HomeMy WebLinkAboutCOMM - Meeting Minutes - 919 - 1-19-2012 - COMMISSIONERI
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Minute No. 919
Washington County Commissioners
Washington, Pennsylvania, January 19, 2012
The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square,
Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and
Harlan G. Shober, Jr. Also being present: Scott Fergus, Director of Administration; Lynn DeHaven, Solicitor; Mary Helicke,
Chief Clerk; Linda Belcher, Administrative Assistant; Joy Sprowls, Marie Trossman and Sue Orrick, Commissioners' Office;
Reverend Paul Harrington, Living Stone Community Church; Debbie Riley and Dave Blose, American Legion; Gary Bertosh,
Director of Buildings and Grounds; Barry Grimm, Veterans Director; Jason Theakston, Planning Commission; Ann Dugan, Bill
McGowan, Bob Griffin, Steve Wiencek, Brenda Williamson, Cindy Kotowski, Jim Hott and Cindy Linville, Redevelopment
Authority; Joe Gowern, Steve Toprani and Jay Dutton, Washington County Redevelopment Authority Board members; Jeff
Fondelier, Community Action Southwest; Frank Byrd, John Adams and Evangelist Bill Lang, interested citizens; Tony
DePalma, WJPA and Barbara Miller, Observer -Reporter.
Chairman Maggi called the meeting to order at approximately 10:08 a.m.
Reverend Harrington led the meeting with a prayer.
Ms. Riley led the Pledge of Allegiance.
Chairman Maggi entertained a motion to approve Minute No. 918 dated January 5, 2012 as written.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving Minute No. 918 as written.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
The Commissioners read a proclamation declaring January 27, 2012 as "Earned Income Tax Credit Awareness Day" in
Washington County.
i
Moved by Mrs. Irey Vaughan, seconded by Mr, Shober, adopting the foregoing proclamation.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr' Maggi - Yes.
Motion carried unanimously.
Mr. Fondelier, of Community Action Southwest, accepted the proclamation and commented on the importance of this
proclamation. He noted their agency has programs to assist low income residents in preparing their taxes and with each year
the number of clients keeps increasing.
The Commissioners presented a certificate of recognition to Ann Dugan, who has been a member of the Redevelopment
Authority Board for thirteen years.
The Commissioners thanked Mrs. Dugan for her many years of hard work and dedication to serving the public.
Ms. Dugan accepted the certificate and thanked the Board for the opportunity to serve on this board. She noted it has
been a pleasure to serve in this capacity and thanked the other board members and the staff of the Redevelopment Authority
whom she worked with in developing many projects in Washington County. Mrs. Dugan also extended thanks to her husband
for being understanding of the many hours spent serving on the board. She stated that Washington County is number one
when it comes to development in comparison to the surrounding areas.
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(RECESS FOR PHOTOS)
PUBLIC COMMENTS
John Adams of Avella, made comments regarding recent newspaper articles discussing the county -wide reassessment.
He stated the taxpayers of Washington County cannot afford it.
OLD BUSINESS
Solicitor DeHaven recommended the Board award the bid for election supplies for the Election Department to the
following vendors for the "per unit" costs submitted in their bid.
A.Rifkin Co, Wilkes Barre, PA
Cane Print Solutions, Triadelphia WV 26059
William Penn Printing, Pittsburgh PA
This contract will be effective January 19, 2012 through December 31, 2012 at a total yearly cost of approximately
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$72,000 and will be charged to their operating budget. This bid is being awarded to the lowest most responsive and responsible
bidder meeting the specifications.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, awarding the bid for election supplies as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for the resident security systems for the Washington
County Health Center to SimplexGrinnell, Cranberry Township PA for the approximate cost of $80,000 and will be funded by
the Health Center Capital Budget. This contract will be effective January 19, 2012 through December 31, 2012, with an option to
extend through December 31, 2013.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, awarding the foregoing bid for resident security systems for the
Health Center to SimplexGrinnell.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for lumber and building material items to the following
vendors based on the "per unit" cost and percentage discount off of manufacturer's list price:
West Elizabeth Lumber Co, Elizabeth, PA
84 Lumber Company, Eighty Four, PA
Washington Builders Supply Co., Meadow Lands PA
This contract will be effective January 19, 2012 thru June 30, 2012 with the option to renew through December 31, 2
at a total yearly cost of approximately $35,000. All items have been awarded to the lowest most responsive and responsible
bidders meeting the specifications.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, awarding the bid for lumber and building materials as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board reject all submitted proposals for the procurement card program and
approve an addendum to the current contract.
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Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, awarding the bid for linens as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval the following fee increases for the Coroner's
Office effective January 1, 2012:
Diener/Autopsy Technician - from $150 to $200 per autopsy
Deputy Coroners — from $150 to $200 — who are called to investigate a death scene
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing increases for the Coroner's Office.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the addition of the following organization to the
list of approved county associations:
Pennsylvania County Corrections Association
Western PA Health Information Management Association
American health Information Management Association
Pennsylvania Association Directors of Nursing Administration
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the above listed associations.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following appointments and reappointments:
APPOINTMENTS
Commissioner Diana Irey Vaughan — SPC
Commissioner Harlan Shober — SPC and Mental Health/Mental Retardation Board
Chris Wheat — SPC
Bill Stein — Industrial Development Authority
Kathleen Mancinelli — CYS
Karen Brag — CYS
Miranda Digiandomencio — CYS
Donald Hearn — CYS
REAPPOINTMENTS:
Todd Ashmore — Industrial Development Authority
Mindy Zatta Lacock — Hospital Authority
Donna Nardine — Children and Youth Advisory Board
Debi Mahoney — Mental Health/Mental Retardation Board
Thomas Shade — Mental Health/Mental Retardation Board
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing appointments.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of two supplements to the engineering contract
with GAI Consultants, Inc. for the design of the Mingo #10 bridge in Mingo Park. Costs for Preliminary Design are 80%
State/20% County liquid fuels. Final design will be paid 100% Act 26.
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Supplement #1: $17,154.73 increasing amount not to exceed $156,555.50
for Final Design (cost escalation and overhead adjustments)
Supplement #2: $14,023.56 increasing amount not to exceed $114,673.24
for Preliminary Design (cost escalation and overhead adjustments)
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the two supplements to the engineering
contract with GAI Consultants, Inc. as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of the 2012 agreement with the Pennsylvania
Trolley Museum to conduct tours of the Washington County Courthouse for an annual payment of $4,000 from Tourism funds.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with the Pennsylvania Trolley Museum
as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the recommendation to certify the Clean and
Green Rollback Tax penalties collected in 2011 in the amount of $18,000.81 to be used toward agricultural conservation easenit
purchases.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the recommendation to certify the Clean and Green
Rollback Tax penalties.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of supplement #3 with Gregori Construction and
Engineering, Inc. in the amount of $59,100.12 revising the total contract to $1,918,935.81 for the construction of the Chartiers
#40, Paxton Bridge in Chartiers Township. This amount includes several deductions for item quantity under runs and an
additional amount for repairs to Paxton Road. Costs will be paid 100% Act 26.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving supplement #3 with Gregori Construction and
Engineering, Inc. as per above.
Roll call vote taken:
Mr. Shober — Abstain; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried.
Chief Clerk presented to the Board for their consideration and approval of the 2012 agreement with Kymberly A. Secreet
for animal control services in Mingo Creek, Cross Creek, and Ten Mile Parks for a monthly fee of $300.00 ($3,600.00 yearly).
This agreement remains unchanged from the 2011 agreement for these services.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with Kymberly A. Secreet as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
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Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with ECHO Financial Products to
provide monitoring services for the County's swaption contract. The previous agreement was with Investment Management
Advisory Group but they no longer provide this service. The annual compensation will remain at $1,500.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with ECHO Financial Products as per
above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a three-year renewal with Inservco Insurance ,
Services to provide claims management services. The amounts are as follows:
2012 $20,000
2013 $20,600
2014 $20,600
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the three-year renewal as per above
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the current professional services
contract with Attorney Michael Palombo of the law firm Campbell, Durrant, Beatty, Palombo & Miller, P.C. This contract will
provide legal services to the County pertaining to labor relations and employment law. The rates will remain the same as 2011
and will be effective January 1, 2012 through December 31, 2012 as follows:
Attorney - $180/hour
Senior Associate Attorney - $155/hour
Associate Attorney - $145/hour
Paralegal & Law Clerk - $105/hour
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the renewal of the current professional services
contract with Attorney Michael Palombo as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of a contract for drug and alcohol
Testing with Washington Hospital Occupational Medicine Center. This agreement provides drug and alcohol testing services
for after hour services. The rates of the contract will increase as follows and will be effective January 1, 2012 through
December 31, 2012.
Administrative Fee - $150.00 (no previous rate)
Lab testing non-federal specimen - increase from $30.00 to $31.50
Collector from Nath Testing - $100.00 (no previous rate)
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing renewal of the drug and alcohol testing
contact as per above.
Roll call vote taken:
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Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the Share and Ride Program
Consortium with the Washington Hospital Occupational Medicine Center. The agreement provides drug and alcohol testing
services for non -regulated random lottery draws. The rates of the contract will increase as follows and will be effective
January 1, 2012 to December 31, 2012.
Administrative Fee — increase from $150 to $300
MRO — increase range from $12-$20 to $12-$90
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the renewal of the share and Ride Program
Consortium with the Washington Hospital Occupational Medicine Center as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval renewal of the Department of Transportation
Drug and Alcohol Testing Consortium with the Washington Hospital Occupational Medicine Center. The agreement provides
drug and alcohol testing services for DOT -regulated random lottery draws. The rates of the contract will increase as follows
and will be effective January 1, 2012 to December 31, 2012.
Administrative Fee — increase from $150 to $300
MRO — increase range from $12-$20 to $12-$90
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the renewal of the foregoing agreement.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a 2010-2011 provider service agreement for the
Child Care Information Services Department as follows. The agreement will automatically renew until one party notifies the
other party, in writing, of their intent not to renew under the current terms.
Edna Patterson, Canonsburg, PA
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the provider service agreement as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of purchase of service agreement addendums
with the following purchase of service addendums for the period of July 1, 2010 through June 30, 2011:
Mid Atlantic Youth — no change in contract authorization
Community Specialists Corporation, d/b/a The Academy — contract authorization will
increase from $200,000 to $225,000
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the purchase of service agreement addendums as per
above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
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Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following purchase of service agreements for
the period July 1, 2011 through June 30, 2012:
Family Care for Children and Youth, Inc. — not to exceed $200,000
Cornell Abraxas — not to exceed $525,000
Heartland Family Service — not to exceed $4,000
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the purchase of service agreements as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan', Yes; Mr. Maggi - Yes.
Motion carried unanimously
Chief Clerk presented to the Board for their consideration and approval of the budget for special expenditures for
calendar year 2012 in the amount of $42,600 for Children and Youth Services. These costs have already been included in the
annual CYS operating budget and no additional funds are required.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the budget for special expenditures for the Children
and Youth Services Office as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a travel request for Marie Wolf-Hatalowich of
Children and Youth Services Office to attend forensic interview training in Huntsville, Alabama from February 5-10, 2012. The
costs for registration, travel and lodging will be reimbursed by the National Child Advocacy Center. The total cost of this trip
will be approximately $2,347 and the cost to the county will be approximately $35.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to ratify the foregoing travel request for Marie Wolf-Hatalowich.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval ratification of the purchase of providing lunch
for the legal community training involving foster children for the Children and Youth Services Office on January 12, 2012. The
total cost was $188.21 of which the county will be responsible for $37.64.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to ratify the purchase of lunch for the Children and Youth
Services Office as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an increase in the laundry reimbursement for
the senior centers from $2.50 to $2.75 per load. No additional county funds are required.
above.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the increase in the laundry reimbursement as per
Roll call vote taken:
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Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a contract amendment with HealthAmerica
for the purposes of providing eligible services to residents of the facility covered under Medicaid. All other terms and provisions
of the current Agreement shall remain in full force and effect. No additional county funds are required.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing contract amendment with Health
America for the Health Center residents.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a provider agreement with Fayette Resources,
Inc. to provide behavioral support services. This agreement will run from July 1, 2010 through June 30, 2011. No additional
county funds are required.
Moved by Mrs. Irey Vaughan, seconded by Mrs. Shober, approving the provider agreement with Fayette Resources, Inc. _
as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following allocation adjustments for the
period of July 1, 2010 through June 30, 2011 for the Mental Health/Mental Retardation Office. No additional county funds are
required.
PROVIDER
ARC Human Services, Inc.
Diversified Human Services, Inc.
Early Intervention Specialists, Inc.
Greene ARC, Inc.
Transitional Employment Consultants
Washington Communities MH/MR Center, Inc.
Washington Drug and Alcohol Commission
FROM TO
$230,000
$276,480
124,000
123,443
24,000
29,721
26,000
30,322
174,498
185,147
1,540,556
1,611,277
478,500
468,149
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the foregoing allocation adjustments for the Mental
Health/Mental Retardation Office.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a provider agreement with Diana McLaughlin
to provide parent training sessions. This agreement will run from July 1, 2011 through June 30, 2012 for a sum not to exceed
$8,000. No additional county funds are required.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the provider agreement with Diana McLaughlin for
the Mental Health/Mental Retardation Office.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
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Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to purchase and installation of new carpet tiles
for the newly renovated areas in the department at a cost of $20,778 funded by capital improvements.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing purchase and installation of carpet tiles.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an addendum to the current contract with PFM
Financial Services, Bohemia NY for the purpose of providing additional prompt payment rebates and additional rebates based
on total yearly spend.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the addendum to the current contract with PFM
Financial Services as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to advertise for the purchase of two new Ford
Explorers, including the police package and other safety features for the Sheriff's Office and for the provision and installation of
fencing along the bike path that borders the off leash dog area in Mingo Creek Park. Funding for the fencing will be through
the oil and gas lease money.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving authorization to advertise for vehicles for the Sheriff's
Office and fencing for Mingo Creek Park as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the payment of $24,267.40 to IMR, Harrisburg,
for the professional service license and maintenance renewal of the OnBase Software. The total cost is to be charged to the
Records Improvement Fund; therefore, no county dollars involved. This license renewal and maintenance covers the scanning
and module licenses in place within the following departments: Register of Wills, Clerk of Courts, Adult Probation, and
Domestic Relations & Recorder of Deeds. It also covers thirty four concurrent user retrieval licenses which are
currently in use within the Register of Wills, Clerk of Courts, Adult Probation, Juvenile Probation, Domestic Relations,
Recorder of Deeds, County Sheriff, County Jail, Public Defender, Children & Youth Services, District Attorney and all Judges
Offices within the Courthouse.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the payment to IMR as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Waste Management,
Moon Township, PA for solid waste collection and disposal for the Beth Center Senior Center located in Vestaburg. The Aging
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Services Department has requested a 4 yard container to replace the existing 2 yard container for a total cost of $100 per month.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with Waste Management for the Aging
Services Department as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with SynergIT. This agreement
will provide continued level three (senior engineering) support of the HP blades, servers, and SAN systems located in the 9-1-1
Center. The base cost of the support services is for the period of January 1, 2012 through December 31, 2012 and will not exceed
$100,000.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the agreement with SynergIT as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following purchases from the PA State
Contract/COSTARS. All items are being purchased from the PA State Contract/COSTARS and therefore do not require
bidding.
Domestic Relations Office - to ratify a lease/purchase agreement with Pitney Bowes, Inc., Harrisburg
for a new Neopost Postage Machine. This is a sixty month lease/purchase agreement at $228.99 per
month which includes the equipment, maintenance, software updates and rate increases. This machine
will replace the old machine. This lease/purchase is being made on the PA State contract, therefore it
does not require bidding.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the forgoing state contract purchase for the Domestic
Relations Office.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a CAD I/Mobile and I/Tracker System Upgrade
from Intergraph for the Public Safety Department at a total amount of $66,904 which will be funded by Public Safety's operating
budget. The purpose of this upgrade is to keep the mobile field unit system up to date with the latest version of CAD enabling
the capability to implement Next -Gen 911 features such as receiving texting and pictures from an emergency scene, thus
enabling the county to better inform the first responders and residents of Washington County. The entire cost for the CAD
replacement was covered through a wireless E-9-1-1 grant awarded from PEMA, (Pennsylvania Emergency Management
Agency).
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the CADI/Mobile and I/Tracker System Upgrade for
the Public Safety Department as per above
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the purchase of a Liebert Full Battery String of
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forty batteries to replace many defective batteries on Public Safety's UPS Unit. The total cost of this purchase is $12,222.00, and
will be provided by Emerson Network Power, who holds the maintenance agreement for the UPS Unit. This will be funded at
61.405% from the wireless account and the remaining 38.595% from the 9-1-1 wireline account.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the purchase of a Liebert Full Battery String for the
Public Safety Department as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to adopt a resolution approving the proposed
amendments and revisions to the Community Development Block grant Program which are part of the County's Consolidated
Action Plan.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, adopting the foregoing resolution.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a contract with Robert J. Grimm of the law firm
of Swartz Campbell to serve as counsel in the litigation regarding the reassessment (Case No. 2288 CD 2011) and (No. 2011-
4306) regarding Chesapeake at the following rates:
Partner - $110/hour Associate - $105/hour Paralegal - $65/hour
Moved by Mrs. Irey Vaughan, seconded by Mrs. Shober, approving the contract with Robert J. Grimm as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An executive session was held on January 18, 2012 immediately following the Agenda Meeting as an information session
related to personnel and real estate.
The annual Sinking Fund Meeting will be held immediately following today's board meeting.
SOLICITOR
None
There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:55 a.m.
THE FOREGOING MINUTES SUBMITTED rFOR APPROVAL:
2012
ATTEST:
IIEF CLERK