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HomeMy WebLinkAboutCOMM - Meeting Minutes - 894 - 12-16-2010 - COMMISSIONER594 N U T S 0 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 894 Washington County Commissioners, Washington, Pennsylvania, December 16, 2010 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry. Maggi, Bracken Burns and Diana Irey-Vaughan. Also being present: Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Linda Belcher, Administrative Assistant; JoAnn Metz, Joy Sprowls and Sue Orrick, Commissioners' Office; Tim Kimmel, Director of Human Services; Herb Hermann, American Legion District Commander; Lisa Cessna, Director of Planning and Melanie Finney, Planning Commission; Bob Griffin, Redevelopment Authority; Pastor Jeff Such First Christian Church; Robert Donnan, Linda Mancini, John Bevec, Frank Byrd and John.Adams, interested citizens; Barbara Miller, Observer -Reporter, and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 10:00 a.m. Pastor Such led the meeting with.a prayer. Mr. Hermann led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 893 dated: December 2, 2010 as written. Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan, approving Minute No. 893 as written. Roll call vote taken: Ms. Irey-Vaughan -Yes; Mr. Burns Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS None (RECESS FOR PHOTOS) PUBLIC COMMENTS Linda Mancini, Superintendent of the California Area School District, requested the Board replace or restructure the Deems Park Bridge so a school bus is able to cross over the bridge. She explained the inconvenience of the school buses with children and how long they are on the buses. She stated she understands budget and financial restrictions for the delay in addressing this matter but requested this project be . placed on a priority plan to expedite fixing the bridge for, the benefit of the school district and the residents of the area. Robert Donnan, of Peters Township, addressed the Board with questions he has regarding. the gas well drilling at Cross Creek County Park, He wanted to know .when the drilling would stop, why private property signs are posted in a county park, why the park is being used to extract gas deposits beneath private property to profit private companies and inquired about the low levels of water in the lake during the summer. 596 IRIUTE� 00K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY,;PENNSYLANIAc IMR LIMITED E00718327LD Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.... Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for clinical laboratory services for the Health Center to Washington Hospital who was the. lowest most responsive and responsible bidder meeting requirements. The total yearly cost is approximately $30,000. This contract will be effective January 01, 2011 through December 31, 2013 with the option to extend for an additional three year period. Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan, awarding the bid for clinical laboratory services as: per above. Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi Yes, Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for the contracts for the provision of HVAC maintenance to Fit Optimized Solutions, Pittsburgh PA, who was the lowest most responsive and responsible bidder meeting requirements, as follows: Preventative Maintenance: Public Safety Towers $600 Correctional Facility $6,000 . WCCF-Barber Coleman $3,000 WCCF Software $ 99 TOTAL $9,699 All time and. material repairs are to be done on an "as needed basis at the rate of $63.85/hr. reg..and $93.28/hr. emergency rate, and for projects over $25,000 at the rate of $82.12/hr. for both regular and emergencies. Material is vendor's cost plus a 35% o markup. This contract will be effective January 01, 2011through December 31, 2013 with the option to extend for two additional one year periods. The total yearly cost of this contract is approximately $48,000. Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan, awarding the bid for HVAC maintenance as per above. Roll call vote taken: Mrs. Irey-Vaughan -Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board: award the bid for the rental of medical equipment for the Health Center to the following vendors: Freedom Medical,: Exton PA Galaxy Medical Products, Akron OH KCI USA Inc., San Antonio TX Stryker Medical Buffalo, Orchard Park NY This contract is effective January 1, 2011 through December 311,2011 with the option to renew for two, (2) additional one- year periods. The total yearly cost is approximately $13,000. This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. the Consolidated Plan for Southwestern Pennsylvania Legal Services. The projects, made possible through the Pennsylvania Housing and Urban Development, are for the West Penn Rural Fair Housing Protection and Enforcement Initiative and the West Penn Rural Fair Housing Education and Outreach Initiative which commenced in April, 2010. No county funds are required. Moved by Mrs. Irey-Vaughan, seconded by Mr. Burns, approving the certifications with Southwestern Pennsylvania Legal Services as per above. Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval two amendments for the Grant -in - Aid for the Adult Probation Office for fiscal year 20.07-2011. No additional county funds are required. Moved by Mrs. Ivey -Vaughan, seconded by Mr. Burns, approving the two amendments for the Adult Probation as per above. Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to bid for construction of two horse barns at the Washington County Fairgrounds. Moved by Mrs. Irey-Vaughan, seconded by Mr:. Burns, approving authorization to advertise forbids as. per above. Roll call vote taken: Mrs. Irey-Vaughan -Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their, consideration and approval of wells 17H through 22H in Cross Creek County Park, Cross Creek Township. These well sites will be drilled by April 2011 per the terms of the lease agreement. 600. N U T S 0 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD services. The rates will.remain the same as 2010 and will be effective. January 1, 2011 through December 31, 2011 as follows: Rate $25.00/hour Mileage $0.50/mile . ;, 1Vloved,by Mr. Burns, seconded by Mrs. Irey-Vaughan, approving the renewal of the contract with Barbie Castrucci as.per above Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr. Burns -,Yes; Mr. Maggi - Yes... Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the renewal of the following rates effective' January 1,.2011 through December 31, 2011: Life Insurance (Sun Life) Basic Term Life — to remain the same as 2010 at a rate of $0.115/$1000 of benefit Accidental Death and Dismemberment - to remain the same as 2010 at a rate of $0.02/$1000 of benefit Long -Term Disability - to remain the same as 2010 at a rate of $0.22/$100 of covered payroll. Opt -Out - to remain the same as 2010 at a monthly rate of: $170.00 -Allstate Supplemental Insurance - to remain.the same as 2010 (no fee) . Flexible Spending Account (TASC) - to remain the same as 2010 (no fee) Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan, approving the renewal of insurance ratesas per above. Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval. the. following increased monthly premium rates for United Concordia effective January 1, 2011 through December 31, 2011: - Individual from $14.42 to $16.27 Individual -plus One from $27.25 to $30.74 :Family , . - from $42.22 to $47.62 Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan, approving the increased monthly ratesas per above. Roll call vote taken: Mrs. Irey-Vaughan- Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following increased monthly premium rates for Highmark Blue/Cross Blue Shield effective January 1, 2011 through December 31, 2011: Salaried - Elected Officials - PDDA -Sheriff - Jail Individual — from $394.49 to $453.85 Husband and Wife - from $1,063.55 to $1,223.43 Parent and Child(ren) - from $951.05 to $1,093.78 Family —,from $1.219.78 to $1,403.49 Probation Officers (AFSCME! Individual - from $395.47 to $454.99 Husband and Wife - from $1,066.18 to $1,226.47 Parent & Child(ren) - from $953.42 to $1,096.51 . Family- from $1,222.82 to $1,406.09 Children and Youth Services Office. Roll call vote taken: Mrs. Irey-Vaughan Yes; Mr. Burns Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a provider agreement addendum with Wesley Spectrum Services for Children and Youth Services Office for the period of July 1, 2010 through June 30, 2011. This addendum will include the foster. care per diem rate of $65.81; but the contract authorization amount will remain unchanged at $25,000. No additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan; approving the provider agreement addendum with Wesley Spectrum Services as per above. Roll call vote taken; Mrs. Irey-Vaughan Yes; Mr. Burns - Yes; Mr. Maggi Yes. Motion carried unanimously: Chief Clerk presented to the Board for their consideration and approval of a provider agreementaddendum- with Pressley Ridge for Children and Youth Services Office for the period of July 1, 2010 through June 30, 2011.. This addendum will include the per diem rate of $111.18, but the contract authorization amount will remain unchanged at $160,000. No additional county funds are required. 604 N U T E O O K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA: IMR LIMITED E00718327LD Grant Replace the existing 150T Chiller with two high efficiency 75 screw type chiller units. at the Washington County Health Center. It is estimated funding to be approximately $120,000. Replace air handler units two in the Courthouse Square Office Building and replace Heat Pumps two in the Courthouse Square First Floor Meeting Room. It is estimated funding to be approx.- imately $155,000. Replace existing boilers with high efficiency units two and install VFD'S on H.W. circulating pumps at the Correctional Facility. It is estimated funding to be approximately $145,000. Moved by Mrs. Irey-Vaughan, seconded by Mr. Burns, approving authorization to advertise for bids as per above. Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr. Burns Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an extension to the contract with IMR Limited through December 31, 2011 at acost of approximately $1200/month for the Recorder of Deeds Office. This is for the digitizing of mortgage index books. There are more pages connected to each property card than initially anticipated. This will increase the contract cost from $174,000 to $188,400. No county monies are required as this will be paid from the Records Improvement Fund. Moved by Mrs. Irey-Vaughan, seconded by Mr. Burns, approving the extension to the contract with IMR Limited as per above: Roll call vote taken: Mrs. Irey-Vaughan - Yes; Mr.. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a professional consulting agreement with Nortec Communications, Carnegie, PA for the Information Technology Department. This is to provide consulting services based on a national delivery model to provide onsite and offsite services for work on the county- wide network and application infrastructure. This consulting work would involve providing support around Directory Services, Email, Network and Server Management, Virtualization, both Desktop and Server, Enterprise Backup, Storage, Archiving, Security, and Voice Over IP.' This. contract will be effective January 01, 2011 through December 31, 2012, not to exceed 10,000/year. Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan, approving the foregoing professional consulting agreement with Nortec Communications. 606 M I N U T E 0 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327LD Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval Amendment No. 1 to the Cooperative Service Agreement between the Washington County Authority and. the United States Departmentof Agriculture Animal and Plant Health Inspection Service Wildlife Services commencing January 1, 2010 through February 28, 2011 No County funds are required. Moved by Mr. Burns, seconded by Mrs. Irey-Vaughan, approving Amendment No. 1 to the Cooperative Service Agreement as per above. Roll call vote taken: Mrs. Irey=Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes: Motion carried unanimously. Chief Clerk presented to the Board for their, consideration and approval the annual supplemental - appropriation as listed. GENERALFUND DCA# DEPARTMENT DEBIT CREDIT 4176 CENTRAL TELEPHONE 20,000 4191 CLERK OF COURTS . 10,000 42321 CORRECTIONAL FACILITY 30,000 42361 BOOKING CENTER 101000 4835 RETIREMENT 10,000 4880 MISCELLANEOUS 70,000 4871 INSURAN 150,000 CE TOTAL 2.855.000 2.855.000 OTHER FUNDS DEPARTMENT DEBIT CREDIT HEALTH CHOICES 1,000,000 UNENCU 1,000,000 MBERED BALANCE Moved by Ms. Irey-Vaughan, seconded by Mr. Burns, approving the foregoing annual supplemental appropriations. Roll call vote taken: Ms. Irey-Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously: Chief Clerk presented to the Board for their consideration and approval a tax levy and appropriate resolution fixing the tax rate for the 2011 at 2.2.85 mills for and 2.05 for debt and appropriate year general purposes purposes specific sums estimated to be required for specific purposes of County. government for the year 2011. Moved by Mr. Burns, seconded by Ms. Irey-Vaughan, approving the 2011 County budget as per above. Roll call vote taken: Ms. Irey-Vaughan - Yes; Mr.: Burns - Yes; Mr. Maggi - Yes.: Motion carried unanimously.