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M I N U T E
BOARD OF COUNTY COMMISSIONERS
WASHINGTON COUNTY, PENNSYLANIA
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Minute No. 850
Washington County Commissioners
Washington, Pennsylvania, December 18, 2008
The Washington County Board of Commissioners met in a regular session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners, Larry
Maggi, Bracken Burns and Diana L. Irey. Also being present: Lynn DeHaven, Solicitor; Mary Helicke, Chief Clerk;
Linda Belcher, Administrative Assistant; Scott Fergus, Director of Administration; Joy Sprowls, JoAnn Metz and Sue
Orrick, Commissioners' Office; Roger Metcalfe, Director of Finance; Tim Kimmel, Human Services; Harry Wilson,
Veterans Office; Charles Nicholls, Director of Human Resources; Debbie Bardella, Recorder of Deeds; Melanie Finney
Thomas, Planning Commission; Nancy Shoun-Few, Washington County Health Center; Dan Urbanick, Health Center
volunteer; Carl Maggi, Dave Blose and John Adams, interested citizen; Barbara Miller, Observer -Reporter; and Jim
Jefferson, WJPA.
Chairman Maggi called the meeting to order at approximately 10:00 a.m.
Commissioner Irey led the meeting with a prayer.
Ms. Lieberman led the Pledge of Allegiance.
Chairman Maggi entertained a motion to approve Minute No. 849 dated December 4, 2008 as written.
Moved by Ms. Irey, seconded by Mr. Maggi, approving Minute No. 849 as written.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
The Commissioners presented a certificate of recognition to Dan Urbanick for volunteering his services to the
residents of the Washington County Health Center.
Mr. Urbanick accepted the certificate and stated it is truly a pleasure to be a part of the excellent care that is
given to the residents at the Health Center. Mr. Urbanick stated how much he enjoys doing volunteer work at the health
center and thanked the Board for providing a well -maintained facility to Washington County citizens. He acknowledged
the dedicated staff for all their wonderful work and compassion to its patients.
(RECESS FOR PHOTOS)
PUBLIC COMMENTS
John Adams of Avella, commented on the current economic situation in the country.
OLD BUSINESS
Solicitor DeHaven recommended the Board award the bid for the furnishing and delivering of produce for the
Health Center and Correctional Facility to Albanos, Washington, PA for the per unit cost of $1.25 above the daily
Pittsburgh Wholesale Fruit and Vegetable Report. This contract is effective January 1, 2009 through December 31, 2011
at a total yearly cost of approximately $31,000. This bid is being awarded to the lowest most responsive and responsible
bidder meeting the specifications.
Moved by Mr. Burns, seconded by Ms. Irey, awarding the bid for produce for the Health Center and Correctional
Facility as per above.
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Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
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WASHINGTON COUNTY, PENNSYLANIA
Solicitor DeHaven recommended the Board award the bid for the furnishing, delivering and installation of
Porcelain Tile for six shower rooms at the Health Center to Seman Flooring, Inc, Washington PA in the amount of
$85,730, This bid is being awarded to the lowest most responsive and responsible bidder meeting the specifications.
Moved by Mr. Burns, seconded by Ms. Irey, awarding the bid for furnishing, delivering and installation of title as
per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the, Board award the bid for the rental of Medical Equipment for the Health
Center to the following vendors:
Freedom Medical, Exton PA
Gaymar Ind., Orchard Park NY
This contract is effective January 1, 2009 through December 31, 2009 with the option to renew for one additional
year. The total yearly cost is approximately $13,000.
Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for medical equipment for the Health Center as per
above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for the Vault Relocation and Visual Aids for the
Washington County Airport to Schultheis Electric, Latrobe Pa. This award is in the amount of $479,306.50 which
includes the Base Bid of $445,831.50 and Alternate II for the solar power for the wind cone at $33,475. The budget for
this project included approximately $40,000 of FAA grand funding and $40,000 for solar power funding.
Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for the vault relocation and visual aids for the
Airport as per above.
I
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
NEW BUSINESS
Chief Clerk presented to the Board for their consideration and approval the following appointment and
reappointments:
Mental Health/Mental Retardation Board of Directors
Appointment - Dr. Michael Malayil - Mental Health/Mental Retardation Board of Directors for a three
year term effective January 1, 209 through December 31, 2011.
Reappointment: Bracken Burns and Thomas Shade
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BOARD OF COUNTY COMMISSIONERS
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Washington County Authority
Dennis Dutton and Lawrence Miller
Washington County Hospital Authority
Dr. John Holets
Southwestern PA Human Services
Abe Nasim
Southwestern PA Commission
L. Anthony Spossey and Commissioner Larry Maggi
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing appointment and reappointments.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement between the Washington
County and James Crites to provide GIS mapping services in accordance with Hazardous Materials Emergency
Preparedness Guidelines. The contract will not exceed $5,850. The term of the agreement is January 2, 2009 through
March 31, 2009. No County funds are required.
Moved by Mr. Burns, seconded by Ms. Irey, approving the agreement with James Crites as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board an agreement with Daniel E. Long, Esquire to represent defendants for the
Domestic Relations Section at the rate of $666 per month. The one year agreement is effective December 8, 2008 and
shall continue thereafter. Either party may terminate the agreement by providing a thirty day written notice.
Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with Daniel E. Long as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a contract with the USDA, APHIS
division for wildlife hazard removal at the Washington County Airport not to exceed $44,020 for the period January 1,
2009 through December 31, 2009.
Moved by Mr. Burns, seconded by Ms. Irey, approving the contract with the USDA, APHIS for services at the
Washington County Airport.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of the revised temporary construction
easement from PADOT for the replacement of the Arden bridge. This revision provides for a wider easement area to
include the necessary fairgrounds fence relocation into the construction bid documents.
Moved by Ms. Irey, seconded by Mr. Burns, approving the revised temporary construction easement from
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PA DOT as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an agreement with Cross Creek
Township not to exceed $4,000 ($85 per hour) for winter road maintenance of 1.7 miles of LR62035 and .42 miles of
LR62022 within Cross Creek County Park during the period of January 1, 2009 through December 31, 2009.
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing agreement with Cross Creek Township.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an easement and water withdrawal
license agreement with Range Resources — Appalachia, LLC to allow for water withdrawal from Cross Creek Lake under
restricted terms for use in fracing gas wells drilled within Cross Creek Park only.
Moved by Ms. Irey, seconded by Mr. Burns, approving the easement and water withdrawal license agreement
with Range Resources as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the current professional
services contract with the Employee Assistance Program with the Washington Hospital. The rates for 2009 remain the
same as 2008 and the contract is effective January 1, 2009 through December 31, 2009.
Moved by Ms. Irey, seconded by Mr. Burns, approving the renewal of the professional services contract with
Employee Assistance Program with The Washington Hospital as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the agreement with the
Washington'Hospital Occupational Medicine Center regarding the Drug and Alcohol Testing Consortium. The rates
remain the same for 2009 as 2008 and the contract is effective for calendar year 2009.
Moved by Mr. Burns, seconded by Ms. Irey, approving the renewal of the agreement with the Washington
Hospital Occupational Medicine Center as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the 2008/2009 provider service
agreements with the list of previously approved providers. The agreements will automatically renew until either
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party notifies the other party, in writing, of their intent not to renew under the current terms.
Jon A. Ellis, Washington, PA
Shenda Washington, Washington, PA
Patricia M. Schwalm, Pittsburgh, PA
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information provider
agreements.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following provider contracts for Children and
Youth Services Office for the period of July 1, 2008 through June 30, 2009. No additional County funds are required.
PROVIDER
AMOUNT
Bridges and Pathways to the Future, Inc. $ 200,000
The Christian Home of Johnstown 75,000
Mon Valley YMCA 165,000
Outside in School of Experiential Education, Inc. 155.000
TOTAL $ 595,000
Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing provider contracts for Children and Youth
Services Office.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following provider contract for
Mental Health/Mental Retardation Office for the period of July 1, 2008 through June 30, 2009. No additional County
funds are required.
PROVIDER AMOUNT
Early Intervention Specialists, Inc. $ 146,125
Moved by Ms. Irey, seconded by Mr. Burns, approving the provider contract for Mental Health/Mental
Retardation Office as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of the following provider contract for
Mental Health/Mental Retardation Office for the period of November 15, 2008 through June 30, 2009. No additional
County funds are required.
PROVIDER
Just Life, Inc.
AMOUNT
$ 6,048
Moved by Mr. Burns, seconded by Ms. Irey, approving the provider contract as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
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party notifies the other party, in writing, of their intent not to renew under the current terms.
Jon A. Ellis, Washington, PA
Shenda Washington, Washington, PA
Patricia M. Schwalm, Pittsburgh, PA
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information provider
agreements.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following provider contracts for Children and
Youth Services Office for the period of July 1, 2008 through June 30, 2009. No additional County funds are required.
PROVIDER
AMOUNT
Bridges and Pathways to the Future, Inc. $ 200,000
The Christian Home of Johnstown 75,000
Mon Valley YMCA 165,000
Outside in School of Experiential Education, Inc. 155.000
TOTAL $ 595,000
Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing provider contracts for Children and Youth
Services Office.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following provider contract for
Mental Health/Mental Retardation Office for the period of July 1, 2008 through June 30, 2009. No additional County
funds are required.
PROVIDER AMOUNT
Early Intervention Specialists, Inc. $ 146,125
Moved by Ms. Irey, seconded by Mr. Burns, approving the provider contract for Mental Health/Mental
Retardation Office as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of the following provider contract for
Mental Health/Mental Retardation Office for the period of November 15, 2008 through June 30, 2009. No additional
County funds are required.
PROVIDER
Just Life, Inc.
AMOUNT
$ 6,048
Moved by Mr. Burns, seconded by Ms. Irey, approving the provider contract as per above.
Roll call vote taken:
1
0
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
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Chief Clerk presented to the Board for their consideration and approval of an adjustment agreement with The
Integrated Care Corporation for Mental Health/Mental Retardation Office for the period of January 1, 2009 through
June 30, 2009. The adjustment amends the base agreement by adding service categories and rates but does not adjust
the maximum amount payable of $123,934 per the original agreement. No additional County funds are required.
Moved by Ms. Irey, seconded by Mr. Burns, approving the adjustment agreement with The Integrated Care
Corporation as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an agreement with Value Behavioral
Health of Pennsylvania, Inc. for the period of January 1, 2009 through December 31, 2009 in the amount of $700,000 to
provide managed care claim/administrative services. No additional County funds are required.
Moved by Mr. Burns, seconded by Ms. Irey, approving the agreement with Value Behavioral Health of
Pennsylvania, Inc. for the Mental Health/Mental Retardation Office as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an agreement with Southwest
Behavioral Health Management, Inc, for Mental Health/Mental Retardation Office for the period of January 1, 2009
through December 31, 2011 in the amount of $349,198 to provide consulting and support services and oversight of
Managed Care Organizations to County for Behavioral Health Services under the Health Choices Program. No
additional County funds are required.
Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing agreement with Southwest Behavioral
Health Management, Inc.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Delta T. Group
Western Pennsylvania for the Mental Health/Mental Retardation Program for the period of December 1, 2008 through
June 30, 2009 in the amount of $108,192 to provide qualified residential housing staff. No additional County funds are
required.
Moved Mr. Burns, seconded by Ms. Irey, approving the agreement with Delta T. Group as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with the Commonwealth
of Pennsylvania Department of Community and Economic Development (DCED) for the period of July 1, 2007 through
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June 30, 2010 in the amount of $5,000 for improvements at the Beth Center Senior Citizens Center. No additional County
funds are required.
Moved by Mr. Burns, seconded by Ms. Irey, approving the agreement with the Commonwealth of Pennsylvania
Department of Community and Economic Development as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an amendment with the SWPA Area
(-
Agency on Aging, Inc. Aging Services for the period of July 1, 2008 through June 30, 2009. This amendment covers all of
the regulations and stipulations associated with providing transportation through the Washington County
Transportation Authority. No additional County funds are required.
Moved by Mr. Burns, seconded by Ms. Irey, approving the amendment with the SWPA Area Agency on Aging,
Inc. as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an addendum with Heartland
Hospice to provide hospice services to the Washington County Health Center residents. No additional County funds are
required.
Moved by Mr. Burns, seconded by Ms. Irey, approving the addendum with Heartland Hospice as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of an agreement with Horizons
Hospice, LLC for the period of one year to provide hospice care services for the terminally ill at the Washington County
Health Center. No additional County funds are required.
above.
Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with Horizons Hospice, Inc. as per
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Southwestern
Pennsylvania Legal Services, Inc. regarding access and use of the Homeless Management Information System (HMIS).
No additional County funds are required.
Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with Southwestern Pennsylvania Legal
Services, Inc. as per above.
Roll call vote taken:
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Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to ratify authorization to advertise for
requests for proposals for Architectural/Engineering Services for the renovation and addition to the Rehabilitation
Department at the Washington County Health Center. The County received $1.2 million in state money to renovate
and expand the department.
above.
Moved by Mr. Burns, seconded by Ms. Irey, to ratify authorization to advertise for requests for proposals as per
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the purchase of service for an additional
Cingular cell phone for Domestic Relations, at the cost of $34.99/month which includes 450 anytime voice minutes and
unlimited mobile to mobile. As this purchase is being made from the PA State Contract it does not require bidding.
This request is being made for a new training coordinator that will be working in the field.
Moved by Mr. Burns, seconded by Ms. Irey, approving the purchase of service for a Cingular cell phone for the
Domestic Relations Office.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following payments for Software
Maintenance Renewals for the period of January 1, 2009 through December 31, 2009:
above.
• Informix - $11,919 to RBA. Information Technology uses this for Pentamation and RBA software. No
increase from previous year.
• Informix - $7,566.08 to IBM. This is for use by Court Automation with FACS5 system. (decrease of
approx. $4000)
• $37,584 to RBA for Tax Revenue, Treasurer, Tax Assessment/Rec. of Deeds Interface and Public Access
Web Pages & Payment Interface. No increase from previous year.
Moved by Ms. Irey, seconded by Mr. Burns, approving the software support and maintenance payment as per
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal and payment of the Annual
Software Support and Maintenance for Court Automation with Tiburon -Public Safety & Justice, Inc. Fremont, CA in the
amount of $33,642 for FACS5. This renewal is effective January 1, 2009 through December 31, 2009.
Moved by Ms. Irey, seconded by Mr. Burns, approving the renewal and payments of the annual software support
and maintenance for Court Automation as per above.
Roll call vote taken:
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Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Washington Physician
Hospital Organization, Inc. for the provision of healthcare services for the Correctional Facility. This is a renewal of the
current contract with a net increase of 7 1/2% for the year. This agreement provides medical examinations and services
to inmates of the WCCF and any hospital visits other than organ transplant, burn care, severe trauma, long term nursing
care or inpatient rehabilitation. The monthly cost for January through December 2009 is $18,123.66.
Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with Washington Physician Hospital
Organization, Inc.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously
Chief Clerk presented to the Board for their consideration and approval the renewal of the agreement for Support
Services with SynergIT Inc. for the Treasurer's Office. This contract includes a $350 up front payment and $150/hour
for online telephone support effective January 1, 2009 through December 31, 2009. The Treasurer is requesting this
renewal to handle support for the application of the licensing software. The County reserves the right to cancel the
agreement by providing thirty day written notice.
Moved by Ms. Irey, seconded by Mr. Burns, approving the renewal of the agreement for support services with
SynergIT, Inc. as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi -Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following agreements for legal
research:
• Westlaw — for forty (40) individual county password holders. This contract is at the rate of $1599/per
month for the period of January 1, 2009 through December 31, 2009 with a 5% increase for each
subsequent year. This is for all county departments or agencies that have access to PA cases, statutes,
regulations, and selected PA secondary materials. Renewal includes a 50% discount on Westlaw list price
for 36 print subscriptions.
• Westlaw Patron Access for Law Library— This contract is for the Law Library at the cost of $1233.05 per
month for the period of January 1, 2009 through December 31, 2009 and a 5% increase for each subsequent
year. This package includes a 50% discount on 36 print subscriptions plus 5 free volumes.
• Lexis Nexis. for twelve (12) individual county password holders. This contract is at the rate of
$275/month for the period of January 1, 2009 through December 31, 2009 and a 5% increase for each
subsequent year.
• Lexis Nexis Patron Access for Law Library— This contract is for the Law Library at the cost of $618 per
month for the period of January 1, 2009 through December 31, 2009 and a 5% increase for each subsequent
year. This provides access to federal and all states cases, statutes, regulations plus selected secondary
materials including some published by LexisNexis Matthew Bender which are not available on Westlaw.
The above contracts are being requested by Nancy Weiss, Law Librarian, with the approval of the Law
Library Committee and Judge O'Dell -Seneca.
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Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing agreements.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an extension of the contract with
SynergitIT as the project management integrator for the E911 project through February 28, 2009. The total cost of the
contract is estimated at $1,181,000 and is funded by the 911 Wireless grant.
above.
Moved by Mr. Burns, seconded by Ms. Irey, approving the extension of the contract with SynergitIT as per
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a lease agreement with VJS Enterprises,
Inc., Venetia PA for 2500 sq. ft of office space for Magisterial District Justice Hopkins. This is a five year lease to begin
March 1, 2009 through February 28, 2014 with the option to renew for an additional five year period. Rent for the first
year is at $10.50/sq ft for a total monthly rent of $2,187 and to increase by 3% for each subsequent year. Also, approval is
requested to enter into a month -to -month lease with Mail Building Associates, Inc. for Magisterial District Justice
Hopkins for current office space. This is expected to be for the months of January and February while the renovations
are being made. The monthly rate is being negotiated.
Moved by Mr. Burns, seconded by Ms. Irey, approving the lease agreement with VJS Enterprises, Inc. and Mail
Building Associates, Inc. for MDJ Hopkins as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the renewal of the lease with Joyce and
Aaron Stimmel for the Records Storage Center. The renewal is effective January 1, 2009 through December 31, 2013 at
the rate of $4.12 square foot for a total monthly rent of $4,926.83.
Moved by Ms. Burns, seconded by Ms. Irey, approving the renewal of the lease with Joyce and Aaron Stimmel as
per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to adopt a resolution approving the
issuance of a loan (mortgage) by the Washington County Hospital Authority to Cornerstone Care in an amount not to
exceed $100,000 to assist in funding its facilities and equipment.
Moved by Ms. Irey, seconded by Mr. Burns, adopting the foregoing resolution.
Roll call vote taken:
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Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to adopt a resolution approving the
issuance of a grant by the Washington County Hospital Authority in the aggregate principal amount of $25,000 to the
Washington Hospital for its Nine Million Dollar Capital Campaign.
Moved by Mr. Burns, seconded by Ms. Irey, adopting the foregoing resolution.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to authorize the payment of attorney's
fees to Timothy W. Pawol, Esquire in the amount of $9,500 per a settlement agreement in the case of Luarrie Spicer v
County of Washington, Case Number 63-0091613-001.
Moved by Mr. Burns, seconded by Ms. Irey, approving the payment of attorney's fees as per above.
Roll call vote taken:
a
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval to adopt a resolution authorizing the
submission of an application to the Commonwealth of Pennsylvania's Neighborhood Stabilization Program and
designating the Redevelopment Authority of the County of Washington revision and amendments to the Community
Development Block Grant and Emergency Shelter Programs which are part of the County's Consolidated Action Plan.
Moved by Mr. Burns, seconded by Ms. Irey, adopting the foregoing resolution.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following annual supplemental
appropriation.
GENERAL FUND
4121
4122
4152
4194
4237
4421
4941
41861
41982
41987
42321
4832
4841
4871
0
u
DEPARTMENT
DEBT
CREDIT
Voter Registration
60,000
Conduct of Elections
10,000
Public Defender
15,000
District Attorney
20,000
Juvenile Probation
250,000
Children & Youth
500,000
Refunds — Prior years
300,000
District Justices
15,000
Jury Commissioners
3,000
Illegal Slot Machine Task Force
80,000
Correctional Facility
35,000
Retirement
1,000,000
Workers Compensation
150,000
Insurance
138,000
TOTAL
$1,288,060
$1,288,000
223
17
M I N U T E B O 0 K
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
IMR LIMITED E0071I},127LD
OTHER FUNDS
' DEPARTMENT DEBIT CREDIT
EMERGENCY PHONE 911
Emergency Phone 911 $2,000,000
Unencumbered balance $2,000,000
HUMAN SERVICES
Human Services 600,000
Unanticipated revenue 600,000
CAPTIAL EXEPNDITURE
Capital Expenditure 2,500,000
Unencumbered balance 2,500,000
Moved by Ms. Irey, ',seconded Mr. Burns, approving the annual supplemental appropriation as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a tax levy and appropriate resolution
fixing the tax rate for the year 200919.35 mills for general purposes and 2.05 for debt purposes 'and appropriate specific
sums estimated to be required for specific purposes of County government for the year 2009.
*Chairman Maggi commented that the Board and Mr. Metcalfe worked very hard on this budget to limit
spending and come up with a workable budget for 2009 without a tax increase, which was accomplished. He cautioned
that with the nation's current economic situation being what it is today, i.e., persons' retirements drying up,
unemployment on the rise and the County's pension contribution that must be made in 2009 will cost millions. The
County is also looking at the possibility of a Countywide reassessment that will cost millions of dollars. Having said
that, he noted this bad news could derail the 2010 budget. Commissioner Maggi stated there is a relatively small part of
the budget that does not reflect his, fiscal restraint policy that he is trying to follow. He pointed out that the area of
concern is not under the Board's complete control, which is a difficult position to be in as a commissioner.
Commissioner Maggi thanked those in County government who cooperated with the budget process and used
fiscal restraint realizes what a difficult task it is to put together a County budget.
Moved by Mr. Burns, seconded by Ms. Irey, approving the adoption of the County budget for 2009 as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held on December 17, 2008 immediately following the Agenda Meeting as an
information session related to personnel, real estate and litigation styled Washington School District vs.
Washington County in the Court of Common Pleas at #2008-607.
County Offices will be closed on December 25, 2008 in observance of Christmas and January 1, 2009 in
observance of New Years Day.
The Salary Board Reorganization Meeting will be held on January 5, 2009 at 10:0 a.m.
SOLICITOR
None
There being no further business; Chairman Maggi declared the meeting adjourned at approximately 10:35 a.m.
THE FOREGOING MINUTES SUBMITTED FOR APPROVAL
(�O , 2009
ATTEST:
CHIEF CLERK