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Home My WebLink AboutCOMM - Meeting Minutes - 854 - 2-12-2009 - COMMISSIONER246 M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 854 Washington County Commissioners Washington, Pennsylvania, February 12, 2009 The Washington County Board of Commissioners met in a regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana L. Irey. Also being present: Lynn DeHaven, Solicitor; Mary Helicke, Chief Clerk; Linda Belcher, Administrative Assistant; Scott Fergus, Director of Administration; Joy Sprowls, JoAnn Metz and Sue Orrick, Commissioners' Office; Tim Kimmel, Human Services; Melanie Finney Thomas, Planning Commission; Chuck Nicholls and David Carroll, Human Resources; Harry Wilson, Director of Veterans Affairs; Carl Maggi and John Adams, interested citizens; Barbara Miller, Observer -Reporter; and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 10:00 a.m. Reverend Petritis led the meeting with a prayer. Mr. Spahr led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 853 dated February 5, 2009 as written. Moved by Ms. Irey, seconded by Mr. Burns, approving Minute No. 853 as written. Roll call vote taken: Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS Cindy Linville, of the Washington County Redevelopment Authority, informed the Board and those in attendance of an upcoming event at Max and Erma's Restaurant that will benefit the American Cancer Society. She also mentioned that there will be an evening event tonight in front of the Courthouse whereby the dome will be lit with purple lights to kick off the Relay for Life campaign for the American Cancer Society. (RECESS FOR PHOTOS) PUBLIC COMMENTS Dave Bober, of Canonsburg, addressed the Board regarding his feelings on buying "American made" products. John Adams, of Avella, commented on the bad economy and what good government should do to help the citizens make it through these trying times. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid for providing, repairing and the installation of radio equipment, etc. for law enforcement vehicles to Engineered Communications, Pittsburgh, PA. This is a time and material contract effective March 1, 2009 through February 28, 2011 with the option to extend through February 28, 2012. The hourly rates are as follows: $54/hour for regular and $85/overtime. All material is at a discount of 15-25% from list price depending on the manufacturer. Moved by Mr. Burns, seconded by Ms. Irey, awarding the bid for the radio equipment as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. 247 M IN LITE BOOK BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA ]MR LIMITED E00718327�,q NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval an Emergency Shelter Grant application in the amount of $150,000 from the Commonwealth of Pennsylvania through the Pennsylvania Department of Community and Economic Development (DICED) for homeless prevention services to low income residents of Washington, Greene, Fayette and Somerset Counties. Moved by Mr. Burns, seconded by Ms. Irey, approving the Emergency Shelter Grant application as per above. Roll call o taken: a vote to n. Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a grant with the Pennsylvania Department of Environmental Protection for the Municipal Waste Plan Update. The total approved costs of $80,000 will be paid $64,000 DEP grant and $16,000 County match through salaries, printing and travel expenses incurred as a part of developing the plan. Moved by Mr. Burns, seconded by Ms. Irey, approving a grant with the Pennsylvania Department of Environmental Protection for the Municipal Waste Plan Update. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a change order with Appalachian Industries, Inc. in the amount of $29,494.43 for a total contract amount of $1,023,010.98 to construct the Raccoon #7, Donaldson Bridge in Hanover Township. This bridge is complete and open to traffic; however, PADOT completed a final records closeout for the structure and required the change order for quantity finalizations. The costs will be paid 100% State (Act 26) funds. Moved by Ms. Irey, seconded by Mr. Burns, approving the change order with Appalachian Industries, Inc. for the Raccoon #7, Donaldson Bridge in Hanover Township as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following allocation adjustments for the Mental Health/Mental Retardation Office for the period of July 1, 2007 through June 30, 2008. No additional County funds are required. FROM TO McGuire Memorial Homes $ 143,996 1523,360 Northwestern Human Services of PA, Inc. 1,806,806 1.848,516 TOTAL $ 1,950,802 $ 2,000,876 Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing allocation adjustments for the Mental Health/Mental Retardation Office. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a three-year renewal of the Intermediate Punishment Grant with the Pennsylvania Commission on Crime and Delinquency. This State grant in the amount of $123,810 is for the period July 1, 2009 through June 30, 2012. A cash match of $163,722 is anticipated. Moved by Mr. Burns, seconded by Ms. Irey, approving the three-year renewal of the Intermediate Punishment Grant as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a one-year lease agreement with Dutton -Hunter Partnership, Claysville, PA at the rate of $75/month each for two storage areas for a total of $150/month. This space is for the storage of furniture and donated items for the Children and Youth Agency. The Claysville storage areas were chosen due to the extra large size and the location of the storage area is convenient for the homemaker that is making the pickup and deliveries. This lease would be effective March 1, 2009 through February 28, 2010 and continues year-to-year unless cancelled with thirty days written notice. Moved by Mr. Burns, seconded by Ms. Irey, approving the one-year lease agreement with Dutton -Hunter Partnership for storage areas as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a renewal agreement with Apple Mobile Medical, Ellwood City. Apple Mobile Medical provides "On -Site" mobile occupational health services for the Haz-Mat Team Members. The Code of Federal Regulations Title 291910-120, State Act 1990-165 (amended) and PA Emergency Management Agency Directive D99-2 state these physicals must be provided to Haz-Mat Team Members free of charge. Also, all staff members are required to have a DOT certified physical for their commercial driver's license. The cost for the physical is $225/person and currently there are less than 20 individuals having the exam. The agreement is effective March 1, 2009 through December 31, 2009. Moved by Mr. Burns, seconded by Ms. Irey, approving the renewal agreement with Apple Mobile Medical for the Haz-Mat team members as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a contract with Zappi Oil, Washington PA for providing and delivering fuel for county facilities (airport, parks). All prices are based on the OPIS' Daily Oilgram price plus the "Firm Differential Price Per Gallon". Pricing as posted January 28, 2009 was $1.2205 for unleaded plus eleven cents firm differential for a total cost of $1.3305. This contract is effective March 1, 2009 through February 28, 2012 with option to extend on a year to year basis through February 28, 2015 upon mutual agreement of the r M 61 M I N U T E B O O K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E007183271.D County and the bidder. The County reserves the right to cancel this contract with thirty (30) days written notice to the vendor. Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing contract with Zappi Oil. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval a renewal agreement with Underground Archives for the storage of records for County departments. This is for records that are not being used on a regular basis. This would be a five year agreement effective February 20, 2009 through February 19, 2014. The cost for year one and two would remain the same as the current contract which is seventeen cents per cu ft of material. The cost per cubic foot of material for years three through five would increase by one cent each year. Our total yearly cost for this contract is approximately $4,000. above. Moved by Mr. Burns, seconded by Ms. Irey, approving the renewal agreement with Underground Archives as per Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval authorization for the purchase of spare parts from HP for a total cost of approximately $156,919.63. These are spare parts for the infrastructure of the E-911 system. The parts are critical to reduce the time to repair in the event of a loss. The entire cost of this purchase will be paid by the PEMA Wireless 9-1-1 project. This purchase is being made from the PA COSTARS, contract, therefore, does not require bidding. Moved by Ms. Irey, seconded by Mr. Burns, approving the purchase of spare parts from HP for the Public Safety Department as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An Executive Session was held on February 11, 2009 immediately following the Agenda Meeting as an information session related to personnel. County Offices will be closed on Monday, February 16`" in observance of President's Day. j The next scheduled Board of Commissioners' Meeting will be held on March 5, 2009. SOLICITOR None There being no further business, Chairman Maggi declared the meeting adjourned at approximately 10:30 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL 2009 ATTEST: I F CLERK