HomeMy WebLinkAboutCOMM - Meeting Minutes - 879 - 4-1-2010 - COMMISSIONEREm
MINUTE
BOARD OF COUNTY COMMISSIONERS
WASHINGTON COUNTY, PENNSYL.ANIA
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Wasldugton County Cuniniissluncrs
Washington, Pennsylvania, April 1, 2010
The Washington County Board of Commissioners met in a regular session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry
Maggi, Bracken Burns and Diana L. Irey. Also being present: Scott Fergus, Director of Administration; Mary Lynn
Drewitz, Solicitor; Linda Belcher, Administrative Assistant; Mary Helicke, Chief Clerk; JoAnn Metz, Commissioners'
Office; Tim Kimmel, Human Services; Chuck Nicholls, Director of Human Resources; Chief Deputy Sheriff Jim
Dalessandro; Jenny DeFilippo and Susan Morgan, Redevelopment Authority; Sharon Russell, Senator Stout's Office;
George Ross, American Legion, Post 175; Pastor Paul Harrington, Living Stone Community Church; Betsy Dane and
Lisa Wood, Crime Witness Office; Melanie Finney Thomas, Planning Commission; Harry Wilson, Director of Veterans'
Affairs; Lori Harbert, Jane Zupancic and staff members of Children and Youth Services Office; Janice McGraw,
Community Action Southwest; Olga Woodward and Ron Monack, Fallowfield Township; Joanna Dragan, SPHS Care;
Victoria Irey, Joe Zupancic, and John Adams, interested citizens; Barbara Miller, Observer -Reporter; and Jim Jefferson,
WJPA.
Chairman Maggi called the meeting to order at approximately 10:00 a.m.
Pastor Harrington led the meeting with a prayer.
Mr. Ross led the Pledge of Allegiance.
Chairman Maggi entertained a motion to approve Minute No. 878 dated March 18, 2010 as written.
Moved by Ms. Irey, seconded by Mr. Burns, approving Minute No. 878 as written.
Roll call vote taken:
Ms. Irey — Yes; Mr. Burns — Yes; Mr. Maggi - Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
Jenny Defihppo, of the Redevelopment Authority, addressed the Board regarding two check presentations for
projects that have been previously approved by the Local Share Account Program Committee.
The Commissioners presented a check in the amount of $60,000 to Community Action Southwest for the
Keystone Elks Demolition Project. It was noted these funds are part of the Local Share Account Program.
Janice McGraw, of Community Action, thanked the Board for funding this project and also acknowledged the
Local Share Committee for their support.
The Commissioners presented a check in the amount of $231,430 to the Fallowfield Township supervisors for
their Waterline Extension Project in that municipality. It was noted these funds are part of the Local Share Account
Program.
Olga Woodward, a member of council for Fallowfield Township, thanked the Board for their support and
approving their application for this very important project.
The Commissioners read a Proclamation declaring National Crime Victims Week.
Moved by Ms. Irey, seconded by Mr. Burns, adopting the foregoing Proclamation.
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Roll call vote taken:
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Motion carried unanimously.
Ms. Dane, of the District Attorneys' Office, accepted the Proclamation and thanked the Board for their many
years of support. Ms. Dane expressed the importance of treating victims of crime with fairness, dignity and respect. She
also noted some events that are planned to celebrate National Crime Victims' Week.
The Commissioners read a Proclamation declaring the month of April as "Sexual Assault Awareness Month".
Moved by Mr. Burns, seconded by Ms. Irey, adopting the foregoing Proclamation.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Ms. Dragan accepted the Proclamation and thanked the Board for the recognition of sexual assault awareness
and commented on the services that are provided through the Southwestern Pennsylvania Human Services Care Center.
The Commissioners read a Proclamation declaring the month of April as "Child Abuse Prevention Month".
Moved by Mr. Burns, seconded by Ms. Irey, adopting the foregoing Proclamation.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Ms. Zupancic accepted the Proclamation and thanked the Board for their ongoing support. She informed
everyone of events that are coming up that will highlight Child Abuse Prevention Month. Ms. Zupancic also
commended her staff for all their hard work and dedication for handling child abuse everyday as caseworkers in the
Children and Youth Services Office.
(RECESS FOR PHOTOS)
PUBLIC COMMENTS
President Judge O'Dell Seneca introduced Larry Gardner, a retired police officer from North Strabane Township,
who is the newly hired Booking Center Coordinator and briefly explained his job duties.
Donna Riggle, a liaison for the Buffalo Creek Watershed Association, addressed the Board regarding
the restoration of Dutch Fork Lake. Ms. Riggle stated that her organization has applied for local share account
monies but have been passed over for two years. She pleaded her case before the Board and noted that $4 million has
been awarded from the Department of Community and Economic Development and that $1.498 million more is needed
to make the restoration of the lake a reality.
Olga Woodward, of Fallowfield Township, commended the FITS Program for all the hard work performed in
Fallowfield Township after the big snow storm in February. She stated that the Board of Supervisors appreciates the
Commissioners having such a great program to assist municipalities with clean-up projects.
John Adams, of Avella, addressed the Board regarding General Motors filing bankruptcy and the state of the
economy.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYL.ANIA
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OLD rfUMNhSS
Solicitor Drewitz recommended the Board award the bid for the furnishing, delivering and
installation of the boiler for the Health Center to Guys' Mechanical Systems, Inc., Rochester, PA in the amount of
$25,745. This bid is being awarded to the lowest most responsive and responsible bidder meeting the specifications.
Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for furnishing, delivering and installation of the
boiler at the Health Center as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor Drewitz recommended the Board award the bid for the Joint Municipal Purchasing Program for
Washington County to the following vendors based on their per unit cost as submitted in their bid proposals:
1. Advanced Drainage Systems, Inc., Ludlow, MA
Authorized Dealer — Interstate Pipe & Supply, Washington PA
2. Chernung Supply Corp., Elmira NY
3. Culverts Inc, Coroapolis PA
4. Del Sir Supply, Inc., Meadow Lands PA
5. Hanson Aggregates BMC Inc, Connellsville PA
6. IBIS Signs, Butler PA
7. The Lane Construction Corp., Cheshire CT
8. Russell Standard Corp., Mars PA
9. TDF Services, Oakmont PA
All items have been awarded to the lowest most responsive and responsible bidders meeting specifications. The
contract is effective April 16, 2010 through April 15, 2011 at a total yearly cost of approximately $10,000.
above.
Moved by Mr. Burns, seconded by Ms. Irey, awarding the bid for the Joint Municipal Purchasing Program as per
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor Drewitz recommended the Board award the bid for the for the Food Supplements for Washington
County to Abbott Laboratories Inc., Columbus OH based on their per unit cost as submitted in their bid proposals.
This bid has been awarded to the lowest most responsive and responsible bidder meeting specifications. The contract is
effective April 1, 2010 through March 31, 2011 with the option to extend for two additional one-year periods at a total
yearly cost of approximately $56,000.00.
Moved by Mr. Burns, seconded Ms. Irey, awarding the bid for the food supplements as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval a grant agreement for the West Nile virus
Control Program in th4e amount of $36,789.85. The grant is effective January 1, 2010 through December 31, 2010. No
county funds are required.
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing grant agreement for the West Nile Control
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rrogram.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of a grant request to the
Pennsylvania Commission on Crime and Delinquency for the Offender Day Partial Treatment Program (RIP) for the
Adult Probation Office. The grant in the amount of $333,648 and is effective July 1, 2010 through June 30, 2011.
Moved by Ms. Irey, seconded by Mr. Burns, approving the renewal of the grant request for the Partial Treatment
Program as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the appointment of Michelle McIntyre to
the Children and Youth Advisory Board for a two-year term effective through April 12012.
Moved by Mr. Burns, seconded by Ms. Irey, approving the appointment of Michelle McIntyre to the Children and
Youth Advisory Board as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a hay lease in Cross Creek County
Park with Peter Monticello for tract 9A consisting of 18 acres. Mr. Monticello will pay the County $20 per acre for the
period of April 17, 2010 to April 16, 2011.
Moved by Ms. Irey, seconded by Mr. Burns, approving the hay lease with Peter Monticello as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a pipe line and launcher/receiver to
service wells #6, #7, #8, #9 and #25 in Cross Creek County Park.
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing pipe line and launcher/receiver for gas
wells in Cross Creek County Park.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval 2009-2010 provider service agreements for
the Child Care Information Services Office with the list of previously approved providers. These agreements will
automatically renew until one party notifies the other party, in writing, of their intent not to renew under the current
terms.
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Mary lskey, Uanonsburg, FA
Nicholas L. Bell, New Eagle, PA
Donna L. Smith, Washington, PA
Tina McNett, Clarksville, PA
Linda K. Levandosky, Finleyville, PA
Teresa A. Williams, Canonsburg, PA
Jennifer L. Hussar, Fayette City, PA
Moved by Ms. Trey, seconded by Mr. Burns, approving the foregoing provider service agreements for Child Care
Information Services.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the submission of the 2010-2011 Grant
Agreement to the Department of Public Welfare for the provision of subsidized child care services to eligible
Washington County residents. The total amount of this Agreement is $8,037,663 for the time period July 1, 2010 through
June 30, 2011. No county funds are required.
Moved by Ms. Trey, seconded by Mr. Burns, approving the submission of the 2010-2011 Grant Agreement as per
above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of the following provider agreements for
Children and Youth Services Office for the period of July 1, 2009 through June 30, 2010. No additional county funds are
required.
PROVIDER AMOUNT
Hermitage House Youth Services, Inc. $ 180,000
Glen Mills Schools 30,000
NHS Pennsylvania 150,000
TOTAL $ 360,000
Moved by Mr. Burns, seconded by Ms. Irey, approving the provider agreements for Children and Youth Services
Office as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an application agreement with
Avanco International, Inc. to purchase the Child Accounting and Profile System (CAPS) in the amount of $33,500 for
Children and Youth Services Office. The term of this agreement is July 1, 2010 through June 30, 2011 and the county
share is $11,725.
Moved by Ms. Irey, seconded by Mr. Burns, approving the application agreement as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a business agreement with Avanco
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International, Inc. in the amount of $6,000 for the Children and Youth Services Office to provide training in the use of
the Child Accounting and Profile System (CAPS). The term of this agreement is July 1, 2010 through June 30, 2011 and
the county share is $2,100.
Moved by Ms. Irey, seconded by Mr. Burns, approving the business agreement with Avanco International Inc. as
per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval authorization to bid the following items:
A single stream recycling compactor and site preparation for Nottingham Township. This is
totally funded by the Energy Efficiency and Conservation Block Grant Program.
Fire suppression system for Health Center server room. Estimated cost $10,000412,000. This is
based on final approval of the specifications by the State.
Removal and disposal of old freezer at Health Center.
Moved by Ms. Ivey, seconded by Mr. Burns, approving the authorization to advertise for bids as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to ratify the purchase of three air cards
for recently purchased laptops for the Coroner's Office. These air cards will be used for the purpose of taking and
transmitting photographs and preparing reports in the field. This will enhance the efficiency of the office and reduce the
amount currently being spent on film developing. The air cards are for the Coroner and Deputy Coroners at the monthly
rate of $48/each.
Moved by Ms. Irey, seconded by Mr. Burns, approving the purchase of three air cards for the Coroner's Office as
per above.
Roll call vote taken:
Ms. Ivey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a service renewal agreement with
Kronos in the amount of $15,609.06 (increase of $1,073). This is for the maintenance and support of the hardware and
software for the Kronos Workforce Timekeeper. This Agreement will be effective through June 29, 2011. This amount
will be charged to the IT budget.
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing service renewal agreement with Kronos.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Nottingham
Township. This is an intergovernmental agreement between Washington County and Nottingham Township for the
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purpose of providing single stream recycling. Washington County is the recipient of American Recovery and
Reinvestment Act 2009 funds, which were appropriated to the Department of Energy (DOE) under the Energy
Efficiency and Conservation Block Grant (EECBG). One of the activities approved by DOE to be funded through the
EECBG is the installation of a stationary drop-off recycling facility for single stream materials with a centralized location
within Washington County. As part of this agreement it is Washington County's responsibility to prepare the site and
provide the compactor and related equipment with funds provided by DOE under this grant. Nottingham Township's
responsibility is to operate and maintain the single stream recycling facility once installed. This agreement has been
reviewed and approved by the Solicitor.
Moved by Mr. Burns, seconded by Ms. Irey, approving the agreement wit Nottingham Township as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held on March 31, 2010 immediately following the Agenda Meeting as an information
session related to personnel, potential litigation, real estate and a status report regarding existing litigation.
The Salary Board will meet today immediately following the Board of Commissioners' Meeting.
County Offices will be closed on Friday, April 2"d in observance of Good Friday.
SOLICITOR
None
There being no further business, Chairman Maggi declared the meeting adjourned at approximately 11:05 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL
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2010
ATTEST: .—
C IEF CLERK
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