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HomeMy WebLinkAboutCOMM - Meeting Minutes - 826 - 12-6-2007 - COMMISSIONERjj� i, M, � ■ BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Minute No. 826 Washington County Commissioners Washington, PA December 6, 2007 The Washington County Board of Commissioners met in a regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana L. Irey. Also being present: Scott Fergus, Director of Administration; Mary Helicke, Chief Clerk; Lynn DeHaven, Solicitor; Linda Belcher, Administrative Assistant; Joy Sprowls, and Sue Orrick, Commissioners' Office; Tim Kimmel, Director of Human Services; Melanie Thomas, Planning Commission; Pastor Lois Swestyn, Liberty United Methodist Church; Harry Wilson, Director of Veterans' Affairs; Tim McCullough, Director of Human Resources; Becky Hunter, Jay English and Mike McClure, Children and Youth Services; Francis King, Treasurer; Michael Namie, Controller; Coach Steve Evans and team members of the Peters Township School Soccer Team; John Adams, Harry Sabatasse, Carl Maggi, Joe Manning, Steve Toprani, Steve Fisher, interested citizens; Barbara Miller, Observer -Reporter; and Jim Jefferson, WJPA. Co -Chairman Burns called the meeting to order at approximately 10:00 a.m. Pastor Swestyn led the meeting with a prayer. Mr. Wilson led the Pledge of Allegiance. Co -Chairman Burns entertained a motion to approve Minute No. 825 dated November 15, 2007 as written. Moved by Mrs. Irey, seconded by Mr. Burns, approving Minute No. 825 as written. Roll call vote taken: Mrs. Irey — Yes; Mr. Maggi — Yes; Mr. Burns — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners presented certificates or recognition to coaches and members of the Peters Township School Soccer Team for capturing the PIAA AAA. State Championship. Coach Steve Evans acknowledged the team's hard work and determination in capturing this title. He noted that he is very proud of his team and noted that the young men will do very well in the future. Tim Kimmel, Director of Human Services, introduced Becky Hunter, of Children and Youth Services, and told the audience about the church project and the many tasks involved with this project. He also commended her group for volunteering their own time to help someone less fortunate. The Commissioners presented certificates of appreciation to Becky Hunter, Mike McClure and Jay English of Children and Youth Services for their tireless efforts in organizing a group of church members and staff to assist a client in repairing their home. Ms. Hunter thanked the Board for the certificate and briefly explained the house repair project. She also thanked everyone that was involved including her husband and co-workers. (RECESS FOR PHOTOS) PUBLIC COMMENTS William Reihner, of Washington, addressed the Board regarding the John Pettit case against the County. He suggested the Board continue to fight in the District Attorney suit. MINUTE BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Harry Sabatasse, of Burgettstown, commended the staff of Children and Youth who volunteered their time to assist a family in need. He also made reference to an article that appeared in the O-R (Associated Press) pertaining to GPS tracking in government vehicles. Mr. Sabatasse questioned whether the Board would consider using this practice in County vehicles. He noted this would save taxpayers money in keeping costs down. John Adams, of Avella, made comments regarding retirees and the benefits they receive from the County. Joe Manning, platoon captain of the Washington Firefighters, requested the Board look into the matter regarding numerical addresses on public housing units so that emergency personnel are able to pinpoint locations more quickly. Mr. Manning said his department has experienced problems when responding to emergency calls. He stated addresses on buildings are small and dimly lit. Mr. Manning suggested larger numbers be placed near the top of each building; this would include all public housing units in the County. Co -Chairman Burns directed Chief Clerk Helicke to draft a letter to Washington County Housing Authority and the Redevelopment Authority about Mr. Manning's concerns. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid briefs and underpads to the following vendors: Druzak Medical, Inc., Aliquippa PA McKesson Medical — Surgical, Golden Valley MN All items are being awarded at the "per unit cost" to the lowest most responsive and responsible bidders meeting the specifications. This bid is effective January 1, 2008 through December 31, 2008 with an option to extend for an additional year with a total yearly cost of approximately $175,000. Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the bid for briefs and underpads as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for the flags and markers to the following vendors: Davis Products, Guys Mills, PA Flagzone, Galbertsville, PA Metro Flag Co., Dover NJ Online Stores Inc., New Stanton, PA All items are being awarded at the "per unit cost" to the lowest most responsive and responsible bidders meeting the specifications. This bid is effective January 1, 2008 through December 31, 2008 with an option to extend for an additional year with a total yearly cost of approximately $30,000. Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the bid for the flags and markers as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board ratify the award for the building of the UPS Room to T.S.B., Inc., Latrobe PA in the amount of $31,265 and reject the HVAC portion of this bid and authorize the Purchasing Office to rebid and award the bid to the lowest most responsive and responsible bidder after opening and reviewing the bids during the week of December 10, 2007. om MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Moved by Mrs. Irey, seconded by Mr. Maggi, approving ratification and rejecting the foregoing bids. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board approve the extension of the current bid contract for Linen Supplies with the following vendors: Harbor Linen, Cherry Hill NJ Standard Textile Co., Inc., Cincinnati OH This contract will be extended through December 31, 2008 at a total yearly cost of approximately $80,000. This extension is in accordance with the original bid specifications. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the extension to the contract for linen supplies as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board approve the extension to the current bid contract for rental of wound vacs with the following vendor: KCI USA, Inc., San Antonio TX This contract will be extended through December 31, 2008 at a total yearly cost that exceeds $10,000. This extension is in accordance with the original bid specifications. Other items on the Medical Equipment Rental Contract will be rebid. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the foregoing extension for the rental of wound vacs. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval the adoption of a Resolution for the issuance by the Washington County Industrial Development Authority of its note in an amount not to exceed $990,000 to MCC Holdings Company, LLC, d/b/a Miller Centrifugal Casting Company. The purpose of the bond is to assist in the financing of costs of the acquisition and installation of a You Ji Vertical Boring Mill to be located in Cecil Township, Washington County, Pennsylvania. Moved by Mrs. Irey, seconded by Mr. Maggi, adopting the foregoing Resolution. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a grant application to the Pennsylvania Historical and Museum Society in the amount of $5,000 for the Clerk of Courts Office. This grant is to continue microfilming to preserve criminal and roads records. No County funds are required. 499 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Moved by Mrs. Irey, seconded by Mr. Maggi, approving the grant application to the Pennsylvania Historical and Museum Society as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval Washington County's Property and Casualty insurance renewal for 2008 at the following premiums: 2007 2008 % Increase Commercial Package 347,527 353,091 1,60% Health Center 30,256 28,075 -7.21% County Airport 6,156 6,156 0.00% Public Officials 57.008 56.500 -0.89% 440,947 443,822 Moved by Mrs. Irey, seconded Mr. Maggi, approving the County's Property and Casualty insurance as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval awarding an open-end contract with SAI Engineering for construction inspection services on bridge projects and parks/recreation projects. Costs will be negotiated per task order for each project. Moved by Mrs. Irey, seconded by Mr. Maggi, awarding the foregoing open-end contract with SAI Engineering for construction inspection services. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a revised fee schedule for subdivision review fees as authorized by the Pennsylvania Municipal Planning Code as follows: above. Property line shift $20 1— 2 lots or units $25 3 —10 lots or units $30 + $5 for each lot over 3 11+ lots or units $75 + $5 for each lot over 11 Non-residential land developments $40 + $5 for each 1,000 gross feet of the site not to exceed $2,000. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the revised fee schedule for subdivision reviews as per Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to bid for construction of the Panhandle Trail (Burgettstown Section) from Station 421+50 to Station 765+20 for approximately 2.6 miles and some additional drainage work in Midway Borough. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Moved by Mrs. Irey, seconded by Mr. Maggi, approving the authorization to bid construction of the Panhandle Trail as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following provider agreements for Child Care Information Services. The agreements will automatically renew until either party notifies the other party in writing of their intent not to renew under the current terms. Dana Vann, Donora, PA Amanda Coleman, Burgettstown, PA Tina LaRue, Washington, PA Charyel A. Brady, Hiller, PA Debra A. Parker, Houston, PA Andrea Callahan, Burgettstown, PA Tyesha Morris, Washington, PA Ashley L. Burnsworth, Amity, PA Kathy Massey, Donora, PA Kathy S. Schiren, Washington, PA Tiffany Sloneker, Washington, PA Timothy C. Sullivan, Claysville, PA Holly Parrish, Elizabeth, PA Carl Brown, Washington, PA Elizabeth Lorenzo, Webster, PA Donna Godfrey, Belle Vernon, PA Amanda Turner, Washington, PA Christina's Bubbles, Bears To Books, Inc., Canonsburg, PA Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information provider agreements. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an addendum to the following purchase of service contract for Children and Youth Services for the period July 1, 2007 through June 30, 2008. No additional County funds are required. FROM TO above. Western PA Child Care $65,000 $500,000 (Mid -Atlantic Youth Services) Moved by Mrs. Irey, seconded by Mr. Maggi, approving the addendum to the purchase of service contract as per Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the following purchase of service provider for Children and Youth Services for the period of August 28, 2007 through June 30, 2008. No additional County funds are required. 501 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA PROVIDER AMOUNT Intermediate Unit 1 $ 18,240 Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with the foregoing provider for Children and Youth Services. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a professional services agreement with Albert Gallatin Home Care and Hospice Services, LLC, to provide terminally ill Health Center residents and their families routine hospice home care services. The term of this agreement will be from December 6, 2007 through December 6, 2012. No County funds are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the professional services agreement with Albert Gallatin Home Care and Hospice Services, LLC as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following provider agency allocation increases for the Mental Health/Mental Retardation Department for the period July 1, 2006 through June 30, 2007. No additional County funds are required. PROVIDER FROM TO Achieva/Compro $ 25,000 $ 30,459 AMI, Inc. 230,000 237,314 ARC Human Services 4,745,000 4,757,542 Alternative Residential Services 3,174,000 3,393,916 Allegheny Valley School 321,000 333,222 Centerville Clinics 582,000 646,235 Greene ARC 5527560 554,331 Just Life 907000 96,869 Keystone Community 143,418 1477690 Lifesteps 2,112,000 2,324,619 Residential Recovery 439,000 453,195 Transitional Employment 195,000 202,455 Try Again Homes 40,000 56,803 United Cerebral Palsy 3,386,145 3,566,913 Washington Communities 1,547,284 1,744,098 Washington Rides 75.000 76.754 above. TOTAL $17,657,407 $18,622,415 Moved by Mrs. Irey, seconded by Mr. Maggi, approving the provider agency allocation increases as per Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a contract with the Pennsylvania Health Law Project to provide external advocate services for the remaining Washington County Discharges of Mayview State Hospital. The term of this agreement will be from December 15, 2007 through June 30, 2008 for the amount of MINUTE ®❑❑K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA $8,482.72. No additional county funds are required. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the contract with the Pennsylvania Health Law Project for the Mental Health/Mental Retardation Office as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to advertise for bids for the purchase of a 2000 amp, 480V replacement power breaker (main breaker) for the Health Center. This breaker will be purchased and kept in stock until needed. At that time the current electrical contractor will install the breaker based on the "time and material" contract. The cost of the breaker is estimated at approximately $11,500. Moved by Mrs. Irey, seconded by Mr. Maggi, approving authorization to advertise for bids as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization to purchase eight additional OnBase licenses. The total cost of the licenses and integration is $12,832 and will be paid from the Records Improvement Funds. No County funds are required. This purchase is being made from the COSTARS 6 — IT Software contract. Moved by Mrs. Irey, seconded by Mr. Maggi, approving authorization to purchase eight additional OnBase licenses as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Washington Physician Hospital Organization, Inc. for the provision of healthcare services for the Correctional Facility. This is a renewal of the current contract with a net increase of 7 1/2% for the year. In addition to the increase in cost, the language was added to the contract which clarifies how the treatment of inmates from other counties being held at the Washington County Correctional Facility will be handled. This agreement provides medical examinations and services to inmates of the WCCF and any hospital visits other than organ transplant, burn care, severe trauma, long-term nursing care or inpatient rehabilitation. The monthly cost for January through December 2008 is $16,859.25. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the agreement with Washington Physician Hospital Organization, Inc. as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. 503 MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA Chief Clerk presented to the Board for their consideration and approval a two- year renewal with IPcelerate, Inc., Carrollton, TX in the amount of $10,188.30. IPcelerate is offering the third year free if the Washington County agrees to a two-year renewal. Therefore, the County will receive three years of support at the cost of $10,188.30 instead of $14,942. It is to be noted this software controls all panic and wireless remote sensors in the County and it also provides paging groups and additional services for the IP phones. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the two-year renewal with IPcelerate, Inc. as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a one-year extension to the current lease agreement with the City of Washington for the purpose of providing office space for the County Drug Task Force. This lease extension will be effective October 1, 2007 through September 30, 2008 at the current monthly rate of $753.54. Moved by Mrs. Irey, seconded by Mr. Maggi, approving the one-year lease extension to the agreement with the City of Washington for the Drug Task Force as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to authorize MRA Inc., Washington, PA to replace the current microwave radio infrastructure. Phase I of this project is for twenty-four sites at a total cost of approximately $658,000. This work will be provided in accordance with the time and material contract with MRA, Inc. once everything has been reviewed and approved by the Solicitor. The cost of this project is to be covered under the recent bond issue. Moved by Mrs. Irey, seconded by Mr. Maggi, approving to authorize MRA, Inc. to replace the current microwave radio infrastructure for the 9-1-1 Center as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval for the adoption of a Resolution approving the Plan Revisions and Amendments to the Home Investment Partnerships Programs which are part of the County's Consolidated Action Plan. Moved by Mrs. Irey, seconded by Mr. Burns, adopting the foregoing Resolution. Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi- Yes; Mr. Burns - Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held on December 5, 2007 immediately following the Agenda Meeting as an information session related to personnel and litigation styled John Pettit vs. Michael Namie. A Salary Board Meeting will be held immediately following today's Board Meeting. MINUTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA SOLICITOR Solicitor DeHaven presented to the Board for their consideration and approval the following tax refunds. Moved by Mrs. Irey, seconded by Mr. Maggi, authorizing the Tax Assessment Office to prepare the following tax refunds due to either duplication or overpayment of real estate of personal property tax: 1. Comprehensive Comm. Serv. Inc. 300 Chamber Plaza Charleroi, PA 15022 District: Charleroi Borough Parcel: 160-011-00-00-0006-OOB Total: $1,830.31 2. 701 Technology Drive Partners LP 701 Technology Drive, Suite 210 Canonsburg, PA 15317 District: Cecil Township Parcel: 140-010-00-00-0008-08 Total: $33,972.20 3. Rostraver Aviation Inc. P.O. Box 535 Belle Vernon, PA 15012 District: North Strabane Township Parcel: 520-011-00-00-0008-02 Total: $1,917.16 4. William T. Denny 708 Washington Street Bentleyville, PA 15314 District: Bentleyville Borough Parcel: 040-054-00-01-0012-00 Total: $13.13 5. June Tropeck 472 Meadow Road Burgettstown, PA 15021 District: Hanover Township Parcel: 340-022-00-00-0001-00 Total: $55.32 6. Desmond B. Catharine L. Odonahoe 516 Waynesburg Road Washington, PA 15301 District: Amwell Township Parcel: 020-005-00-00-0005-05 Total: $3.20 7. First American for Scott Hatfield 486 Thomas Jones Way, Suite 150 Exton, PA 19341 District: Amwell Township Parcel: 020-008-00-00-0004-01 Total: $236.50 8. Dale Hensley 1 Rolling Hills Trail Marianna, PA 15345 District: West Bethlehem Township Parcel: 660-019-00-00-0005-03 Total: $289.10 Roll call vote taken: Mrs. Irey - Yes; Mr. Maggi - Yes; Mr. Burns - Yes. Motion carried unanimously. 2007 County Tax 2005 and 2006 County Tax 2007 County Tax 2007 County Tax 2000 County Tax 2007 County Tax 2007 County Tax 2007 County Tax 1 E 1 0, MINUTE B❑OK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLVANIA There being no further business, Co -Chairman Burns declared the meeting adjourned at approximately 11:05 a.m. THE FOREGOING MINUTES SUB�MJITTED FOR APPROVAL Jbu^—&� / 2007 ATTEST: I� IEF CLERK u 1