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HomeMy WebLinkAboutCOMM - Meeting Minutes - 856 - 3-19-2009 - COMMISSIONER262 M I N U T E BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Minute No. 856 Washington County Commissioners Washington, Pennsylvania, March 19, 2009 The Washington County Board of Commissioners met in a regular session in the Public Meeting Room, Courthouse Square, Washington, Pennsylvania, with the following members being present: Commissioners Larry Maggi, Bracken Burns and Diana L. Irey. Also being present: Lynn DeHaven, Solicitor; Mary Helicke, Chief Clerk; Linda Belcher, Administrative Assistant; Scott Fergus, Director of Administration; Joy Sprowls, JoAnn Metz and Sue Orrick, Commissioners' Office; Tim Kimmel, Human Services; Vince Ley, Planning Commission; Pastor Steven W. Parkhill, South Canonsburg Church; Mahlon Siebert, American Legion, Post 639; Chuck Nicholls, April Jones and Pat Maxon, Human Resources; Ronald Lincoski and family; Mary Vraninin, Mary Lynn Spilak, Debbie DeStefano, and staff from the McDonald -Cecil Senior Center; Kerri Silbaugh and family members; Andy Zanaglio and Mark Cummings, of the United Steelworks Rapid Response Team; a group of Washington County employees from various offices; Carl Maggi, Flo Moffit and John Adams, interested citizen; Barbara Miller, Observer -Reporter; and Jim Jefferson, WJPA. Chairman Maggi called the meeting to order at approximately 10:00 a.m. Pastor Parkhill led the meeting with a prayer. Mr. Sibert led the Pledge of Allegiance. Chairman Maggi entertained a motion to approve Minute No. 855 dated March 5, 2009 as written. Moved by Ms. Irey, seconded by Mr. Burns, approving Minute No. 855 as written. Roll call vote taken: Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes. Motion carried unanimously. SPECIAL ORDER OF BUSINESS The Commissioners presented a plaque to Ronald Lincoski for being a recipient of the Prudential Spirit of Community Award. Mr. Lincoski gave a brief explanation of his project and told of his experiences being involved with the community. The Commissioners presented a retirement plaque to Mary Vraninin, a cook in the Aging Department, for her sixteen years of service. 2008. Mrs. Vraninin accepted the plaque and thanked the Board for this recognition. The Commissioners presented County employees with certificates acknowledging their perfect attendance for The Commissioners read and adopted a Resolution outlining the commitment of Washington County to buy materials, goods and services for projects from companies that are produced within the United States. Moved by Ms. Irey, seconded by Mr. Burns, adopting the foregoing Resolution. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Mr. Zanaglio, of the United Steelworkers Rapid Response Team, accepted the Resolution and thanked the Board for their support. He made comments on the "Buy American" campaign. 263 M I N U T E BOARD OF COUNTY COMMISSIONERS • =1 WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED F.nQ71A327LD The Commissioners presented a certificate of congratulations to Kerri Silbaugh, a student at the Monart Zchool of Art in Washington. She is a finalist in the Heinz Ketchup Creativity Contest. Ms. Silbaugh told about her idea for the ketchup packet and urged everyone to vote for her entry. (RECESS FOR PHOTOS) PUBLIC COMMENTS John Adams, of Avella, addressed the Board regarding good government. OLD BUSINESS Solicitor DeHaven recommended the Board award the bid for the medical supplies to the following vendors based on the per unit cost: Coloplast Corporation, Minneapolis MN Chestnut Ridge Foam, Latrobe PA Dermarite, Paterson, NJ Diamond Medical Supply, Indiana PA 4MD Medical Solutions, Lakewood NJ Gaymar Industries, Inc. Orchard Park NY Medcare Equipment Co. LLC, Greensburg PA Mercy Surgical Dressing Group, Inc., Pittsburgh PA McKesson Extended Care, Golden Valley, MN Moore Medical LLC, New Britain CT Nurse Assist, Fort Worth TX Primus Medical, Boardman OH Spectra Medical LLC, Cranberry PA All items have been awarded to the lowest most responsive and responsible bidders meeting the specifications. The term of this contract is April 1, 2009 to March 31, 2010 with a total yearly cost of approximately $350,000. Moved by Ms. Irey, seconded by Mr. Burns, awarding the bid for medical supplies as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board award the bid for the two vehicles for the Sheriffs Department to Day Ford, Inc., Monroeville PA. The cost of each vehicle is $28,300 plus $1270 for an extended warranty for a total cost of $59,140. This bid is being awarded to the lowest most responsive and responsible bidder meeting specifications. above. Moved by Mr. Burns, seconded by Ms. Irey, awarding the bid for two vehicles for the Sheriffs Department as per Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Solicitor DeHaven recommended the Board approve the renewal of the bid contract for preventative maintenance of the HVAC Temperature Control System for the Family Court Center. This contract will be extended through April 14, 2009 at a yearly cost of $7,850. All repairs will be done "as needed" at the rate of $90/hour regular time and $108/hour for overtime. This extension is in accordance with the terms and conditions of the original bid contract. Moved by Mr. Burns, seconded by Ms. Irey, approving the renewal of the bid contract for preventative maintenance for the HVAC Temperature Control System as per above. Roll call vote taken: 264 M I N UTE BOARD OF COUNTY COMMISSIONERS IMR LIMITED E00718327LD Ms. trey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. WASHINGTON COUNTY, PENNSYLANIA Solicitor DeHaven recommended the Board reject all bids for the demolition services as the bids were too high. Moved by Ms. Irey, seconded by Mr. Burns, to reject all bids for the demolition services as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. NEW BUSINESS Chief Clerk presented to the Board for their consideration and approval a travel request for Betsy Dane, of the Crime Victims/Witness Assistance Program, to attend a seminar in Washington D.C. for victims of crime. The registration for the conference is $295 and membership is $95. The travel costs are estimated to be $1,500. Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing travel request. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval costs associated with the annual Peer jury Recognition at the Washington Park on May 12, 2009. The costs for the luncheon are approximately $1,787 and are included in the juvenile Probation budget. Moved by Mr. Burns, seconded by Ms. Irey, approving the costs for the annual Peer jury Recognition luncheon as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the submission of the 2009 Emergency Management Performance Grant Assessment for the Public Safety Department. Moved by Mr. Burns, seconded by Ms. Irey, approving the submission of the 2009 Emergency Management Performance Grant Assessment. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and'approval of the HMEP Grant Agreements for the Public Safety Department. The training grant agreement is in the amount of $5,200 and provides training for emergency response to transportation accidents involving hazardous materials and initial response procedures for first responders. The second planning grant agreement is in the amount of $4,680 and will fund a position to conduct a commodity flows study and implement GIS data for hazardous materials. The grant program is a reimbursable program which involves a federal share of 80% with the County providing a 20% soft match of the total projects. Moved by Ms. Irey, seconded by Mr. Burns, approving the HMEP Grant Agreements for the Public Safety 265 M IN U TE BOO K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED F.9971832,71,D Department as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the appointment of Janice Martin - Herbert to the Mental Health/Mental Retardation Advisory Board for a three year term effective through December 31, 2011. Moved by Mr. Burns, seconded by Ms. Irey, approving the foregoing appointment of Janice Martin -Herbert. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with Allegheny Power to extend electrical service from a new pole to be installed for north side hangars. This agreement provides for the required right-of-way for the pole installation and underground facilities along Moore Road to the north side vault at a total cost of $42,037.93. The previously paid invoice of $8,345.18 will be refunded for a net additional cost of $33,692.75 to be paid out of the Airport budget. Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing agreement with Allegheny Power to extend electrical service at the Washington County Airport. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval of a final extension deposit agreement with PA American Water for the new main installed to service the north side of the airport. A previously executed agreement and payment of $39,128 was based on the estimate provided by PA American. The actual final cost was $33,971.02 which will result in a refund to the County of $5,156.73. Moved by Ms. Irey, seconded by Mr. Burns, approving the final extension deposit agreement with PA American Water as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval to ratify the continuation of the Victims of Crime Act (VOCA) with the Pennsylvania Commission on Crime and Delinquency. This federal grant in the amount of $93,876 is for the period July 1, 2009 through June 30, 2011 and includes a soft match of $48,672. above. Moved by Ms. Irey, seconded by Mr. Burns, approving the continuation of the Victims of Crime Act as per Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. 266 MINUTE BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED E00718327LD Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the continuation of the CJAB grant with the Pennsylvania Commission on Crime and Delinquency (PCCD). This federal grant in the amount of $5,773 is for the period July 1, 2009 through June 30, 2010 with the funds being used for video arraignment. A County match of $17,318 is required. Moved by Mr. Burns, seconded by Ms. Irey, approving the continuation of the CJAB grant as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval Child Care Information Services agreements with the list of previously approved providers. The agreements will automatically renew until either party notifies the other party, in writing, of their intent not to renew under the current terms. Nicole R. Jonczak, Charleroi, PA Margaret Perez, Donora, PA Joy Azorsky, Coal Center, PA Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing Child Care Information provider agreements. Roll call vote taken: Ms. Irey - Yes; Mr. Burns — Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the submission of the 2009-10 Grant Agreement to the Department of Public Welfare for the provision of subsidized child care services to eligible Washington County residents. The total amount of this agreement is $7,997,656 for the time period July 1, 2009 through June 30, 2010. No County funds are required. Moved by Ms. Irey, seconded by Mr. Burns, approving the submission of the 2009-10 Grant Agreement as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following allocation adjustment for Children and Youth Services for the period of July 1, 2008 through June 30, 2009. No additional County funds are required. FROM TO Catholic Charities of the Diocese of Pittsburgh, Inc. $110,400 $ 200,000 Moved by Ms. Irey, seconded by Mr. Burns, approving the allocation adjustment for Children and Youth Services as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. 267 M I N U T E B O 0 K BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, PENNSYLANIA IMR LIMITED F00714327LD Chief Clerk presented to the Board for their consideration and approval an agreement with the Commonwealth of Pennsylvania Department of Community and Economic Development to purchase Plasma televisions and Wii systems for use at the Burgettstown, Cecil and Cross Creek Senior Centers in the amount of $10,000 for the period of July 1, 2008 through June 30, 2011. No County funds are required. Moved by Ms. Irey, seconded by Mr. Burns, approving the foregoing agreement with the Commonwealth of Pennsylvania Department of Community and Economic Development for Aging Services Office as per above. Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval an agreement with the Washington County MH/MR Program for the provision of Ombudsman services for mental health consumers age eighteen and over residing in Long -Term Care facilities. Exceptions to this agreement are the Washington County Health Center and EPC of the Mental Health Association. The amount of the agreement is $7,500 for the period April 1, 2009 through June 30, 2009. No County funds are required. Moved by Ms. Irey, seconded by Mr. Burns, approving the agreement with the Washington County MH/MR Program for Ombudsman services as per above. Roll call vote taken: { Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. Chief Clerk presented to the Board for their consideration and approval the following agreements to provide Hospice care services for the terminally ill at the Washington County Health Center.; No County funds are required. Southerncare, Inc. d/b/a Southerncare Washington Cedars Community Hospice v d b Mr. Burns seconded b Ms. Ire approving the foregoing agreements for hospice care services. Moe y Y Y� PP g g g g Roll call vote taken: Ms. Irey - Yes; Mr. Burns - Yes; Mr. Maggi - Yes. Motion carried unanimously. ANNOUNCEMENTS An executive session was held on March 18, 2009 immediately following the Agenda Meeting as an information session related to personnel and potential litigation. SOLICITOR None There being no further business, Chairman Maggi declared the meeting adjourned at approximately 11:05 a.m. THE FOREGOING MINUTES SUBMITTED FOR APPROVAL . 2009 ATTEST. IEF CLERK