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HomeMy WebLinkAboutCOMM - Meeting Minutes - 912 - 10-20-2011 - COMMISSIONER166 M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 912 Washington County Commissioners Washington, Pennsylvania, October 20, 2011 The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana Irey Vaughan. Also being present: Scott Fergus, Director of Administration; Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Linda Belcher, Administrative Assistant; Joy Sprowls, Commissioners' Office; Tim Kimmel, Director of Human Services; Melanie Thomas Finney, Planning Commission; Harry Wilson, American Legion Post 391; Father Joseph Oleynik, St. John the Baptist Orthodox Church; Michael Fisher, Principal Pleasant Valley Elementary School; Lori Harbert, Jennifer McClure and Kristine McDowell, Children and Youth Services Office; Kerry Fox and Nathan Voytek, Redevelopment Authority; Jim Jefferson, WJPA and Barbara Miller, Observer -Reporter. Chairman Maggi called the meeting to order at approximately 10:00 a.m. Father Oleynik led the meeting with a prayer. Mr. Wilson led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 911 dated October 6, 2011 as written. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving Minute No. 911 as written. Roll call vote taken: Ms. Irey Vaughan — Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners presented a plaque recognizing Pleasant Valley Elementary School for receiving the Blue Ribbon Award from the U. S. Department of Education which honors schools that exemplify quality leadership and teaching practices. Mr. Fisher, principal, accepted the plaque and thanked the Board for the recognition. He stressed the fact that a good solid education is important for our young children to achieve academic excellence in their lives. The Commissioners read a proclamation declaring the month of November as "Adoption Awareness Month" in Washington County. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, adopting the foregoing proclamation. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Ms. McClure accepted the proclamation and thanked the Board for their continued support and recognition. She als thanked the Children and Youth staff and caseworkers for all their hard work and dedication during the adoption process. The Commissioners presented a check in the amount of $473,230 to Charleroi Borough as part of the Local Share Account Program for a sewer and water project in the borough. Donn Henderson and Mark Alterici, of Charleroi Borough accepted the check and thanked the Board very much for their assistance in obtaining necessary funds to complete this important project. The Commissioners presented a check in the amount of $380,500 to Peters Township for the Bebout Road/Montour Trail Bridge Replacement Project as part of the Local Share Account Program. projects in the borough. M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA 167 IMR LIMITED E00718327LD Mike Silvestri of Peters Township, accepted the check and thanked the Board and local share committee for awarding these funds to remove and construct a new steel bridge in its place. The Commissioners presented a check in the amount of $419,531 to the Montour Trail Council for the Montour Trail Phase 19, Georgetown and Morganza Bridge Project. Ned Williams accepted the check and thanked the Commissioners for their support and consideration in granting funds to move forward for the construction of two bridges. The Commissioners presented a check in the amount of $120,000 to Houston Borough for the Houston Storm/Sanitary Sewer Replacement Project as part of the Local Share Account Program. Don Gasmire, of Houston, and Kevin Wilmot of Widmer Engineering, accepted the check and thanked everyone involved for awarding the funds to complete this project. (RECESS FOR PHOTOS) PUBLIC COMMENTS Harry Sabatasse, of Burgettstown, addressed the Board again regarding solicitors of school districts receiving information from the Tax Assessment Office and then charging the school district for this information. He stated he would like the Board to contact Ms. Bardella, Recorder of Deeds, to clear this situation up. Dana DeAngelo, of West Brownsville Borough Council, voiced his concerns about the timing for sewer tap -ins during colder months for the residents in his area for the new system and treatment plant. He asked the Board if they would be able to assist the residents to delay this work until spring when the weather is warmer. The Commissioners explained to Mr. DeAngelo that even though this is a valid issue, the Board has no control over how the project is handled. The Board suggested he check with the sewer authority in Brownsville to discuss this matter and suggested he talk with Harlan Shober, who was in the audience, and who is very knowledgeable in this subject. John Adams, of Avella, commented on the economy and pointed out that taxpayers cannot afford to pay more in taxes. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid contract for the alcohol monitoring program to the following vendors for the "per unit" costs submitted in their proposal. This is a remote alcohol monitoring system for Adult Probation Office. Advanced Alcohol Monitoring Programs, LLC, Pittsburgh PA Keystone Smart Start, LLC, Harrisburg PA The funding will come from the PCCD Treatment Court Grant or the Judge can order an offender to the monitor and order the defendant to pay the vendor up -front which would eradicate the county from any payment requirements. This contract award will be effective January 1, 2012 through December 31, 2012 with the option to extend for five additional one-year periods. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, awarding the bid for the alcohol monitoring program as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Solicitor DeHaven recommended the Board approve an extension to the bid award for laundry supplies through December 31, 2012 to the following vendors: Ecolab, Inc., St. Paul, MN Jack Frye Sales & Service, Donora, PA The yearly laundry supplies costs average around $15,000. This extension is in accordance with the original bid specifications. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the foregoing bid extension. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval 2010-2011 provider service agreements for the Child Care Information Services Department with the list of previously approved providers. The agreements will automatically renew until one party notifies the other party, in writing, of their intent not to renew under the current terms. Alan Collins, Sr., Washington, PA Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing provider agreements for Child Care Information Services. Roll call vote taken: Mrs. Irey Vaughan — Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following allocation adjustments for the Homeless Assistance Program for the period of July 1, 2011 through June 30, 2012. No additional county funds are required. PROVIDER FROM TO Washington City Mission $ 7,440.00 $ 6,764.00 Southwestern PA Human Services 93,973.00 88,975.00 Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the allocation adjustments as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the Department of Agriculture for the Temporary Emergency Food and Assistance Program to allow the Food Bank to receive funding to purch food. This agreement is for the period of January 1, 2012 through September 30, 2016. No county funds are required. Moved by Mr. Burns, seconded by 'Mrs. Irey Vaughan, approving the foregoing agreement with the Department of Agriculture for the Temporary Emergency Food and Assistance Program. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. 1 Chief Clerk presented to the Board for their consideration and approval a purchase of service agreement addendum with i George Junior Republic for Children and Youth Services Office for the period of July 1, 2011 through June 30, 2012. The • J M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD addendum adds a "per diem" rate of $106.74. The contract authorization amount will remain unchanged and no additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the purchase of service agreement addendum with George Junior Republic as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Outside In School of Experiential Education, Inc. to provide child welfare services. This agreement will run from July 1, 2011 through June 30, 2012 for a sum not to exceed $25,000. No additional county funds are required. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the purchase of service agreement with Outside in School of Experiential Education, Inc. as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the ratification of approval for Dave Cincinnati of Children and Youth Services Office to travel to Chicago, Illinois on October 17, 2011 for a pre -adoptive visit to complete an assessment and approve the home. The total cost of this trip will be approximately $638 and the cost to the county will be approximately $128.00. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the ratification of the travel request for a staff member of Children and Youth Services as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the addition of the American Association. Assessment Coordination to the approved list of county associations. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing association. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Michael Crabtree, Ph.D, Licensed Psychologist, of Washington, for the purpose of providing pre -employment psychological evaluations as directed by the Department of Human Resources for Washington County as well as psychological evaluations for probations officers to carry firearms. The cost of this service is $140/per applicant and is currently a requirement for all Sheriff's Deputies prior to employment. This agreement will be effective November 1, 2011 through October 31, 2014. above. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the agreement with Michael Crabtree, PH.D., as per Roll call vote taken: 170 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Mrs. Irey Vaughan : Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a purchase order with American Staffing in the amount of $5,199,00 for the provision of RN, LPN and CNA services from August 25, 2011 through September 24, 2011. No additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the purchase order with American Staffing as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval renewal and payment of the annual software support and maintenance agreement for Court Automation with Tiburon, Inc., Pleasanton, CA in the amount of $37,062 for FACTS. This amount represents an increase of $1,839 from last year. This renewal will be effective January 1, 2012 through December 31, 2013. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the renewal and payment of the annual software support and maintenance agreement as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify a state contract purchase of additional items to complete an upgrade to their 9-1-1 Voice Recorder for the purpose of upgrading outdated technology. The total cost will be $11,974.00, split between 4279 wireless at 61.4% and 4277, the wireline account at 38.6%, fully funded by PEMA. This purchase is being made from SBM Electronics, Inc. on the PA COSTARS 3 contract and does not require bidding. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the ratification of the state contract purchase for the 9-1-1 voice Recorder as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify a state contract purchase from Intelligent Electronic Systems (IES), Bridgeville, PA for all necessary components, material, and labor to replace the failed fire panel serving the Courthouse at a total cost of $12,700.00. The new style "Quick Start" panel is an addressable type panel. This purchase has been recommended for approval to be paid from Capital Funds. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the ratification of the state contract purchase from Intelligent Electronic Systems as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. I Motion carried unanimously. i 171 M IN UTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD ANNOUNCEMENTS An executive session was held immediately following the agenda meeting as an information session regarding personnel and real estate. SOLICITOR Solicitor DeHaven informed the Board that the county has reached an agreement on the reparations due to the county by Range Resources from the cutting of trees in conjunction with the 35H — 39H well pad in Cross Creek County Park. The cutting of the trees was in an area beyond the agreed footprint of the well pad. It was noted that Range Resources has agreed to provide $100,000 of in -kind services at Cross Creek Park including repair of a sediment dam, replacing culverts on Park Road, providing earth moving services in regards to the boat launch project. Also, the county will be reimbursed for twice the cost of the value of the trees that were cut and Range will reforest the area with assorted trees. Finally, the procedures in regard to the location of any future well pads in the park have been strengthened to insure this situation will not occur in the future. There being no further business, Chairman Maggi declared the meeting adjourned at approximately 11:10 a.m. THE FOREGOING MINUTES SUBMIT/TED FOR APPROVAL: J / , 2011 ATTEST: L� CHIEF CLERK