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HomeMy WebLinkAboutCOMM - Meeting Minutes - 96 - 2-27-1953 - COMMISSIONERMINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA FRANCIS E. PETTIT, W. J. LANE, JOHN MAZZA, COMMISSIONERS twist Army Duck canvas and securely fastened to the front and back covers of binders. Back bones of all index binders shall have raised hubs. All index binders shall first be covered with an 8 oz. double -twist Army ,Duck canvas, securely fastened, and have number 1 genuine red cowhide ends and bands for additional strength. Outside canvas jackets of index binders shall be 12 oz# double -twist Army Duck canvas having number 1 genuine red cowhide corners, and said canvas jack- ets shall be properly printed and lettered in accordance with the wishes of the Register of Wills and Clerk of the Orphans' Court, All index binders shall contain Russell Self -lock loose- leaf binding metals the same as the binding metals in the original installation (1939- ) of Registers and Orphans Court Index Binders, with exactly the same locking device and key. All Estate Index Binders shall contain leather -tabbed "2000" division sheets and each Estate Index and each Proceeding Index Binder shall contain 200 sheets of 18" x 14" Byron-Weston's hinged linen ledger paper,Substance No- 36. Said sheets shall be properly ruled, printed, numbered, and completely assembled in the index binders. All index binders shall be well -seasoned and workmanship and materials shall be first-class in every particular;�as proof of conformity with these specifications, bidders shall be prepared to submit a sample index binder. The completed Estate Index Books shall contain the Russell semi -group feature, whereby frequent -occurring names are segregated. All Estate Index Books shall contain Russell Key -letter Form 426 (A-Z) in proper variations, with the index sheets contained therein properly numbered. The Key -letter forms shall be mounted and securely fastened on the inside of the front cover of all index books and shall be with a water -proof coating, so that they are dirt - resistant. The successful bidder shall furnish the services of a person, experienced in,the indexing of Estates and Proceedings in the Register of Wills and Clerk of the Orphans' Court Office, and thoroughly familiar with the Russell Key -letter System of Indexing, to install the proposed new index books and instruct the employees of the Register of Wills and Clerk of the Orphans' Court in the proper methods of re -indexing the Estates and Proceedings which will have accrued during the period, January 1, 1953 to the date of installation of the new Indices. In addition, the successful bidder shall furnish printed Index Slips, on which to transcribe the entries forthe Estate and Proceedings Index, in order to facilitate the re -indexing of back entries into the proposed new Indices. Bidders also shall offer proof that they are thoroughly familiar with the field of public record indexing, in order that they can render compentent advice concerning problems which may arise from time to time so that the proposed new index books will be maintained correctly. Said bids to be received until 11:00 a.m., EST., Friday, March 13, 1953, and opened immediately thereafter in the Office of the County Commissioners; a certified check in the amount of $300.00 must accompany proposal of each bidder and the right is reserved to re- ject any or all bids. Motion carried unanimously. There.being.no.further business to come before the Board at this time, the meeting adjourned. THE FOREGOING MINUTE READ AND APPROVED: March 4 953 ATTES Chief Cle / Office of the County Commissioners Washington, Pa., February 27, 1953 Board of County Commissioners in regular session, those present being Messrs. Pettit, Lane and Mazza. The following action was taken with the Board of County Commissioners setting as the Registration Commission. Motion by Mr. Lane, seconded by Mr. Mazza, that the following Field Registration Days be approved: March 2 3 Burgettstown Cecil, Pa. Borough Bldg. Cecil School 4 Claysvilie Borough Bldg. 5 Meadowlands Barni.ckel Store 6 Canonsburg Borough Bldg. 9 Houston Borough Bldg.