HomeMy WebLinkAboutCOMM - Meeting Minutes - 922 - 3-1-2012 - COMMISSIONERM I N U T E
BOARD OF COUNTY COMMISSIONERS
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WASHINGTON COUNTY, PENNSYLANIA
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Minute No. 922
Washington County Commissioners
Washington, Pennsylvania, March 1, 2012
The Washington County Commissioners met in regular session in the Public Meeting Room, Courthouse Square,
Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Diana Irey Vaughan and
Harlan G. Shober, Jr. Also being present: Scott Fergus, Director of Administration; Lynn DeHaven, Solicitor; Mary Helicke,
Chief Clerk; Linda Belcher, Administrative Assistant; Joy Sprowls and Sue Orrick, Commissioners' Office; District Attorney
Gene Vittone; Tom Jess and Becky Ross, Court Administrator's Office; Chuck Nicholls, Human Resources Director; Pastor
Ruth Simmons, Avery United Methodist Church; Dave Blose, American Legion; Melanie Finney, Planning Commission; Frank
Byrd, Laura Popeck, John DeBord, Marc Simon and John Adams, interested citizens; Jim Jefferson, WJPA and Barbara Miller,
Observer -Reporter.
Chairman Maggi called the meeting to order at approximately 10:05 a.m.
Pastor Simmons led the meeting with a prayer.
Mr. Blose led the Pledge of Allegiance.
Chairman Maggi entertained a motion to approve Minute No. 921 dated February 16, 2012 as written.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving Minute No. 921 as written.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
None
(RECESS FOR PHOTOS)
PUBLIC COMMENTS
Marc Simon, of South Franklin Township, addressed the Board regarding an ordinance allowing the county to collect
impact fees from gas wells in the area. He pointed out that by adopting this ordinance the county is stripping away the zoning
control that municipalities maintain. Mr. Simon stressed the fact that residential areas are becoming industrial zones due to all
the Marcellus Shale drilling taking place in Washington County. Mr. Simon urged the Board to protect the citizens of the
county by not adopting this ordinance.
John DeBord, of South Strabane Township, noted his concerns with drilling in the county parks. He stated the
county should minimize the drilling because it takes away from the peacefulness that a park is meant to be. Mr. DeBord
stated he would like to see less truck traffic on the roads from the drilling companies. He commented that counties should
band together to fight these types of laws so they are less likely to pass.
John Adams, of Avella, made comments with reference to the gas drilling taking place in Washington County and stated
there are too many big trucks destroying the roads in the area.
OLD BUSINESS
Solicitor DeHaven recommended the Board award the bid for the furnishing and installation of the Mingo Park fencing
project to J. Schrock, Inc., Uniontown, PA at the total cost of $11,300.52.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, awarding the bid for the Mingo Park fencing project as per
above.
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Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for the rental of floor mats and uniforms to Cintas
Corporation, Bridgeville PA for the "per unit" costs submitted in their bid. The floor mats are for various county buildings
uniforms are for Building Maintenance and Garage Staff. This contract will be effective January 1, 2012 through
December 31, 2013 at a total yearly cost of approximately $4,500.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, awarding the bid for the floor mats and uniforms as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for collection services to National Bond and Collection
Associates, Kingston PA, at a cost of 25% on money collected for the Clerk of Courts Office. The collection fee will be added to
the account balance. This contract will be effective April 1, 2012 through December 31, 2013 and will continue on a year to year
basis unless terminated pursuant to the terms of the agreement.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, awarding the foregoing bid for collection services.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board ratify the bid award for the purchase and installation of new carpet tiles
including tear up, glue down and a new underlayment floor for the Courthouse Law Library. The carpet tiles will be purchased
and installed via our bid contract with Don Greer Fashion Floors, and therefore does not require bidding. The total cost is
$11,474.76 and will be funded by Capital.
above.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, to ratify the purchase and installation of new carpet titles as per
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board approve an extension to the bid for bed alarm systems (supplies) at the
Washington County Health Center to Curbell Electronics, Inc., Orchard Park, NY. All material is ordered on an as needed
basis. This contract will be effective April 1, 2012 through March 31, 2013. This extension is in accordance with the terms and
conditions of the original bid contract.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing extension to the bid for the bid alarm
systems.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board approve the ratification of change order #4 to the bid contract with
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EverGreene Architectural Arts for an additional amount of $59,339.00, plus any necessary additional scaffolding costs at $7,082
per month. This change order has been requested by EverGreene Architectural Arts for dome glass restoration
(repair and cleaning). This will increase the amount of the contract from $299,900.00 to $462,862.00, including prior change
orders. This project will be funded from capital budget.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the ratification of change order #4 with EverGreene
Architectural Arts as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval to adopt Ordinance 2012-1 imposing an
unconventional gas well fee on each unconventional gas well spud in Washington County as authorized in Title 58 as amended
by Act 13 of February 14, 2012. The ordinance was advertised in two local newspapers on February 20, 2012.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, adopting the foregoing ordinance.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a contract with GAI Consultants, Inc, to
complete dam safety inspections according to DEP regulations for ten flood control dams in Washington County. The payment
schedule is as follows to be paid from the Flood Control Budget:
2011
$6,000 plus set up fee of $1,400
2012
$6,000
2013
$6,180
2014
$6,365
2015
$6,556
2016
$6,753
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the contract with GAI Consultants, Inc. as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of the renewal of a professional services contract
with Attorney Carl Smith of the law firm Weber Gallaher Simpson Stapleton Fires and Newby LLP. The purpose of this
contract is for the Occupational Safety and Health Department to utilize the services of Attorney Smith on issues relating to
workers compensation claims. The rates of the contract will remain the same as 2011 and will be effective January 1, 2012
through December 31, 2012. The total contract will not exceed $1,500.
Partner Attorney - $165/hour Associate Attorney - $135/hour Paralegal - $75/hour
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the contract renewal with Attorney Carl Smith as per
above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
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Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the current Drug and Alcohol
Testing agreement with the Washington Hospital Occupational Medicine Center. The agreement provides drug and alcohol
testing services for all County employees,in job categories subject to PADOT regulations. The rates of the contract will rem
the same as 2011 and will be effective January 1, 2012 through December 31, 2012.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the renewal of the Drug and Alcohol Testing
agreement as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the current Non -Workers
Compensation Services agreement which provides physical examinations including pre -placement physicals. The rates of the
contract will remain the same as 2011. The contract will be effective January 1, 2012 through December 31, 2012.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the Non -Workers Compensation Services agreement
as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval 2010-2011 provider service agreement for the
Child Care Information Services Department with the list of previously approved provider. The agreement will automatically
renew until one party notifies the other party, in writing, of their intent not to renew under the current terms.
Connie Allensworth, Charleroi, PA
Quinteena Brown, Washington, PA
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the provider service agreements as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the addition of the National Children's Alliance
to the membership to the approved list of County associations.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the foregoing membership.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to transfer $5,000 from the Child Specific budget
to the Training and Recruitment /Retention portion of the budget for Special Expenditures for calendar year 2012 for the
Children and Youth Services Office. The total budget amount remains unchanged at $42,600. These costs have already been
included in the annual CYS operating budget and no additional funds are required.
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Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the transfer of monies for the Children and Youth
Services Office as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an addendum to the purchase of service
agreement with NHS Pennsylvania for the period of July 1, 2011 through June 30, 2012 for Children and Youth Services Office.
This addendum will include the per diem rate. The contract authorization amount will remain unchanged and no additional
county funds are required.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the addendum to the purchase of service agreement
with NHS Pennsylvania as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a purchase of service agreements for the
period July 1, 2011 through June 30, 2012:
Intermediate Unit One to provide educational support to youth in the JPO LEADER Program - $18,240
Kids Count, Inc. for placement services for Children and Youth Services Office — Not to exceed $5,000
NHS Youth Services, d/b/a Northwestern Academy for placement services for Children and Youth Services - not
to exceed $250,000
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing purchase of service agreements.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a provider agreement with Southwestern
Pennsylvania Legal Services, Inc. for the administration and distribution of the Department of Community and Economic
Development (DCED) Emergency Solutions Grant (ESG) for the period of December 1, 2011 through November 30, 2013' for a
sum not to exceed $75,938. No county funds are required.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the provider agreement with Southwestern
Pennsylvania Legal Services, Inc. as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a one year agreement with Comcast
for internet services for the Drug Task Force in the District Attorney's Office. The monthly cost for this service is
approximately $99. This contract would continue year to year with a 30 day option to cancel. The total cost of this service will
be paid from their operating budget.
Moved by Mr. Shober, seconded by Mrs. Irey Vaughan, approving the foregoing agreement with Comcast for the Drug
Task Force.
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Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to authorize a FACTS Version 7 Software
Modification with Tiburon, Inc. that includes an "inheritance tax number required" field to the FACTS event service table.
The total cost for the modification will be $4,788 and will be paid via 50% Records Improvement and 50% Register of Wills
Automation funds.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving authorization for the modification to the FACTS
event service table as per above.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following purchases from the PA State
Contract/COSTARS. All items are being purchased from the PA State Contract/COSTARS, and therefore do not require
bidding.
Purchase of twenty-three pan beds for use as temporary bedding for the inmates at the Correctional
Facility. The cost is $446.29 per pan bed, with a total cost of $10,264.67 from PA Correctional Industries,
which will be paid from their operating budget.
Purchase of IPhones for Debbie Batley at the Health Center due to the steady increase in the number
of weekend admissions and needs to be available to respond to and process admissions on Saturdays
and Sundays and Vicki Amos in Mental Health/Mental Retardation Office. The cost of each IPhone is
$199 and service is $67/month which includes unlimited data and 450 anytime voice minutes.
As this purchase is being made from the PA State Contract it does not require bidding.
Purchase of twelve desktop computers for use in the Children and Youth Services at an estimated cost of
$11,850.24. It is to be noted the cost to the County is $4,148.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing state contract purchase.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following grant applications for
Southwestern Pennsylvania Legal Services, Inc.:
Fair Housing and Education Outreach - $125,000
Fair Housing Lending Education - $125,000
No County funds are required.
Moved by Mrs. Irey Vaughan, seconded by Mr. Shober, approving the foregoing grant application for Southwestern
Pennsylvania Legal Services, Inc.
Roll call vote taken:
Mr. Shober - Yes; Mrs. Irey Vaughan - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
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ANNOUNCEMENTS
An executive session was held on February 29, 2012 immediately following the Agenda Meeting as an information
session related to the reassessment litigation, personnel and real estate.
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The monthly meeting of the Salary Board will be held immediately following today's meeting.
SOLICITOR
None
There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:35 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL:
2012
ATTEST\ / )&a-t1(-/--
aCHIEF CLERK
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