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HomeMy WebLinkAboutCOMM - Meeting Minutes - 913 - 11-3-2011 - COMMISSIONER113 MINUTE BO-OK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E90718327LD PUBLIC COMMENTS Joe Zupancic, a member of the Canon McMillian School District Board, addressed the Commissioners regarding the Meadowlands Racetrack and Casino tax assessment appeal information. He stated the school board feels that the information given to them regarding the casino's value is incorrect. Also, Mr. Zupancic noted that public education is very important and pointed out his school district recently received two distinguished awards, Blue Ribbon Award and,Schools to Watch from the state for their education programs. John Adams, of Avella, stated that the country is in trouble with the national debt and tax payers cannot afford anymore taxes. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid contract for the furnishing and delivering of produce for the Health Center and Correctional Facility to Albano's, Washington, PA, for the per unit cost of $2.00 above the daily Pittsburgh wholesale fruit and vegetable report. The contract will be effective January 1, 2012 through December 31, 2015 at a total yearly cost of approximately $31,000. This bid is being awarded to the lowest most responsive and responsible bidder meeting the specifications. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, awarding the bid for produce as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for the Joint Municipal Purchasing for Washington County to the following vendors: AGF Co., McKees Rocks, PA Del Sir Supply, Inc., Meadow Lands, PA Judson Wiley & Sons, Inc., Washington PA This contract will be effective October 1, 2011 through September 30, 2012. All items have been awarded to the lowest most responsive and responsible bidders meeting the specifications. above. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, awarding the bid for Joint Municipal Purchasing Program as per Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board approve an extension to the bid contract for drug test kits under the same terms and conditions as the original contract with the following vendors: Redwood Toxicology Laboratory, Inc., Santa Rosa, CA Micro Distributing II LTD, Belton TX This extension will be effective through December 31, 2012 at a total yearly cost of approximately $15,000. This extension is in accordance with the original bid specifications. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the extension for the drug test kits as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. / 7�4 M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Motion carried unanimously. Solicitor DeHaven recommended the Board approve an extension to the bid contract for linen supplies for the Correctional Facility and Health Center to the following vendors: ATD American, Wyncote PA Bob Barker Company, Inc., Fuquay Varina, NC Harbor Linen, Cherry Hill NJ Standard Textile, Cincinnati, OH This extension will be effective through December 31, 2012 at a total yearly cost of approximately $95,000. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing bid extension for linen supplies. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval the following appointments to the Canvas Board for the 2011 General Election: Patricia Hagedorn Fred Owens Carol Pucel Paulie Chappel Mary Lou DiTullio Mary Lou Stanko Millicent Powell Elizabeth Gillingham Dorothy Wilhide Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing Canvas Board appointments. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following appointments to the Washington County Veterans' Advisory Council: Board. Herb Hermann George Ross Charles Ringling Fred Owens Carl Maggi Larry Bresselsmith, Jr. Thomas Shade Charles Rose James Crouch Harry Wilson George Eckert, Jr. James Caserta George Hutchko James Caserta Nick Antonelli William Puchi Herman Bigi Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the following individuals to the Veterans' Advisory Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the appointment of Cheryl D. Andrews to the Southwest Behavioral health Management Board of Directors. Ms. Andrews replaces David Blum as the Drug and Alcohol representative. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing appointment. Roll call vote taken: 0 Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a grant agreement with the Commonwealth of M I N U T E BOARD OF COUNTY COMMISSIONERS C • • WASHINGTON COUNTY, PENNSYLANIA 175 IMR LIMITED E00718327LD Pennsylvania in the amount of $350,000 on behalf of Community Networks, LLC for the construction of a solar park in Smith Township. The approval to submit the grant was given in December 2010. Moved by Mrs: Irey Vaughan, seconded by Mr. Burns, approving the grant agreement with the Commonwealth of Pennsylvania for the construction of a solar park as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following agreements with Chevron to advance the replacement of the Chartiers #63, Weirich Bridge in Canton Township: Deed of easement for a temporary construction easement Environmental agreement which specifies the responsibilities of Chevron relative to environmental activities during bridge construction Roadway improvement agreement whereby Washington County will include Chevron roadway improvements in the bridge construction contract which, in turn, will be reimbursed by Chevron The execution of these documents will authorize Chevron to complete all environmental plans including a Health and Safety Plan and Soil Management Plan to be submitted to DEP for final approval to bid the project. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the foregoing agreements with Chevron. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval 2010-2011 provider service agreements for the Child Care Information Services Department with the list of previously approved providers. The agreements will automatically renew until one party notifies the other party, in writing, of their intent not to renew under the current terms. Quinn Wells, Washington, PA Emily Simpson, Bentleyville, PA Alanea Harps, Claysville, PA Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the foregoing provider agreements for Child Care Information Services. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement addendum with Vision Quest for the period of July 1, 2010 through June 30, 2011. This addendum will include additional attachments with the program description, finalized rates, Affirmative Action Requirements and an Audit Clause. The contract authorization amount will remain unchanged and no additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the purchase of service agreement addendum with Vision Quest as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. 176 M I N U T E BOARD OF COUNTY COMMISSIONERS B 0 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Mid - Atlantic Youth Services Corporation to provide placement services. This agreement will run from July 1, 2011 through June 30, 2012 for a sum not to exceed $450,000. No additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the purchase of service agreement with Mid -Atlantic Youth Services Corporation as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Wesley Spectrum Services In -Home to provide placement services for Children and Youth Services Office. This agreement will run from July 1, 2011 through June 30, 2012 for a sum not to exceed $25,000. No additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the purchase of service agreement with Wesley Spectrum Services as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreement with Whit Deer Run, Inc. to provide placement services for Children and Youth Services Office. This agreement will run from July 1, 2 through June 30, 2012 for a sum not to exceed $500,000. No additional county funds are required. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the purchase of service agreement with White Deer Run, Inc. as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the advertising for proposals for the clearing and/or grubbing of trees, shrubs and stumps, etc. for Washington County. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the ratification of the advertising for proposals as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the advertising for proposals for asbestos abatement services for Washington County. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the ratification of advertising for proposals for asbestos abatement services. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. 177 M I N U T E B O 0 K J J BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval the renewal of the contract with Boyle Consulting for the design and implementation of Seagate Crystal Reports for the FAGS 5 system and Web Page design. The funds to support this contract are contained within the Court Automation budget. This contract will be effective January 1, 2012 through December 31, 2012 at the cost of $125 per hour on site and $100 per hour off site and $150 per hour for custom web page development services on or off -site. The total services are not to exceed $25,000. Moved by Mrs. Irey Vaughan, seconded by Mr. Burns, approving the renewal of the contract with Boyle Consulting for design and implementation of Seagate Crystal Reports as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the renewal and payment of the annual hardware/software maintenance as well as technical support on the IT server room SAN with Hewlett Packard, Inc. in the amount of $18,097.05. The contract is effective December 1, 2011 through May 31, 2012. This service is covered under the state contract, therefore, does not require bidding. Moved by Mr. Burns, seconded by Mrs. Irey Vaughan, approving the renewal and payment of the annual hadware/softeware maintenance with Hewlett Packard, Inc. as per above. Roll call vote taken: Mrs. Irey Vaughan - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held immediately following the agenda meeting as an information session regarding personnel. The monthly meeting of the Salary Board will be held immediately following today's board meeting. County Offices will be closed on November 11, 2011 in observance of the Veterans' Day. SOLICITOR None There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:35 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL: X,�-� / / - .2011 ATTEST: CH�F CLERK