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HomeMy WebLinkAboutCOMM - Meeting Minutes - 870 - 11-19-2009 - COMMISSIONERrPT :• M IN LITE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYL.ANIA la R LIMITED E00718327LD Minute No. 75'/U Washngton County Commissioners Washington, Pennsylvania, November 19, 2009 The Washington County Board of Commissioners met in a regular session in the Public Meeting Room, Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana L. Irey. Also being present: Scott Fergus, Director of Administration; Lynn D Haven, Solicitor; Mary Helicke, Chief Clerk; Linda Belcher, Administrative Assistant; Joy Sprowls, Sue Orrick and J Ann Metz, Commissioners' Office; Reverend David Wilson, St. David's Anglican Church; Tim Kimmel, Human s; Rick Sibert, American Legion, Post 639; John Hart, Bill Doriguzzi, East Bethlehem Township firemen; Carl and John Adams, interested citizens; Barbara Miller, Observer -Reporter; and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 10:00 a.m. Reverend Wilson led the meeting with a prayer. Mr. Siebert led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 869 dated November 5, 2009 as written. Moved by Ms. Irey, seconded by Mr. Burns, approving Minute No. 869 as written. Roll call vote taken: Ms. Irey — Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. ORDER OF BUSINESS None FOR PHOTOS) C COMMENTS John Adams, of Avella, addressed the Board regarding the recession and questioned when the Board would take to stop the elected officials pay raise. John Hart and Bill Doriguzzi, Fire Chief and Assistant Fire Chief of East Bethlehem Township, addressed the regarding a very serious situation with radio communications for emergency calls in some Mon Valley They explained that although they praise the County's enhanced 9-1-1 Center, there are still areas that are zones". The firefighters asked if the Commissioners would assist in improving radio communications to the areas, East Bethlehem Township, Deemston Borough and the Fredericktown areas. It was mentioned that p rmission for the installation of a tower at the State Correctional Institution -Fayette in LaBelle has been approved. The Board directed Mr. Fergus, Director of Administration, to meet with Jeff Yates, Director of Public Safety, and gi a the Board an update on this situation. OLD BUSINESS Solicitor DeHaven recommended the Board award the following bids: Flags and Markers Award bid for Flags and Markers for Veterans to the following vendors: Flagzone, LLC, Gilbertsville, PA Davis Products, Gys Mills PA CVS Systems, Marion IN This contract is effective January 1, 2010 through December 31, 2010 with the option to extend for one M I N UTE B 00 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E0071LI= additional year. The total cost of this contract is estimated at approximately $23,000. Moved by Ms. Irey, seconded by Mr. Burns, awarding the foregoing bid. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Lumber Award the Lumber bid to the following vendors: West Elizabeth Lumber Co., Elizabeth PA 84 Lumber Company, Eighty Four PA This contract is effective December 1, 2009 through June 30, 2010 with the option to extend through November 30, 2010. This bid is being awarded to the lowest most responsive and responsible bidders meeting specifications. Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for Lumber as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Maintenance and Supplies for Outdoor Equipment Award bid for Maintenance and Supplies for Outdoor Equipment to the following vendors: Maple Mountain Ind., Inc., Washington PA Contractors Connection, Washington PA This contract is effective November 19, 2009 through October 31, 2010 with the option to extend for two additional one-year periods. The total cost of this contract is estimated at approximately $12,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting specifications. Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for Maintenance and Supplies for Outdoor Equipment as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board authorize the extension of the following bid contracts. All contract extensions are under the same terms and conditions as the original contract. above. Laundry Supplies Laundry Supplies for Health Center and Correctional Facility to the following vendors: Gurtler Industries, Inc., South Holland IL Ecolab, Inc., St Paul MN Jack Frye Sales & Service, Clairton PA This contract is to extend through December 31, 2010 at a total yearly cost of approximately $19,000. Moved by Mr. Burns, seconded by Ms. Irey, authorizing the extension to the Laundry Supplies contract as per Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. M I N U T E BOARD OF COUNTY COMMISSIONERS I R LIMITED E00718327LD i motion carriect unanimously. Linen Supplies— Contract #110509-2LN • =1 WASHINGTON COUNTY, PENNSYL.ANIA Linen Supplies for Health Center and Correctional Facility to the following vendors: Gaymar Industries, Inc., Orchard Park NY Galaxy Medical Products, Inc., Akron OH Freedom Medical, Exton PA This contract is to extend through December 31, 2010 at a total yearly cost of approximately $21,000. Moved Mr. Burns, seconded by Ms. Irey, approving the foregoing contract extension for Linen Supplies. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes, Motion carried unanimously. Solicitor DeHaven recommended the Board approval the following change orders: Concrete Bid Contract Three changes as follows: CO.#1— Deduct of $1750 — to install a water stop strip and concrete curb in lieu of steel flash angle at Courthouse Square Building CO#2 — Add $11,480 - To remove and replace 80" x 7.5 sidewalk from bottom of sloped sidewalk to top of steps above versa-loc wall and install additional 35' trench drain. C0#3 — Add $2250 - Add handrails at both sides of walkway at entry/exit C level of garage The change orders total $11,980. This increases the cost of the contract to $243,495. Moved by Mr. Burns, seconded by Ms. Trey, approving the change orders for the concrete contract as per above. Roll call vote taken; Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Pam Proiect- Washington County Health Center Change Order #1 in the amount of $1,750 to add a sub drain to the Health Center paving project to remove the excess water. This increases the contract to $236,982.70 Moved by Ms. Irey, seconded by Mr. Burns, approving the change order for the paving project at the Health as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. BUSINESS Chief Clerk presented to the Board for their consideration and approval the following three agreements for ,nt in Lieu of Taxes with the Washington County Redevelopment Authority and its subsidiaries and Washington Canonsburg Housing Associates Liberty Tower Associates Char House Highrise Associates It is agreed that these properties will continue to be exempt as long as they are owned by the Limited Washington County Redevelopment Authority or another governmental agency and are being used to affordable senior subsidized housing. Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing agreements. ITI I N U T E B • • BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA Ra(R LIMITED E00718327Ln kon can vote taken: -- Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with TriadUSA to advise the County on public and private options for retiree health insurance and other benefits and that TriadUSA be authorized to negotiate on behalf of the County the terms, conditions and premiums with health insurance providers. Moved by Mr. Burns, seconded by Ms. Irey, approving the agreement with TriadUSA as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to advertise for bids for the construction of the Chartiers Creek #40, Paxton Road Bridge Replacement Project with an estimated cost of $1,848,782. The funding is provided by the Department of Transportation and is 100% reimbursable. No County funds are required. Moved by Ms. Irey, seconded by Mr. Burns, approving authorization to advertise for bids as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to submit a Local Share Application for the Washington County Airport's facility and site upgrades. These improvements consist of Phase I of the Fencing Project to improve runway safety and the repair and replacement of T-hanger pavement and access roadways. The estimated costs are $800,000 for the fencing project and $500,000 for the pavement improvements. Moved by Ms. Irey, seconded by Mr. Burns, approving the submission of a Local Share Application for the County Airport as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to submit a Local Share Application for the Washington County Fairgrounds for a new barn to be constructed on the property. The estimated cost is approximately $350,000 and this will allow the Fairgrounds to generate increased revenue from the rental of the facilities. Moved by Mr. Burns, seconded by Ms. Irey, approving the submission of the Local Share Application for the Washington County Fairgrounds as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval 2009-2010 provider service agreements and revised provider agreements for the Child Care Information Services Office with the list of previously approved providers 39/ M IN LITE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IM LIMITED E00718327LD axjd revised provider agreements. 1 he agreements will automatically renew until one party notifies the other party, in wAiting, of their intent not to renew under the current terms. Diana Gilmer, Donora, PA Kimberley L. Wells, Washington, PA Kyle Fisher, Donora, PA Rebecca Szolek, Finleyville, PA Sandra Delawder, Washington, PA Winston Clements III, Daisytown, PA Sue Goodson, Finleyville, PA Nicole Cook, Canonsburg, PA Danell Clover, Carnegie, PA Mark F. Kirby, Washington, PA Mark Zanol, Washington, PA Bridget M. Kirwan, McMurray, PA Amy M. Moore, Avella, PA Moved by Ms. Trey, seconded by Mr. Burns, approving the foregoing Child Care Information Services agreements as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an amendment to the agreement with Sc uthwestern PA Area Agency on Aging, Inc. to provide transportation services through the Washington County T ansportation Authority for the period of July 1, 2009 through June 30, 2010. No County funds are required. Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing amendment to the agreement with Sc uthwestern PA Area Agency on Aging, Inc. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Jafon Walsh, Esquire for the period of July 1, 2009 through June 30, 2010 in the amount of $40,000. No additional County funds are required. Moved by Mr. Burns, seconded by Ms. Trey, approving the purchase of service agreement with Jason Walsh, for the Children and Youth Services Office. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following addenda to purchase of service agreements for Children and Youth Services Office for the period of July 1, 2008 through June 30, 2009. These will extend the 2008/2009 agreements through December 31, 2009 at the adjusted allocation amounts. No County funds are required. PROVIDER FROM TO Glen Mills School $105,000 $120,000 Western PA Childcare 600,000 710,000 Pressley Ridge 116,000 170,000 Passavant Memorial Homes, Inc. 100,000 150,000 TOTAL $921,000 $1,150,OOq 370-1-0 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMrrgD E0071=7LD Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing addenda to the purchase of service Agreements. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an addendum to a purchase of service agreement with Auberle — Washington Shelter for the period of July 1, 2008 through June 30, 2009. This addendum will extend the 2008/2009 agreement through December 31, 2009. No additional County funds are required. Moved by Mr. Burns, seconded by Ms. Irey, approving the addendum to the purchase of service agreement with Auberle-Washington Shelter as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an addendum to a purchase of service agreement with Auberle for the period of July 1, 2008 through December 31, 2009 to include the per diem rate of $179.03 and no additional County funds are required. Moved by Ms. Irey, seconded by Mr. Burns, approving the addendum to the purchase of service agreement with Auberle for Children and Youth Services as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a rate increase for its semi -private Rooms at the Washington County Health Center as listed below effective December 1, 2009. No County funds are required. above. CURRENT RATE PROPOSED RATE Skilled care (semi -private) $235 $245 Intermediate care (semi -private) $220 $230 Moved by Mr. Burns, seconded by Ms. Irey, approving the rate increase for the rooms at the Health Center as per Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Anova Hospice and Palliative Care Services, LLD to provide Hospice Care Services for the terminally ill. The agreement will remain in effect for one year and will automatically renew for additional one year terms. No County funds are required. Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing agreement with Anova Hospice and Palliative Care Services, LLD. Roll call vote taken: 393 M I N U T E BOARD OF COUNTY COMMISSIONERS IM I LIMITED E00718327LD Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. B 0 0 K WASHINGTON COUNTY, PENNSYLANIA Chief Clerk presented to the Board for their consideration and approval to advertise in the EZ To Use Big Book in the amount of $989 for the period January 1 to December 31, 2010. No County funds are required. Moved by Ms. Irey, seconded by Mr. Burns, approving the advertising in the EZ to Use Big Book for the Child G re Information Services Office as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the Greater W ishington Food Bank for the administration and distribution of the State Food Purchase Program and the emergency Assistance and Development Program for the period of July 1, 2009 through June 30, 2010 in the amount of No County funds are required. Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing agreement with the Washington County Food Bank. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to advertise for bids for the supplies covered by Medicare Part B. The company must have the capability to bill Medicare Part B for the re [mbursement to the Washington County Health Center. Moved by Ms. Irey, seconded by Mr. Burns, approving authorization to advertise for bids for the Medical supplies for the Health Center as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to authorize the renewal and payment of th annual software support and maintenance for Court Automation with Tiburon, Inc, Pleasanton, CA in the amount of for FACS5. There is an increase of $1,657 from last year. This renewal is effective January 1, 2010 through December 31, 2010. Moved by Mr. Burns, seconded by Ms. Irey, approving authorization for the renewal and payment of the Annual Software Support and Maintenance for Court Automation with Tiburon, Inc. ass per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with COMM Solutions for u 1 th purpose of providing web filtering software at the total cost of $10,832. This is for thirteen months and 800 users 9=1 :.. BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E0071W27LD - .�......-,.-........ a ....Y effective December 8, 2009 through January 7, 2011. The total cost will be charged to the IT operating budget. Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with COMM Solutions as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to purchase of one cell phone for the on - call Assistant District Attorney. This phone will be left in the office and given to the on -call person as needed. The service would be provided through AT&T/ Cingular at the cost of $50 per month for 450 minutes and 1,500 text messages. Moved by Ms. Irey, seconded by Mr. Burns, approving the purchase of one cell phone for the on -call Assistant District Attorney as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a renewal agreement with BI, Inc. for the extended warranty and support services for the computer hardware & software to support Electronic Field Monitoring Devices (FMD's). The cost of this service is $10,725 annually. The effective date of this contract is November 1, 2009 through October 31, 2010. Moved by Mr. Burns, seconded by Ms. Irey, approving the renewal agreement with FI, Inc. for the extended warranty and support services as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Bums - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the renewal of the submission of the Financial Statement for the Juvenile Court Judges' Commission Grant for funds expended under specialized probation services and grant-in-aid for the period July 1, 2008 through June 30, 2009. Moved by Ms. Irey, seconded by Mr. Burns, approving the renewal of the submission of the Financial Statements for Juvenile Court Judges' Commission Grant as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Bums - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held immediately following the Agenda Meeting on November 18, 2009 as an information session regarding personnel and litigation related to reassessment. The quarterly Retirement Board Meeting will be held immediately following today's Board Meeting. County Offices will be closed on November 26-27, 2009 in observance of the Thanksgiving Day holiday. M BOARD OF COUNTY COMMISSIONERS i LIMITED E00718327LD A: IN U T E B 0 0 K WASHINGTON COUNTY, PENNSYLANIA There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:40 a.m. FOREGOING MINUTES SUBMITTED FOR APPROVAL U/ 0& , 2009 CHEF CLERK L'