Loading...
HomeMy WebLinkAboutCOMM - Meeting Minutes - 896 - 1-20-2011 - COMMISSIONER616 MINUTE `00K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 896 Washington County Commissioners Washington, Pennsylvania, January 20, 2011 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse . Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana Irey Vaughan. Also being present: Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Scott Fergus, Director of Administration; Linda Belcher, Administrative Assistant; JoAnn Metz, Joy Sprowls and Sue Orrick, Commissioners' Office; Tim. Kimmel, Jennifer Johnson, Susan Meighan, Roger Metcalfe, and Irene Faybee, Human Services and Finance; Nancy Weaver, Controller's: Office; Chuck Nicholls and Pat Maxon, Human Resources; Dan Briner, Don. Cortese, Barry Clark and Matt Cain, Information Technology Office; Harry Wilson and Barry Grimm, Veterans' Affairs; Melanie Finney, Planning Commission; Father Don Chortos, of Immaculate Conception Church; Kathy Costantino, representative of Catholic Schools; a group of veterans from the area; students from John F. Kennedy, St. Patrick's and Madonna Catholic Schools; Joe Zupancic, Laura I Popeck, Don Carter, Matt Uram, Frank Byrd and John Adams, interested citizens; Barbara. Miller, Observer Reporter and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 1.0 05 a.m. Father Chortos led the meeting with a prayer. Mr. Briner led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No..895 dated January.6, 2011 as written. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving Minute No. 895 as written. Roll call vote taken: Ms. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners read a proclamation declaring January30:-. February 5, 2011, as Catholic Schools Week in Washington County. Moved by Mrs. Irey Vaughan, .seconded by. Mr. Burns, adopting the foregoing proclamation. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Ms. Costantino accepted the proclamation and thanked the board for their continued support and stressed the importance of education in the catholic schools. She noted there is a high standard expected of the students and this is supported by strong moral values. The Commissioners presented certifications of congratulations to county employees, Dan Briner,,Harry Wilson and Linda Cairns recognizing them on their retirements. Mr. Briner thanked the Board for the certificate and the opportunity to work with the Board and his co- workers. N U T E BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00718327LD Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the grant agreement: Roll call vote taken: Mrs. Irey Vaughan Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the selection of Dominion Voting Systems to provide extensive election services to Washington County originally provided by Premier Election Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to submit a request for proposals from qualified engineering firms to complete annual inspections of ten flood control dams in the Harmon Creek and Cross Creek Watersheds per DEP regulations. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving authorization to submit requests for proposals as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the renewal of the contract with. Kymberly Secreet to provide animal control services in County Parks at a cost of $3,600 per year paid in monthly installments of $300. **Commissioner Irey Vaughan stated she is waiting :for information on the number of calls that are handled at the parks and noted that the contract should include a 30 day out clause.** Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the renewal of the contract with Kymberly . Secreet for animal control services as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board, for their consideration and approval certification of county funds for .the 2011 Farmland Preservation Program in the amount of $6,553.24. This amount represents the total Clean and Green rollback taxes collected and reserved in a restricted account per Act 156 of 1998. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the certification of county funds for the 2011 Farmland Preservation Program as per above. Roll call vote taken: 620 N U T E 0 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY,,PENNSYLANIA IMR LIMITED E00718327LD PROVIDER FROM TO Community Action Southwest $116,560 $125,533 Greene ARC, Inc. 21,565 22,643 Keystone Community Resources, Inc. 62,50383,315 Life's Work of Western Pennsylvania, Inc. 54,744 56,953 Washington -Greene ARS, Inc. 20,000 24,121 TOTAL $ 275,372 $ 312,565 Moved by Mrs. Irey Vaughan, seconded by.Mr. Burns, approving the allocation adjustments as per above. Roll calf vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi.- Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following provider agreements for Children and Youth Services Office for the period of July 1, 2010 through June,30, 2011. No additional county funds are required. PROVIDER AMOUNT Bethany Christian Services, Inc. of SE PA : $ 15,000 Families United Network, Inc. 70,000 $85,000 Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the allocation adjustment for the Children and Youth Services Office as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns = Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an allocation adjustment with Keystone Adolescent Center for the period,of July 1, 2010 through June 30, 2011. The contract authorization amount will increase from $25,000 to $75,000 and no additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the allocation adjustment with Keystone Adolescent Center as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following provider agreement addendums with Ward Home, Inc. and Outside In School of Experiential Education, Inc. for the Children and Youth Services Office for the period of July 1, 2010 through June 30, 2011. Eachaddendum includes attachments, finalized rates and an audit clause. Moved by Mr. Burns,.seconded by Mrs. Irey Vaughan, approving the foregoing provider agreement addendums for Children and Youth Services Office. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. M I N U T E B 0 0 K BOARD OF COUNTY COMMISSIONERS WASKINGTON, COUNTY, PENNSYLANIA [MR I.IMITF_D F907183271r) Chief. Clerk presented to the Board for their consideration and approval of Children and Youth Services Office's budget for special expenditures for calendar year 2011 in the amount of $42,600. These costs have already been included in the annual CYS operational budget and no additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving Children and Youth Services Office budget for special expenditures as per: above. Roll call vote taken - Mrs. Irey Vaughan - Yes; Mr. Burns.- Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented. to. the Board for their consideration and approval the advertising of requests for proposals for approximately 1,800-2,500 square feet of office space related to the Magisterial District. .27=3-6. . Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the request for proposals as per above. Roll call vote taken: Mrs. Irey Vaughan Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify a change order for the renovation and addition to the Rehabilitation Department of the Washington County Health Center.. The following change order in the amount of $5,225.00 is with TBI Contracting, Inc. for metal supports for roof screens. This is for the future installation of a privacy screen on the roof. This will increase the amount of the contract, including prior change orders, from $809,000.00 to $840,268.00. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, to ratify the foregoing change order. Roll call vote taken: Mrs. Irey Vaughan - Yes;. Mr. Burns - Yes; Mr. Maggi - Yes.. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a renewal agreement with the Pennsylvania District Attorneys Institute (PDAI) for the maintenance and continuance of the PA, Statewide Automated Victim Information and Notification. (SAVIN) Program. The program was provided to the Correctional Facility through PCCD (PA Commission on Crime and Delinquency) grant funds for the purposes of victim notification. PCCD will pay 50% of the maintenance and service fees for 2011. Washington County's share for 2011 is approximately $3,156.57 ($.04 x beds x 365 days x 50%). This agreement will be effective January 1, 2011 through December 31, 2011. It is anticipated that this contract will be renewed for 2012 and subsequent years. A new renewal contract Will be issued yearly with a change on the maintenance fee page. Moved by Mr. Burns, seconded. by Mrs. Irey Vaughan, approving the renewal agreement with the Pennsylvania. District Attorneys Institute as per above. Roll call vote taken: Mrs. Irey Vaughan -.Yes; Mr. Burns- Yes; Mr. Maggi - Yes. Motion carried unanimously. M I N U T E $ 0 0 K BOARD OF COUNTY COMMISSIONERS V1(ASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval of a payment for software maintenance renewals with Informix in the amount of $15,239.88 to RBA. This is used by Information Technology for Pentamation and RBA software. This agreement is for the period of January 1, 2011 through December 31, 2011. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the payment for software maintenance renewals as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a renewal agreement with Lexis Nexis for legal research for the inmates law library at a cost.of $6,252 for. year one through November 30, 2011, $6,264 for year two through November 30 2012 and $7,197 for year three. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the renewal agreement with Lexis Nexis for the inmates law library as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of an agreement with SynergIT: This agreement will provide continued level 3 (senior engineering) support of the HP blades, servers, and SAN systems located in the 9-1-1 Center. The base cost of the support services for the period of January 1, 2011 through December 31, 2011 is $75,000. The cost is based on 8.5 hours pre -scheduled services only (3-4 days per month). Services outside this scope of work would require written approval from Washington County and would be billed separately. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the agreement with SynergIT for services as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a renewal agreement with BI, Inc. for the extended warranty and support services for the computer hardware and software to support Electronic Field Monitoring Devices (FMD's). The cost of this service is.$10,725 annually and will be effective. November 1, 2010 through October 31, 2011. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the renewal agreement with BI, Inc. as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.