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HomeMy WebLinkAboutCOMM - Meeting Minutes - 797 - 9-21-2006 - COMMISSIONER226 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Minute No. 797 Washington County Commissioners Washington, PA, September 21, 2006 The Washington County Board of Commissioners met in a regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi and Diana L. Irey. Absent being: Commissioner Bracken Burns, who was out of town attending a SPC Meeting. Also being present: Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Scott Fergus, Director of Administration; Linda Belcher, Administrative Assistant; Joy Sprowls, Joann Metz and Sue Orrick, Commissioners' Office; Tim Kimmel, Human Services Department; Harry Wilson, Director of Veterans Office; Jeff Felton, Director Children and Youth Services; Anna Matassa, Redevelopment Authority; Melanie Finney, Planning Commission; Edwin Phillips, American Legion, Post 897; Father William Feeney, I.C. Church; Matthew Uram, Dave Sims, Ruth Boeh and Cathy Flynn, Career Link and SWPA AAA; Joseph Stefka, Richard Shriver, Dr. Joyce Knestrick, Wendy Rusmesel, Scott Burchill, Ronald Richey, McGuffey School District members; Harry Sabatasse, John Adams, Carl Maggi, Dave Blose, Harlan Shobar, Cathy and Andrew Harmon, Keith Guy, interested citizens; Barbara Miller, Observer -Reporter; Jim Jefferson, WJPA; and Craig Howell, PA Focus. Co -Chairman Maggi called the meeting to order at approximately 10:00 a.m. Father Feeney led the meeting with a prayer. Mr. Phillips led the Pledge of Allegiance. Co -Chairman Maggi entertained a motion to approve Minute No. 796 dated September 7, 2006. Moved by Mrs. Irey, seconded by Mr. Maggi, approving Minute No. 796 as written. Roll call vote taken: Mrs. Irey — Yes; Mr. Maggi — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners read a Proclamation declaring September 24-30, 2006 as "Employ the Older Worker Week" in Washington County. Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing proclamation. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Mr. Uram accepted the Proclamation and thanked the Board for their continued support. He introduced Dave Sims, Ruth Boeh and Cathy Flynn, who work with the Title 5 Program, which assists older individuals looking to get back in the workforce. Each one commented on their positive experiences with this program. The Commissioners read a Proclamation declaring September 24, 2006 as "Gold Star Mother's Day". Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Proclamation. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. 227 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASH INGTON "COUNTY, PENNSYLVANIA Mr. Wilson, Director of Veterans Affairs, accepted the proclamation. (RECESS FOR PHOTOS) PUBLIC COMMENTS Cathy Harmon addressed the Board regarding the many obstacles a person with disabilities must face in everyday living. She noted the Washington County Redevelopment Authority was very instrumental in securing monies to make renovations to her home to make it ADA compliant. Ms. Harmon stressed the importance for the need to do more in the County for those individuals who have physical disabilities. John Adams, of Avella, commented on the construction of an access road into Cross Creek Park. He also pointed out the County should negotiate a fair contract for County employees. Harry Sabatasse, of Burgettstown, again questioned the Board when action would be taken to rescind the elected officials pay raises. He stated elected officials should not receive a raise especially when negioations are taking place for the union employees. Mr. Sabatasse questioned the Board regarding an issue of the Robert's Rules of Order. Solicitor DeHaven noted Mr. Sabatasse has asked this question before and again explained the legal opinion regarding Robert's Rules of Order. Dr. Joyce Knestrick, President of the McGuffey School Board, addressed the Board regarding the status of a county -wide reassessment. She stated members of the school board, at a previous meeting, requested the Commissioners consider a reassessment of Washington County. At this time, Bob Neil, Chief Assessor, responded to the Dr. Knestrick's inquiry. He noted, through research, it would not be a good time to consider a reassessment. He pointed out the reassessment would cost approximately $8 million and there is the need to wait and see what Harrisburg does with property tax reform before going any further. He stated that even though there are some inequities in assessments, property owners have the right to appeal their assessments for tax purposes. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid for Printer and Copier Cartridges to JD Hamco, Meadowlands, PA based on the per unit cost submitted in their bid proposal. The bid is effective September 21, 2006 through August 31, 2007 with the option to extend through August 31, 2008 with a total yearly cost of approximately $14,000. above. Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the Printer and Copier Cartridges to JD Hamco as per Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for Food and Staples to the following vendors: Gordon Food Service, Grand Rapids, MI Good Source Solutions, San Diego CA OHI Ice Cream, Washington, PA Paper Products Co., Inc., Pittsburgh, PA J.D. Marra, Washington, PA Schneider's Dairy Inc, Pittsburgh PA MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Sysco, Harmony, PA US Foods, Washington PA WS Lee Food Service, Duncanville PA Section III — Ice Cream - Awarded in total to OHI Ice Cream, the lowest bidder, at an approximate total of $7,000. Section IV — Liquid Coffee - Awarded in total to J.D. Marra, the lowest bidder, at an approximate total of $5,000. Items in other Sections were awarded at the "Per Unit" cost to the lowest most responsive and responsible bidders meeting specifications. This bid will be in effect October 1, 2006 through September 30, 2007 at a total yearly cost of approximately $200,000. Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the foregoing bid for food and staples. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommend the Board award the bid for the winter products of the Joint Municipal bid for Washington County to the following vendors based on the per unit cost submitted in their bid proposals. Culverts, Inc., Coraopolis PA North American Salt Co., Overland Park KS The bid will be in effect from October 1, 2006 to September 30, 2007 with a total yearly cost of approximately $30,000.00. above. Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the winter products for the Joint Municipal bid as per Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval an appropriation of $150 for lunches for eighth grade students who participate in Juvenile Court Week on October 1-7, 2006. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the appropriation for the Juvenile Court Week as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the submission of the Application for Federal Assistance to the United States Department of Labor Employment and Training Administration for the Washington -Greene County Job Training Xgency. The grant is in the amount of $1,410,000 and will be effective January 1, 2007 through June 30, 2009. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the submission of the Application for Federal Assistance as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. r1l 1 229 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the adoption of a resolution and authorizing the advertising the intent to sell property to Penn Ridge Coal, LLC, for $45,000. The property is located in Independence Township, Washington County, Pennsylvania shown as Parcel A on the Allegheny Pittsburgh Coal Subdivision Plan as recorded in the Office of the Recorder of Deeds in Plan Book Volume 43, pages 783-785. Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing resolution and intent to sell property located in Independence Township. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the appointment of Darlene Bigler to the Southwestern Workforce Investment Board representing the Mandated One Stop Partner CSBG for a three-year term, effective September 1, 2006. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing appointment of Darlene Bigler. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an ordinance adopting an interest rate management plan with respect to the County's Outstanding General Obligation Bonds, Series of 2002 and awarding, by private negotiated sale, a qualified interest rate management agreement with respect to the same, covenanting to make payments required under such agreement; covenanting to budget and appropriate the periodic scheduled amounts due there under and pledging the county's full faith, credit and taxing power to the payment of such periodic payments, limiting the total and annual notional amounts and dates and maximum annual interest rates on the agreement, providing for termination of the agreement and covenanting to budget for termination payments, authorizing appropriate officers to take actions in connection with the award and execution of the qualified interest rate management agreement. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the ordinance adopting the interest rate management plan as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi — Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a grant offer from the Pennsylvania Department of Conservation and Natural Resources in the amount of $16,250 for repairs to sluice gate valve stems and stem guides on Harmon Creek Flood control dams 480 and 481. The grant requires,a cash match of $8,750. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing grant offer from the Pennsylvania Department of Conservation and National Resources. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a contract with Wilbur Smith Associates in the amount of $602,439.72 for NBIS inspections in 2007, 2009 and 2011. Costs for each year are as follows: 2007 - $192,099.60 for 117 structures 2009 - $199,157.08 for 117 structures 2011- $211,183.03 for 117 structures Costs will be paid 80% State and 20% County Liquid Fuels. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the contract with Wilbur Smith as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Southwestern Pennsylvania Commission for a total amount of $174,784 in planning funds requiring a county match of $4,446 under the 2006-07 Unified Planning Work Program. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with Southwestern Pennsylvania Commission as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to reduce the amount encumbered for the Mingo #10 bridge replacement by $8,500 for a total encumbrance of $1,500 due to delays with the project. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the reduction in the amount encumbered for the Mingo #10 bridge as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to submit a grant request to DCNR for an additional access, boat launch and picnic area in Cross Creek Park. The total project cost is estimated at $677,585. The DCNR grant request is for $230,000 to be matched with a PA Fish and Boat Commission grant of $485,000 to be submitted during the next grant round in 2007. If both grants are received, the cost to the County will be $10,000 in -kind services for engineering and design and $7,500 for picnic tables to be constructed by the Parks staff. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the submission of a grant request to DCNR for Cross Creek Park as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi — Yes. Motion carried unanimously. 07,3/ MINUTE BOOK u BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Chief Clerk presented to the Board for their consideration and approval the following list of approved providers for Children Care Information Services. The contracts will remain in effect until either party notifies the other parry in writing of their intent not to renew under the current terms. Daniel E. Anderson, Washington Jamie L. Glendenning, Washington Roberta L. Wozniak, Stockdale Tiffani Merrill, Washington Connie A. Stiffy, Belle Vernon Mark F. Kirby, Washington Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing provider service agreements. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the following Human Services Development Fund provider for the period July 1, 2006 through June 30, 2007. No county funds are required. Catholic Charities Amount $20,160 Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with the foregoing provider. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the Washington County Redevelopment Authority to administer a Prescription Assistance Program in Washington County. The amount of this contract is $20,000.00 and will commence on the execution of the agreement through September 30, 2007. No County dollars are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with the Redevelopment Authority to administer a Prescription Assistance Program as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with The Caring Network to provide affordable access to prescription medications for low-income individuals and families in Washington County who are uninsured or underinsured. The amount of this contract is $20,000.00 to commence on the date of execution of the Agreement and continue through September 30, 2007. No County dollars are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with The Caring Network to provide prescription medications as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. i MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Chief Clerk presented to the Board for their consideration and approval an agreement with the University of Pittsburgh to serve as a clinical training site for students seeking degrees in Clinical Dietetics and Nutrition at the Washington County Health Center. The agreement is effective for one year and automatically renewed thereafter for one year terms. No County funds are required. above. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with the University of Pittsburgh as per Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an addendum to the following purchase of service contract for Children and Youth Services for the period July 1, 2005 through June 30, 2006. No additional County funds are required. above. Hermitage House Youth Services, Inc. — Additional contract per diem rate for boys/girls supervised Independent Living over thirty (30) days is $94.61. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the addendum to the purchase of service contract as per Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the following purchase of service providers for Children and Youth Services for the period July 1, 2006 through June 30, 2007. No additional County funds are required. PROVIDER AMOUNT Mars Home for Youth $100,000 Try -Again Homes, Inc. — Visitation Services 49,629 Cornell Abraxas Group, Inc. 325,000 Community Resources for Youth of Washington County, Inc. 20,000 Total $494,629 Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with the foregoing purchase of service providers as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a contract with COMPRO (formerly Achieva) in the amount of $25,000 for the Mental Health/Mental Retardation Office. This is for the period July 1, 2006 through June 30, 2007. No County funds are required for match. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the contract with COMPRO as per above. Roll call vote taken: E 11 Mrs. Irey - Yes; Mr. Maggi - Yes. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA 233 E Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an addendum to the renewal grant agreement with the Department of Housing and Urban Development for the Shelter Plus Care Program. This addendum extends the time period by five years and will end on April 25, 2011. No County dollars are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing addendum to the renewal grant agreement with the Department of Housing and Urban Development. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval two agreements with Atlantic Broadband to provide high speed internet access to the Beth Center & Bentleyville Senior Citizen Centers. The cost for each agreement is $43/month for a twenty-four (24) month period. One half of this cost will be paid by the Aging Department and one half will be paid by the seniors. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreements with Atlantic Broadband as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the renewal of a one-year service agreement with Building Control Systems, Inc. Carnegie PA for the temperature control system at the Family Court Center. This contract is effective September 1, 2006 through August 31, 2007 at a rate of $7,700.00 per year. It is to be noted this is an increase of $180.00 from last year's agreement and the contract relates only to items connected to the software not the HVAC system as a whole. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the renewal of the one-year service agreement with Building Control System, Inc. as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the purchase of three new vehicles for Children and Youth Services. The request is for two new Ford Focus vehicles at the cost of $11,571.19 each and one Ford F150 4x4 truck at the cost of $16,836.20. All vehicles have been approved in their Needs Based Budget and will be charged to State, Federal and Local sources. Washington County's contribution is approximately 18 cents on the dollar which totals approximately $7,196. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing purchase of three vehicles for the Children and Youth Services Office. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Chief Clerk presented to the Board for their consideration and approval the purchase of one additional cell phone for an employee at Cross Creek Park for safety reasons. This purchase would be from Cingular/AT&T at the rate of $8.50/month plus 11 cents per minute. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the purchase of an additional cell phone for an employee at Cross Creek Park as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held on September 20, 2006, immediately following the Agenda Meeting as an information session related to personnel and real estate issues. SOLICITOR None There being no further business, Co -Chairman Maggi declared the meeting adjourned at approximately 11:00 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL 2006 a ATTEST: C F CLERK 0 1