of Washington pledges its full faith, credit and taxing power. This covenant shall be specifically enforceable. SECTION 11. There is hereby established a sinking fund for the payment of the Bonds hereby authorized, said fund to be known as Sinking Fund No. 1. All moneys MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK .ZONES, JR., EDWARD M. PALUSO, COMMISSIONERS 1 1 realized from the taxes hereby levied and other general tax revenue moneys other- wise required shall be paid into the Sinking Fund hereby created as required, and shall be applied exclusively to the payment of the principal of said Bonds at ma- turity and interest and taxes thereon meanwhile, to which purpose they are hereby irrevocably pledged. The County of Washington hereby covenants to make payments out of said Sinking Fund at such times and in such annual amounts as are sufficient for the payment of the interest and principal and state taxes (if any) on the Bonds as they become due. It is hereby authorized and directed that such sum of money as shall be necessary for the payment of the total interest due on the first installment thereof on December 1, 1974, under the terms of all said Bonds shall be deposited before November 1, 1974, in said Sinking Fund No. 1 from moneys in the General Fund of the County and used for said payment of said interest. The moneys in said Sinking Fund No. 1 may be invested at the direction of the County at any time, all in accordance with applicable law. SECTION 12. The Chairman and the members of the Board of County Commis- sioners and the Chief Clerk and the County Controller are herewith authorized and directed to contract with Pittsburgh National Bank for its services a's the Sinking Fund Depositary and Paying Agent for the Bonds at such annual charges as shall be reasonable for such services. SECTION 13. The Board of County Commissioners herewith directs that the necessary documentation be filed with the Pennsylvania Department of Community Affairs so that the nonelectoral debt incurred hereunder maybe approved as the nonelectoral debt of the County. It is therefore hereby declared that the net non - electoral debt (not excluded) of the County to be incurred hereby shall be $5, 000, 000, which, together with all presently existing net debt of the County will not be in excess of the constitutional limitations as set forth in the Local Government Unit Debt Act. The Board of County Commissioners is hereby authorized and directed to prepare, verify and file the necessary "Debt Statement" required by Section 410 of the Local Government Unit Debt Act, together with a "Debt Exclusion Certificate", if appro- priate, and to submit the same, together with an "Application for Approval" of said indebtedness and the necessary filing fee of $15.OD, -to the Pennsylvania Department of Community Affairs, pursuant to and in conformity with the Local Government Unit Debt Act, as promptly as practicable, and to do and perform all other acts proper and necessary in connection therewith. Promptly upon receipt of the approvals from the Pennsylvania Department of Community Affairs and completion of all necessary filings with the Recorder of Deeds Office in Washington County, the Bonds in fully executed form shall be delivered to the purchasers. SECTION 14. All moneys derived from the sale of said Bonds are hereby appropriated to the purposes herein stated and shall be deposited in a separate account of the County designated the "1974 Bond Fund Account" and expended there- from for the purposes herein appropriated, and shall not be used for any other pur- poses. SECTION 15. All ordinances or resolutions or parts of ordinances or resolu- tions not in accord with this Ordinance are hereby repealed insofar as they conflict herewith. SECTION 16. This Ordinance as to the acceptance of the bond bid shall take effect immediately and as to all other provisions shall take effect ten (1,0) days after its final enactment. ORDAINED AND ENACTED into law by the Board of County Commissioners of Washington County this 16th day of May, 1974. COUNTY SEAL) Attest: By / s / F. D. Whalen Chief Clerk COUNTY OF WASHINGTON By / s / Michael R..Flynn Chairman of the Board of County Commissioners � /s/ Frank Jones, Jr. County Commissioner By / s / Edward M. Paluso County Commissioner ON MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS r� "EXHIBIT A" COUNTY OF WASHINGTON 1974 BOND FUND ACCOUNT COST ESTIMATES 1. Renovation of two large Court Rooms: Electrical renovation - rewire and relamp entire ceilings, new fixture on side walls and rear wall of benches. $20, 000. 00 each $ 40, 000. 00 Clean, patch, repaint all ceilings, walls and woodwork. $5, 000. 00 each $ 10, 000. 00 Relocation cost to remove Law Library from Court Room to Tax Assessment Office $ 35, 000. 00 Other minor alteration work made necessary by relocation of Law Library $ 15, 000. 00 TOTAL $100, 000. 00 Wallo ver & Mitchell, Inc. Registered Architects 2. Records - Register of Wills and Prothonotary: a) Microfilming existing records in the Office of the Prothonotary $ 12, 400. 00 b) Microfilming existing records in the Office of the Register of Wills $ 53, 400. 00 $ 65, 800. 00 Bid of C. Edwin Hultman Company 3. Records - Recorder of TwPr3c C)Ff;ra• Final payment for microfilming of records $ 34, 200. 00 Contract with Hall & McChesney, Inc. Accepted by Board of County Commissioners September 21, 1972 4. Tax Reassessment: Estimate of $10. 50 per parcel for 93, 000 parcels $967, 500. 00 Gene P. Amanati, SRA. Real Estate Appraiser and Counselor "EXHIBIT B" COUNTY OF WASHINGTON $5, 000, 000 - General Obligation Bonds, Series of 1974 Denominations - $5, 000 BID: At Par and Accrued Interest to Date of Delivery Less Discount of $125, 000. 00. 1 MINUTE BOOK ]BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES. JR , EDWARD M. PALUSO, COMMISSIONERS 1 F-� NUMBER, AMOUNT MATURITY SCHEDULE INTEREST RATE MATURITY (JUNE 1) I-1 - I-19 $ 95,000 5.200 June 1, 1975 I-20 - I-39 $100, 000 5.250 June 1, 1976 I-40 - I-60 $105, 000 5.300 June 1, 1977 I-61 - I-82 $110, 000 5.350 June 1, 1978 I-83 - I-105 $115, 000 5.400, June 1, 1979 I-106 - I-130 $125, 000 5.450 June 1, 1980 I-131 - I-156 $130, 000 5.500 June 1, 1981 I-157 - I-183 $135, 000 5.550 June 1, 1982 I-184 - I-212 $145, 000 5.650 June 1, 1983 I-213 - I-243 $155, 000 5.750 June 1, 1984 I-244 - I-275 $160, 000 5.850 June 1, 1985 I-276 - I-309 $170, 000 5.900 June 1, 1986 I-310 - I-345 $180, 000 5.900 June 1, 1987 I-346 - I-383 $190, 000 6.000 June 1, 1988 I-384 - I-424 $205, 000 6.000 June 1, 1989 I-425 - I-467 $215, 000 6.000 June 1, 1990 I-468 - I-1, 000 $2, 665, 000 6.500 - June 1, 1999 Average Annual Debt Service - $400, 914. 10 REDEMPTION FEATURES The Series of 1974 Bonds maturing after June 1, 1984, numbered I-244 - I-1, 000 are redeemable for other than Mandatory Sinking Fund purposes at the option of the County, at 100% of their principal amount (par) plus accrued interest, in the inverse order of their maturities, by lot within a maturity, on not less than thirty days' notice, as a whole at any time or in part on any interest payment date, on or after June 1, 1984. MANDATORY REDEMPTION SCHEDULE The Series of 1974 Bonds maturing on June 1, 1,999, are subject to mandatory redemption in part,.,by lot, at 100% plus accrued interest, upon at least thirty day8,'j published notice oniJune 1 in certain years beginning 1991 as set forth in the following schedule. YEAR AMOUNT 1991 $225, 000 1992 $240, 000 1993 $260, GOO 1994 $275, 000 1995 $295, 000 1996 $310, 000 1997 $330, 000 1998 $355, 000 DEBT STATEMENT In the Matter of the Proposed Increase of Indebtedness in Accordance with the Provisions of the Local Government Unit Debt Act To 1 THE DEPARTMENT OF COMMUNITY AFFAIRS HARRISBURG, PENM YLVANIA. COUNTY OF WASHINGTON Commonwealth of Pennsylvania Proposed Increase in the Sum of $5, 000, 000. 00 as Nonelectoral Debt (Not Excluded) Ll`I MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES. JR., EDWARD M. PALUSO. COMMISSIONERS The undersigned duly authorized officers of the County of Washington, Penn- sylvania, a County of the Fourth Class, being duly sworn according to law, depose and say that for the County of Washington: (1) The gross nonelectoral indebtedness is $1, 360, 000.-00*, and the gross lease rental indebtedness is $0. 00, both as set forth in the "Debt Statement Compu- tation" attached hereto and made a part hereof as "Exhibit A.," (2) The total claimed credits and exclusions from such gross nonelectoral indebtedness is $0. 00, and the total claimed credits and exlusions from such gross lease rental indebtedness is $0. 00, both as itemized and set forth also in the "Debt Statement Computation" attached hereto and made a part hereof as "Exhibit A. " (3) The remaining net nonelectoral debt available is $17, 936, 614.40 and the remaining net nonelectoral and lease rental debt available is $21, 152, 716. 80 as •cal- culated and set forth also in the "Debt Statement Computation" attached hereto and made a part hereof as "Exhibit A" and as supported by the "Borrowing Base Certifi- cate" that is also attached hereto and made a part hereof as "Exhibit B. " (4) The aggregate principal amount of the General Obligation Bonds, Series of 1974, to be issued by the County of Washington is $5, 000, 000. 00. (5) The amount of the aforementioned General Obligation Bonds, Series of 1974, of the County of Washington which will constitute new nonelectoral debt (not excluded) is $5, 000, 000. 00. (6) Therefore, after the issuance of the aforementioned General Obligation Bonds, Series of 1974, by the County of Washington, there shall be outstanding net nonelectoral debt of $5, 000, 000. 00 and net nonelectoral and net -lease rental debt of $5, 000, 000. 00. (7) The Borrowing Base is $6, 432, 204. 80, as calculated and set forth in the "Borrowing Base Certificate" attached hereto and made a part hereof as "Exhibit B. " '"This obligation is being refunded from the proceeds of this issue of $5, 000, 000. 00 General Obligation Bonds, Series of 1974. (8) The nonelectoral debt limit is $19, 296, 614. 40 and the nonelectoral plus lease rental debt limit is $22, 512, 716. 80, both as calculated and set forth in the "Debt Statement Computation" attached hereto and made a part hereof as "Exhibit A. " IN WITNESS WHEREOF, we, Michael R. Flynn, Chairman, and Frank Jones, Jr. and Edward M. Paluso, Members of the Board of County Commissioners, and F. D. Whalen, Chief Clerk, of the County of Washington, Pennsylvania, have hereunto set our hands and affixed the seal of the County of Washington this 16th day of May, 1974. (COUNTY SEAL) Attest: /s/ F. D. Whalen Chief Clerk Sworn to as being true and correct as they verily believe and subscribed before me, a Notary Public, this 16th day of May, 1974. /s/ Helen Rizak Notary Public (N. P. SEAL) My Commission Expires: COUNTY OF WASHINGTON By /s/ Michael R. Flynn Chairman, Board of County Commissioners By /s/ Frank Jones, Jr. County Commissioner By /s/ E`ftard M. Paluso County Commissioner E MINUTE BOOK E30ARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS C L -- - EXHIBIT A COUNTY OF WASHINGTON COMMONWEALTH OF PENNSYLVANIA DEBT STATEMENT COMPUTATION FOR (a) EXISTING NET NONELECTORAL DEBT AND (b) NET NONELECTORAL PLUS NET LEASE RENTAL DEBT PURSUANT TO SECTION 208 OF THE LOCAL GOVERNMENT UNIT DEBT ACT A. Gross principal amount of all incurred debt: 1. General Obligation Bond Issues: Amount Outstanding a. Electoral $ 0.00 b. Nonelectoral (not including ,Tax Antici- pation Notes) $ 0.00 2. Authority (Agreement of Lease or Service Agreement or Purchase Agreement: $ 0.00 3. Capital Improvement Loans: Series 1972 Capital Reseve Fund Loan=41 $ 1, 360, 000. 00 Total gross principal amount of all incurred debt $ 1, 360, 000. 00 Less: (a) gross incurred electoral debt $ 0.00 (b) gross incurred lease rental debt $ 0.00 GROSS NONELECTORAL DEBT Ji This Obligation is being refunded from the proceeds of this_ issue of $5, 000, 000. 00 General Obligation Bonds, Series of 1974. Nonelectoral B. Gross debt $1, 360, 000. 00 Less: (1) All funds in sinking funds and net bond proceeds $ 0.00 (2) Current appropriations for payment of principal and interest and rental $ 0.00 - (3) Uncollected amounts of assessments to extent applicable to debt $ 0.00 (4) Delinquent taxes and other municipal liens § $ 0.00 (5) Self liquidating and subsidized debt - $ 0. 00 (6) Surplus cash not specifically appropriated $ 0.00 (7) Other solvent debts § $ 0.00 (8) Indemnifying insurance coverage in connection with debt $ 0.00 Total deductions $ 0.00 $ 0.00 IN $ 1, 360, 000. 00 Lease Rental $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 $ 0.00 % MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO. COMMISSIONERS Gross debt less credits $1, 360, 000. 00 $ 0.00 Add: Current year's interest° $ 0.00 $ 0.00 Net debt $1, 360, 000. 00 $ 0.00 NET NONELECTORAL AND LEASE RENTAL DEBT. . . . . . . . . . . . $1, 360, 000. 00 § To be applied first to nonelectoral debt, any excess to lease rental' debt. Current year's interest is being paid from the General Fund. NET NONELECTORAL DEBT Net Nonelectoral Debt Limitation: $6, 432, 204. 80 Borrowing Base x 30016 _ $19, 296, 614. 40 Less Existing Net Nonelectoral Debt $ 1, 360, 004. 00 REMAINING NET NONELECTORAL ri DEBT AVAILABLE: $17, 936, 614. 40 NET NONELECTORAL DEBT PLUS NET LEASE RENTAL DEBT, Net Nonelectoral Debt Plus Net Lease Rental Debt Limitation: $6, 432, 204. 80 "Borrowing Base x 350% _ $22, 512, 716. 80 Less Existing Net Nonelectoral and Lease Rental Debt $ 1, 360, 000. 00 REMAINING NET NONELECTORAL AND LEASE RENTAL DEBT AVAILABLE: $21, 152, 716. 80 (Further discussion was held) Moved by Mr. Jones, seconded by Mr. Paluso, that the foregoing ordinance be adopted. Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Lynch recommended that the check for $100, 000 be deposited in the General Fund and immediately invested in a Certificate of Deposit for a period of 30 days. It was also recommended that the Board notify Moody's Investor, Service each time the bonds are retired. Chairman stated that in compliance with the ordinance just adopted establishing Sinking Account No, 1, the Chair entertains a motion that they do comply with the ordinance to provide a Sinking Fund Commission and according to statute comprised of the County Commissioners, County Treasurer, and, -County Controller. Moved by Mr. Paluso, seconded by Mr. Jones, that said Sinking Fund Comm- ission be established as per above, as of this date. Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. MINUTE B O O K 5 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS 1 C 1 Motion carried unanimously. Mr. Flynn noted that the Pittsburgh National Bank is the Sinking Fund Deposita and paying agent. Moved by Mr. Jones, seconded by Mr. Paluso, that Pittsburgh National Bank be designated Depositary for the 1974 Bond Fund Account. Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn = Yes. Motion carried unanimously. Moved by Mr. Jones, seconded by Mr. Paluso, that the check for $100, 000 be deposited in the General Fund and immediately invested in a Certificate of Deposit for a period of 30 days. Roll call taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Correspondence: Chief Clerk informed the Board of the following checks from the Commonwealth of Pennsylvania: (Bills) 1. Washington County Senior Citizens Center Amount: $8, 370. 14 2. Washington County Industrial Development Agency Amount: $46, 940. 00 Moved by Mr. Jones, seconded by Mr. Paluso, that the following bills be authorized for payment: 1. Wallover & Mitchell - for architectural services--$31, 500.00 2, McAnallen Brothers, Inc. - Re: Harmon Creek--$144. 00, 3. William C. Porter - Re: Mingo Creek Park--$89. 88 4, Washington County Agricultural Extension Services --(Budgetary item) $5, 000.00 5. R. C. A. - for communication equipment $571. 88 6. Carl G. Baker, Architect - for architectural services -for County Homes--$411. 93 7, Cole -Layer -Trumble - for data processing services per addendum contract--$3, 500. 00 8. Commonwealth of Pennsylvania - Food Stamp Program--$15, 955. 40 Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Chief Clerk informed the Board that he has received the required Planned Use Report for General Revenue Sharing Funds, for the entitlement period of July 1, 1974 to June 30, 1975, for $1, 284, 385 to be paid to the County during that period. The use has been established previously, and the report will be filed, with the funds dedicated to the new county home facility. Chief Clerk then read letter dated May 8, 1974, from the Service Employees International Union, Local 585, informing the Board of the election of John Somales as chief steward. Chief Clerk next read letter under date of May 10, 1974, addressed to Com - missioner Flynn, from the Washington County Board of Assistance, thanking the Board of Commissioners for permitting the auditors to use the meeting room. Chief Clerk then informed the Board of a letter in connection with the Manpower Program. Chief Clerk stated that the County Controller has arranged through the Manpower office for the Controller's office to take over the accounting practices for this department, and the necessary procedures be established for checks and payments through the Controller's office. Moved by Mr. Jones, seconded by Mr. Paluso, authorizing the establishment of a Manpower Planning Program Account. Roll call vote taken: Mr, Jones - Yes; Mr, Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk then read part of the Pennsylvania Bulletin relative to the Railroad Reorganization Act which stated that the Pennsylvania Department of Transportation is now conducting their own hearings in connection with this, and they list Washington County: Penn Central line from Burgettstown southeast to .Cherry Valley, Burgettstown south to Atlasburg, Burgettstown southwest to Studa. A public hearing will be held Tuesday, May 28, 1974, at 9:30 a, m. Council Chambers, City Building, 230 North Jefferson Street, New Castle, Pa. , when and where all persons in interest may appear and be heard. Chairman requested that Mr. Keery McAmbley be notified to represent Washington County at the hearing. Chief Clerk then read letter dated May 8, 1974, from William P. Sember, Executive Director of the Washington County Planning Commission, which enclosed a proposed letter to Colonel N. G. Delbridge of the Corps of Engineers, regarding the Local Flood Protdction Project - Marianna and vicinity - Washington County, Pa. Said letter requested Mr. Delbridge's agency to complete the necessary studies to determine whether or not the proposal recommended by the Pennsylvania Fish Commission is feasible. Moved by Mr. Jones, seconded by Mr. Paluso, that the Board approve the propos d correspondence to Colonel Delbridge as per above. MINUTE Bo❑K 367 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS 1 Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously, Chief Clerk read letter dated May 7, 1974, from Katherine Zollars, Secretary of the Burgettstown Community Library, requesting contributions toward the expansion of their library. Moved by Mr. Jones, seconded by Mr. Paluso, that the Board approve a contrib- ution for $500 to the Burgettstown Community Library. Roll call vote taken; Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk then read letter dated May 7, 1974, from William P. Sember, Director of the Washington County Planning Commission, in regards to the Ferry Commission. Mr. Sember stated that during the last few weeks, he has held numerous telephone conversations with the Capital Assistance Department of the Urban Mass Transit Administration to determine whether or not the proposed Ferry Service across the Monongahela River would be eligible for federal capital assistance, Mr. Sember stated that after reviewing the situation, UMTA has informed him that financing cannot be obtained since the proposed ferry system would not essentially be a "people carrier," but a "vehicle carrier." Mr. Sember also stated that he will investigate the matter further, if the Board of Commissioners so desire, Chief Clerk then read letter from Engelhardt -Power and Associates, Inc. , dated May 9, 1974, regarding survey work for the Extended Care Facility at Arden, which stated that the Architects of Wallover & Mitchell have requested the following services: 1. All utility locations (off -site and on -site) and elevations of sanitary manholes and inverts, 2. Monuments and base lines located and staked out in the field, 3. Establishment of a bench mark, 4. Indication of 5 foot contour intervals in the area indicated, 5. The indication of all right-of-way through the site;•and 6. Provision of a drawing at a scale of 1" = 501. Said letter stated that Engelhardt - Power and Associates, Inc, would provide the above services for an amount not -to -exceed $1, 600. 00 without prior authorization in acc with the following fee schedule on the basis of direct time and materials involved: 3 man survey crew @ $30. 00 /hr. (estimated time - 24 hrs. ) Office work ° ° ° @ $13. 00/hr. (estimated time - 60 hrs. ) s All direct costs will be at cost + 1016 such as reproduction, and monuments for the two that will need replacing. Moved by Mr. Jones, seconded by Mr. Paluso, that the Board employ Engelhardt- Power and Associates to provide these services as per above. Roll call vote taken: Mr, Jones - Yes; Mr. Paluso - Yes; Mr, Flynn - Yes. Motion carried unanimously, +► rk iI MINUTE B❑❑K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Chief Clerk next read letter dated May 6, 1974, from the Comprehensive Health Planning Association of Western Pennsylvania announcing to the County that they are in the process of a fund drive encompassing not only the County, but all of the industries in the County. Lists of amounts requested from each industry in the County were attached. Chief Clerk thenread letter from him directed to Auditor General Robert P. Casey dated May 14, 1974, as follows: Dear Mr. Casey: This will acknowledge our receipt of your letter dated May 10, 1974, by which you transmitted our copy of your audit of Washington County Liquid Fuels Tax Fund for 1973. We are indeed pleased to note there were no exceptions relative to the adminis- tration of this Fund by the Board of County Commissioners. We do, however, believe it incumbent upon us to reply to the comments made by your audit team. (a) Section 1705, 16 P.S. 1705. Several years ago, the Controller was fully engaged in bookkeeping for the Liquid Fuels Account; and your Department permitted and allowed partial salary payments from the Liquid Fuels Account to the Controller's personnel. Such partial salary payments were subsequently disallowed by your Department, and it was at this time the Commissioners-' Liquid Fuels Office assumed full bookkeeping duties and responsibilities. It vwould follow that this is basically your own procedure when we refer to the Penn DOT Manual, Page Two (2), Paragraph Four (4), which requires the County Commissioners, not the Controller, to submit an annual report. If your Department requires and insists upon the Controller's Office doing this work, then it is only fair that proportionate salary payments for his employees be ap- proved from the Liquid Fuels Account. (b) Section 1750, 16 P.S. 1750. Your auditors' comment, "Our audit disclosed that the County Controller did not scrutinize, audit and decide on all bids, claims and demands whatsoever against the County, " is absolutely false. Every payment made for this account was sub- mitted to the Controller for approval, and vouchers were prepared by the Controller alone and duly submitted to this office for payment approval and then to the County Treasurer for fund certification. We respectfully challenge your auditors on this statement. (c) Section 1751, P.S. 1751. The exception noted here deals with strictly elementary accounting procedures. We use a debit and credit system with all of our depositories in connection with investments. To have the Bank draw checks to be transmitted to the County for matured investments and earned interest and then draw a County voucher/check to purchase a new investment can at least be a three (3) to five (5) day delay and loss of interest for these days. At current rates, this represents a sizable amount of money. Since the debit and credit system furnishes the same posting documentation as voucher/checks and deposit slips, and since both the Controller and Treasurer receive copies, it certainly appears foolish to sustain a loss of interest earnings over such a technical matter. Please bear in mind that our depositories recommend this procedure, and =-ane of our C. P.A. consultants endorses the system as an acceptable accounting practice. It is also important to note t t this time that your auditors did not favor this Board with a post -audit conference as has been their custom in the past. We will appreciate your comments on the foregoing at an early convenience. The above letter was in reply to the following letter from Auditor General Robert P. Casey, dated May 10, 1974. 1 1 MINUTE BOOK i BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA _ MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS C 1 Dear Mr, Flynn: Transmitted herewith for your information is a copy of the audit report of the Liquid Fuels Tax Fund administered by the Board of County Commissioners of Washington County, for the period January 1, 1973 to December 31, 1973. In line with the policy of this office under which all official audit reports are considered to be public information, a duplicate copy will be released to the appropriate news media in the near future. If there are any questions you have, or comments you desire to make concerning this report, please do not hesitate to contact this office. Chief Clerk read letter dated May 15, 1974, addressed to Mr. Flynn, from the Pennsylvania Economy League. Said letter stated that they agreed to undertake an in-depth study of the accounting and record keeping system in the County Controller's office. Although no firm completion date for the study has been set, the League has agreed to under- take the study immediately. Chief Clerk read letter dated May 15, 1974, from William L. Carl, of the Washingtt Greene County Addictive Disease Program, addressed to Mr. Flynn, stating that they would like to recommend Mr. Metro Petrosky, Jr., to fill a vacancy on the Planning Council of "OPTIONAL" for a term of one year. Moved by Mr. Jones, seconded by Mr. Paluso, that Metro Petrosky, Jr., be appointed to the Planning Council as per above. Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk then read telegram dated May 15, 1974, from Congressman Morgan announcing that the Office of Child Development (Department of HEW) has approved a $69, 145 grant to the California State College. Chief Clerk also read telegram dated May 15, 1974, from Congressman Morgan announcing that the "Old Main" located in California in Washington County, has been entered in the "National Register of Historic Places", as authorized by the "National Historic Pres- ervation Act of 1966. 11 Chief Clerk then stated for the information of anyone concerned, there are 5, 000- 6, 000 copies of the Home Rule brochures available. Assistant County Solicitor Gilmore _presented the following forty (40) Tax Refunds to the Board for their consideration and approval. Moved by Mr. Paluso, seconded by Mr. Jones, that the Tax Assessment Office be authorized Jo prepare the following tax refunds due to either duplication or overpayment or real estate taxes: 1. Alex E. Paris R. D. # 2 Atlasburg, Pa. 15004 District: Cross Creek Township --Deed Book Reference: District Number: 210--Section Number: 7--Parcel Number: 02-10-03-01-0002 Amount: $49.10 0003 370 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS 2. Armando & Elma Rupani R. D. # 1 Bulger, Pa. 15019 District: Cross Creek Township --Deed Book Reference: not given District Number: 210--Section Number: 001--Parcel Number: 0003 Amount: $2, 17 3. Amelia Weinch R. D. # 3 Avella, Pa. 15312 District: Cross Creek Township --Deed Book Reference: not given District Number: 210--Section Number: 011--Parcel Number: 05 Amount: $1.89 4. Lawrence J. Lestini Avella, Pa. 15312 District: Cross Creek Township --Deed Book Reference: not given District Number: 210--Section Number: 11--Parcel Number: 3 Amount: $2.61 5. Denny Lane Lucas Cross Creek, Pa. 15021 District: Cross Creek Township --Deed Book Reference: not given District Number: 210--Section Number: 3--Parcel Number: 6 Amount: $14.98 6. John C. Holmes 801 Clearview Avenue Pittsburgh, Pa, 15205 District: Cross Creek Township —Deed Book Reference: not given District Number: 210--Section Number: 14--Parcel Number: 22 Amount: $1.26 7. Anna Hart R. D. # 3 Avella, Pa. 15301 District: Cross Creek Township --Deed Book Reference: not given District Number: 210--Section Number: 11--Parcel Number: 05 Amount: $1.63 8. Mrs. Anna Buchko Box 87 A tla sburg, Pa. 15004 District: Cross Creek Township --Deed Book Reference: not given District Number: 210--Section Number: 5--Parcel Number: 7 Amount: $16.33 9. John Adams R. D. # 2 Avella, Pa. 15312 District: Cross Creek Township District Number: 210--Section Number: Amount: $3.53 10. Alice V. Miller 142 Demar Blvd. Canonsburg, Pa. 15317 District: North Strabane District Number: 520--Section Number Amount: $39.53 01-02-0004 007--Parcel Number: 01-02-0002 13--Parcel Number: 7 11. Stanley J. & Mary Dominski R. D. # 2 Eighty Four, Pa. 15330 District: North Bethlehem Township District Number: 490--Section Number 14--Parcel Number: 01-04 Amount: $7.85 12. The Lomas & Nettleton Company for Walter L. Hoffman 201 Main Street Houston, Texas 77001 District: Carroll Township 1 1 District Number: 130--Section Number: 6--Parcel Number: 448 Amount: $72.90 V11WUTE BoOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA - MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS C 13. The Lomas & Nettleton Company for M. P. Godish 201 Main Street Houston, Texas 77001 District: Canonsburg 1st Ward Annex District Number: 095--Section Number: 15--Parcel Number: 267 Amount: $38.47 14. Josie M. Elliott % Harold Elliott 705 Summerlea Avenue Washington, Pa, 15301 District: South Strabane --Deed Book Reference: 946-406 946-268 District Number: 60--Section Number: 4--Parcel Number: 342 Amount: $66.01 15. Hermena Miller R. D. # 1 Hickory, Pa. 15340 District: Cross Creek Township --Deed Book Reference: 0602-0340 District Number: 21--Section Number: 13--Parcel Number: 17 Amount: $3.25 16. Robert G. , Jr, & Mary Beth Kerr Box 503 Midway, Pa. 15230 District: Midway --Deed Book Reference: 1287-0554 District Number: 55 (41)--Section Number: 3--Parcel Number: 99 Amount: $9.66 17. Angelo & Florence Giacomel et al R. D. # 2 Burgettstown, Pa. 15021 District: Cross Creek Township --Deed Book Reference: 0801-0452 District Number-: 21--Section Number: 1--Parcel Number: 19 Amount; $4.33 18. Sabina (deceased) & Florence Giacomel R. D. # 2 Burgettstown, Pa. 15021 District: Cross Creek Township --Deed Book Reference: 6440-0359 District Number: 21--Section Number: 1--Parcel Number: 18 Amount: $19.31 19. Bertha C. Fryer R. D. # 1 Newtown, Pa. 18940 District: Cross Creek Township --Deed Book Reference: 0700-0353 District Number: 21--Section Number: 1--Parcel Number: 25 Amount: $1.08 20. Frank Brown, paid by Bridgeville Savings & Loan 508 Washington Avenue Bridgeville, Pa. 15017 District: McDonald (Annex) District Number: 475--Section Number: 001--Parcel Number: 0017 Amount: $59.68 21. Western Pennsylvania National Bank 22 East Pike Street Houston, Pa, 15342 District: Houston --Deed Book Reference: 1414-0098 District Number: 36--Section Number: 7--Parcel Number: 10 Amount: $16.25 22. Louis G. Fava, Ella & James Fred R. D. # 1 Bentleyville, Pa. 15314 District: North Bethlehem --Deed Book Reference: 0867-0130 District Number: 49--Section Number: 15- -Parcel, Number,: 19A, 19B & Amount: $88.27 1 - . 3'72 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES. JR., EDWARD M. PALUSO. COMMISSIONERS 23. Lee & Ida Cecchini Avella, Pa. 15312 District: Cross Creek Township District Number: 210--Section Number: 011--Parcel Number: 03-01 Amount: $2.17 24. Forest Cline Box 355 Avella, Pa. 15312 District: Cross Creek Township District Number: 21--Section Number: 6--Parcel Number: 209 21 6 210 Amount: $3.70 25. George R. Sr. & Mary Cline R. D. # 2 Avella, Pa. 15312 District: Cross Creek Township --Deed Book Reference: 0915-0005 District Number: 21--Section Number: 5--Parcel Number: 36 Amount: $.90 26. Artesa & Raymond J. Donelli Box 443 Avella, Pa. 15312 District: Cross Creek Township --Deed Book Reference: 0812-0208 District Number: 21--Section Number: 6--Parcel Number: 131 Amount: $1.90 27. Thomas Dubich, Jr, Box 174 Langeloth, Pa. 15054 District: Cross Creek Township --Deed Book Reference: 1354-0197 District Number: 21--Section Number: 15--Parcel Number: 3-1 Amount: $15.61 28. Donald G. Ferguson Hidden Valley Road Canonsburg, Pa. 15317 District: Cross Creek Township --Deed Book Reference: 1081-0198 District Number: 21--Section Number: 15--Parcel Number: 6-2 Amount: $12.01 29. John & Wanda Hucik R. D. # 2 Burgettstown, Pa. 15021 District: Cross Creek Township District Number: 210--Section Number: 001-01--Parcel Number: 0004 Amount: $5.41 30. John Jurnick, Jr. Box 126 Avella, Pa. 15312 District: Cross Creek Township District Number: 210--Section Number: 011--Parcel Number: 05 Amount: $1.08 31. Edith S. Knish, et al. Box 222 Avella, Pa. 15312 District: Cross Creek Township --Deed Book Reference: 1275-0129 District Number: 21--Section Number: 6--Parcel Number: 83 21 6 54 Amount: $2, 16 32. John & Mary Chizmar Box 256 Rea, Pa. 15356 District: Cross Creek Township --Deed Book- Reference: 0700-0358 District Number: 21--Section Number: 13--Parcel Number: 1-2 Amount: $3.24 1 �l MINUTE BOOK 373 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK .ZONES, JR., EDWARD M. PALUSO, COMMISSIONERS J 1 1 33, Dorothy McCartney 756 Fayette Street Washington, Pa. 15301 District: Cross Creek Township District Number: 210--Section Number: 014--Parcel Number; 0014 Amount: $1.45 34. Joseph Jr. & Nellie Noga R. D. # 2 Avella. Pa. 15312 District: Cross Creek Township District Number: 210--Section Number: 7--Parcel Number: 9 Amount: $3.34 35. Anna & Dorothy Lusakow R. D. # 2 Avella, Pa, 15312 District: Cross Creek Township --Deed Book Reference: 1119-0465 District Number: 21--Section Number: 5--Parcel Number: 109 Amount: $3.98 36. Thomas & Ida Raineri (Former owner) Box 384 Avella, Pa. 15312 District: Cross Creek Township District Number: 210--Section Number: 210 Amount: $2.34 37. Joseph Smutny R. D. # 2 Burgettstown, Pa. 15021 District: Cross Creek Township District Number: 210--Section Number: Amount: $2.17 Norman E. Williams, Sr. (Present owner) 38. Anthony & Georgetta Steiminger R. D. # 2 Burgettstown, Pa. 15021 District: Cross Creek Township District Number: 210--Section Number: Amount: $10.47 011--Parcel Number: 04-01 Oil _ 04-02 004--Parcel Number: 0005 003--Parcel Number: 0007-00 39. Raccoon Vly Sportsman Assn. John Chizmar Rea, Pa. 15356 District: Cross Creek --Deed Book Reference: 1053-0392 1141-0474 District Number: 21--Section Number: 14--Parcel Number: 11 Amount: $8.94 40. Albert L. & Agnes T. Fowler R. D. # 2 Avella, Pa. 15312 District: Cross Creek Township --Deed Book Reference: 1247-0974 District Number: 21--Section Number: 11--Parcel Number: 8 Amount: $4.33 Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Assistant County Solicitor Gilmore informed the Board of a proposed agreement between Columbia Gas of Pennsylvania, Inc. , and the County of Washington, in connection with the re -location of facilities due to the construction of the Jefferson Avenue Bridge, Moved by Mr. Paluso, seconded by Mr. Jones, that the agreement between Columbia Gas of Pennsylvania and the County of Washington be executed. Roll call vote taken: 374 MINUTE B❑❑K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, FRANK JONES, JR., EDWARD M. PALUSO, COMMISSIONERS Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Gilmore stated that the Southwestern Pennsylvania Easter Seal Society for Crippled Children and Adults, Inc., are applying for Day Care Funding for January, 1974 through June, 1974. approved. Moved by Mr. Paluso, seconded by Mr. Jones, that the grant as per above be Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. County Solicitor Gilmore then informed the Board of a corrective deed from Washington County to Barto Post #6553, Veterans of Foreign Wars of Slovan, Pa. Also enclose with the corrective deed was an attested copy of Supplementary Decree of Court authorizing the corrective deed. Moved by Mr. Jones, seconded by Mr. Paluso, that the corrective deed be executed upon recommendation of County Solicitor Gilmore. Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Assistant County Solicitor Gilmore -resented .to the Board the following resolutio for their consideration and approval: WHEREAS, certain financial institutions have offered to the County of Washington the opportunity to invest in repurchase agreements and WHEREAS, the County Commissioners deem it in the best interests of the County to enter said agreements. NOW THEREFORE BE IT RESOLVED that they, the County of Washington, be and hereby is authorized to enter repurchase agreements with any bank or county depository approved by the County Commissioners, and that the County Controller and Chief Clerk are designated as the authorized officers, to place said orders on a debit and credit operation. Moved by Mr. Paluso, seconded by Mr. Jones, that the above resolution be adopted upon recommendation of Solicitor Gilmore. Roll call vote taken: Mr. Jones - Yes; Mr. Paluso - Yes; Mr. Flynn - Yes. Motion carried unanimously. Controller Mascara then stated that he was in agreement with the debit and credit system. Assistant Solicitor Gilmore' then referred to a letter from the Department of Environmental Resources stating that KES Enterprises, Inc. , has made application for a MINUTE BOOK 375 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PEN NSYLVANIA_ MICHAEL R. FLYNN, FRANK JONES. JR., EDWARD M. PALUSO, COMMISSIONERS - L' n surface mine drainage permit from the Division of Mine Reclamation of the Department of Environmental Resources pursuant to The Clean Streams Law, 35 P. S. #691, et seq. , to operate a mine in North Bethlehem Township, Washington County. Said letter further stated that a fact-finding conference will be held on June 5, 1974, at 9:00, in Harrisburg, before J.W. Miller, as presiding officer. Notice of objection must be received no later than 15 days from the receipt of said letter. Assistant Solicitor Gilmore then stated that the people of the Pigeon Creek Area, who' will be directly affected by this operation are opposing the mining operation and request the assistance of the Washington County Commissioners. Chairman suggested that Mr. Gilmore contact the party that contacted him in order that this may be put in formal writing for the next meeting, so that the Board may go on record. Chairman theft stated that Tuesday, May 21, 1974, being Election Day and, as requested by statute, the Commissioners must be available from the time the polls open until they close, and after. Chairman thenstated the schedule for the Commissioners as follows: 7 a, m. - 1 p, m. Mr. Flynn 1 p.m. - 7 p, m. Mr. Jones 7 p.m. - 1 a., m. Mr. Paluso Meeting adjourned. THE FOREGOING MINUTE READ AND APPROVED: AT May 16 , 1974