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HomeMy WebLinkAboutCOMM - Meeting Minutes - - 6-30-1938 - COMMISSIONER MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA 46OHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS Office of the County Commissioners, Washington, Pa., June 30, 1938. OP Joint meeting of the County Commissioners and County Controller for the purpose of receiving and opening bids for the improvements to be made in the Clerk of Courts Office; those present being Messrs. Berryman, Amos and OtNeil and County Controller Smith. Bids were opened and read in the presence of the County Commissioners as follows: C. M. EICHENLAUB CO. , 1122 Empire Bldg . Pittsburgh, Pa. Price Each Total' 2 Double faced roller shelf bookcase units, 80 openings in each unit, 40 openings in each face (total of 160 openings) to be of style as indicated on illustration labeled "A" except without the curtain. Each shelf opening to be 18-7/8"wide, x 3-3/4" high, x 26-1/2" deep clear. - Each case overall to be 52" high, x 20-5/8" wide.. x 28" deep, brown finibh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. .. . . . $484.92 969.84 3 Document files with 36 drawers in each, arranged six high by six wide. Each drawer to be 5-1/8" wide x 10" high, x 13-1/2" deep Case overall 35-1/4" wide, x 72" high, x 15" deep. See illustration "B" for style. . . . . . . . . . . . . . .. . . . $ 93-35 $280-05 1 Three drawer legal size file. . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 37.00 A 37.00 1+ Vault Document files, four sections of 12 files each, two sections adjoining., and one section at each end, total -of 48 drawers. Each drawer approx. 5-1/8" wide, x 10" high. See illustration "B" for type... . . . . . . . . . . . . . . . . . . . . . . . . . .t 55-50 $222.00 Alternate:- 4 Document file sections as above, except to be two drawers high,, total 96 drawers. . . . . . . . . . . . ...1. . 9102.25 $410.00 1 Counter to 'consist of the following units: 1 Double acting panel gate. 1 Unit consisting of 2 letter size ,file!7 drawers and two plain storage drawers-all four drawers equipped with separate key locks. 1 Unit consisting of chsh drawer, fitted with tray and paracentric key lock, above, with one cupboard section with adjustable shelf and fitted with key lock below 1 unit consisting of 6 adjustable roller shelves. Entire counter top made of steel covered with green linoleum with bronze bound edge* Total price for counter as above. .. . . . .. . .. . . . . . . . . . . . . . .. . . . .. . .. . . $295.80 (See illustrations labeled "C") Above prices based on Grade "A" Steel Office Equipment. ------------------- 2�14 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS ART METAL CONSTRUCTION COMPANY, 1215 Plaza Bldg ., Pittsburghi Pa. ., You will find attached hereto, drawings showing floor plan and equipment proposed for the Office of the Clerk of Courts, and additional equipment required for the Vault. Having manufactured the original equipment, we propose to make use of all the document files and the roller shelves in the large double faced cabinet which is now part of the equipment in this office. You will note from our drawings that we propose double faced standing desks for the accommodation of your record books. These two desks will accommodate a minimun of one hundred sixty books, and a maximum of one hundred sixty eight books, de- pending entirely upon which proposition you select. We will make use of your pees cfit roller shelves which are in good condition, and supply new roller shelves, over ane above what you have, to provide the capacity referred to above. Your vault equipment, you will note, was manufactured by us many years ago: . on contract #4369, and what we propose in this Instance is to remove the cornice from the old equipment and furnish new cases and fillers, as shown on the drawings, for the accommodation of the ninety-six document files now In your present double faced cabinet. When the new cabinets are installed on top of the old equipment, the cornice removed from the old equipment will be placed on top of the new equip- ment, as shown on drawings. We are also figuring for the vault two counter height legal size cabinets with locks. These cabinets will carry the grade ffAff label of the Steel Furniture Institute. You will note that in addition to the standing desks for your office, we are also 'proposing a counter with a continuous linoleum top. This counter will be qquipped with two cupboards having disappearing doors, each of which will contain six rolle] shelves. The filing cabinet is fitted with various size drawers, equipped with guide cards arranged for the proper housing of the many blank forms In use by this office. We feel that the other equipment included in the counter needs no explAna- t1on. Elevation #2 on our plan shows the present 'document file cases which were manufac- tured by us, and the new equipment of -the same type. There will be one hundred eight new document files furnished as shown. Pro-position #1: This proposition is for equipment exactly as outlined above and shown on our drawings; and includes the standing desks without locks. . .$1,070.46 delivered and erected. Proposition #2: This proposition is for equipment exactly as outlined above and shown on our drawings, except the standing desks will be fitted with push down roller curtains, equipped with Yale Paracentric key locks. . . . . . . . . . . . . . .$1,673.63 delivered and erected. Finish Is to be our standard olive green, to match document file cases now in use, shown, on elevation #2. You will find enclosed certified check as called for in your advertisement. Delivery of this material can be made approximately thirty days from receipt of order. ----------- A. H. SMITH COMPk­NY, Beaver, Pa: Item 1. Front Counter consisting of two roller shelf units, of 6 roller shelves each; one file, for printed forms, a,b,c,d,e.f.g.h, also for storage; one cash drawer with vault compartment beneath. Linoleum top with bronze bead binding all around. Item 2,3,4, Double faced counters with four roller shelf units on each side of each counter, making 8 roller shelf units of 6 roller shelves each; totaling-1+8 roller shelves for each double counter unit. Linoleum tops with bronze bead binding all around. Item 5.,6 3 Highline document files, each having 36 drawers., identically matching your equi-pment now in use. 1 Pair finished steel ends for above equipment. 3`a MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA ' JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS Item 7, 48 Document files for vault, matching your equipment now In use. 3 Pair finished steel ends for the above equipment. Item 80 2 Counter height files, for proper filing of ball bonds, testimony and other special vault material. We offer you the above equipment, all grade "A" Steel Office Furniture Insti- tute Standard, fully installed, full guaranteed. F.O.B. 'your office for $1875.93. All the roller shelf units in this bid have receding doors. All equipment has individual, Yale paracentric locks Color of all equipment - Standard Olive Green. As an alternate, we will provide you with identically the same equipment as listed above except without the receding doors, for the roller shelf units, all fully installed., fully guaranteed. F.O.B. your office for $1593.23. And we will accept your two counters and your double high line unit, allowing you fifty dollars 050-00) for such equipment; making your net cost $1825.93 and $1543.23, respectively, on Above bids. Because of construction problems, there is no advantage to you or us In using trade-in equipment as part of the new equip- ment units. Inasmuch as the counter units required do offer some rather unusual structural proplems, we have personally checked each item fully with the plant engineer, at the plan , so -that we know that we know what we are offering. Therefore, -we can assure you that the equipment as listed will fully and ade- quately meet your .indicated needs in a most satisfactory manner. We further promise you shipment of all material listed, within three weeks from date. (this date) ----------- WASHINGTON TYPEWRITER CO., Washington, Pa. , : Enclosed herewith find our check which is certified In the amount of $200.00 also two proposals for the furnishing of the new steel equipment for the Clerk of Courts' Office. We recommend the use of our #1 proposal as being the most econo- mical over a period of years as you will see by comparing available floor space after new equipment is Installed. All equipment to be standard A. Grade as far as practical and all special units to be of comparable construction to A Grade eq*41)mant. Finish to be Globe-Wernicke standard #3 office green. All hardware to be bronze. Tops of counters to be best grade battleship linoleum bound with bronze edge. Old equipment not used in new set up to be removed to hall on same floor as office and new equipment set up ready for use. No repairs to be made to linoleum floor covering as the whole floor is in need of recovering. We can make complete installation within six weeks of receipt of order. PROPOSAL #1 We submit herewith our proposal for new equipment for the office of the Clerk of Courts as drawn up and recommended by an experienced'member of the staff of the Globe-Wernicke Co. as being the most efficient layout from the viewpoint of convenience in using., economy of space and from dollars and cents angle. Instead of tending to crowd the already crowded condition of this office this layout will provide more space for present and future additions of equipment. Vault equipment: Items 1-2-3-4 as shown on blueprint:-we recommend the use of a double row of docu- ment files on top of the present document files as there are already enough documents housed in paper files to fill one row of 48 doc . files. In providing a double row or 96 files we are providing for the future at a savings as you can see in our price list. This Is special equipment and will not bear a label. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D. BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS Item 5:- shows two (2) 42 inch high legal files with locks one to house testimony and other for bonds. These will provide working surfaces which are badly needed in the vault. These will be standard 3 drawer files, A. grade. Item 6: Is a work counter which will be placed in position between pillars at end of lobby as shown on blueprint. It will have standard bronze bound linoleum top 8/+ inches long by 29 7,8 inches wide and be 42 inches high. At left end of counter we will provide a 3/+ inch gate placed at this end so as to be adjacent to vault door. Beneath this top at left next to gate will be two sections of roller shelves each to house six documents which are used daily at counter. Next at top we provide a cash drawer having individual lock., below which is a box drawer for storage of such miscellaneous items as are used at this counter such as rubber stamps, pens, slips and etc. Next below are six drawers with the proper dividers installed for the housing of such legal blanks as are used 'daily in this office. At the bottom is a, legal filing drawer. This section to have an automatic lock controlling all drawers except the cash drawer which will have an independent lock as stated above. Next and to extreme right is a storage eupboard having three (3) adjustable shelves., door and lock. This counter is all standard A grade equipment except the top which is special. The lobby side of counter to have steel panel front. Item 7:- to be 14 High line roller shelf cases in battery as shown, each housing eleven dockets. The use of the high line cases is recommended and advised for use in this office as stated in our first paragraph. These are standard A grade equip- ment and will be provided with end panels. Item 8:- may be either d double faced counter high roller shelf section providing 56 roller shelves, having bronze bound linoleum top 851 inches long by 34 inches wide and 42 inches high, or as we have already provided 166 roller shelves for dockets we recommend the use of a 72 inch by 34 inch table with four chairs as more - comfortable means of searching records.counter would be special equipment and table would be standard A. grade. Item 9:- is a storage cabinet for supplies such as envelopes and etc., which placed in the position shown on blueprint would hide the lavatory from public view . giving privacy to the person using same. Standard A Grade. Item, 10:- shows the present high line document files moved to left and the three new high line cases we will provide to the right. These new cases contain 36 doc files each or a total of 108 doc files. Standard grade A cases provided with end panels. This set up does not provide for the use of any of the old equipment as the expense of remodeling same would be greater than its value. The finish of all equipment would be Globe-Wernicke standard office green. The following prices are for fully delivered and set up ready for use. All old equipment to be moved out of office into the hall on the same floor. We will supply an overseer to supervise the moving of acme to another part of building at $1.25 per hour to supervise prison labor if you so desire: TOTAL Items 1-2-3-4 $56 .00 each $ 224.00 5 /+9.28 98-56 6 340-11 340-11 7 762-03 762.03 8 275.68 275.68 9 /+2.76 /+2.76 10 113-80 341.4 $2 084-54 Alternate #8 $83-34 You may substitute any item on either proposal or leave out any item not desired. Proposal #2 We submit herewith our proposal for furnishing the new office equipment ac- cording to the advertisement t6 bidders. Items 1-2-3-4 are 12 drawer document sections to be placed on top of present docu- ment ' files in the vault. This is special equipment and will not bear a label. Item . 5 is two legal cap files, 3 drawers each and 42nhigh which will provide two working surfaces which are badly needed in the vault. One for testimony and the other for bail bonds. A grade. Item 6 is a work counter to divide the lobby and office spaces and is the same as described in our #1 proposal. A Grade. Item 7 is two double faced roller shelf counters, 84 shelves each 127 inches long by 34 inches wide and 43 5/16 inches high. These are special construction and will not bear a label. Item 8 is the three new 36 each document files and the dotted line shows position the old files will fill. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA JOHN D BERRYMAN, EARL B. AMOS, JOHN N. O'NEIL COMMISSIONERS Prices of above are as follows, fully installed ready for use: TOTAL Items 1-2-3-4 30.53 each $ 122.12 5 49.28 " 98.56 6 340-11 " 340.11 7 336 -54 " 673-08 8 11).90 " -341, $lp-575.27 You may substitute any item of either proposal or leave out such items as are not desired. -------------- BERGER MANUFACTURING DIVISION, BEPUBLIC STEEL CORPORATION., Canton, Ohio: Wet-are pleased to bid on furnishing and installing the office equipment as advertised and explained by A,- . Hickson for the sum of $1318.25. This equipment consists of the following units and with the exception of the counter at the entrance, can be placed In any desired position in the room, as later desired by the Commissioners. The Counter at the entrance., Including the Gate will just fit between the walls at the posts, will have continuous linoleum top and finished front and will -consist of- 2 I1480S Cupboards, each with 6 roller shelves Page 25 1 1133 Cupboard with cash drawer Page 25 and 48 1 1103 Cap File with Doc Inserts in I drawer Page 26 I Gate Page 32 Vault 1 Section of 48 Doc Files, 12 wide and 4 high to be placed on top of present Doc Files Page -59 2 1103 Cap Files with locks Page 26 Mlin Office 3 5358 Doc Files Page 59 I Special Counter approximately 18 feet long containing 80 roller shelves on each side making a total of 160. This counter to have a continuous linoleum top and finished ends. All material to be Grade "A" as specified by the Metal Furniture Institute. Everything used will be New Aaterial, we will not use any of the present equipment. Finish is Standard Olive Green through-out. If favored with this order we can make delivery in approximately three weeks from receipt of same. Motion duly made and seconded t)latl-the awarding of contract be deferred until bids have been tabulated. Motion carried. There being no further business before the joint session, it was adjourned. (SIGNED) COUNTY COMMISSIONERS.