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HomeMy WebLinkAboutCOMM - Meeting Minutes - 34 - 9-12-1968 - COMMISSIONERMINUTE BOOK 241 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS .:i- , 1 1 THE FOREGOING MINUTE READ AND APPROVED: ATTEST: NO. 34 CHIEF CLERK , 1968 Office of the County Commissioners Washington, Pa., September 12, 1968 The Board of County Commissioners met in regular session with the follow- ing members being present: Commissioners Bevec and Mazza. Also present being: County Solicitor Capano, Chief Clerk Kittridge, Deputy Controller Whalen, Public Information Officer Huber, Messrs. Spees and Zimmerman of the Washington County Redevelopment Authority and Reporters Benic and Robertson. Absent being: Commissioner Flynn (vacation) . Meeting called to order by Acting Chairman Bevec and roll call taken: Mr. Mazza - Present; Mr. Flynn - Absent; Mr. Bevec - Present. Chairman asked if there were any corrections, additions or omissions to Minute No. 33, each Commissioner having received a copy. Moved by Mr. Mazza, seconded by Mr. Bevec, that Minute No. 33, be ap- proved as read. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes; Motion carried unanimously. Old Business: None Messrs. Spees and Zimmerman of the Redevelopment Authority were in attendance at the meeting for the purpose of presenting a resolution to the Board for con- sideration; said resolution having been adopted by the Borough Council, Borough Planning Commission and the Washington County Redevelopment Board and in connection with the Canonsburg Curry Field Urban Renewal Area. Mr. Spees read the submitted resolution and made note that the resolution was a standard request and one of the necessary requirements. Mr. John Yuhas, County Surveyor and Mr. John Cromwell, Director of the Washington County Planning Commission, entered the meeting. 22 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHIN13TON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS e _ Mr. Bevec: This is requesting funds from the State? Mr. Spees: Yes. Moved by Mr. Mazza, seconded by Mr. Bevec, that the resolution authoriz- ing the Washington County Redevelopment Authority to file the Application for Redevelop- ment Assistance Grant, Form BCD-4, for a grant in the amount of $121, 560. 00, in order to further the redevelopment program in the Canonsburg Curry Field Urban Renewal Area, be adopted. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously, with Messrs. Spees and Zimmerman leaving the meeting. The above resolution was read in full; a copy is on file in the Office of the Chief Clerk. Mr. John Cromwell, Director of the Washington County Planning Commis- sion, presented a Service Purchase Contract from the Pennsylvania Department of Health, Division of Sanitation, to the Board for consideration and approval, pertaining to the Sewage Facilities Act. Estimated cost involved - $20, 000; reimbursement from the Commonwealth to the County - $10, 000. 00. In order for the Planning Commission to do this for the County they had to have resolutions f rom the various municipalities setting forth that the ap- plicant is authorized to prepare and submit to the Department an official plan on their behalf. Mr. Bevec: Is this a county wide plan for sewage facilities and the Planning Commis - sion is drawing up the plans? Mr. Cromwell: Yes; we must also come up with a document or map to be presented to the municipalities and if a municipality does not like their particular map, they will be permitted to draw up their own. We also have to submit copies of the resolutions of the various municipalities to the Department. I have the required copies. Moved by Mr. Mazza; seconded by Mr. Bevec; that the County of Washing- ton enter into a Service Purchase Contract with the Pennsylvania Department of Health, for the preparation of an official plan (by the Washington County Planning Commission) as provided for in the Pennsylvania Sewage Facilities Ac it, reason and purpose - planning assistance to municipalities with the Sewage Facilities Act, the Act of January 24, 1966 P. L. 1535; and that Acting Chairman Bevec be authorized to execute said Contract. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. a Motion carried unanimously. Chief Clerk read memorandum under date of September 10, 1968, from Mr. Cromwell, subject being Land Acquisition - Putnak property, for the Mingo Creek MINUTE BOOK 243 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS County Park. The Board of View gave an award in the amount of $25, 400 on said property; on August 28, 1968, the county had offered $16, 350 based on appraisals; recommendation - that the county authorize the appeal of this award. Moved by Mr. Mazza; seconded by Mr. Bevec, that the Board of County Commissioners hereby authorize that the award granted by The Board of View with regard to the Putnak Property being acquired as part of Mingo Creek County Park, be appealed; Motion made upon the recommendation of John F. Cromwell. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously. Correspondence: Letter under date of September 10, 1968 from John F. Cromwell, Director of the Washington County Planning Commission, requested a payment in the amount of $16, 307. 00 to the Washington County Redevelopment Authority, in accordance with the county's contract with said Authority dated November 10, 1966 and with regard to Relocation and Property Management Open Space - 26 Program through August 31, 1968 a report of Open Space expenditures through August 31, 1968 in accordance with the same contract, under date of September 4, 1968, from Roland H. Bourke, Jr. , Executive Director of the Redevelopment Authority, was attached to Mr. Cromwell's letter. Moved by Mr. Mazza; seconded by Mr. Bevec; that the sum of $16, 307. 00 due the Washington County Redevelopment Authority, in accordance with the contract dated November 10, 1966 relative to the Relocation and Property Management Open Space - 26 Program, be approved for payment. �j Remarks: - Mr. Bevec: This amount will be from the Parks and Recreation Account. Mr. Cromwell: That is correct. I just want to point out that the sum of $76, 661. 34, which includes administrative expenses, has been expended; money on the Mingo Creek County Park will be 100% reimbursed. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes; Motion carried unanimously. Memorandum under date of September 10, 1968 from John F. Cromwell, concerned certification and an application for Permit from the Power and Water Resources Board; Necessary in order to undertake the construction of a flood control dam at Site 482 of the Harmon Creek Flood Control Project. Moved by Mr. Mazza; seconded by Mr. Bevec; that the Board of County Commissioners be authorized to make certification that the necessary land rights (including permits to use land) and water rights (including storage rights where applicable) needed for 246 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS e assessed valuation to $1, 090. and tax to $16. 57 net, making a refund due in the amount of $6. 31 to ROBERT J. AND DOROTHY CIAFFONI, 311 Crawford Street, Canonsburg, Pennsylvania 15317. 3. Re: 1968 Assessment Blanton, Neil C. and Jane A. Washington 5th Ward Tax in the amount of $91. 20 net was paid on July 16, 1968. Payment was duplicated on August 8, 1968 in the amount of $96. 00 face, making a re- fund due in the amount of $96. 00 to MELLON NATIONAL BANK AND TRUST COMPANY, 40 S. Main Street, Washington, Pennsylvania 15301. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously. Mr. Whalen: We processed a tax refund that was revised by someone and the refund was $. 60. Now I think you understand that to disburse $. 60 costs the County approximately $5. 00; isn't there something you could come up with where it doesn't go back into the previous year or something where no refunds would be made under $1. 00, this seems ridiculous. I will almost guarantee you that two (2) years from now, that $. 60 check will be outstanding. Mr. Bevec: I am sure that happens in other business; they are entitled to the refund. Mr. Whalen: I think it should become effective with the current year. The Board was in agreement that Mr. Whalen's point was well taken, and the matter will be discussed with the Board of View. Airport Runway Extension Project: Mr. Capano made reference to correspondence received by Mr. John Yuhas, Inc. , concerning the Washington County Airport proposed runway extension, re - ceived from Donald W. Bertram, P. E. , Assistant to the Vice President, Michael Baker, Jr. , Inc. The official grant agreement for federal funds for the construction of said ex - tension will be in the amount of $120, 000. 00; the Pennsylvania Aeronautics Commission will, based'on the estimated total project cost, contribute $59, 500. 00 toward this project; local share will be $60, 500. 00. Necessary requirement - that a resolution be adopted by the board of commissioners, certified by the Chief Clerk, and five (5) copiers of the resolution together with the application forms (enclosed in correspondence) forwarded to the Pennsylvania Aeronautics Commission, at the earliest possible date. Mr. Yuhas: This is just an application submitted to the State. be adopted. Moved by Mr. Mazza, seconded by Mr. Bevec, that the following resolution RESOLUTION of WASHINGTON COUNTY BOARD OF COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA WHEREAS, The COUNTY OF WASHINGTON has filed application for financial assistance with the Pennsylvania Aeronautics Commission for construction of an extension to the present E-W runway at the Washington County Airport, and WHEREAS, the Pennsylvania Aeronautics Commission requires that a resolution b e passed ;by the applicant designating the proper authority to the person who is to act as representative of the County of Washington. 0 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS 247 1 1 NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Washington that Michael Flynn, Chairman of the Washington County Board of Commissioners, be and he is hereby authorized and directed to act as the representative of the County of Washington to execute all documents pertinent to the construction of the improvements at the Washington County Airport as may be required by the Pennsylvania Aeronautics Commission. CERTIFICATE OF RECORDING OFFICER I, F. William Kittridge, Chief Clerk of the County of Washington, hereby certify that the above resolution is a true and correct copy of the resolution adopted by the Washington County Board of Commissioners at a legally convened meeting held on the 12th day os September, 1968. In Witness Whereof, I have hereunto set my hand this 12th day of September, F. William Kittridge / s / Chief Clerk Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously. Mr. Capano informed the Board, that Crile Machine Company would like to install a proposed drain on the property of the Washington County Institution District in South Strabane Township; a license for this purpose will be satisfactory, as indicated by a representative of Crile Machine, and all that will be needed is a letter of consent from the county granting them permission to enter on this land and to install the drains. Mr. Yuhas: They have built a testing plant - a cooling system for steel, for use by the various industries such as J & L, U. S. Steel, etc. , they are going to run this water down into the creek. Instead of giving them a right of way, a license will be satisfactory; this is on a temporary basis, provided it complies with the sewage act. This drain water will not be polluted. Moved by Mr. Mazza; seconded by Mr. Bevec, that a letter of consent be approved by the Washington County Board of Commissioners, granting Crile Machine Company permission to enter county owned property located in South Strabane Township, for the installation of drains, as requested. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes; Motion carried unanimously. Precinct Division: Mr. Capano informed the Board, that the following divisions of precincts in Canton and Union Townships respectively, have been prepared and presented to the Court. Canton Township - From: Precinct No. 2 had 1299 voters; (will now have 712 voters) Union Township - Precinct No. 1 had 854 voters (will now have 635 voters) Precinct No. 5 had 1126 voters (will now have 606 voters) To: (One new precinct) New precinct will be Precinct No. 5; (will have 587 voters (two (2) new precincts) New precinct will be Precinct.No. 6 - will have 438 voters; and new precinct No. 7 will have 269 voters • MINUTE BODK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS C Mr. Capano: They have been divided in such a way that the building - up of the areas has been taken into consideration. The hearing has been set for Monday, September 23, 1968; we do not anticipate any problems. Mr. Capano also made note that compensation of election boards had been changed (in accordance with Act 211), that involves an increase of $4. 00 for each member of the board, with the maximum rate to be received increased from $35. 00 to $39. 00; to be effective immediately. Mr. Bevec: This is a must, Act approved. Moved by Mr. Mazza; seconded by Mr. Bevec, that the Election Boards be compensated, in accordance with Act 211; this action to be effective immediately. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes; Motion carried unanimously. Chartiers Creek Flood Control Project: Moved by Mr. Mazza; seconded by Mr. Beve c, that the County of Washing- ton, does hereby grant to the government of the United States the unqualified right of entry on all lands, easements and rights of way which the County of Washington has obtained and which are required for the construction of the Chartiers Creek Flood Control Project. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously. Solicitor Capano made note that the above action was a necessary require- ment for the construction of the above -mentioned project and Chairman stated that a letter in connection with same has been forwarded to the Corps of Army Engineers, by Special Counsel Zeman. Meeting recessed. Meeting reconvened at 11:00 a. m. , for the purpose of opening bids for: a) Furnishing and delivering of coal for heating the Washington County Courthouse, Jail, Washington County Home and Hospital for Men, and the Washington County Home for Aged Women for the 1968-1969 season; and b) The printing and delivering to the Election Department of the County Commissioners the necessary ballots, and election supplies, required for the conduct of the General Election to be held Tuesday, November 5, 1968, and the delivering of ballot boxes with election supplies to the judges of election for the one hundred ninety-nine (199) precinct. Present being: Commissioners Bevec and Mazza, County Solicitor Capano, Chief Clerk Kit- tridg e, Deputy Controller Whalen, Public Information Officer Huber, Reporter Robertson, Bidders: Mr. John T. Robinson, representing Monongahela Publishing �'ompany, Inc., Mr. John J. Maloney, representing William G. Johnston Company, Mr. Earl Riggle and Mr. Arthur K. Ward, representing Ward Printing Company. Following bid was opened and read MINUTE BOOK 249 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS L 1 by Deputy Controller Whalen: 1. Judson Wiley and Sons 404 South Main Street Washington, Pennsylvania a) Bid for the furnishing and delivering of coal for heating the Washington County Court House and Jail: $8. 30 per ton Certified check in the amount of $900. 00 accompanied bid. b) Bid for the furnishing and delivering of coal for heating the Washington County Home and Hospital for Men and the Home for Aged Women, R. D. 1, Washington, Pennsylvania: Egg Coal $8.45 per ton Lump Coal $10.30per ton Certified check in the amount of $900. 00 accompanied bid. Certification of coal analysis by Pittsburgh Coal company, accompanied both bids. Mr. Bevec explained the policy adopted by the Board of Commissioners on the .awarding of contracts. Bids are opened in accordance with advertisement - at the designated date and hour, contracts awarded one week later giving the Solicitor and necessary persons involved, an opportunity to review all bids received. Moved by Mr. Mazza, seconded by Mr. Bevec, that the bid be tabled until a tabulation can be made by the Solicitor. Contract to be awarded on Thursday, September 19, 1968, at 10:00 a. m. , or shortly thereafter. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously. Bids submitted and read by Deputy Controller Whalen: Ballots: (a joint bid) Washington County Commissioners Court House Washington, Pennsylvania In accordance with advertisement of the County Controller, inviting pro- posals for printing and delivering to the offices of the County Commissioners the necessary ballots for the conduct of the General Election to be held Tuesday, November 5, 1968, havinc examined the attached specifications and understanding the same, I (or we) propose to furnish said ballots in accordance therewith at the prices set forth: Approximately 125, 000 white official ballots price per thousand for ballots furnished . . . . . . . . . . . . . . . . . .. $48. 00 Approximately 23, 000 pink official specimen ballots for Election Districts, Price per thousand for ballots furnished . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $26. 00 2W MINUTE BOOK BOARD ❑F COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. 6EVEC, JOHN MAZZA, COMMISSIONERS e Ten Single sets for specimen ballots as set forth attached specifications, price per ten sets . . . . . . . . . . . . . . . . . . $125. 00 Approximately 2, 000 pink official specimen ballots for political parties, etc. ( as set forth in attached specifications) price per thousand for ballots furnished . . . . . . . . . . . . $ 26.00 For printing, binding and delivering any re -run of a ballot of any Election District because of error on the part of any County Employee. Minimum charge per District for re -run 100 ballots or less . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 13.00 A certified check in the amount of $500. 00 is enclosed herewith as evidence that the bidder will accept same and carry out the conditions of the contract in case of award. John T. Robinson /s/ MONONGAHELA PUBLISHING COMPANY 440-442 West Main Street Monongahela, Pennsylvania 15063 Arthur K. Ward /s / WARD PRINTING COMPANY 88 Shaffer Avenue e Washington, Pennsylvania 15301 Certified check in the amount of $500. 00 accompanied bid. Mr. Bevec: How do these prices compare with the primary ballots ? Mr. Robinson: They are less. Submitted bid was reviewed by the Solicitor. Moved by Mr. Mazza, seconded by Mr. Bevec, that the contract for the printing and delivering to the Office of the County Commissioners the necessary ballots for the conduct of the General Election to be held Tuesday, November 5, 1968, be awarded to MONONGAHELA PUBLISHING CO., INC., Monongahela, Pennsylvania and WARD PRINTING COMPANY, 88 Shaffer Avenue, Washington, Pennsylvania, for the price as set forth in their joint bid; this being the lowest responsible and only bid received and being in accord with our specifications. Motion made upon the recommendation of the County Solicitor. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously. Election Supplies: ( one bid) Washington County Commissioners Court House Washington, Pennsylvania In accordance with the advertisement of the County Controller, inviting pro- posals for the furnishing and delivering to the office of the County Commissioners, election supplies to include computing books, tally sheets, general return sheets, envelopes, numbered list of voters, voter's certificates, Election officer's manuals, etc. , required for use by the Election officers at the General Election to be held on Tuesday, November 5, 1968. Having examined the attached specifications and understanding the same, I (or We) propose to furnish these supplies in accordance therewith, for the sum of $2, 020. 00 1 u MINUTE B❑❑K 251 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. SEVEC, JOHN MAZZA, COMMISSIONERS A certified check in the amount of $100. 00 is enclosed herewith, made payable to Washington County Commissioners, Courthouse, Washington, Pennsylvania, as evidence that the bidder will accept same and carry out the conditions of the contract in case of award. Name: William G. Johnston Company Street Address: P. O. Box 6759 City: Pittsburgh, Pennsylvania 15212 Date: September 12, 1968 Certified check in the amount of $100. 00 accompanied bid. Submitted bid was reviewed by the Solicitor. Moved by Mr. Mazza, seconded by Mr. Bevec, that the contract for the furnishing and delivering to the Office of the County Commissioners, election supplies to include computing books, tally sheets, general return sheets, envelopes, numbered lists of voters, voter's certificates, Election officer's Manuals, etc. , required for use by the Election Officers at the General Election to be held Tuesday, November 5, 1968, be awarded to WILLIAM G. JOHNSTON COMPANY, P. O. Box 6759, Pittsburgh, Pennsyl - vania 15212 in the amount of $2020. 00; this being the lowest responsible and only bid re- ceived, and being in accord with our specifications. Motion made upon the recommenda- tion of the County Solicitor. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes. Motion carried unanimously. Delivery of ballot boxes: (two bids) Washington County Commissioners Courthouse, Washington, Pennsylvania Gentlemen: In accordance with the advertisement of the County Controller inviting pro- posals for the delivery of ballot boxes containing election supplies for the General Election, to be held on Tuesday, November 5th, 1968, to the Judges of Election for approximately 199 precincts of Washington County, I (or we) propose to deliver said ballot boxes con - taining election supplies to the various judges of election for the sum of: $769. 00 A certified check made payable to the Washington County Commissioners, in the amount of $100. 00 (one hundred dollars) is enclosed herewith as evidence that the bid- der will accept same and carry out the conditions of the contract in case of award. Earl Riggle Name R. D. 4, Box 230 Street Address Washington, Pennsylvania 15301 City or Town Zip Code September 12, 1968 Certified check in the amount of $100. 00 accompanied bid. 252 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHIN13TON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS Washington County Commissioners Courthouse, Washington, Pennsylvania Gentlemen: In accordance with the advertisement of the County Controller inviting pro- posals for the delivery of ballot boxes containing election supplies for the General Election, to be held on Tuesday, November 5th, 1968, to the Judges of Election for approximately 199 precincts of Washington County, I (or We) propose to deliver said ballot boxes con - taining election supplies to the various Judges of Election for the sum of: $900. 00 A Certified check made payable to the Washington County Commissioners, in the amount of $100. 00 (one hundred dollars) is enclosed herewith as evidence that the bidder will accept same and carry out the conditions of the contract in case of award. Robert Criquellion Name R. D. 1 Street Address Hickory, Pennsylvania 15340 City or Town ZLp Code September 11, 1968 Certified check in the amount of $100. 00 accompanied bid. Submitted bids were reviewed by the Solicitor. Moved by Mr. Mazza, seconded by Mr. Bevec, that the contract for the delivery of ballot boxes containing election supplies for the General Election to be held Tuesday, November 5, 1968, to the Judges of Election for approximately 199 precincts of Washington County, be awarded to EARL RIGGLE, R. D. 4, Box 230, Washington, Pennsylvania 15301, in the total amount of $769. 00; this being the lowest responsible bid received, and being in accord with our specifications. Motion made upon the recommenda- tion of the County Solicitor. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes; Motion carried unanimously. Moved by Mr. Mazza, seconded by Mr. Bevec, that the meeting adjourn. Meeting adjourned. THE FOREGOING MINUTE READ AND APPROVED: ATTEST: CHIEF CLERK , 1968 I 1