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HomeMy WebLinkAboutCOMM - Meeting Minutes - 785 - 2-16-2006 - COMMISSIONER110 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Minute No. 785 Washington County Commissioners Washington, PA, February 16, 2006 The Washington County Board of Commissioners met in a special session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Bracken Burns, Larry Maggi and Diana L. Irey. Also being present: Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Linda Belcher, Administrative Assistant; Scott Fergus, Director of Administration; Joy Sprowls and Joann Metz, Commissioner's Office; Roger Metcalfe, Finance Director; Tim Kimmel, Director of Human Services; Melanie Finney, Planning Commission; Chief Deputy Jim Dalessandro and Todd Hammond, Sheriff's Office; Pastor Sang Kong Choi, United Methodist Church, Dave Blose, Forty and Eight; Harry Wilson, Director of Veterans Affairs; Debbie Bardella, Recorder of Deeds; Larry Spahr, Director of Elections; Nancy Bielawski, Director of Purchasing; Dan Briner, Director of Information Technology; Jean Byers, Business Professional Women; students from Peters and Trinity School Districts who were participated in the MathCounts competition; Diana Cummings, American Heart Association; Gregg Tokar and Phillip Cynar, Pennsylvania American Water Company; Susan Priest, Washington County Libraries; Phil Ames, Harry Sabatasse, Carl Maggi, Jerry Seaman, John Adams, Fred Fleet, and Ron and Maya Patch, interested citizens; Barbara Miller, Observer -Reporter; Emily Ebelow, Weirton Daily Times; and Jim Jefferson, WJPA. Co -Chairman Burns called the meeting to order at approximately 10:00 a.m. Reverend Kong Choi led the meeting with a prayer. Mr. Blose led the Pledge of Allegiance. Co -Chairman Burns entertained a motion to approve Minute No. 784 dated February 2, 2006. Moved by Mrs. Irey, seconded by Mr. Maggi, approving Minute No. 784 as written. Roll call vote taken: Mrs. Irey — Yes; Mr. Maggi — Yes; Mr. Burns — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners presented certificates of congratulations to students who participated in the recent MATHCounts competition. Mrs. Byers, of the BPW, thanked the Board for their continued support to the students who compete in this nationwide junior high math program. The Commissioners read a Proclamation declaring February 17, 2006, as National Wear Red Day in honor of the American Heart Association's campaign to fight heart disease. Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Proclamation. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Ms. Cummings thanked the Board for the Proclamation and made comments regarding the importance of taking care of our hearts and the mission of the American Heart Association. MINUTE B00K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA The Commissioners read a Proclamation congratulating Pennsylvania American Water for receiving the Directors Award for striving to provide quality drinking water to residents in the area. Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Proclamation. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Mr. Tokar accepted the Proclamation and explained the role Pennsylvania American Water Company plays in supplying sparkling clean drinking water to the residents in the Washington County area. Susan Priest, representing the Washington County Library Systems, gave a quarterly and annual report for 2005 of activities at the fourteen Washington County libraries. She also thanked the Board for always supporting the library system and noted without their support these activities would not be possible. (RECESS FOR PHOTOS) PUBLIC COMMENTS Fred Fleet of Washington commented on redevelopment in the City of Washington and expressed his concerns regarding the Washington County Redevelopment Authority seizing the homes and properties of elderly people for the benefit of redevelopment. John Adams, of Avella, stated government is wasting taxpayer's money by building unnecessary retail businesses in the area. Harry Sabatasse, of Burgettstown, presented to the Board a list of questions he would like the Board to answer. He also apologized to anyone he offended at the last meeting. Carl Maggi, of Claysville, talked about the public making comments at meetings. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid for the disposable lids for bowls, mugs and tumblers for the Washington County Health Center to Aladdin Temp -Rite, Hendersonville, TN. All items are awarded at the "per unit" cost to the lowest most responsive and responsible bidder for a total yearly cost of approximately $25,000. This contract is effective through January 31, 2007 with the option to extend for one additional year. Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the bid for bowls, mugs and tumblers for the Washington County Health Center as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board approve an extension to the bid contract for the printing, processing and mailing of the 2007 tax notices to National Data Services, St. Charles, IL the lowest bid received. The total cost of the printing and processing is $9,844 and the total estimated postage is approximately $26,000. This extension is effective through January 31, 2007 in accordance with the original bid and has been agreed to by the vendor. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing extension for printing, processing and mailing of the 2007 tax notices. PIP or or_ M I ICJ U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an extension of the current HVAC maintenance bid contract with Quality Mechanical Services, Verona, PA through April 14, 2007. This extension is in accordance with the original bid and has been agreed to by the vendor. The yearly preventative maintenance is at a total cost of $9860. All repairs are at the time and material costs submitted in their bid. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the extension of the HVAC maintenance bid contract as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval the Washington County Hazard Mitigation Grant Application and Hazard Mitigation Plan for the Public Safety Department. Any monies received from the grant would be used to alleviate problems associated with Chartiers Creek. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the Washington County Hazard Mitigation Grant Application and Hazard Mitigation Plan as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the reappointment of Eric Crunick to the Washington County Hospital Authority for a three year term, effective January 1, 2006 through December 31, 2008. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the reappointment of Eric Crunick to the Washington County Hospital Authority as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval appointing the following individuals to the Washington County Library Board for terms as stated. Tom Weygandt and Nancy Midla — three year terms effective through December 31, 2008 Kenny Britton and Claudia Bennett — two year terms effective through December 312007 Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing appointments to the Washington County Library Board. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. i13 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Chief Clerk presented to the Board for their consideration and approval authorization to bid for trucking services to haul approximately 4,700 tons of milled limestone material from The Meadows Racetrack to the Washington County Fairgrounds. The costs will be paid from FEMA funds received to repair the track surface at the fairgrounds. Moved by Mrs. Irey, seconded by Mr. Maggi, approving authorization to bid for trucking services as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the continuation of the STOP Grant with the Pennsylvania Commission on Crime and Delinquency. This federal grant is in the amount of $93,744 is for the period July 1, 2006 through June 30, 2007. A soft match of $15,624 is required and a cash match of $15,624 is requested but not required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the continuation of the STOP Grant as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the continuation of the Victims of Crime Act (VOCA) with the Pennsylvania Commission on Crime and Delinquency. This federal grant in the amount of $56,639 is for the period July 1, 2006 through June 30, 2007 and includes a soft County match of 20%. above. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the continuation of the Victims of Crime Act as per Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the 2005-2006 provider service agreements with the following providers. The contracts will remain in effect until either party notifies the other party in writing of their intent not to renew under the current terms. Shirley Hickman, Fredericktown Jennifer Turner, Washington Lillian B. Miller, Washington Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing Child Care provider agreements. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Dennis Davis, M.D., d.b.a. Washington Physician Services Organization to provide professional medical services as the medical director in the capacity of an independent contractor for the Washington County Health Center. The term of this agreement will be from November 213. 2005 through November 21, 2006. All other provisions remain unchanged. No County funds are required. 114 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing agreement with Dennis Davis, M.D. for the Washington County Health Center. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval addenda to the following Purchase of Service contracts for FY 2005-2006 for Children and Youth Services. These agreements dated July 1, 2005, in all other respects, shall remain in full force and effect. No additional County funds are required. Spectrum Family Network Name change of service provider to Wesley Spectrum Services Spectrum Family Network — In -Home Name change of service provider to Wesley Spectrum Services Moved by Mrs. Irey, seconded by Mr. Maggi, approving the addenda to the Purchase of Service contracts for Children and Youth Services as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a budget modification to the agreement with Southwestern Pennsylvania Legal Services, Inc. for fiscal period 2005-2006. The original budget expenditures are 50% Essential Services and 50% Prevention Services. This modification will amend the budget to 15% Essential Services and 85% Prevention Services. All other provisions remain unchanged. No County funds are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the budget modifications to the agreement with Southwest Pennsylvania Legal Services, Inc. as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a budget modification to the agreement with Southwestern Pennsylvania Legal Services, Inc. for fiscal period 2006-2007. The original budget expenditures are 10% Essential Services and 90% Prevention Services. This modification will amend the budget to 20% Essential Services and 80% Prevention Services. All other provisions remain unchanged. No County funds are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the budget modification to the agreement with Southwestern Pennsylvania Legal Services, Inc. as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with AdvantageCare Rehabilitation, Inc, for the provision of rehabilitation services for the Washington County Health Center. AdvantageCare will provide physical, occupational and speech therapies to Health Center residents for the period of �/ 115 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTfJN COUNTY, PENNSYLVANIA April 1, 2006 through March 31, 2009 with an option to extend the agreement for three additional one year periods. AdvantageCare will receive compensation for said rehabilitation services utilizing a combination of per diem, percentage of fee and per minute charges as determined by the resident's insurance coverage. No additional County funds are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with AdvantageCare Rehabilitation, Inc. for the Washington County Health Center as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Accurint Services for online services to be used by the Domestic Relations to search for current addresses. The cost would depend on the type of service needed but the basic search which would be used most often is 50 cents per search and the company bills monthly. The total yearly cost is expected to be approximately $2,000. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with Accurint Services for the Domestic Relations Office as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization for the payment of the license renewal for the Recorder of Deeds Office LANDEX system. This renewal is for twenty-three licenses at a total cost of $13,225.00 to IMR Limited, Harrisburg, PA. Moved by Mrs. Irey, seconded by Mr. Maggi, approving authorization for payment of the license renewal for the Recorder of Deeds as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the agreement to purchase the Diebold AccuVote TSX Voting System at a minimum discount of 35%-38%. The total cost is approximately $1, 800,000 which includes storage carts but does not include training. The HAVA Grant is approximately $1,800,000 with 84% being dedicated to equipment. Also, if Allegheny County makes a decision to go with the Diebold equipment the discount is then at a minimum of 53.8% (saving Washington County approximately $400,000-500,000). As this purchase is being made from the COSTARS contract it does not require bidding. Moved by Mrs. Irey, seconded by Mr. Maggi, to ratify the agreement to purchase the Diebold AccuVote TSX Voting System as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. 11G MINUTE BOO BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PFNNSYLVANIA ANNOUNCEMENTS An Executive Session was held on February 15, 2006, immediately following the Agenda Meeting as an information session related to personnel issues. County Offices will be closed on Monday, February 20, 2006 in observance of President's Day. SOLICITOR None There being no further business, Co -Chairman Burns declared the meeting adjourned at approximately 11:10 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL / O9 �`' , 2006 ATTEST: AA 4 IEF CLERK 1 1