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HomeMy WebLinkAboutCOMM - Meeting Minutes - 16 - 3-3-1964 - COMMISSIONER52 MINUTE BOOK BOARD OF COUNTY C❑MMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. SEVEC, JOHN MAZZA, COMMISSIONERS I Washington County Commissioners Courthouse Washington, Pennsylvania Gentlemen: WARD PRINTING COMPANY Washington, Pennsylvania H. F. Ward, Jr. / s / February 27, 1964 In accordance with the advertisement of the County Controller inviting proposals for the delivery of ballot boxes containing election supplies for the General Primary Election to be held on Tuesday, April 28, 1964, to the Judges of Election for the one hundred and ninety (190) precincts of Washington County, (I) propose to deliver said ballot boxes containing election supplies to the various Judges of Election for the sum of: $1, 000. 00 A certified check made payable to the Washington County Commissioners, jin the amount of $100. 00 is enclosed herewith as evidence that the bidder will accept same land carry out the conditions of the contract in case of award. T. M. BEDILLION R. D. 4 - 217 Washington, Pennsylvania (Bidder) Earl Riggle / s / i Motion by Mr. Mazza, seconded by Mr. Flynn, that the awarding or re- jecting of said bids be postponed until Tuesday, March 3, 1964, at 11:00 a, m. Roll call vote taken: Mr. Mazza - Yes; Mr. Flynn - Yes, Motion carried. Mr. Elish informed the Board that his Office did not receive any bids for l election supplies (computing books, regular tally sheets, general return sheets, etc.,). r County Solicitor instructed to give a ruling on whether or not it will be necessary to re -advertise for the necessary election supplies, being that no bids were received at this particular time. Decision to be given at the meeting of March 3, 1964. !adjourned. Motion by Mr. Mazza, seconded by Mr. Flynn, that the meeting be Meeting adjourned. THE FOREGOING MINUTE READ AND APPROVED: r c h 5 'ATTEST: �C ; C� 1i INO. 16 C HIE Fl/ C 1964 Office of the County Commissioners Washington, Pa., March 3, 1964 Board of County Commissioners met in special session at 11:00 a.m., for the purpose of awarding or rejecting bids for the furnishing and delivering of the necessary MINUTE BODK � BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. SEVEC, JOHN MAZZA, COMMISSIONERS 1 u L ballots, ballot boxes required for the conducting of the General Primary Election to be held Tuesday, April 28, 1964. Bids opened on February 27, 1964 (no bid received for the necessary election supplies); and today being the date set for action on said bids. Those present being: Commissioners Flynn, Bevec and Mazza. Also present being Solicitor Finder, Chief Clerk Debreczeni, Jr., Mr. Ward of the Ward Printing Company, Mr. Maloney of the William G. Johnston Company, Mr. Quail, Director of the Election Department; Mr. Elish, County Controller and Reporter Crouse. Motion by Mr. Mazza, seconded by Mr. Bevec, that the contract for the furnishing and delivering of the necessary ballots to the Office of the County Commissioner: for the conducting of the General Primary Election to be held on Tuesday, April 28, 1964, be awarded to the MONONGAHELA PUBLISHING COMPANY, Monongahela, Pennsylvania, and the WARD PRINTING COMPANY, Washington, Pennsylvania, for the prices set forth in their joint bid, this being the lowest and only bid received. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes; Mr. Flynn - Yes. Motion carried unanimously. Motion by Mr. Bevec, seconded by Mr. Flynn, that the contract for the delivering of ballot boxes to the Judges of Election for the one hundred ninety (190) pre- cincts of Washington County, for the General Primary Election to be held on Tuesday, April 28, 1964, be awarded to T. M. BEDILLION, 217, R. D. 4, Washington, Pennsyl for the sum of $1, 000. 00, this being the lowest and only bid received. Remarks by Mr. Mazza: Approximately two or three weeks ago, we questioned the feasibility of using our own department (bridge department) to handle the delivering of these boxes. j Question directed to Mr. Quail: Reply: Do you think our own men could do this work? Yes, I believe it could be done. It would take approximately three days with two trucks and two men on each truck. I'd estimate the approximate cost to be 1 $400. 00 if our own men did the work. Mr. Flynn: Did the County ever use their own men for this work? Mr. Bevec: Years ago, they did. I would suggest for the present time we continue to use the old system (advertising for the delivering of ballot boxes). The time element bei la problem in making a change. We should consider using our men for the next year's I election. Mr. Quail: Stated that his office was short two clerks and to change over to a new method of delivering these boxes would cause a great deal of confusion. 54 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA MICHAEL R. FLYNN, JOHN P. SEVEC, JOHN MAZZA, COMMISSIONERS Mr. Mazza: After the Primary Election we should take this matter into consideration l at our budget hearings. Roll call vote taken: Mr. Mazza - Yes; Mr. Bevec - Yes; Mr. Flynn - Yes. Motion carried unanimously. Mr. Elish pointed out that no bids were received for election supplies on February 27, 1964. Mr. Maloney, representing the William G. Johnston Company, said they were unaware that the County had advertised for bids. (It was noted that this company for a number of years has been the only bidder for these supplies). The Commissioners with the Controller discussed the problem of time which would be involved in re -advertising. Solicitor Finder stated that the earliest date bids could be opened would be March 19, 1964. Necessary that bids are advertised three (3) times within a period of ten (10) days. Mr. Maloney stated it was very - doubtful if these election supplies could be delivered to Washington County no later than April 20, 1964 (this date being mentioned in the specifications), if bids were opened on March 19, 1964. Discussing the possibility of not ' having the supplies delivered to the County in time for the General Primary Election, the Commissioners and County Controller being in agreement that an emergency does exist, the following motion was made after Solicitor Finder cited Section 1802 of the County Code. Motion by Mr. Bevec, seconded by Mr. Mazza, that WHEREAS, by motion dated January 30, 1964, the Board of Commissioners did provide for advertisement of bids for the furnishing of election supplies and; WHEREAS, due notice of the proposal was duly advertised on February 6, 13., and 20th, 1964, calling for bids to be opened February 27, 1964, and; WHEREAS, on February 27, 1964, no bids were received, NOW, THEREFORE, BE IT RESOLVED, that it appearing that if re - advertising is ordered and no bids will be received prior to March 19, 1964, and that in such case, it appears that delivery of the supplies for the General Primary Election to be held on April 28, 1964, will not be forthcoming, the Board of Commissioners do hereby declare that an emergency exists and in order to insure the delivery of election supplies and conduct of the General Primary Election, the advertising requirements of Section 1802 of the County Code are waived and bids will be received forthwith. Roll call vote taken: E Mr. Mazza - Yes; Mr. Bevec - Yes; Mr, Flynn - Yes.