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HomeMy WebLinkAboutCOMM - Meeting Minutes - 830 - 1-24-2008 - COMMISSIONER11 M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E0071@327LD Minute No. 830-,wasiungtou'County Cuuutii5aivxiei5 Washington, PA, January 24, 2008 The Washington County Board of Commissioners met in a regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana L. Irey. Also being present: Scott Fergus, Director of Administration; Mary Helicke, Chief Clerk; Mary Lyn Drewitz, Solicitor; Linda Belcher, Administrative Assistant; Joy Sprowls, JoAnn Metz and Sue Orrick, Commissioners' Office; Tim Kimmel, Director Human Services; Mary Lyn Spilak, Director of Aging; Vince Ley and Jason Theakston, Planning Commission; Dr. John K. Smith, Sr., Pastor Grace United Methodist Church; Harry Wilson, Director of Veterans' Affairs; Richard Warco, D. A. V.; Tim McCullough, Director of Human Resources; Kathy Costantino, Southwestern Pennsylvania Area Agency on Aging; Dr. Ron Bowes, Assistant Superintendent with the Pittsburgh Catholic Diocese; students from St. Patrick's, Madonna Regional and JFK Catholic Schools; Father William Feeney; Cliff Cochran, Harry Sabatasse, Joe Zupancic and John Adams, interested citizens; Barbara Miller, Observer - Reporter; and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 10:00 a.m. Pastor Smith led the meeting with a prayer. Mr. Warco led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 829 dated January 10, 2008 as written. Moved by Mrs. Irey, seconded by Mr. Burns, approving Minute No. 829 as written. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners read a Proclamation declaring January 27 through February 2, 2008, as Catholic Schools Week in Washington County. Moved by Mrs. Irey, seconded by Mr. Burns, adopting the foregoing Proclamation. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Ms. Costantino accepted the Proclamation and thanked the Board for their continue support through the years. She introduced Dr. Ron Bowes, of the Pittsburgh Dioceses. Dr. Bowes commented on the importance of catholic schools and the impact that this education system has on students in preparing them for their futures. He pointed out that enrollment has increased across the state for the fourth consecutive year and 'catholic schooling creates diversity and provides quality learning for students. Dr. Bowes thanked the Board for recognizing catholic schools in the area and noted he is proud to be a part of the school system. (RECESS FOR PHOTOS) 12 M I N U T E B 0 0 K BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00718327LD I Ia,4,f -a WASHINGTON COUNTY, PENNSYLANIA Cliff Cochran, a resident of Washington, addressed the Board regarding the matter of fighting crime, violence and drugs in the city. He noted the concept of rounding everybody up and letting only the innocent go is not acceptable. Mr. Cochran stated the ones with the drugs should be arrested and the police know who they are. He also questioned the Board as to the way a recent emergency call he made to the 9-1-1 Center was handled. He stated after giving the necessary info to the dispatcher, he was asked if the gentleman in need of help was black or white. Mr. Cochran questioned if this is normal procedure. Harry Satabasse, of Burgettstown, made comments regarding the slots revenue monies and requested the Board make wise choices as to what projects and groups will receive these monies. He told the Board to keep the seniors in mind when considering these projects. John Adams, of Avella, stated he does not believe the elected officials should receive a 3% raise. He also commented on slots revenue and where these dollars should be spent. OLD BUSINESS Solicitor Drewitz recommended the Board award the bid for the vertical blinds for the Washington County Health Center to Preferred Drapery and Blinds of McMurray in the amount of $14,610, This bid is being awarded to the lowest most responsive and responsible bidder meeting the specifications. This contract is effective from date of award through October 31, 2008. above. Moved by Mrs. Irey, seconded by Mr. Burns, awarding the bid for the vertical blinds for the Health Center as per Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor Drewitz recommended the Board award the bid for the furnishing and delivering of election supplies to the following vendors at the "per unit" cost submitted in their bid proposal: Cane Print Solutions & Graphics, Atlasburg, PA William Penn Printing, Pittsburgh, PA This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. This contract is effective from the date of award through December 31, 2008. Certain items for which no bids were received will be rebid. Moved by Mrs. Irey, seconded by Mr. Burns, awarding the bid for the furnishing and delivering of election supplies as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor Drewitz recommended the Board award the bid for the furnishing, delivery and installation of a 2000 Amp breaker for the Washington County Health Center to Met Electrical Testing, LLC, of Cranberry Township, in the amount of $12,950. This bid is being awarded to the lowest most responsive and responsible bidder meeting the specifications. V M I N U T E BOARD OF COUNTY COMMISSIONERS M • WASHINGTON COUNTY, PENNSYLANIA IMR 1_IMITF() E0071A,1271 n Moved by Mrs. Irey, seconded b Mr. Burns awarchn the bid for the y g 4 turmsn><ng, delivery and ins><aiiaaux>< of a 2000 Amp breaker for the Health Center as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval a professional services agreement with Frank C. Roney, Jr. to serve as solicitor for the Register of Wills and Clerk of the Orphans' Court. The contract amount is $200 per month not to exceed $2,400 per year. Additionally, litigation is charged (if required) at a rate of $75.00 per hour, not to exceed $5,000 per year. The agreement can be terminated any time by either pay upon thirty days written notice. Moved by Mrs. Irey, seconded by Mr. Burns, approving the professional services agreement with Frank C. Roney as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with James W. Haines, Jr. to perform Repository Title Searches for the Recorder of Deeds Office. The contract is effective February 1, 2008 and will automatically renew as funding is available. The contract will not exceed $10,000 per year which is covered in the Recorder of Deeds' budget. Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with James W. Haines, Jr. for the Recorder of Deeds Office as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a Commonwealth Law Enforcement Assistance Network (CLEAN) Terminal Agreement. The agreement authorizes the 9-1-1 Center to access the Commonwealth's law enforcement systems. Moved by Mrs. Irey, seconded by Mr. Burns, approving the Commonwealth Law Enforcement Assistance Network Terminal Agreement as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement between Washington County and Wells Fargo Insurance Services of Pennsylvania, Inc. The agreement is for brokerage services pertaining to the County's medical and ancillary insurance lines at a cost of $65,000 annually. This agreement will be effective January 1, 2008 through December 31, 2011. M IN UTE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing agreement between Washington County and Wells Fargo Insurance Services of Pennsylvania, Inc. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following provider agreements for Child Care Information Services. The agreements will automatically renew until either party notifies the other party in writing of their intent not to renew under the current terms. Karen Neil, Charleroi, PA Geary Shipley, Charleroi, PA Alan G. Collins, Sr., Washington, PA Deborah A. Pierce, Coal Center, PA Angel M. Kniha, Washington, PA Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information provider agreements. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a supplemental reimbursement agreement with PA DOT for Cross Creek #20, Brownlee Bridge in Cross Creek Township. The agreement reduces the reimbursement amount from $728,000 for design, right of way and construction to $240,000 for design and right of way costs at an 80% state, 20% County Liquid Fuels share. Moved by Mrs. Irey, seconded by Mr. Burns, approving the supplemental reimbursement agreement with PA DOT for Cross Creek Brownlee Bridge as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a reimbursement agreement with PA DOT for the Cross Creek #20, Brownlee Bridge in the amount of $1,100,000 for construction costs under Act 26 Funding (100% State). Moved by Mrs. Irey, seconded by Mr. Burns, approving the reimbursement agreement with PA DOT as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a right of way agreement to allow Allegheny Power to install underground electric service to the John White House located on the Washington County Fairgrounds. The fee of $275.42 will be paid by the Washington County History and Landmarks Foundation. 15 M I N U T E BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00718.4271 D WASHINGTON COUNTY, PENNSYLANIA Moved by Mrs. Trey, seconded by Mr. Burns, approving the tight of way agl<ecincia. wi6j, Ahcghvny i"Lwv_i ivi Lim - John White House as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the purchase of new furniture for the District Attorney's Office. The total cost of this purchase was $11,641.24. This amount was charged as follows: $5177.64 Capital and $6463.60 to the District Attorney's operating budget. Moved by Mrs. Irey, seconded by Mr. Burns, approving the ratification of the purchase of furniture for the District Attorneys Office. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization for the payment of the license renewal for the Washington County Recorder of Deeds LANDEX system. This renewal is for twenty-three licenses at a total cost of $15,945 to IMR Limited, Harrisburg, PA. Moved by Mrs. Irey, seconded by Mr. Burns, approving the authorization for the payment of the license renewal for the Recorder of Deeds as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Allan's Waste Water Service, Inc, Holbrook, PA for the purpose of providing portable restroom facilities for the Department of Parks and Recreation and for election polls. The rates are as follows: Regular Unit - $65 per unit per month Handicap Unit - $110 per unit per month This agreement is in effect from date of award date of award through December 31, 2008. Three prices were obtained and this was the lowest price received. This service will not exceed $10,000. Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with Allan's Waste Water Service, Inc. for portable restroom facilities as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following change order to the contract with RG Friday for the Courthouse Dome Restoration. The following changes or conditions were not apparent until the scaffolding was in place. 16 MAI BOARD OF COUNTY COMMISSIONERS I N U T E B O 0 K WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD CHANuh UKOLK 1;J 'Total amount $216.701.57 • Replacement of Terra Cotta Caps on 4 small domes $23,668.43 • Finial Repair 1,645.65 • Testing & changing of chemical remover to remove coatings 26,189.19 (changed from spray application to brush & roller) • Winterizing, Inspections & scaffolding over winter 51,618.42 • Removal of black & silver coating on domes 101,457.39 • Scaffold over Spring 12.122.59 TOTAL $216,701.57 The first two change orders reduced the total cost of the contract by $173,102.21. The third change order adds, $43,599.36 to the total amount of the original contract bringing the total amount of the contract at $613,647.36. This is a 71/2 percent increase over the original contract sum. Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Change Order with RG Friday for the Dome Restoration. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Atlas America, Inc. for access to adjacent properties via Cross Creek County Park Road. Atlas agrees to pay Washington County $75,000 for resurfacing the road upon completion of their drilling activities. Approval of the final agreement is subject to the review and recommendation of the solicitor. Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with Atlas American, Inc. as per above. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the adoption of a Resolution to approve an emergency shelter grant application for Southwestern Pennsylvania Legal Services in the amount of $150,000. No County funds are required. Moved by Mrs. Irey, seconded by Mr. Burns, adopting the foregoing Resolution. Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held on January 23, 2008 immediately following the Agenda Meeting as an information session related to personnel. The Annual Sinking Fund Meeting will be held immediately following today's Commissioners' Meeting. SOLICITOR Solicitor DeHaven presented to the Board for their consideration and approval the following tax refunds. Moved by Mrs. Irey, seconded by Mr. Burns, authorizing the Tax Assessment Office to prepare the following tax f� E C refunds due to either duplication or overpayment of real estate or personal property tax: IN LITE B 0 0 K 17 n Ll BOARD OF COUNTY COMMISSIONERS IMR LIMITED E0071R.3271 D 1. James W. & Carolyn M. Puller 426 Plum Sock Road Prosperity, PA 15329 District: Morris Township Parcel: 450-018-00-00-0012-00 Total: $33.78 2. Thomas E. Wood Post Office Box 494 Roscoe, PA 15477 District: Speers Borough Parcel: 610-025-00-00-0001-02 Total: $396.40 3. Monte A. & Jill S. Ciotto 991 Balsam Drive Washington, PA 15301 District: South Strabane Township Parcel: 600-005-12-00-0004-00 Total: $87.54 4. Clad Metals, Inc. 424 Morganza Road Canonsburg, PA 15317 District: Cecil Township Parcel: 140-014-00-00-0014-00 Total: $27.56 5. Richard Mudrick for James & Andrea Welsh 300 Fallowfield Avenue Charleroi, PA 15022 District: Carroll Township Parcel: 130-006-12-00-0015-01 Total: $603.65 6. Robert T. Murphy 40 Holland Road Pittsburgh, PA 15235 District: Bentleyville Borough Parcel: 040-020-00-00-0001-00 Total: $793.63 7. Robert T. Murphy 40 Holland Road Pittsburgh, PA 15235 District: Bentleyville Borough Parcel: 040-020-00-00-0001-09 Total: $98.74 Roll call vote taken: Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. WASHINGTON COUNTY, PENNSYLANIA 2067 County i ax 2003 through 2006 County Tax 2007 County Tax 2007 County Tax 2007 County Tax 2007 County Tax 2007 County Tax There being no further business, Chairman Maggi, declared the meeting adjourned at approximately 10:45 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL D , 2008 u ATTEST. EF CLERK