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MINUTE BOOK:
BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA
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Minute No. 853 Washington County Commissioners
Washington, Pennsylvania, February 5, 2009
The Washington County Board of Commissioners met in a regular session in the Public Meeting Room,
Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry
Maggi, Bracken Burns and Diana L. Irey. Also being present: Lynn DeHaven, Solicitor; Mary Helicke, Chief Clerk;
Linda Belcher, Administrative Assistant; Scott Fergus, Director of Administration; Joy Sprowls, JoAnn Metz and Sue
Orrick, Commissioners' Office; Tim Kimmel, Human Services; Melanie Finney Thomas, Planning Commission; Chuck
Nicholls and David Carroll, Human Resources; Harry Wilson, Director of Veterans Affairs; Jeff Kotula, Washington
County Chamber of Commerce; Diana Cummings, Marianne Gideon and Marsha Morgenstern, American Heart
Association; Pastor David Stammerjohn, Laboratory Presbyterian Church; Michael Silvestri, Peters Township; Rick
Falber, Donegal Township; Kim Malinky and Terry Wiltrout, Canonsburg Hospital; Richard Killion, consultant with
Millennium Gaming, Inc. of New Hampshire; Tim Thomassy and Tom Elias, McDonald Borough; Malcom Petroccia,
Michael Baker Engineers; Andrea Kilington and Joe Perotti, Community Action Southwest; Dan Petrola and Joseph
Salandra, Brownson House; Ross Bevevino and Jay Dutton, CAPRI; Larry Sprowls, Mayor of Claysville; Suzanne Ewing,
Farmer's Market; Joe Youcum, Roberts House; Ned Williams, Montour Trail; Mark Alterici, Charleroi Borough; Carl
Maggi and John Adams, interested citizens; Barbara Miller, Observer -Reporter; and Jim Jefferson, WJPA.
Chairman Maggi called the meeting to order at approximately 10:05 a.m.
Pastor Stammerjohn led the meeting with a prayer.
Mr. Wilson led the Pledge of Allegiance.
Chairman Maggi entertained a motion to approve Minute No. 852 dated January 22, 2009 as written.
Moved by Ms. Irey, seconded by Mr. Burns, approving Minute No. 852 as written.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes,
Motion carried unanimously.
SPECIAL ORDER OF BUSINESS
The Commissioners read a Proclamation declaring February 6, 2009 as "Wear Red Day" in support of American
Heart Month. -
Moved by Ms. Irey, seconded by Mr. Burns, adopting the foregoing Proclamation.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Ms. Cummings accepted the Proclamation and introduced Marianne Gideon, a Go Red Survivor. They made
comments regarding the importance of having a healthy heart and noted it is a privilege and honor to have the, on -going
support of the Board of Commissioners. They also pointed out that their mission is to create awareness to heart disease
and encourage and urge citizens to take care of their hearts.
At this time, Commissioner Burns acknowledged the Washington County Wellness Ambassadors who were
present at the meeting. Pat Maxon, of Human Resources, commented on the upcoming health screenings the County
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will be conducting and introduced the ambassadors from various offices. She also stated they will be passing !out apples
as part of the wellness program.
(RECESS FOR PHOTOS)
Chairman Maggi noted that a consultant, Richard Killion, from New Hampshire, was at today's meeting and in
the area to get a sense of what the impact of the Casino project has been on Washington County and surrounding areas.
It was noted that New Hampshire is considering legalizing slot machines.
PUBLIC COMMENTS
John Adams, of Avella, questioned if it would be possible to use part of the slots money to put in a fund to assist
seniors in paying their utility bills.
Manuel Pihakis, Mark Alterici, Michael Silvestri, Ellen Sims, Kim Malinky and Ken Kulak, members of groups
who were recipients of the Local Shares monies, thanked the Board and the committee involved in the selection process
for assisting their area with providing funds to complete or start projects in their communities.
OLD BUSINESS
Solicitor DeHaven recommended the Board award the bid for the repair and replacement of drains for the
Courthouse Square parking garage to Elisha Industries, Inc., Belle Vernon PA in the amount of $42,819. This award is
contingent upon approval of the funding source (waiting for information from County Authority).
Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for the repair and replacement of drains for the
Courthouse Square parking garage as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for the gasoline for various departments to Guttman
Oil Company, Belle Vernon, PA based on the "per unit" cost submitted in their bid proposal for the "pump priced
gasoline and diesel fuel'. All prices are based on the OPIS' Daily Oilgram Price plus the "Firm Differential Price Per
Gallon". It was noted no bids were received for delivered gas. This contract is effective March 1, 2009 through
February 28, 2012 with option to extend on a year to year basis through February 28, 2015 upon mutual agreement
between Washington County and the bidder. The County reserves the right to cancel this contract with thirty (30) days
written notice to the vendor. The total yearly cost in 2008 was approximately $188,000 which is an increase of
approximately 67% from 2004. This bid has been awarded to the lowest most responsive and responsible bidder meeting
the specifications.
Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for gasoline as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Solicitor DeHaven recommended the Board award the bid for the proposal for the Digital Referenced Oblique
Aerial Imagery Solution to Pictometry International Corp., Rochester, NY in the amount of $146,665. This price includes
the oblique aerial imagery, customization and integration, training, second year license and maintenance, and the
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optional change detection software and E-911 CAD integration. This will be used by the Tax Assessment Office to
update maps.
Moved by Ms. Irey, seconded by Mr. Burns, awarding the proposal for the digital referenced oblique aerial
imagery solution as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
NEW BUSINESS
Jeff Kotula, a member of the Washington County Economic Development Roundtable, presented to the Board
the list of the recommended projects for funding in accordance with the Local Share Account Program. He explained
the committee reviewed all the projects submitted by municipalities and organizations and noted according to
legislation, the projects that could be considered for funding from the program were as follows: projects that promote
local economic activities and the creation/retention of jobs; that improve or create civic, cultural or recreational
activities or facilities; that improve the quality of life; and that address workforce development. He also extended
thanks to the Redevelopment Authority stating the committee's appreciation for their efforts now and in moving forward
with the grant application process.
Mr. Kotula recommended the Board approve the list of projects in order for the Washington County
Redevelopment Authority to apply for funding grants to the Pennsylvania Department of Community and Economic
Development in accordance with the Pennsylvania Horse Development and Gaming Act.
Amwell Township - Park Restrooms
Amwell Township
Total Project $15,500
Recommended Funding $14,500
Amwell Township - Municipal Building Handicap Accessibility
Modifications/Window Replacements
Amwell Township
Total Project $31,350
Town Park Improvements Phase II
Recommended Funding $31,350
Canonsburg Borough
Total Project $163,277 Recommended Funding $65,000
New Greater Canonsburg Public Library Building Project
Greater Canonsburg Library Association
Total Project $1,048,000 Recommended Funding $250,000
Canton 2010 Home Rehabilitation Program
Canton Township
Total Project $250,000 Recommended Funding $125,000
Phase II Charleroi Community Center'& Market House
Charleroi Borough
Total Project $300,000
Recommended Funding
$300,000
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Chartiers Township Community Center
Chartiers Township
Total Project $3,539,300
Recommended Funding
City of Monongahela Aquatorium Restoration & Expansion
City of Monongahela
Total Project $1,329,550
Recommended Funding
Brownson House, Inc. Recreation Project
Brownson House, Inc.
Total Project $90,540
Recommended Funding
McGuffey Park Playground Equipment
Claysville Borough
Total Project $40,000
Recommended Funding
Administration Building Project
Claysville Area Preservation & Revitalization Initiative (CAPRI)
Total Project $168,659
Recommended Funding
Street Sweeper
Cross Creek Valley Regional Planning Commission
Total Project $32,500 Recommended Funding
East Bethlehem Township Municipal Building Renovation
East Bethlehem Township
Total Project $300,000 Recommended Funding
Finleyville Borough Building Revitalization
Finleyville Borough
Total Project $129,485 Recommended Funding
Rebuild and Expand Township Building
Hopewell Township
Total Project $370,000
Long Branch Borough Road Project
Long Branch Borough
Total Project $99,000
$500,000
$407,000
$80,540
$25,000
$168,659
$22,500
$79,000
$90,502
Recommended Funding $200,000
Recommended Funding $15,000
Marianna Industrial Park (Old Mine #58 Site)
Marianna Borough
Total Project $45,000 Recommended Funding
$22,500
North Arabella Street Bridge Repair and School Street Bridge Repair
(combined as one)
McDonald Borough
Total Project $698,069 Recommended Funding
$500,000
Morris Township Preliminary Engineering and Architectural
Fees for a New Municipal Building
Morris Township
Total Project $49,000 Recommended Funding
$2431500
Historic 1917 Archer One Room Schoolhouse.
Morris Township Historical Society
Total Project $28,338 Recommended Funding
$21,338
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Mt. Pleasant Township Municipal Parks & Recreation
Parking Facility Expansion Project
Mt. Pleasant Township
Total Project $125,095
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WASHINGTON COUNTY, PENNSYLANIA
Recommended Funding $92,185
Bebout Road/Montour Trail Bridge Replacement
Peters Township
Total Project $1,188,000 Recommended Funding $380,500
West Alexander Community Center Project
West Alexander Borough & Donegal Township
Total Project $501,815 Recommended Funding $250,000
Storm Water Separation Project
Charleroi Borough
Total Project $1,500,000 Recommended Funding $500,000
Bentleyville Borough Washington Street Storm Sewer Project
Bentleyville Borough
Total Project $599,500 Recommended Funding $296,000
Roberts House Renovation
Washington County Cultural Trust
Total Project $412,167 Recommended Funding $218,567
Montour Trail Phase 19. Georgetown & Morganza Bridges
Montour Trail Council
Total Project $1,809,700 Recommended Funding $419,531
CDL Truck Driver Training Program
Western Area Career & Technology Center
Total Project $240,000 Recommended Funding $160,000
Keystone Elks Demolition Project
Community Action Southwest
Total Project $100,000 Recommended Funding $60,000
Market at Wiley Station
Pittsburgh History & Landmarks Foundation
Total Project $165,500 Recommended Funding $61,250
Adult Basic Literacy/Workforce Development Program
Washington County Literacy Council
Total Project $94,000 Recommended Funding $38,000
Work Certified Academy
Washington Greene County Job Training Agency, Inc.
Total Project $360,000 Recommended Funding $310,000
Meadowcroft Phase II Completion
Historical Society of Western Pennsylvania
Total Project $1,384,013 Recommended Funding $320,000
McDonald Downtown Commercial District Public Parking Expansion
McDonald Borough
Total Project $385,425
Recommended Funding $130,000
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McDonald Downtown Building FaVade Improvements Program
McDonald Borough
Total Project $60,000
Revitalization Main Street/Hickory
Revitalization Main Street Hickory, Inc.
Total Project $125,000
j Patient Gateway Expansion
Canonsburg General Hospital
Total Project $1,200,000
Recommended Funding $30,000
Recommended Funding $125,000
Recommended Funding $200,000
Smith Township Industrial Park
Smith Township
Total Project $298,740 Recommended Funding $298,740
Countywide Home Rehabilitation Program
Redevelopment Authority of the County of Washington
Total Project $500,000 Recommended Funding $250,000
Interceptor & Collector System for the Rt. 18 Corridor
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Canton Township and Chartiers Township
Total Project $4,755,243 Recommended Funding $359,100
Vestaburg-New Hill Joint Authority Sanitary Sewerage System
Vestaburg-New Hill Joint Authority
Total Project $3,361,000 Recommended Funding $1,827,209
Waterline Extension
Fallowfield Township
Total Project $312,400 Recommended Funding $231,430
Center -West Joint Sewer Authority — Sanitary Collection
System & Treatment Facility Phase I
West Brownsville Borough & Centerville Borough
Total Project $16,283,660 Recommended Funding $1,700,000
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing projects as recommended by the Local
Share Committee.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval a memorandum of understanding with
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the Southwestern Pennsylvania Household Hazardous Waste Task Force to coordinate and conduct a household
hazardous waste collection in Washington County. The County must provide a contribution of $5,000 toward the event
as well as staff during the collection day.
Moved by Ms. Irey, seconded by Mr. Burns, approving the memorandum of understanding with the
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Southwestern Pennsylvania Household Hazardous Waste Task Force as per above.
Roll call vote taken:
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Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to for their consideration and approval of a change order with Cast and Baker Corporation
in the amount of $6,349 for a total contract of $117,416.10. The change order compensates for the delayed notice to
proceed to the contractor due to utility, issues. This delay resulted in the need for Cast and Baker to maintain the waste
area which was originally intended to be completed by the other contractor on site and for wage and mobilization
increases that occurred between the original bid and the notice to proceed. This change order provides for final
quantities to complete the contract. Costs are paid $67,000 ARC grant and the balance with County funds.
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing change order with Cast and Baker
Corporation.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously. '
Chief Clerk presented to the Board for their consideration and approval an addendum to the contract with The
Washington Hospital in providing health risk assessments. The addendum increases the cost per assessment from
$50.00 to $75.00 and is effective February 5, 2009.
Moved by Ms. Irey, seconded by Mr. Burns, approving the addendum to the contract with The Washington
Hospital as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval agreements with the list of previously
approved providers. The agreements will automatically renew until either party notifies the other party, in writing, of
their intent not to renew under the current terms.
Mary M. Petrie, West Finley, PA
Joanna Zelinsky, Charleroi, PA
Betty J. Gordon, Washington, PA
Jenny Gregg, Washington, PA
Priscilla M. Bell, Canonsburg, PA
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information provider
agreements.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi'- Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following provider contracts for the
Mental Health/Mental Retardation Office period of July 1, 2008 through June 30, 2009. No additional county funds are
required.
PROVIDER AMOUNT
The Academy for Adolescent Services, Inc. $ 15,000
B.H.R.S. Resources and Consulting 54.600
TOTAL $ 69,600
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Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing provider contracts for mtentai
Health/Mental Retardation.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval the following allocation adjustments for
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hl Mental Health/Mental Retardation Office for the period of July 1, 2007 through June 30, 2008. No additional County
'funds are required.
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FROM TO
Southwest Behavioral Care, Inc. $1,586,409 $1,674,274
Washington County Transportation Authority 75.000 101.846
TOTAL $ 1,661,409 $1,776,120
Moved by Ms. Irey, seconded by Mr. Burns, approving the allocation adjustments for the Mental
Health/Mental Retardation Office as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of the following provider contracts for
Children and Youth Services for the the period of July 1, 2008 through June 30, 2009. No additional County funds are
required.
PROVIDER AMOUNT
Try -Again Homes, Inc. — Foster/YAIL
$ 750,000
Youth Services Agency
75,000
Every Child, Inc.
60,000
Adelphoi Village, Inc.
2,500,000
Auberle — Washington Shelter
922,750
Family Care for Children & Youth, Inc.
500,000
Southwestern Pennsylvania Legal Services
60.000
TOTAL
$ 4,867,750
Moved by Ms. Irey, seconded by Mr. Burns, approving the provider contracts for Children and Youth Services
as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval of a venue license agreement
addendum with Collective Impact for the period of one year to include a license for fifty users and an Events
Calendaring Module in the amount of $6,800. No County funds are required.
Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing venue license agreement addendum with
Collective Impact.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
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Chief Clerk presented to the Board for their consideration and approval a lease agreement with Auberle for the
period of July 1, 2008 through June 30, 2009 in the amount of $22,000. This Lease Agreement enables Auberle to utilize
the Emergency Youth Shelter Facility and no County funds are required.
Moved by Ms. Irey, seconded by Mr. Burns, approving the lease agreement with Auberle as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with SynergIT in the
amount of $50,000 for the purpose of providing engineering consulting services to Public Safety for the new HP blades,
servers and SAN systems. Any work done outside the scope of the agreement will be charged at rate'of $275/hourr plus
travel if onsite services are required. This request is being made on behalf of Jeff Yates, Public Safety Director, and will
be charged to his operating budget.
Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with SynergIT for the Public Safety, Office
as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes,
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Corrections
Development Inc. to provide the software, support and training to automate records for the District Attorney. The cost
of the software is $5,800 which is being paid by the Records Improvement Committee. This includes installation and
three days of training. The cost of the program upgrades and maintenance is $1,875 annually for up to five users and
$375 per additional user.
Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with Corrections Development, Inc. for the
District Attorney's Office as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
Chief Clerk presented to the Board for their consideration and approval an agreement with Premier (Diebold)
Election Systems, Allen, TX for election support for the Election Office. The contract includes the following:
• Remote Election Services Package for $15,000
s Election Support which includes up to twenty-four hours of on -site support and support for
the Primary and General Elections in 2009 for $8,190.
The total cost for this service for 2009 is $23,190 plus travel expenses.
Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with Premier Election Systems for the
Election Office as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr, Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
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Chief Clerk presented to the Board for their consideration and approval authorization to purchase IP telephones
from CDWG for a total cost of approximately $23,761. This is for sixty-four phones that will be placed in several
departments within the Courthouse Square Office building. This purchase is being made from the PA COSTARS
contract, therefore, does not require bidding.
Moved by Ms. Irey, seconded by Mr. Burns, approving authorization to purchase IP telephones for various
departments within Courthouse Square Office Building as per above.
Roll call vote taken:
Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes.
Motion carried unanimously.
ANNOUNCEMENTS
An Executive Session was held on February 4, 2009 immediately following the Agenda Meeting as an information
session related to personnel and the application filed by TRAIL with the PUC at Docket A-110172.
The monthly Salary Board Meeting will be held immediately following today's Board Meeting.
The next scheduled Board of Commissioners' Meeting will be held on February 12, 2009.
SOLICITOR
None
There being no further business, Chairman Maggi declared the meeting adjourned at approximately 11:05 a.m.
THE FOREGOO�II�NG MINUTES SUBMITTED FOR APPROVAL
.2009
ATTEST:
HIEF CLERK