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MINUTE BOOK
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Minute No. 785 Washington County Commissioners
Washington, PA, February 16, 2006
The Washington County Board of Commissioners met in a special session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Bracken
Burns, Larry Maggi and Diana L. Irey. Also being present: Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Linda
Belcher, Administrative Assistant; Scott Fergus, Director of Administration; Joy Sprowls and Joann Metz,
Commissioner's Office; Roger Metcalfe, Finance Director; Tim Kimmel, Director of Human Services; Melanie Finney,
Planning Commission; Chief Deputy Jim Dalessandro and Todd Hammond, Sheriff's Office; Pastor Sang Kong Choi,
United Methodist Church, Dave Blose, Forty and Eight; Harry Wilson, Director of Veterans Affairs; Debbie Bardella,
Recorder of Deeds; Larry Spahr, Director of Elections; Nancy Bielawski, Director of Purchasing; Dan Briner, Director of
Information Technology; Jean Byers, Business Professional Women; students from Peters and Trinity School Districts
who were participated in the MathCounts competition; Diana Cummings, American Heart Association; Gregg Tokar
and Phillip Cynar, Pennsylvania American Water Company; Susan Priest, Washington County Libraries; Phil Ames,
Harry Sabatasse, Carl Maggi, Jerry Seaman, John Adams, Fred Fleet, and Ron and Maya Patch, interested citizens;
Barbara Miller, Observer -Reporter; Emily Ebelow, Weirton Daily Times; and Jim Jefferson, WJPA.
Co -Chairman Burns called the meeting to order at approximately 10:00 a.m.
Reverend Kong Choi led the meeting with a prayer.
Mr. Blose led the Pledge of Allegiance.
Co -Chairman Burns entertained a motion to approve Minute No. 784 dated February 2, 2006.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving Minute No. 784 as written.
Roll call vote taken:
Mrs. Irey — Yes; Mr. Maggi — Yes; Mr. Burns — Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
The Commissioners presented certificates of congratulations to students who participated in the recent
MATHCounts competition.
Mrs. Byers, of the BPW, thanked the Board for their continued support to the students who compete in this
nationwide junior high math program.
The Commissioners read a Proclamation declaring February 17, 2006, as National Wear Red Day in honor of the
American Heart Association's campaign to fight heart disease.
Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Proclamation.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Ms. Cummings thanked the Board for the Proclamation and made comments regarding the importance of taking
care of our hearts and the mission of the American Heart Association.
MINUTE B00K
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
The Commissioners read a Proclamation congratulating Pennsylvania American Water for receiving the Directors
Award for striving to provide quality drinking water to residents in the area.
Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Proclamation.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Mr. Tokar accepted the Proclamation and explained the role Pennsylvania American Water Company plays in
supplying sparkling clean drinking water to the residents in the Washington County area.
Susan Priest, representing the Washington County Library Systems, gave a quarterly and annual report for 2005 of
activities at the fourteen Washington County libraries. She also thanked the Board for always supporting the library
system and noted without their support these activities would not be possible.
(RECESS FOR PHOTOS)
PUBLIC COMMENTS
Fred Fleet of Washington commented on redevelopment in the City of Washington and expressed his concerns
regarding the Washington County Redevelopment Authority seizing the homes and properties of elderly people for the
benefit of redevelopment.
John Adams, of Avella, stated government is wasting taxpayer's money by building unnecessary retail businesses
in the area.
Harry Sabatasse, of Burgettstown, presented to the Board a list of questions he would like the Board to answer.
He also apologized to anyone he offended at the last meeting.
Carl Maggi, of Claysville, talked about the public making comments at meetings.
OLD BUSINESS
Solicitor DeHaven recommended the Board award the bid for the disposable lids for bowls, mugs and
tumblers for the Washington County Health Center to Aladdin Temp -Rite, Hendersonville, TN. All items are awarded
at the "per unit" cost to the lowest most responsive and responsible bidder for a total yearly cost of approximately
$25,000. This contract is effective through January 31, 2007 with the option to extend for one additional year.
Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the bid for bowls, mugs and tumblers for the Washington
County Health Center as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board approve an extension to the bid contract for the printing, processing
and mailing of the 2007 tax notices to National Data Services, St. Charles, IL the lowest bid received. The total cost of
the printing and processing is $9,844 and the total estimated postage is approximately $26,000. This extension is
effective through January 31, 2007 in accordance with the original bid and has been agreed to by the vendor.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing extension for printing, processing and
mailing of the 2007 tax notices.
PIP or or_
M I ICJ U T E
BOARD OF COUNTY COMMISSIONERS
WASHINGTON COUNTY, PENNSYLVANIA
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an extension of the current HVAC
maintenance bid contract with Quality Mechanical Services, Verona, PA through April 14, 2007. This extension is in
accordance with the original bid and has been agreed to by the vendor. The yearly preventative maintenance is at a total
cost of $9860. All repairs are at the time and material costs submitted in their bid.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the extension of the HVAC maintenance bid contract as
per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval the Washington County Hazard
Mitigation Grant Application and Hazard Mitigation Plan for the Public Safety Department. Any monies received from
the grant would be used to alleviate problems associated with Chartiers Creek.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the Washington County Hazard Mitigation Grant
Application and Hazard Mitigation Plan as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the reappointment of Eric Crunick to the
Washington County Hospital Authority for a three year term, effective January 1, 2006 through December 31, 2008.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the reappointment of Eric Crunick to the Washington
County Hospital Authority as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval appointing the following individuals to
the Washington County Library Board for terms as stated.
Tom Weygandt and Nancy Midla — three year terms effective through December 31, 2008
Kenny Britton and Claudia Bennett — two year terms effective through December 312007
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing appointments to the Washington County
Library Board.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
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MINUTE BOOK
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Chief Clerk presented to the Board for their consideration and approval authorization to bid for trucking services
to haul approximately 4,700 tons of milled limestone material from The Meadows Racetrack to the Washington County
Fairgrounds. The costs will be paid from FEMA funds received to repair the track surface at the fairgrounds.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving authorization to bid for trucking services as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the continuation of the STOP Grant with the
Pennsylvania Commission on Crime and Delinquency. This federal grant is in the amount of $93,744 is for the period
July 1, 2006 through June 30, 2007. A soft match of $15,624 is required and a cash match of $15,624 is requested but not
required.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the continuation of the STOP Grant as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the continuation of the Victims of Crime
Act (VOCA) with the Pennsylvania Commission on Crime and Delinquency. This federal grant in the amount of $56,639
is for the period July 1, 2006 through June 30, 2007 and includes a soft County match of 20%.
above.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the continuation of the Victims of Crime Act as per
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the 2005-2006 provider service
agreements with the following providers. The contracts will remain in effect until either party notifies the other party in
writing of their intent not to renew under the current terms.
Shirley Hickman, Fredericktown Jennifer Turner, Washington Lillian B. Miller, Washington
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing Child Care provider agreements.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Dennis Davis, M.D.,
d.b.a. Washington Physician Services Organization to provide professional medical services as the medical director in
the capacity of an independent contractor for the Washington County Health Center. The term of this agreement will be
from November 213. 2005 through November 21, 2006. All other provisions remain unchanged. No County funds are
required.
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BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing agreement with Dennis Davis, M.D. for
the Washington County Health Center.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval addenda to the following Purchase of
Service contracts for FY 2005-2006 for Children and Youth Services. These agreements dated July 1, 2005, in all other
respects, shall remain in full force and effect. No additional County funds are required.
Spectrum Family Network
Name change of service provider to Wesley
Spectrum Services
Spectrum Family Network — In -Home Name change of service provider to Wesley
Spectrum Services
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the addenda to the Purchase of Service contracts for
Children and Youth Services as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a budget modification to the agreement
with Southwestern Pennsylvania Legal Services, Inc. for fiscal period 2005-2006. The original budget expenditures are
50% Essential Services and 50% Prevention Services. This modification will amend the budget to 15% Essential Services
and 85% Prevention Services. All other provisions remain unchanged. No County funds are required.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the budget modifications to the agreement with
Southwest Pennsylvania Legal Services, Inc. as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a budget modification to
the agreement with Southwestern Pennsylvania Legal Services, Inc. for fiscal period 2006-2007. The original budget
expenditures are 10% Essential Services and 90% Prevention Services. This modification will amend the budget to 20%
Essential Services and 80% Prevention Services. All other provisions remain unchanged. No County funds are required.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the budget modification to the agreement with
Southwestern Pennsylvania Legal Services, Inc. as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with AdvantageCare
Rehabilitation, Inc, for the provision of rehabilitation services for the Washington County Health Center.
AdvantageCare will provide physical, occupational and speech therapies to Health Center residents for the period of
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MINUTE BOOK
BOARD OF COUNTY COMMISSIONERS WASHINGTfJN COUNTY, PENNSYLVANIA
April 1, 2006 through March 31, 2009 with an option to extend the agreement for three additional one year periods.
AdvantageCare will receive compensation for said rehabilitation services utilizing a combination of per diem, percentage
of fee and per minute charges as determined by the resident's insurance coverage. No additional County funds are
required.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with AdvantageCare Rehabilitation, Inc.
for the Washington County Health Center as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Accurint Services for
online services to be used by the Domestic Relations to search for current addresses. The cost would depend on the
type of service needed but the basic search which would be used most often is 50 cents per search and the company bills
monthly. The total yearly cost is expected to be approximately $2,000.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with Accurint Services for the Domestic
Relations Office as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval authorization for the payment of the
license renewal for the Recorder of Deeds Office LANDEX system. This renewal is for twenty-three licenses at a total
cost of $13,225.00 to IMR Limited, Harrisburg, PA.
Moved by Mrs. Irey, seconded by Mr. Maggi, approving authorization for payment of the license renewal for the
Recorder of Deeds as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to ratify the agreement to purchase the
Diebold AccuVote TSX Voting System at a minimum discount of 35%-38%. The total cost is approximately $1, 800,000
which includes storage carts but does not include training. The HAVA Grant is approximately $1,800,000 with 84%
being dedicated to equipment. Also, if Allegheny County makes a decision to go with the Diebold equipment the
discount is then at a minimum of 53.8% (saving Washington County approximately $400,000-500,000). As this purchase
is being made from the COSTARS contract it does not require bidding.
Moved by Mrs. Irey, seconded by Mr. Maggi, to ratify the agreement to purchase the Diebold AccuVote TSX
Voting System as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes.
Motion carried unanimously.
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MINUTE BOO
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PFNNSYLVANIA
ANNOUNCEMENTS
An Executive Session was held on February 15, 2006, immediately following the Agenda Meeting as
an information session related to personnel issues.
County Offices will be closed on Monday, February 20, 2006 in observance of President's Day.
SOLICITOR
None
There being no further business, Co -Chairman Burns declared the meeting adjourned at approximately
11:10 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL /
O9 �`' , 2006
ATTEST: AA
4 IEF CLERK
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