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Home My WebLink AboutCOMM - Meeting Minutes - - 6-18-1937 - COMMISSIONER 10911 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B, AMOS, JOHN N. O'NEIL COMMISSIONERS WARD PRINTING C0 651 Office of the County Commissioners., Washington, Pa., June 18, 1937. Joint meeting of County Commissioners and County Controller to open bids on permanent personal registration equipment for boroughs, towns. and townships in Washington County as per advertisement of the County Controller; present for County Commissioners,, Messrs. Berryman, Amos and O 'Neil; Deputy Controller Edwin W. Patton present in the absence of the County Controller, John L. Post. Bids from the following concerns were opened and read in the presence of the County Commissioners as follows: WASHINGTON TYPEWRITER COMPANY, Washington., Pa. : General Register123 #33159-1/2-AR McM Visible shift 8.65 1063.95 binders - 15-1/2" x 9-1/2" x 3" 1 2000 Division Index - 15-1/2 x 9-1/2 115.00 115.00 3000 Plain Divider Sheets - 15-1/2 x 9-1/2 on Westons 43 Sub. Stock. Cellu- loid Tabs and reinforcements 124.20 124.20 District Registers 130 #22159-1/2-AR McM Visible Shift binders 7,45, 968.50 15-1/2 x 9-1/2 x 2-1/4 70 #33159-1/2-AR MeM Visible Shift binders 8.65 605.50 155 27-Division Indexes - 15-1/2 x 9-1/2 1.75 271.25 29 40-Division Indexes - 15-1/2 x 9-1/2 2.00 58.00 1200 Plain Dividers - 15-1/2 x 9-1/2 48.53 48.53 Forms 1000000 Sets - Original and duplicate 10.90 1090.00 Registration Forms - 5 x 9-1/2 On Westons #1 Linen Ledger sub- stance 28 - printed and numbered on buff stock as prescribed by commissioners 4 We herewith submit our bid for combination carrying and storage cases for district binders and for general register storage cabinets. The- carrying and .storage cases are the Globe-Wernicke make and are the same as you now have in use. The storage cabinets are Globe-Wernicke make,, B Grade utility storage cabinets. We are bidding these with three shelves and bottom acting as a shelf which will provide space for thirty-two (32) binders and each cabinet will be equipped with II a combination lock. They -may be equipped with dividers which will give a separate compartment for each binder and have a label holder affixed at each compartment for quick replacing of binders to their proper position and sequence. This would cost more and can be done at a later date if you so desire. We will supply all items at 9- pro rats cost as quoted. We also guarantee to sup- ply any or all items that may be required on or before January Isto 1938 at a cost not -to exceed ten per cent additional to the prices quoted. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS ----- Each Total 210 Carrying cases equipped with lock $5.50 $10155.00 7 B (Utility) Grade Storage cabinets 37.65 263,55 Total price delivered, Olive green finish $10418.55 Enclosed find our certified check in the amount of $142.00 representing ten per cent of our bid. More or less of above items may be had at the same prices. STREET LIST BINDERS Tengwall Ty-p-57791nders 100 5 x 9-1/2 3" capacity 1.15 115.00 More or less of any of the above items may be had at the same prices. Total $4.,459.93 --------------- VISIBIE RECORDS EQUIPMENT COMPANY: We submit our bid for binders and street list binders for permanent regis- tration of voters in boroughs, towns and townships as follows: 169 more or less--visible prong binders, bound in fabrikoid with metal re- inforced- rim, non rust., the hub to be black fibre, each book to contain a hub lock, reinforced eyelets in upper right hand corner for sealing purposes and lettered complete in gold or silver. Each binder to contain ,an alphabetical sub-division index. 3" capacity Size 16 x 91, approximate capacity 900 sheets--------------- ---$14.50 each------$2450.50 129 more or less---visible binders same as above except 2" capacity holding approximately 600 sheets------------- i 12.50 each---------$1612.50 In case you desire these binders without reinforced rim and cheaper mater- ial used in covers, you may deduct $1,25 each from above prices. Prong type binders, full canvas for street index for sheet size 5 x 91, each to be lettered in black ink, 3" capacity -- $2.00 each, 2" capacity -- $1.80 each. All of above prices are quoted f.o.b. Washington, Pa. ----------------- THE C. E. SHEPPARD CO. , Long Island City, N. Y. GENERAL REGISTER BINDERS, INDEXES AND FORMS: "Vis -Dext' Visible Record Binders, index size 151 x 91 fibre shoo on back, piano type metal hinge, nickel plated and polished metals with automatic built-in shift, covers made of heavy-weight Black DuPont Fabrikoid with Stainless Steel rims, each binder equipped with a cylinder lock in back, all keyed alike, label holder on backbone, front cover marked in Gold— 100 - .3" capacity binders at $9.00 each 900.00 1 lyOOO Sub-Division A to Z Index, sheet size 151 x Ws with printed tabs- annealed celluloid types sheets to be of our Blue Equalizer Ledger Stock., top and bottom portions of punched edge reinforced with celluloid, roperly punched and round cornered for use with the above binders.. . . . . . * . *9150.00 10000 Plain Division Leaves, without tabs, with the celluloid reinforcement on the binding edge, the sheets to be our Blue equalizer Ledger Paper, for break-down of index. . . . . . 20.00 100,000 Visible Record Forms, size 5 x 91". printed two sides, serially numbered 2 on one side in the binding margin, properly punched and round cornered for use with the above binders -- Using 100% Rag Ledger Paper, Substance No, 28s either White or Buff, wra ped in packages of 500, properly labeled., at 4.75 per M. . * * * * . * * . . .$475.00 Total Cost of General Register . . . . . . .$1545,00 MINUTE BOOK I hi BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS WARD PRINTING CO 65167 DISTRICT REGISTER BINDERS, INDEXES AND FORMS: "Via-Dex" Visible Record Binders, index size 151 x 91", fibre shoe on back, piano type metal hinge, nickel plated and polished metals with automatic built-in shift,covers made of heavy-weight Black DuPont Fabrikoid with Stainless Steel Rims, each binder equipped with a cylinder lock in back, all keyed alike, label holder on backbone, front cover marked in Gold, upper right-hand edges of covers with two eyeletted holes for sealing -- 133 - 2" capacitor, at $8.50 each. . . . . . . . . . . . . . . . . . . . . ll30.00 62 - 3" capacity, at $9.00 each. . . « . . . . . . . . . . . . . . . . . 558.00 A to Z Indexes, 27-division, including back, celluloid printed tabs, sheets to be our Blue Equalizer Stock, with top and bottom portion of punched edge reinforced with celluloid -- 195 Sets, at $1.50 per set. . . . . . . . . . . . . . . . . . . . . . . . . . . 292.50 10OP90 Visible Record Forms, size 5 x 91", printed two sides serially numbered on one side in the binding margin, properly punched and round cornered for use with the above binders -- Using 100% Rag Ledger Paper, Substance No. 28, either white or buff, wrapped in pack- ages of 500, properly labeled, at $4.75 per M 475.00 Total Cost of District Register,. . . . . . . . . . . . . . . . 2455.50 STREET LIST BINDERS: 100 - Cesco Prong Binders, Style "D", sheet size 5 x 91 , equipped with four prongs to accommodate the pu#ching in the District Regis- ter Sheets, bound in our standard Green Slate Canvas, front cover marked two lines in Black Ink -- 2" capacity at 1.15 each.. . . . . . . . . . . . . . . . . . . . . . .. . . 115.00 3" capacity at 1,25 each. . . . . . . . . . . . . . . . . . . .. . . . . . . 125.00 4" capacity at 11,35 each. . . . . . . . . . . . . . . . . . . . . . . . . . . 135.00 Note :- Above unit prices apply for more or less quantities than those specified. Working Sheet Capacity of 2" binders, up to 700 Record Sheets, Working Sheet Capacity of 3" binders, up to 1000 Record Sheets. Delivery of Forms: Ten Days to Two Weeks. Binders and Indexes: Two to Three Weeks Terms : Net Thirty Days, F.O.B. Washington, Pa. ------------------------- WILLIAM G. JOHNSTON COMPANY, Pittsburgh, Penna. : BINDERS i 185 Visible District Register Binders, 1-29 - 2" capacity and 56 - 3" capacity, covered steel back, Fabrikoid sides with metal rim, lock in back, reinforced eyelets through covers for sealing. Binders to be of the pronged type with $1219,05 substantial locking devices. Each binder to be gquipped with indices. 566.1 113 Visible General Register Binders of 3" capacity of similar construction with sub-divided A-Z indices large enough to accommodate entire county registration i005.7 159 Street List Binders, storage binders of required dimensions for each district 198.7 One minute or record book for proceedings 13.5 86500 approximately, duplicate registration cards of the form prescribed by the Secretary of the Commonwealth. Cards to be punched as required and numbered consecutively (Form 2) 951,5 80000 a roximatel , street list record sheets printed and punched 180.0 pp y (Form 16) 168 carrying cases for district registers 529.2 112 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS SUFFICIENT QUANTITY OF THE FOLLOWING FORMS FOR CARRYING OUT THE REGISTRATION AND THE DUTIES OF THE REGISTRATION COMMISSION : 500 Form 1 Certificate of Appointment 1000 Form 3 Watchers Certificates 800 Form 4 Registration Notice Cards 4000 Form 5 Challenge Affidavits 8000 Form 6 Party Affidavits 8000 Form 7 Father's or Motherts Naturalization Affidavits 8000 Form 8 Husband's Naturalization Affidavits 1600 Form 9 Petition for Appeal, 1600 Form 10 Notice of Appeal Hearing 3200 Form 11 Removal Notice 3200 Form 12 Transfer Notice 8000 Form 13 Party Affidavit 1600 Form 14 Commission Notice to appear 4800 Form 15 Check Up Notice 8000 Form 17 Cancellation of Registration Notice 3200 Form 18 Supporting Affidavit of Inability to Sign 80000 Form 19 Certificate of Registration 2000 Form 20 Petition to Cancel Party Enrollment 4000 Form 21 Petition to Cancel Registration 1600 Form 22 Affidavit of Disability 1600 Form 23 Cancellation of Disability Status 3000 Form 24 Report of Public Service Corp. , etc. 450 Form 25 Permanent Registration Act Pamphlet $1012.90 Total. . . . . . .$5676,76 MONONGAHELA PUBLISHING COMPANY, Monongahela, Pa. : Wilson-Jones Shif-Dex (1st quality) , same as already In use in Washington County 113 Binders, size 3" x 16" Complete with Label Holders -Covers lettered in Gold INIEXES at each $8.85 Total. . . . . .$1000.05 If back look is added - add per binder $1.00 FOR DISTRICT REGISTER Wilson-Jones Shif-Dex (1st Quality), same as already in use in Washington County 129 Binders, size 2" x 16" Complete with Label Holder Covers lettered alike in gold Backlock INDEXES at each $9.35 Amount .. . . . . . . .$1206.15 56 Binders, size 3" x 16". Same as above at each $9.95 Amount. . . . . . . . . $ 557.20 Total.. . . . . . .$1763.35 REGISTRATION FORMS 90..000 sets (180,000 forms) Duplicate Style attached as per State Copy serially numbered corrected as per latest revision on Super Linen Ledger Stock, at per 114 sets (of two) $8.37 Total. . . . . . . .$ 753.30 Delivery guaranteed on the 8th day after receiving order, and possibly, one day sooner. -1 MINUTE BOOK IL13 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS. JOHN N. O'NEIL COMMISSIONERS WARD PRINTING CO 65137 STREET RECORD BINDERS Wilson-Jones Straight Post Type 185 - 6" Binders Lettered on Covers at each $.66 - Total $122.10 OR Wilson-Jones Tengwall Prong Binders 185 - 3" or 4" capacity Lettered on Covers at each $2.20 Total $407.00 -------------------------------- STREET RECORD FORMS Same copy and stock as Registration Forms 90,000 forms at per M $4.18 Total #376.20 SUMMARY OF PROPOSAL FORGENERAL REGISTER. . . . . . . . . . . . . . . . . . . . . 1000.05 FOR DISTRICT REGISTER. . . . . . . . . . . . . . . . . . . . 1765*39 FORFORMS. . . . . . . . . . . . . . . . . . . . . . 753*30 FOR STREET RECORD - BINDERS. . . . . . . . . . . . . . 122.10 FOR STREET RECORD - FORMS. . . . . . . . . . . . . . . . 376.20 Total. . . o * * * * . * * . . * * *$4015*00 STRAYER COIN BAG CO.., New Brighton, Pa. STEEL EQUIPMENT UNIT PRICES 1 Counter roller shelving - duplex 41-3/8 high 32 3/8" wide and 28 13/16" deep with inside measurements: 29 1/2" wide and 25 1/2" deep Capacity - 16 books per unit $ 88.90 1 High Line Roller shelving - duplex 72 3/8" height - width 41 5/26 - deep 18 7/8" with inside measurements: 58 3/4" high - 38" wide., 13 1/3" deep. Capacity 32 books per unit $195.06 Both above items equipped with metal curtains and locks 1 - 24 drawer visible cabinet - capacity 1824 cards (Y. and 9.) per unit 89.10 1 - Table - 52 3/8" wide - 24 1/4" high and 24 1/4" deep, including guard rail, this table for the visible cabinets. . . . . . . . . . . . . . 27.68 each All of the above equipment is made of standard guage furniture Steel of Grade A Check enclosed for $41.00 - 10% of items bid above. -------------- We are pleased to submit our bid on Security Style - Lock Seal Containers for covering District Register Binders, as follows: 50 Bags for covering two books, equipped with Yale Paracentric Lock end two' keys,, all key changes alike, size of bag 14 1/2 wide x 28" long by 811 expansiono . . . * . * . * . Oo , * * * * Oo * . * * * * 1114 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS 50 Bags for covering one book, equipped with Yale Paracentric Lock and two keys, all key changes alike, size of bag 14 1/2" wide ,I x 24" long by 41" If ordered separate the lst item above - $4 15 each 2nd item " - $3.65 " Or we will put them all in at $3.90 each, making the books proper size, to fit the various requirements as you may specify them. Bag for 1 book, made with crush gusset instead of accordion, we can supply to you size 14 x 24 at a price of $3.25 each If locks are not included in equipment deduct .35 per bag, but according to the law the bags must be locked and sealed, therefore requiring the locks. Price includes printing also the aluminum seal pins. Metal seals if desired would be additional. -------------------------- Motion by Mr. Amos, seconded by Mr. Berryman., that contract for Binders and Cards for permanent personal registration in boroughs, towns and townships in Washington County, Pennsylvania, be awarded to the Monongahela Publishing Company, Monongahela, Pa. , at their unit bid price, including registration cards, F. 0. B. Court House, Washington, Pa., 120 - 3" binders for General Registration, including indexes, etc. , complete, -no lock, $8.85 each; 56 � 3" binders for District Regis- ter, including lock, indexes,, etc.,, complete., at $9.95 each; 129 2" binders for District Register, including locks, indexes, etc.,, complete at $9.35 each; 100,000 Registration Cards for permanent personal registration the various towns, townships and boroughs in Washington County, at $8.37 per M. It is understood and agreed that any additional binders or cards required, to complete the records, are to be furnished at the same unit prices, for a period of six months. Motion carried. Motion by Mr. Amos, seconded by Mr. O'Neil, that contract for sufficient quantity of the various forms for use in connection with permanent registration in boroughs, towns and townships in Washington County., be awarded to the William G. Johnston Company, Pittsburgh, Pa. , at their bid price of $1012.90. Motion car- ried. Motion by Mr. Amos, seconded by Mr. Berryman, that 60 Lock-Seal Containers Security Style - 14" x 28" x 8" and 100 Lock-Seal Containers, 14" x, 28" x 6", for transporting District Binders and Election Supplies to the various Election Dis- tricts in Washington County, be awarded to the Strayer Coln Bag Co., New Brighton* Pa. , at their bid price of $WO per container, including lock. Motion carried,, and controller requested to return certified checks of all unsuccessful bidders. There being no further business., the meeting adjourned. (SIGNED) 7 - COMM COMM16SIONERS