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Home My WebLink AboutCOMM - Meeting Minutes - 844 - 9-18-2008 - COMMISSIONER167 M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E007183271.D Minute No. 844 Washington County Commissioners Washington, Pennsylvania, September 18, 2008 The Washington County Board of Commissioners met in a regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi and Diana L. Irey. Absent being: Commissioner Bracken Burns, who was in Harrisburg to accepting the Pennsylvania Historical and Museum Commission Annual Theme Award to the Meadowcroft Rock Shelter; Also being I present: Solicitor Lynn DeHaven; Linda Belcher, Administrative Assistant; Scott Fergus, Director of Administration; JoAnn Metz, Joy Sprowls and Sue Orrick, Commissioners' Office; Tim Kimmel, Director Human Services; Barry Grimm, Veterans Office; Melanie Finney -Thomas, Planning Commission; Lisa Hannum, Jenny Defilippo, Vivian Milhollan, Summer Miller and Michele Robinson Riter, Washington Women's Shelter; Ben Coleman, Art Balieu and Carl Maggi, interested citizens; Barbara Miller, Observer -Reporter and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 10:00 a.m. Commissioner Irey led the meeting with a prayer. Mr. Grimm led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 843 dated September 4, 2008 as written. Moved by Ms. Irey, seconded by Mr. Maggi, approving Minute No. 843 as written. Roll call vote taken: JJMs. Irey — Yes; Mr. Maggi — Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners read a Proclamation declaring the month of October as "ENERGY STAR — Change a Light". Moved by Ms. Irey, seconded by Mr. Maggi, adopting the foregoing Proclamation. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. The Commissioners read a Proclamation declaring the month of October as "Domestic Violence Awareness Month. Ms. Hannum thanked the Board for this Proclamation and made comments regarding the importance of raising awareness to domestic violence in the area. 1_I Ms. Robinson Ritter of the Women's Shelter, introduced her staff and volunteers who were present at the meeting. Commissioner Maggi commended the hard work of the organization and stated that as a former police officer he knows their work has been immeasurable. (RECESS FOR PHOTOS) 168 M I BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00718327LD PUBLIC COMMENTS N UTE B 0 0 K WASHINGTON COUNTY, PENNSYLANIA Ben "BC" Coleman, of Canonsburg, again addressed the Board regarding the issue of using slot monies for property tax relief. He stated that these are trying times and the citizens were promised tax relief and as,' of yet have not seen any tax breaks. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid for the mattresses for the Correctional Facility to Chestnut Ridge Foam, Inc., Latrobe PA. The award is at the "per unit" cost. The Correctional Facility will purchase approximately 70 mattresses per year over the next five years for a total cost of approximately $37,000, The contract is effective September 18, 2008 through October 31, 2013. Moved by Ms. Irey, seconded by Mr. Maggi, awarding the bid for mattresses for the Correctional Facility as per above.', Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval a travel request for Ryan Frazee and Andrew Egut of Pubic Safety to attend Emergency Response Training in Pueblo, Colorado from October 26, 2008 through November 1, 2008. The estimated costs for the airfare, lodging, meals, car rental and tuition are $5,500. All funds are covered under the Hazardous Material Emergency Preparedness Grant. Moved by Ms. Irey, seconded by Mr. Maggi, approving the travel request for Ryan Frazee and Andrew as per above. i Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following appointments to the Children and Youth Advisory Board for two year terms, effective through September 18, 2010: Heather Bomba and Jodi (Hetzel) Smith Moved by Ms. Irey, seconded by Mr. Maggi, approving the foregoing appointments to the Children and Youth Advisory Board. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a DCED Grant in the amount of $5,000 to provide new tasers and air cartridges for the Sheriffs Office. No County funds are required. Moved by Ms. Irey, seconded by Mr. Maggi, approving the DCED grant for the Sheriffs Office as per above. ; Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. 169 M I N U TE BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00711}327LD WASHINGTON COUNTY, PENNSYLANIA Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a reimbursement agreement with PA DOT in the amount of $190,000 for final design costs associated with the Pike #11, Daisytown Bridge in California borough. This agreement provides 10-0% Act 26 reimbursement for all final design costs and will be later supplemented for construction costs. Moved by Ms. Irey, seconded by Mr. Maggi, approving the foregoing reimbursement agreement with PA DOT for the Pike #11 Bridge. Roll call vote taken: Ms. Irey — Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of well site 16H and consent to unitize this well in Cross Creek County Park pending review and approval by the County solicitor. Moved by Ms. Irey, seconded by Mr. Maggi, approving the well site as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the accounting firm of Maher Duessel to audit the grant received by the District Attorney's Office from the Pennsylvania Gaming Control Board. An hourly rate would be charged based on the number of hours worked. The total amount will not exceed $1,500.00. Moved by Ms. Irey, seconded by Mr. Maggi, approving the foregoing agreement with Maher Duessel for auditing services. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the 2008 provider service agreements with the list of previously approved providers. The agreements will automatically renew until either party notifies the other party, in writing, of their intent not to renew under the current terms. The Children's Academy, LLC, Weirton, WV Christina Helmick, Washington, PA Kimberly Dunn, Eighty Four, PA Moved by Ms. Irey, seconded by Mr. Maggi, approving the foregoing Child Care Information Services provider agreements. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. 170 M IN UTE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Chief Clerk presented to the Board for their consideration and approval an agreement with the Washington County Redevelopment Authority of Washington County in the amount of $20,000 for the Prescription Assistance Program. The term of this agreement is October 1, 2008 through September 30, 2009 and no County funds are required. Also approval was requested to enter into an agreement with the Caring Network for the administration and distribution of these funds. This agreement will be in the amount of $20,000 for the time period October 1, 2008 through September 30, 2009 and no County funds are required. Moved by Ms. Irey, seconded by Mr. Maggi, approving the agreement with the Washington County Redevelopment Authority for the Prescription Assistance Program as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of the following provider agency allocation adjustments for Children and Youth Services for the period July 1, 2007 through June 30, 2008. No additional County, funds are required. FROM TO Hermitage House Youth Services $172,500 $175,000 Holy Family Social Services $250,000 $251,000 Moved by Ms. Irey, seconded by Mr. Maggi, approving the foregoing allocation adjustments for the Children'and Youth Services Office. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Patricia Frank -Caputo to provide management services for the Dietary Department for the time period of September 17, 2008 through September 27, 2008. The contracted amount will be $150 per approved work day and no additional County funds are required. Moved by Ms. Irey, seconded by Mr. Maggi, approving the agreement with Patricia Frank -Caputo for management services at the Washington County Health Center as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify a change order in the amount of $19,870 to install sealant on twelve center rectangular windows and nine oval windows on the dome. All of the window frames were re -caulked to the terra cotta perimeter joints. This change order has been requested by Florida Consulting LLC due to water leaking into the Courthouse on August 28, 2008. This will increase the amount of the contract from $829,745.72 to $849,615.72. ,71 171 M I N U T E BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00718327LD B 0 0 K WASHINGTON COUNTY, PENNSYLANIA Moved by Ms. Irey, seconded by Mr. Maggi, approving the foregoing change order with Florida Consulting LLC for the Dome Restoration Project. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the purchase of services from Environmental Systems Research Institute, Chesterbrook, PA in the amount of $26,100. The maintenance is for the software to maintain and update geographical features in the 9-1-1 dispatch system. This purchase of service is in accordance with the pricing on the PA State Contract and is effective May 1, 2008 through April 30, 2009. The funding for this purchase will be from the Wireless 9-1-1 Grant. Moved by Ms. Irey, seconded by Mr. Maggi, approving the purchase of services from Environmental Systems Research Institute for the 9-1-1 dispatch system. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a month -to -month extension to the current contract with Cintas of Bridgeville under the same terms and conditions as the original contract. This will be in effect until the bid has been advertised and the County has entered into contract with a vendor for rental of uniform and mats. Moved by Ms. Irey, seconded by Mr. Maggi, approving the extension of the contract with Cintas as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the adoption of a resolution approving the plan revisions and amendments to the Community Development Block Grant and Home Investment Partnerships Programs which are part of the County's Consolidated Action Plan. Moved by Ms. Irey, seconded by Mr. Maggi, adopting the foregoing resolution. Roll call vote taken: Ms. Irey - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held on September 17, 2008 immediately following the Agenda Meeting as an information session related to personnel. 172 M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD SOLICITOR None There being no further business, Chairman Maggi declared the meeting' adjourned at approximately 10:30 a.m. THE FOREGOIN ' MIN�UUTES SUBMITTED FOR APPROVAL _ .g�.E` 1/ (D . 2008 % ATTEST�f HIEF CLERK