HomeMy WebLinkAboutCOMM - Meeting Minutes - 830 - 1-24-2008 - COMMISSIONER11
M IN UTE BOO K
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E0071@327LD
Minute No. 830-,wasiungtou'County Cuuutii5aivxiei5
Washington, PA, January 24, 2008
The Washington County Board of Commissioners met in a regular session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry
Maggi, Bracken Burns and Diana L. Irey. Also being present: Scott Fergus, Director of Administration; Mary Helicke,
Chief Clerk; Mary Lyn Drewitz, Solicitor; Linda Belcher, Administrative Assistant; Joy Sprowls, JoAnn Metz and Sue
Orrick, Commissioners' Office; Tim Kimmel, Director Human Services; Mary Lyn Spilak, Director of Aging; Vince Ley
and Jason Theakston, Planning Commission; Dr. John K. Smith, Sr., Pastor Grace United Methodist Church; Harry
Wilson, Director of Veterans' Affairs; Richard Warco, D. A. V.; Tim McCullough, Director of Human Resources; Kathy
Costantino, Southwestern Pennsylvania Area Agency on Aging; Dr. Ron Bowes, Assistant Superintendent with the
Pittsburgh Catholic Diocese; students from St. Patrick's, Madonna Regional and JFK Catholic Schools; Father William
Feeney; Cliff Cochran, Harry Sabatasse, Joe Zupancic and John Adams, interested citizens; Barbara Miller, Observer -
Reporter; and Jim Jefferson, WJPA.
Chairman Maggi called the meeting to order at approximately 10:00 a.m.
Pastor Smith led the meeting with a prayer.
Mr. Warco led the Pledge of Allegiance.
Chairman Maggi entertained a motion to approve Minute No. 829 dated January 10, 2008 as written.
Moved by Mrs. Irey, seconded by Mr. Burns, approving Minute No. 829 as written.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
The Commissioners read a Proclamation declaring January 27 through February 2, 2008, as Catholic Schools
Week in Washington County.
Moved by Mrs. Irey, seconded by Mr. Burns, adopting the foregoing Proclamation.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Ms. Costantino accepted the Proclamation and thanked the Board for their continue support through the years.
She introduced Dr. Ron Bowes, of the Pittsburgh Dioceses. Dr. Bowes commented on the importance of catholic
schools and the impact that this education system has on students in preparing them for their futures. He pointed out
that enrollment has increased across the state for the fourth consecutive year and 'catholic schooling creates diversity and
provides quality learning for students. Dr. Bowes thanked the Board for recognizing catholic schools in the area and
noted he is proud to be a part of the school system.
(RECESS FOR PHOTOS)
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M I N U T E
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BOARD OF COUNTY COMMISSIONERS
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WASHINGTON COUNTY, PENNSYLANIA
Cliff Cochran, a resident of Washington, addressed the Board regarding the matter of fighting crime, violence
and drugs in the city. He noted the concept of rounding everybody up and letting only the innocent go is not
acceptable. Mr. Cochran stated the ones with the drugs should be arrested and the police know who they are. He also
questioned the Board as to the way a recent emergency call he made to the 9-1-1 Center was handled. He stated after
giving the necessary info to the dispatcher, he was asked if the gentleman in need of help was black or white. Mr.
Cochran questioned if this is normal procedure.
Harry Satabasse, of Burgettstown, made comments regarding the slots revenue monies and requested the Board
make wise choices as to what projects and groups will receive these monies. He told the Board to keep the seniors in
mind when considering these projects.
John Adams, of Avella, stated he does not believe the elected officials should receive a 3% raise. He also
commented on slots revenue and where these dollars should be spent.
OLD BUSINESS
Solicitor Drewitz recommended the Board award the bid for the vertical blinds for the Washington County
Health Center to Preferred Drapery and Blinds of McMurray in the amount of $14,610, This bid is being awarded to the
lowest most responsive and responsible bidder meeting the specifications. This contract is effective from date of award
through October 31, 2008.
above.
Moved by Mrs. Irey, seconded by Mr. Burns, awarding the bid for the vertical blinds for the Health Center as per
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor Drewitz recommended the Board award the bid for the furnishing and delivering of election supplies
to the following vendors at the "per unit" cost submitted in their bid proposal:
Cane Print Solutions & Graphics, Atlasburg, PA
William Penn Printing, Pittsburgh, PA
This bid is being awarded to the lowest most responsive and responsible bidders meeting the specifications. This
contract is effective from the date of award through December 31, 2008. Certain items for which no bids were received
will be rebid.
Moved by Mrs. Irey, seconded by Mr. Burns, awarding the bid for the furnishing and delivering of election
supplies as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor Drewitz recommended the Board award the bid for the furnishing, delivery and installation of a 2000
Amp breaker for the Washington County Health Center to Met Electrical Testing, LLC, of Cranberry Township, in the
amount of $12,950. This bid is being awarded to the lowest most responsive and responsible bidder meeting the
specifications.
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Moved by Mrs. Irey, seconded b Mr. Burns awarchn the bid for the y g 4 turmsn><ng, delivery and ins><aiiaaux>< of a
2000 Amp breaker for the Health Center as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval a professional services agreement with
Frank C. Roney, Jr. to serve as solicitor for the Register of Wills and Clerk of the Orphans' Court. The contract amount
is $200 per month not to exceed $2,400 per year. Additionally, litigation is charged (if required) at a rate of $75.00 per
hour, not to exceed $5,000 per year. The agreement can be terminated any time by either pay upon thirty days written
notice.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the professional services agreement with Frank C. Roney
as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with James W. Haines, Jr.
to perform Repository Title Searches for the Recorder of Deeds Office. The contract is effective February 1, 2008 and
will automatically renew as funding is available. The contract will not exceed $10,000 per year which is covered in the
Recorder of Deeds' budget.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with James W. Haines, Jr. for the
Recorder of Deeds Office as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a Commonwealth Law Enforcement
Assistance Network (CLEAN) Terminal Agreement. The agreement authorizes the 9-1-1 Center to access the
Commonwealth's law enforcement systems.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the Commonwealth Law Enforcement Assistance
Network Terminal Agreement as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement between Washington
County and Wells Fargo Insurance Services of Pennsylvania, Inc. The agreement is for brokerage services pertaining to
the County's medical and ancillary insurance lines at a cost of $65,000 annually. This agreement will be effective
January 1, 2008 through December 31, 2011.
M IN UTE BOO K
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E00718327LD
Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing agreement between Washington County
and Wells Fargo Insurance Services of Pennsylvania, Inc.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following provider agreements for
Child Care Information Services. The agreements will automatically renew until either party notifies the other party in
writing of their intent not to renew under the current terms.
Karen Neil, Charleroi, PA
Geary Shipley, Charleroi, PA
Alan G. Collins, Sr., Washington, PA
Deborah A. Pierce, Coal Center, PA
Angel M. Kniha, Washington, PA
Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information provider
agreements.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a supplemental reimbursement
agreement with PA DOT for Cross Creek #20, Brownlee Bridge in Cross Creek Township. The agreement reduces the
reimbursement amount from $728,000 for design, right of way and construction to $240,000 for design and right of way
costs at an 80% state, 20% County Liquid Fuels share.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the supplemental reimbursement agreement with PA
DOT for Cross Creek Brownlee Bridge as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a reimbursement agreement with PA
DOT for the Cross Creek #20, Brownlee Bridge in the amount of $1,100,000 for construction costs under Act 26 Funding
(100% State).
Moved by Mrs. Irey, seconded by Mr. Burns, approving the reimbursement agreement with PA DOT as per
above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a right of way agreement to allow
Allegheny Power to install underground electric service to the John White House located on the Washington County
Fairgrounds. The fee of $275.42 will be paid by the Washington County History and Landmarks Foundation.
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Moved by Mrs. Trey, seconded by Mr. Burns, approving the tight of way agl<ecincia. wi6j, Ahcghvny i"Lwv_i ivi Lim -
John White House as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to ratify the purchase of new furniture for
the District Attorney's Office. The total cost of this purchase was $11,641.24. This amount was charged as follows:
$5177.64 Capital and $6463.60 to the District Attorney's operating budget.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the ratification of the purchase of furniture for the
District Attorneys Office.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval authorization for the payment of the
license renewal for the Washington County Recorder of Deeds LANDEX system. This renewal is for twenty-three
licenses at a total cost of $15,945 to IMR Limited, Harrisburg, PA.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the authorization for the payment of the license renewal
for the Recorder of Deeds as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Allan's Waste Water
Service, Inc, Holbrook, PA for the purpose of providing portable restroom facilities for the Department of Parks and
Recreation and for election polls. The rates are as follows:
Regular Unit - $65 per unit per month
Handicap Unit - $110 per unit per month
This agreement is in effect from date of award date of award through December 31, 2008. Three prices were
obtained and this was the lowest price received. This service will not exceed $10,000.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with Allan's Waste Water Service, Inc. for
portable restroom facilities as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following change order to the contract
with RG Friday for the Courthouse Dome Restoration. The following changes or conditions were not apparent until the
scaffolding was in place.
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BOARD OF COUNTY COMMISSIONERS
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WASHINGTON COUNTY, PENNSYLANIA
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CHANuh UKOLK 1;J 'Total amount $216.701.57
• Replacement of Terra Cotta Caps on 4 small domes $23,668.43
• Finial Repair 1,645.65
• Testing & changing of chemical remover to remove coatings 26,189.19
(changed from spray application to brush & roller)
• Winterizing, Inspections & scaffolding over winter 51,618.42
• Removal of black & silver coating on domes 101,457.39
• Scaffold over Spring 12.122.59
TOTAL $216,701.57
The first two change orders reduced the total cost of the contract by $173,102.21. The third change order adds,
$43,599.36 to the total amount of the original contract bringing the total amount of the contract at $613,647.36. This is a
71/2 percent increase over the original contract sum.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the foregoing Change Order with RG Friday for the
Dome Restoration.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Atlas America, Inc. for
access to adjacent properties via Cross Creek County Park Road. Atlas agrees to pay Washington County $75,000 for
resurfacing the road upon completion of their drilling activities. Approval of the final agreement is subject to the review
and recommendation of the solicitor.
Moved by Mrs. Irey, seconded by Mr. Burns, approving the agreement with Atlas American, Inc. as per above.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the adoption of a Resolution to approve
an emergency shelter grant application for Southwestern Pennsylvania Legal Services in the amount of $150,000. No
County funds are required.
Moved by Mrs. Irey, seconded by Mr. Burns, adopting the foregoing Resolution.
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held on January 23, 2008 immediately following the Agenda Meeting as an information
session related to personnel.
The Annual Sinking Fund Meeting will be held immediately following today's Commissioners' Meeting.
SOLICITOR
Solicitor DeHaven presented to the Board for their consideration and approval the following tax refunds.
Moved by Mrs. Irey, seconded by Mr. Burns, authorizing the Tax Assessment Office to prepare the following tax
f�
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refunds due to either duplication or overpayment of real estate or personal property tax:
IN LITE B 0 0 K
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BOARD OF COUNTY COMMISSIONERS
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1. James W. & Carolyn M. Puller
426 Plum Sock Road
Prosperity, PA 15329
District: Morris Township
Parcel: 450-018-00-00-0012-00
Total: $33.78
2. Thomas E. Wood
Post Office Box 494
Roscoe, PA 15477
District: Speers Borough
Parcel: 610-025-00-00-0001-02
Total: $396.40
3. Monte A. & Jill S. Ciotto
991 Balsam Drive
Washington, PA 15301
District: South Strabane Township
Parcel: 600-005-12-00-0004-00
Total: $87.54
4. Clad Metals, Inc.
424 Morganza Road
Canonsburg, PA 15317
District: Cecil Township
Parcel: 140-014-00-00-0014-00
Total: $27.56
5. Richard Mudrick for James & Andrea Welsh
300 Fallowfield Avenue
Charleroi, PA 15022
District: Carroll Township
Parcel: 130-006-12-00-0015-01
Total: $603.65
6. Robert T. Murphy
40 Holland Road
Pittsburgh, PA 15235
District: Bentleyville Borough
Parcel: 040-020-00-00-0001-00
Total: $793.63
7. Robert T. Murphy
40 Holland Road
Pittsburgh, PA 15235
District: Bentleyville Borough
Parcel: 040-020-00-00-0001-09
Total: $98.74
Roll call vote taken:
Mrs. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
WASHINGTON COUNTY, PENNSYLANIA
2067 County i ax
2003 through 2006 County Tax
2007 County Tax
2007 County Tax
2007 County Tax
2007 County Tax
2007 County Tax
There being no further business, Chairman Maggi, declared the meeting adjourned at approximately
10:45 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL
D , 2008
u
ATTEST.
EF CLERK