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HomeMy WebLinkAboutCOMM - Meeting Minutes - - 5-21-1937 - COMMISSIONER MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS WARD PRINTING CO 65137 Office of the County Commissioners, Washington, Pa., May 21, 1937. I Joint meeting of County Commissioners and County Controller to open bids on permanent personal registration equipment for boroughs, towns and townships, in Washington County as per advettisement of County Controller; present for County Commissioners, Messrs. Berryman, Amos and O'Neil; County Controller Post I also present. Bids from the following concerns were opened and read by the County Con- troller in the presence of the County Commissioners: i THE C. E. SHEPPARD CO., Long Island City, N.Y.: General Register Binders. indexes and Forms: nVis-Dex" Visible Record Binders, index size 15x9i", fibre shoe on baclf, piano type metal hinge, nickel plated and polished metals with automatic built-in shift, covers made of heavy weight Black DuF�,ont Fabrikoid with Stainless Steel rims, each binder equipped with a cylinder lock, all keyed alike, label holder on backbone, front cover marked in Gold, upper right-hand edges of covers with two eyeletted holes for sealing-- 2" capacity @ . . . . . .. . . each 3" it . . . . . . .. . . .. . . . . . .. . . . • .. . . . .. . . .$10.50 each A to Z indexes, 27-sub division, Black Leather tabs attached to blue equalizer Ledger Stock (75%; rag) tabs reinforced on the binding edge, properly punched for use with the above binders, @ . . . . . . . . . . . . . . . . . .. . ... . . . . . . .•. . . . . $1.50 per set 500-sub division A to Z Index, as above $85.00 1,000-sub division A to Z Index, as above $16 0.00 Visible Record Forms, size 5x9i't, printed two sides, serially numbered one side on the binding margin, properly punched and round cornered for use with the above binders-- Using Weston's Linen Record Ledger Paper Substance No. 28 White or Buff, wrapped in packages of 500, @ . . .$6.50 per M Using Cesco 4 Star Ledger (100% super rag) , Substance No. 28 Which is an equivalent grade to Weston' s Linen Record . . . , . . . . . . . ... . . . . . . . . . . . . . . • . .. . . . . • . . . . . . . ..$5.50 per M Plain Division Leaves, without tabs, size 15jx9j, made of Blue Equalizer Ledger Stock (75% rag) , properly punched for the above binders, @ . . . . . .. . . . . . . . . . . . • . . . . . . . . . . . . .. .. . .$2.50 per 100 DISTRICT REGISTER BINDERS, INDEXES AND FORMS: nVis-Dex" visible Record Binders, index size 15 x9j", fibre shoe on back, piano type metal hinge, nickel plated and polished metals with automatic built-in shift, covers made of heavy-weight Black Dupont Fabrikoid with Stainless Steel rims, each binder equipped .with a cylinder lock, all keyed alike, label holder on backbone, front cover marked in Gold, upper right-hand edges of covers with two eyeletted holes for sealing-- 2" capacity, c .... . . . . . each 3" • • • • • r • • • • • • • • • ♦ • • ♦ • ♦ • a • • • • • • •$1 fl•5 0 " A to Z Indexes, 27-sub division, Black Leather tabs attached to Blue Equal- izer Ledger stock (75% rag) tabs reinforced on binding edge, properly punched for use with the above binders, @ $1.50 per set 1 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D BERRYMAN, EARL B, AMOS, JOHN N. O'NEIL COMMISSIONERS Visible Record Forms, size 5x9l", printed two sides, serially numbered one side on the binding margin, properly punched and round cor- II nered for use with the above binders-- Using Weston' s Linen Record Ledger Paper Substance No. 28, White or Buff, wrapped in packages of 500, @ . . . . .$6.50 per M. Using Cesco 4 Star Ledger (100% super rag) $ Substance No. 28 which is an equivalent grade to Weston' s Linen Record @ per M Plain Division Leaves, without tabs., size l51x9ifl, made of Blue Equalizer Ledger Stock (75% rag) , properly punched for the above binders @ . . . . . . . . . . per 100 STREET LIST BINDERS: Cesco Prong Binders, Style nD", sheet size 5x92". equipped with four prongs to accommodate the punching in the District Register Sheets, bound in our standard Green Slate Canvas, front cover marked two lines in Black Ink-- 21t capacity, @ . . . . . . . each 311 Terms: F.o.b. Court House, Washington, Pennsylvania Shipment of Forms: Approximately 2 Weeks Shipment of Binders and Indexes: 4 to 5 Weeks Workable Sheet Capacity of 2" Binders; 700 Record Sheets Workable Sheet Capacity of 311 Binders: 1,,000 Sheets WILLIAM G. JOHNSTON COMPANY, Pittsburgh, Pa. : Binders: 168 Visible District Register Binders, 126-2" capacity and 42-31t capacity,, covered steel back, Fabrikoid sides with i*etal rim, lock in back, reinforced eyelets through covers for sealing . Binders to be of the pronged type with substantial locking devices. Each binder to be equipped with indices. 80 Visible General Register Binders of 311 capacity of similar construc- tion with sub-divided A-Z indices large enough to accommodate entire county registration 159 Street List Binders, storage binders of required dimensions for each district. One Minute or Record Book for proceedings 86500 approximately, duplicate registration of the form prescribed by the Secretary of the Commonwealth; cards to be punched as required and numbered consectLtively (Form 2) 80000approximately, street list record sheets printed and punched (Form 16) 168 carrying cases for district registers. ^�- MINU 1 E BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS WARD PRINTING CO 65137 Sufficient Quantity of the following Forms for Carrying out the Creg istration and the Duties of the Registration Commission: 500 Form 1 - Certificate of Appointment 1000 Form 3 - Watchers Certificates j 800 Foom 4 - Registration Notice Cards 4000 Form 5 - Challenge Affidavits 8000 Form 6 - Party Affidavits 8000 Form 7 - Fathees or Motherts Naturalization Affidavits 9000 Form 8 - Husbandts Naturalization Affidavit) 1600 Form 9 - Petition for Appeal 1600 Form 10 - Notice of Appeal Hearing j 3200 Form 11 - Removal Notice 3200 Form 12 - Transfer Notice 8000 Form 13 - Party Affidavit 1600 Form 14 - Commission Notice to Appear 4800 Form 15 - Check Up Notice k 8000 Form 17 - Cancellation of Registration Notice 3200 Form 18 - Supporting Affidavit of Inability to Sign 80000 Form 19 - Certificate of Registration 2000 Form 20 - Petition to Cancel Party Enrollment 4000 Form 21 - Petition to Cancel Registration 1600 Form 22 - Affidavit of Disability 1600 Form 23 - Cancellation of Disability Status 3000 Form 24 - Report of Public Service Corp., etc. 450 Form 25 - Permanent Registration Act Pamphlet Bid for all the necessary equipment to carry out the registration in compliance I with the Act, the sum of . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . . . . . . . . 6732.10 I I REMINGTON RAND, Buffalo, N.Y.: PLAN I. Using 26 Slide SECURITY Cabinet (green) #B8526 .11 - " exposure This cabinet holds 63 names per slide or a total capacity of 1638 with card exposure of J" visibility Based upon your estimate of 90,000 approximate registration you will require 55 cabinets holding a total of 90,090 names For this quantity of cabinets, we are quoting a price of $81.90 per cabinet, complete, or a total of: 55 SECURITY Cabinets $81.90 NET TOTAL DELIVERED $4504.50 i We are pleased to quote the following prices for cards for the above installa- tion. These will be 50% rag stock, 71 thousands of an inch thick, buff or white, printed per your specifications under the Act. $5.00 per 1000 $i450.00 per 90,000 � i If tables are required to hold the above cabinets, we will furnish our standard, " green Kardex Table, with casters, as shown in the attached illustrations. 11 Tables(each holding 5 cabinets) t $40.00 each $440.00 Less 25% disc. 110.00 Net Total Delivered 330.00 NET TOTAL INSTALLATION is as follows: 55 SECURITY CABINETS holding 90,090 cards --- $4504.50 a 90,090 Cards for above --- 0.04 4954.50 If tables are required, add 330.00 5284.50 This cost is only $.05A per name 1 i MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS (If our list price were quoted, the cost of this installation would be. Cabinets --- $6 820.00 Cards --- 900.00 Tables --- 0.00 81 0.00, representing a discount of 1875) Using 26 slide SECURITY Cabinet (green) - 3/16" Exposure This cabinet holds 83 names per slide or a total capacity of 2158 per cabinet Based upon your estimate of 90,000 approximate registration, you will require 42 cabinets holding a total of 90,636 names For this quantity of cabinets, we are quoting a price of $107.90 per cabinet, complete or . . . total of: 42 SECURITY Cabinets @ $107.90 each NET TOTAL DELIVERED $4531.80 Using 26 slide SECURITY Cabinet (green) 7/32" exposure This cabinet holds 72 names per slide or a total capacity of 1872 per cabinet. Based upon your estimate of 90,000 approximate registration, you will require 48 cabinets holding a total of 89,856 names. For this quantity of cabinets, we are quoting a. price of $93.60 per cabinet, complete or. . . total of 48 SECURITY Cabinets @ $93.6 0 NET TOTAL DELIVERED $4492.80 PLAN II. If fire protection is required for this installation, we are pleased to quote the following prices and recommendations: "B" Label (2 hour - certified by Fire Underwriters) Safe Cabinets com- pletely filled with 216 slides arranged 4 wide by 54 high using i" ex- posure SECURITY holders, green or black. This arrangement will provide a capacity of 88 single holders per slide or 19,008 per safe. Five safes will house 1080 slides or a total of 95,040 names. If this equipment is required, the cost will be reduced to .04 per name of SECURITY equipment. TOTALS ARE AS FOLLOWS: 5 #5230B 2 House SAFE-CABINETS @ $457.00 each $2285.00 Less 25% Disc. 572.00 1?13.00 1080 SECURITY slides with 95,040,1cppacity @ $.04 per $3801.60 Cards for above @ $5.00 per 1000 - 475.00 NET TOTAL DELIVERED 5989. 0 PLAN III. In the event that visable binders are used for both master record and district record, we are pleased to quote on the following recommenda- tions and prices for CURVED PRONG VISIBLE BINDERS with "Two-Way" SHIFT. i MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS P D PRINT G These are VISIBLE BINDERS, size 16" x 10j", either 2" or 3" capacity, equipped with cylinder locks in the binder mechanism, 31label holders on fibre back and with the cover eyeletted for seal. Leather binding with metal rims. PRICES: 16" Visible Binder 12.90 each 13" it if 111-50 " CAPACITIES: Using a 5" sheet as planned under the Act, the binders have capacities as follows: 16" -- 1008 working capacity 1120 max. capacity 13" -- 720 working capacity 800 max. capacity THESE BINDERS COME COMPLETE WITH ONE SET OF INDEX LEAVES -- 25 DIVISION A to Z with CELLULOID TABS. . .for each binder. Figuring from Mr. Hickson' s estimate of 181 binders for districts and 121 binders for master record, totals are as follows: 181 Binders (1008 Capacity each) -- 181,448 names capacity TOTAL COST --- $,2172.00 121 Binders -- 121,168 name capacity COST -- $1452.00 If binders are used exclusively, cost is $3624.00 We are also pleased to quote on VISIBLE BINDER SHEETS for the above binders. These are to be printed per your specifications, 100% rag stock. Size 5 x 91 PRICES: $5.00 per 1000 -- single $6 .50 per 1000 -- duplicate PLAN IV. If protection is required for binders in DISTRICTS ONLY, the following prices will apply: 1.6 020B "B" Label Safe will house 30 binders Inside dimensions: 60 high x 30 wide x 201 deep @ $425,00 each Less 25% disc. 106 .25 PRICE $319.75 EACH 6 Safes will house 180 binders { (Safe-Cabinet is shown on attached catalog) a i ---------- i I i i MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS DIEBOLD SAFE & LOCK Co. , Canton, Ohio: GENERAL REGISTER We propose to furnish a sufficient number 8 x 5 trays to accommodate 85,000 registered voters, completely set up in sections of 45 drawers, each section controlled by a key lock; files to give #2 visibility, and placed on steel tables., in the sum of $4620.00 PRINTED CARDS We propose to furnish 85,000 printed cards for the General Register., equipped with metal fasteners, for the sum of $510-00 STREET REGISTER We propose to furnish a sufficient number of swinging panels to accommo- date 850000 names and addresses,, set up on racks, for the sum of $936 .'00 installed, ready for use. CARDS We propose to furnish 850000 blank cards size 6" wide x 1-3/8" high for the Street Register, for thb sum of $170.00 delivered. THE GLOBE-WERNICKE CO. Cincinnati,, Ohio: GENERAL REGISTER: VISIBLE CABINETS (a) 42 Globe-Wernicke, twenty four drawer, visible record cabinets each cabinet equipped with lock controlling all drawers, capacity of each cabinet 1944 cards 5 x 811. Total capacity of forty-two cabinets 82.,648., finish green., $115-00 each $4830-00 (b) we are quoting unit price on tables., number of tables required depend- ing on arrangement of cabinets. 1. Steel Table, 30j" high., with two sliding shelves., each table to hold five cabinets, finish green, $45.00 each 2. Steel table, 16" to 18" high, each table to hold ten cabinets, two high, finish green, $52.00 each (c) 85,000 Forms for General Register. Form printed in black ink as per approved form on 110 pound white 50% rag stock.- round cornered and folded, ready for use, consecutively numbered 1 to 85o000. 16.50 per N $542-50 DISTIRCT REGISTER: BINDERS (a) 56 District Binders, visible ring binder, metal hinge, metal rims with padlocked slide- Front cover' lettered and eyelets, capacity 468, 26 AZ celluloid corners not laminated. ,ledger stock index 40 substance, for districts up to 350 voters $7.95 each 445.20 69 District Binders, automatic shift visible binder, metal hinge metalrim, equipped with lock. Front cover lettered and eyelets, capacity 754, 26 AZ celluloid corners not laminated, ledger stock index 40 substance, for districts up to 550 voters, $12.25 each 845.25 49 District Bindrrs, same as above, with capacity of 1102 for districts up to 900 voters, $13.00 each 637.00 We have figured on using two larger binders on each district of over 900 voters. thil f index for the above binders, at an extra cost of $1.67 per binder as We recommend the Fibreflat;4index will withstand a great deal more wear and also provides compensation for the overlap of the sheets, and a flat writing' Surface throughout the binder. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS WARD PRINTING CO 65137 (b) 85,000 Forms for District Register. Westonts 28 lb. ##1 linen ledger buff, printed as per approved form. Forms punched on 3/811 centers, consecutively numbered 1 to 85,000. $6.50 per M $552.50 (c) Carryi g cases i 166 Carrying cases for District Register binders. These cases are so constructed that they can be stacked and locked together, providing housing of binders while in Court House. Door opening at end, equipped with lock and provision made for attaching seal. Recessed handles at top. Price includes rods and padlocks for locking cases together. (same case as now in use in housing your present district binders) $5.75 each 954-50 (d) 180 Street List Binders, 85,000 street list record sheets printed and punched, and sufficient one year supply of all forms of certificates, notice cards, affidavit forms, removal and transfer notice cards and blanks and such pamphlets,.-,blank forms, division sheets, etc._, as requstred by Permanent Registration Act ##11t. 1200.00 Above prices on street list binders, etc. is only to complete our quotation and is subject to condition the order is awarded to us in its entirety. WE WILL FURNISH AND DELIVER ALL ITEMS SPECIFIED ABOVE FOR THE TOTAL SUM of $9500.00 i VISIBLE RECORDS EQUIPMENT COMPANY, Chicago Ill. i Flex-Site prong binders, bound in fabrikoid with metal re-inforced rim non rust, the hub to be black fibre, each book to contain a hub lock, re- inforced eyelets in upper right hand corner for sealing purposes and lettered complete in gold or silver. Each binder to contain an alphabetical sub- division index. SIZE CAPACITY PRICE EACH 13 x 2 x 9 450 11.50 16 x 2 x 9 600 112-50 16 x 3 x 9 900 14-50 Prong type binders, full canvas for street index for sheet size 5 x 9 . each to be lettered in black ink, 31, capacity -- $2.00 each, 2" capacity, $1.80 each. Registration forms printed both sides on 28## sub. Buff linen Leger stock, numbered in duplicate, in quantity of 50,000 or more $4,,80 per M. All of the above prices are quoted F. 0. B. Washington, Pa. E. W. Curry, Pittsburgh, Pa. Item 1 General Register Binder. 160 Type-B Shift Binder 3" back, equipped with one tumbler lock, meeting your specifications $11.25 each $1800.00 Item 2 160 sets Solid Tab Index, size 15J x 9J to fit binders mentioned in item ##1, substance 36 pound blue ledger stock $2.25 360.00 Item 3 -16 3 Type-B Shift Binders, 3" back, equipped with one tumbler lock, District Binders, $11.25 1833.75 Item 163 sets of Indexes, size 151 by 9* substance 36 pound blue ledger 2.25 366.75 $4360-50 102 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS Additional binders and indexes will be supplied for a period of six months after award of contract at the contract prices. THE STRAYER COIN BAG CO., New Brighton, Pa. Lock-Seal bag container, made especially for to comply with the Law and approved by Allegheny County as such: Made of 18 oz. double filled army duck-Top Band, Fabrikoid Lock-Seal Carry cases, as sample submitted with this bid. . . . 1 1/4" top band @ $3.50 each 2 1/2" top band @ 3.90 each To cover two books size 14 x 23 Above with accordion plete - 6 1/4 expansion We also make these bags with crush expansion: 1 1/4" top band $2.85 2 1/211 n n 3.25 For to cover one book - not an accordion gussett. Expansion 3 1/4" Price includes printing and con.16cutive numbering. Two keys with each bag - individual. If master-key is wanted to open all bags, a charge of 250 per bag additional, exactly that which Yale charges us, is made for master-keying . We estimate the quantity of bags you will need to be approximately 136 and we enclose our check for $45-00.. which would be approximately one- tenth of the purchase price of the bags, if we have estimated quantity correctly. We guarantee this Lock-Seal bag to be constructed substantial and to give entire satisfaction as much as could be expected of 18 oz. canvas which is a great deal. Motion duly made and seconded that the awarding of contract be deferred until all bids are tabulated. Motion carried. There being no further business before the meeting, it was adjourned. (SIGNED) 0 COMMISSIOVERS.