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HomeMy WebLinkAboutCOMM - Meeting Minutes - 37 - 10-3-1968 - COMMISSIONERZt8 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS NO. 37 Office of the County Commissioners Washington, Pa. , October 3, 1968 Board of County Commissioners met in regular session with the following members being present: Commissioners Bevec, Mazza and Flynn. Also present being: County Solicitor Capano, Chief Clerk Kittridge, County Controller Elish, Deputy Controller Whalen; Treasurer Morgan, County Surveyor Yuhas and Reporters Robertson of the Observer Reporter and Liesch of the Brownsville Telegraph. Meeting called to order by Chairman and roll call taken: Mr. Bevec - Present; Mr. Mazza - Present; Mr. Flynn - Present. Chairman asked if there were any corrections, additions or omissions to Minute No. 36, each Commissioner having received a copy. Moved by Mr. Bevec, seconded by Mr. Mazza, that Minute No. 36 be approved, as read. Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. Old Business: Awarding of contracts for the renovation of the Commissioners' and Chief Clerk's Offices. Chief Clerk read letter under date of October 1, 1968 from Puskar and Anthony Associates, Registered Architects, in which Gretchen H. Anthony, R. A. stated that in her opinion the one (1) bid received in the amount of $18, 900 for the general contract was too far out of line with their estimate of $14, 000 (which included carpeting) to be ac - ceptable and advised that the bid be rejected and consideration be given to reopening the bidding on the basis of three (3) separate contracts; one for the General Scope, one for Electrical and one for Air Conditioning. The carpet bids were below their estimate and are perfectly acceptable and she would advise that a sample of the product be requested as reassurance that it is the same quality as that specified in the bid. Moved by Mr. Mazza, seconded by Mr. Bevec, that the bids received for the renovation of the Commissioners' and Chief Clerk's Office at the Court House, be re- jected; motion made upon the recommendation of Puskar and Anthony Associates, Registered Architects. Roll call vote taken: E E Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. MINUTE BOOK 269 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MfCHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS Chief Clerk notified the Board that Protos J. Pavlak, Chief Sealer of Weights and Measures, and George Messerotes, Assistant Sealer, had submitted an itemized listing with the bills attached covering expenses incurred at the Pennsylvania Association of Weights and Measures Conference, in the amount of $337. 61, making note that the sum of $300. 00 ($150. 00 each) had been previously approved for expenses. Moved by Mr. Bevec; seconded by Mr. Mazza, that the additional expenses incurred by Messrs. Protas J. Pavlak and George Messerotes at the Pennsylvania Asso- ciation of Weights and Measures Conference, be approved for payment. Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk asked County Surveyor Yuhas to review a contract pertaining to the County Airport. Mr. Yuhas stated that the contract was with reference to resurfacing at the Airport. . . in December of 1967, he made a request (as authorized) to the proper federal authorities for a 1969 allocation; the sum of $59, 500 was approved by the FAA. At a meeting last week with FAA and PAC representatives, they said we should redesign the surface of the runway from 12 to 16 inches to take care of the heavier airplances. This contract is in order to get this expedited in order to get more money from FAA, that is why this is getting prepared at this particular time. Mr. Capano: This is a matter which comes up in the 1969 budget; there is no hurry at this time. During a brief discussion that followed, the Board was of the opinion that the matter could be tabled for further review, inasmuch as this is a 1969 item. Moved by Mr. Mazza, seconded by Mr. Bevec, that the contract item be tabled, at this time. Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously, With Mr. Yuhas leaving the meeting. Leave of Absence: Moved by Mr. Bevec; seconded by Mr. Mazza, that Marie S. Wyke, employee in the Tax Claim Bureau, be granted a sixty-day leave of absence; this action to be effective October 1, 1968. Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk: 200 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS read letter under date of October 2, 1968, received from the Washington Flyer's Club, inviting the Board of Washington County Commissioners to their Open House Sunday, October 6, 1968, at the Washington County Airport. Chief Clerk presented an invoice submitted by Michael Baker, Jr. , Inc. Consulting Engineers, in the amount of $136, 000 to the Board for approval. Moved by Mr. Bevec, seconded by Mr. Mazza, that Invoice No. 49525, re: Project No. 09-34-043-04 for engineering services for Avigation Easements in connection with the runway extension at the Washington County Airport, billed in accordance with Article I-F and Article III-F of the engineering agreement dated January 11, 1968, and in the amount of $136. 00 be approved for payment. Remarks: Chief Clerk made note that the above payment will be from the Capital Reserve Account and the above invoice was presented to the Board for approval in accordance with the request from the Controller's Office that such bills be approved by the Board. Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. Chief Clerk reported to the Board that a check in the amount of $16, 344. 72 had been deposited in the Treasurer's Office - re: Harmon Creek Flood Control Project - federal grant. Appointments: Moved by Mr. Bevec; seconded by Mr. Mazza, that the following persons be appointed as indicated; this action to be effective September 23, 1968. Tax Assessment Office: Kathryn Lawrence Martha Abraham Purchasing Department Margaret Onusko Remarks: Mr. Mazza: These are all replacements? Mr. Kittridge: Yes. Roll call vote taken: Mr. Bevec - Yes; Mr. PAazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. Moved by Mr. Bevec; seconded by Mr. Mazza, that the following persons be appointed as indicated, at the Washington County Home and Hospital for Men; effective Ll C I date also indicated opposite their names. (replacements) MINUTE BOOK 21 BOARD OF COUNTY COMMISSIONERS WASHIN13TON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS Hilbert H. Seip, Orderly to be effective September 25, 1968 Alex Yanovich, Attendant II to be effective September 21, 1968 Solicitor: Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. presented an Agreement to the Board for consideration and approval. Moved by Mr. Bevec, seconded by Mr. Mazza, that the County of Washing- ton enter into an Agreement with Mr. Pete Ciaffoni, highest successful bidder on the C-1 Silo structure on the property formerly owned by Mr. Stanton Liggett situate in what is now known as Cross Creek County Park, concerning the removal of said structure. Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. Report of Examination - Wheeling Creek Watershed Protection and Flood Prevention Commission - June 30, 1968 H. S. Hutzell & Company Certified Public Accountants Laconia Building Wheeling, West Virginia 26003 September 25, 1968 To the Chairman of the Wheeling Creek Watershed Protection and Flood Prevention Commission Wheeling, West Virginia: We have examined the accompanying statement of assets, liabilities and principal as of June 30, 1968, resulting from cash transactions, of the Wheeling Creek Watershed Protection and Flood Prevention Commission, and the related statement of recorded cash receipts and disbursements for the period January 24, 1968 to June 30, 1968. Our examination was made in accordance with generally accepted auditing standards, and accordingly included such tests of the accounting records, and such other auditing proced- ures as we considered necessary in the circumstances. Cash on deposit was confirmed to us by the recorded depositaries as of June 30, 1968, and September 23, 1968, and reconciled with the book balances on those dates. Cash receipts were confirmed to us by the various counties' boards of commis - sioners and cash disbursements were examined for supporting data. It was noted that payments on items of equipment, amounting to $156. 38, were charged to expanse. In our opinion, the accompanying financial statements present fairly the assets and liabilities of the Wheeling Creek Watershed Protection and Flood Prevention Commission, as of June 30, 1968, and the recorded cash receipts and disbursements, all on a cash basis, for the period January 24, 1968 to June 30, 1968. However, in our opinion, these stateme nts do not present financial position as they do not include unremitted cash, in the amount of $845, 962. 76, held by the Ohio County Board of Commissioners, upon which the Wheeling Creek Watershed Protection and Flood Prevention Commission will draw to defray future expenses and land acquisition costs. H. S. Hutzell and Company /s/ Certified Public Accountants 7o2, MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. SEVEC, JOHN MAZZA, COMMISSIONERS 40t c FINANCIAL STATEMENTS WHEELING CREEK WATERSHED PROTECTION AND FLOOD PREVENTION COMMISSION June 30, 1968 STATEMENT OF ASSETS, LIABILITIES AND PRINCIPAL (CASH BASIS) June 30, 1968 Asset Cash in bank - subject to check $149, 665. 19 Liabilities and Principal Principal $149, 665. 19 CASH RECEIPTS AND DISBURSEMENTS For the period January 24, 1968 to June 30, 1968 Cash Receipts Transfers from county boards of commissioners: Ohio County Board of Commissioners $150, 000. 00 Marshall County Board of Commissioners 5,000.00 Total receipts $155, 000. 00 Salaries: Cash Disbursements Executive director $3, 000. 00 Secretary - clerk 741. 65- $3 741. 65 Social Security tax 118.43 Professional services: Legal 200.00 Other 384.75 584.75 Telephone and telegraph 87. 63 Insurance - fidelity 262.00 Travel expense 205. 12 Office equipment and supplies 306.73 Miscellaneous 28.50 Total disbursements $ 5,334.81 Excess of receipts over disbursements $149, 665. 19 Chairman stated that he had attended a meeting with John Cromwell on Wednesday, October 2, 1968 in Wheeling; the report is just up to June and does not show the Washington County payment for 1968; this audit will be given to the Controller's Office. Meeting recessed. Meeting reconvened at 11:00 a, m. with the following being present: Commissioners Bevec, Mazza and Flynn, County Solicitor Capano, Chief Clerk Kittridge, Controller Elish, Deputy Controller Whalen, Mr. Cromwell, Director of the Washington County Planning Commission, Mr. George, Department of Parks and Recreation Administra- tow, Treasurer Morgan, Reporters Robertson of the Observer -Reporter and Liesch of the Brownsville Telegraph, various bidders: representing Black Top Paving Company, Inc.; Messrs. Bob and D. Gavlik, representing Frank Gavlik and Sons, Inc.; Emanuel A. Paris, representing Alex E. Paris Construction Co. , Inc. Opening of Bids for Project WC 1 / 68-1, Ten Mile Creek County Park Improvements MINUTE BOOK 273 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYL.VANIA MICHAEL R. FLYNN, JOHN P. BEVEC, JOHN MAZZA, COMMISSIONERS P 1 The following bids were opened and read by Deputy Controller Whalen: 1. Bidder: Black;Top Paving Company, Inc. 446 E. Beau Street Washington, Pennsylvania 15301 Amount of Bid: $83, 393. 00 Bid Bond in the amount of $8, 500. 00 accompanied bid. 2. Bidder: Frank Trey, Jr. , Inc. R. D. 2, Park Avenue Extension Monongahela, Pennsylvania 15063 Amount of Bid: $98, 208. 00 Bid Bond in the amount of $10, 000. 00 accompanied bid. 3. Bidder: F. Gavlik and Sons Inc. 114 Piersol Avenue Bentleyville, Pennsylvania Amount of Bid: $77, 389. 00 Bid Bond in the amount of $8, 000. 00 accompanied bid. 4. Bidder: Alex E. Paris Contracting Company Atlasburg, Pennsylvania Amount of Bid: $84, 673. 00 Bid Bond in the amount of 10% of the bid total accompanied bid. Chairman explained the policy adopted by the Board of Commissioners on the awarding of contracts. Bids are opened in accordance with advertisement - at the designated date and hour, contracts awarded one week later giving the Solicitor and necessary persons involved, an opportunity tofeview all bids received. Moved by Mr. Bevec, seconded by Mr. Mazza, that the bids received be tabled until a tabulation can be made by the Solicitor. Contract to be awarded on Thursday, October 10, 1968, at 10: 00 a. m. , or shortly thereafter. Roll call vote taken: Mr. Bevec - Yes; Mr. Mazza - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Whalen: Due to the construction of the bids we are going to leave all of the bids in their entirety in the care of the County Solicitor. Letter under date of October 2, 1968, received from Charles L. Weaver, Secretary of the Washington County Fire2nen's Association, Inc. , requested the sum of $350. 00 allocated to the said Association in the 1968 Budget as per meeting of January 31, 1968; the 1968 Fire Prevention Week will be observed the week of October 6-12, 1968, in Washington County and the Association will again conduct a Fire Prevention Essay Contest in the sixth, seventh, and eighth grades of both public and parochial schools. A statement of expenditures (1967) was enclosed. Moved by Mr. Bevec; seconded by Mr. Mazza; that payment in the amount