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HomeMy WebLinkAboutCOMM - Meeting Minutes - 901 - 4-7-2011 - COMMISSIONER53 M I N U T E B 0 0 K. BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ,. IMR LIMITED E0071 M27L17, Minute No: 901 Washington County Commissioners Washington, Pennsylvania, April 7, 2011 The Washington. County. Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana.Irey Vaughan:: Also being present: Scott Fergus, Director of Administration; Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Linda Belcher, Administrative Assistant; Joy. Sprowls and Sue Orrick, Commissioners'. Office; Tim Kimmel, Drector.of Human Services; Chuck Nicholls; Director of Human . Resources; Melanie Thomas .Finney, Planning Commission; Harry Wilson, American Legion Post 391; Lori Harbert, Jane Zupancic and staff of the Children and Youth Services Office;:Bill McGowen and Tamara Mayton; Redevelopment Authority; Betsy:Dane, Michelle Lipchik and Laura Radcliffe, Crime Victims/Witness Assistance Office; Joanna Dragan; SPHS Care Center; Scott Campbell, Bernie Clark and Bill Worthington, Center West Sewer I Authority; Barb Dearloph, Representative Dailey's Office; Brenda DeVecka, Representative BillDeWeese's Office; Debbie Bachinski, Representative Solobay's Office; Laurie and Brooke Popeck, Keep Pennsylvania Beautiful; Jay. Dutton, John Adams and Frank Byrd, interested. citizens; Barbara Miller, Observer -Reporter and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 10:00 a.m. r Commissioner Irey Vaughan led the meeting with a prayer. Mr. Wilson led :the 'Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 900 dated March 17, 2011 as written. Moved by.1Vlr. Burns, seconded by Mrs., Irey Vaughan, approving Minute No. 900 as written:.. . Roll call vote taken: Ms. Irey Vaughan - Yes- Mr. Burns. -.Yes; Mr. Maggi - Yes: Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners presented a check in the amount of $1.7 million to the Center -West Joint Authority Sanitary Collection System and Treatment Facility, Phase 1 Project as part of the Local Share Account Program to be used for the construction of a sanitary,collection system and treatment facility to serve portions of West Brownsville and Centerville Boroughs. Mr: Worthington accepted the check an& thanked the. Board and committee for considering this project to be included in the.local share account funding program. He briefly explained what the project would entail and noted that providing public sewer facilities is critical to eliminating existing threats to public health, safety and the. environment. He also noted that this project will play a major role in expanding existing businesses and attracting new commercial development into the area: The Commissioners read a Proclamation declaring April 10-16, 2011 as "National Crime Victims' Rights Week"' in Washington County. Moved by Mrs. Irey Vaughan; seconded by Mr. Burns, adopting the foregoing proclamation. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. . The Commissioners read a proclamation declaring April 2011 as "Child Abuse Prevention Month" in Washington County. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, adopting the foregoing proclamation. Roll call vote taken: . . Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. . Motion carried unanimously. Mrs. Zupancic accepted the proclamation and thanked the Board for their continued support in this very important issue. She acknowledged. Ms. Harbert, the director of Children and Youth Services. and her staff for all: their hard work and dedication. (RECESS FOR PHOTOS) PUBLIC COMMENTS Laurie Popeck, spokesperson for Keep PA Clean, gave the board an update on the.cigarette litter campaign. She stated that their grant application has been approved and volunteers will soon be at Cross Creek County Park to pass out environmentally friendly ash trays. She. also thanked the board for all their continued support for this very important cause. John Adams, of Avella, commented on the.matter of the county reassessment and noted that the taxpayers of Washington County cannot afford to pay for the reassessment. 56 M 1 N U TE BOARD OF COUNTY COMMISSIONERS ]MR LIMITED E00718327LD Motion carried unanimously. Solicitor DeHaven recommended the Board approve an extension to the current contract for the furnishing, delivery and installation or repair of flooring for all Washington County facilities with Don Greer's Fashion Floors, Washington; PA through May 31, 2012. All other terms and conditions .of the current agreement remain in full force. The total yearly cost for 2010 was approximately $36,552.00. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the extension to the current contract as per above. Roll call vote taken: Mrs.. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. . Motion carried unanimously. . Solicitor DeHaven recommended the :Board approve an extension to the current contract for the Industrial Commodities to the following vendors through May 31, 2013. W.W. Grainger, Lake Forest, IL through local Pittsburgh office. MSC Industrial Supply Co., Pittsburgh, PA All other terms and conditions of the current agreement remain in full force. The total yearly cost of this contract is approximately $130,000. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving: the extension to :the contract as per above. Roll call vote taken: . Mrs. Irey Vaughan - Yes; Mr. Burns - Yes;:Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended by Board approve an extension to the current contract with Office Max, Pittsburgh PA to provide office supplies to all county offices. This contract is extended through April 30, 2012 and is in accordance with the original bid documents. The total yearly cost for this contract is approximately $240,000. Moved by Mrs. Irey Vaughan, seconded. by Mr. Burns, approving the foregoing extension to the contract for. office supplies. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi-Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval costs for the annual Crime Victims' Rights Week dinner to be. held at the George Washington Hotel on April 15, 2011. The costs are estimated to be $1,500 and will be paid through the Rights and Services Assistance Grant. No county funds are. requited. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the costs associated with the Crime Victims' Rights Week dinner. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burris - Yes; Mr. Maggi, - Yes. 58 M I N U T E B 0 0 BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYL"ANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval the renewal of the .Furlough into Service Grant with the Pennsylvania Commission on Crime and Delinquency. This federal grant in the. amount of $14,614 is for the period July 1, 2011 through June 30, 2012 and requires a.county match in the amount of $43,843: Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the grant renewal as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr.. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their.consideration and approval 2010-2011 provider service agreements for the Child Care Information Services Department with.the list of previously approved providers. The agreements will automatically renew until one party notifies the other party, in writing, of their intent not to renew under the current terms. Georgina Stasiowski, Canonsburg, PA Lisa Rubin, Washington, PA Aaron Dates, Washington, PA .Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing provider agreements for Child Care Information Services. Roll call vote 'taken: Mrs. Trey Vaughan— Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of.a purchase of service agreement with Children's Aid Home of Somerset County to provide child welfare services to eligible citizens for'the Children and Youth Services Office. This agreement will run from January 1, 2011 through June 3.0, 2011 for a sum not to exceed $10,000. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the purchase of service agreement with.. . Children's Aid Home of Somerset County as per above. Roll call vote taken: Mrs. Irey Vaughan -Yes; Mr Burns -Yes; Mr. Maggi -Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a provider agreement addendum with Wesley Spectrum Services for Children and Youth Services Office for the period of July 1, 2010 _through June 30, 2011. This addendum adds a per diem rate of $57.22 for foster care services not included in the original, contract. The contract authorization amount will remain unchanged at $25,000 and no additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the provider agreement addendum with Wesley Spectrum Services as per above. Roll call vote taken: Mrs'. Irey Vaughan - Yes; Mr. Burns -,Yes; Mr. Maggi - Yes. 60 M I N U T E $ 0 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY,; PENNSYLANIA IMR LIMITED E00718327LD. Motion carried unanimously. Chief Clerk presented to the Board for their. consideration and approval. agreements with the following. . providers for housing and supportive services to homeless individuals and families in the total amount of $1,186,556. No county funds are required. AGENCY AMOUNT GRANT YEAR Residential Recovery Services $170,880 5/1/2011- 4/30/2012 Connect, Inc. $ 91,636 . 6/1/2011- 5/31/2012 Connect, Inc. $142,417 5/1/2011- 4/30/2012 Connect, Inc. $197,510 5/1/2011- 4/30/2012 Connect, Inc. $201,689 6/1/2011- 5/31/2012 Washington Women's Shelter $220,374 12/1/2011-11/30/2012 Try -Again Homes, Inc. $162.050 5/1/2011— 4/30/2012 TOTAL $1,186,556 Moved by Mrs. Ivey Vaughan,. seconded by Mr. Burns, approving the agreements for housing and supportive services as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously; Chief Clerk presented to the Board for their consideration and approval'of a physician's credentialing application from Vitas Palliative Care to provide assistance in managing palliative care needs of the Health Center residents. No county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the physician's credentialing application as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief.Clerk presented to the for their. consideration and approval. authorization to advertise for proposals for . a purchasing card program for Washington County.. Moved by Mrs. IreyVaughan, seconded by Mr. Burns, approving authorization to advertise for proposals as per above. Roll °call vote. taken: Mrs. Irey Vaughan- Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a contract with IMR Limited for the Prothonotary's Office that will be effective through: March 31, 2021, at a cost of approximately $933 a month. This is for case file back file document conversion in order to have more records available in electronic form. No - county dollars are required as this will be paid from the Automation Funds. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns,. approving the contract with IMR Limited -as per above. 62 M I N U T E B O O K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY,, PENNSYLANIA [MR LIMITED E00718327LD Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a state contract purchase of an IPad for President Judge O'Dell Seneca. The total cost will be $721.71 which will be paid from the President Judge's Operating Budget. The cost of the service is an additional $42.99 per month through Verizon Wireless. This . purchase is being made from CDW-G-on the PA COSTARS 3 contract, therefore, does not require bidding. :. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing state contract purchase for President Judge O'Dell Seneca. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a state contract purchase of one air card that will be used by the Community Services/FITS Office for the PA Cleanways Program. The cost of this service is $42.99 per month through Verizon Wireless which will be paid from the FITS Operating Budget. The Air card will be free with activation. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing state contract purchase for Community Services/FITS Office. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify an "emergency" purchase of a Liebert Full Battery String of forty batteries to replace many defective batteries on Information. Technology's main UPS unit that has failed. The unit is currently unprotected and would not survive a main power outage. The Liebert Full Battery String configuration and. installation would be provided by Donwil Company, McKees Rocks, PA in the amount of $12,665.00. The cost of the equipment. and installation has been recommended for approval by the Capital Committee. Moved by Mr. Burns, seconded by. Mrs. Irey Vaughan, approving the: ratification of an emergency purchase for the Information Technology Office as per above. Rollcall vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held on April 6, 2011 immediately following the Agenda Meeting as an informational session regarding litigation relating to the reassessmentand personnel. The monthly meeting of the Salary Board will meet.immediately following today's meeting.